General Ledger Navigator PathsThis section shows you the navigation path for each General Ledger window. Inaddition, we provide a page number reference for the description of each window in thismanual, or a reference for the descriptions of windows that are located in other manuals.The following table shows you the navigation path for each General Ledger window. Inaddition, we provide a link to the description of each window in this manual, or to thedescriptions of windows that are located in other manuals.If you have upgraded from a Character Mode version of Oracle Applications and wantto view the upgraded navigation paths, see: Oracle General Ledger Character ModeForms and Corresponding Release 11i GUI Windows, page A-6.You can find window descriptions for those windows used throughout OracleApplications in the Oracle Applications User’s Guide and the Oracle Applications FlexfieldsGuide.Window Name Navigator PathAccount Inquiry, page 5-7 Inquiry > AccountAccount Rules, page 11-20 See: Consolidation Mappings windowAccounting Calendar, page 7-48 Setup > Financials > Calendar > AccountingArchive and Purge, page 8-15 Setup > System > PurgeAssign Reporting Sets of Books, MultipleReporting Currencies in Oracle ApplicationsSetup > Financials > Books > AssignAssign Security Rules, Oracle ApplicationsFlexfields GuideSetup > Financials > Flexfields > Descriptive >Security > AssignSetup > Financials > Flexfields > Key > Security> AssignSetup > Financials > Flexfields > Validation >Security > AssignAutoAccounting Rules, page 7-149 Log In as GIS User > Setup > Intercompany >AutoAccounting RulesAutoAllocation Workbench, page 1-75 Journals > AutoAllocationGeneral Ledger Navigator Paths A-1Window Name Navigator PathAutoCopy, page 6-57 Reports > AutoCopyAutoPost Criteria Sets, page 1-137 Setup > Journal > AutoPostAverage Balance Inquiry Page, page 5-21 Inquiry > AverageBudget Inquiry, page 5-25 Inquiry > BudgetBudget Transfer, page 2-46 Budgets > Enter > TransferBudgetary Control Group, page 2-91 Budgets > Define > ControlsCalculate Budget Amounts, page 2-27 Budgets > Generate > FormulasColumn Set, page 6-42 Reports > Define > ColumnSetCommon Stock, page 7-171 Setup > Other > Common StockCompleted Requests Other > Report > ViewConcurrent Program Controls, page 7-174 Setup > System > ControlConcurrent Requests Summary, OracleApplications User's GuideOther > RequestsConsolidation Mappings, page 11-20 Consolidation > Define > MappingConsolidation Mapping Sets, page 11-30 Consolidation > Define > Mapping SetConsolidation Workbench, page 11-10 Consolidation > WorkbenchContent Set, page 6-50 Reports > Define > ContentSetConversion Rate Types, page 13-8 Setup > Currencies > Rates > TypesCorrect Journal Import Data, page 1-129 Journals > Import > CorrectCross-Validation Rules, Oracle Applications

Flexfields GuideSetup > Financials > Flexfields > Key > RulesCurrencies, page 13-6 Setup > Currencies > DefineDaily Rates, page 13-9 Setup > Currencies > Rates > DailyDefine Budget, page 2-13 Budgets > Define > BudgetDefine Budget Formula, page 2-23 Budgets > Define > FormulaDefine Budget Organization, page 2-15 Budgets > Define > OrganizationDefine Database Links, page 6-65 Setup > System > Database > LinksA-2 Oracle General Ledger User’s GuideWindow Name Navigator PathDefine Security Rules, Oracle ApplicationsFlexfields GuideSetup > Financials > Flexfields > Descriptive >Security > DefineSetup > Financials > Flexfields > Key > Security> DefineSetup > Financials > Flexfields > Validation >Security > DefineDefine Financial Report, page 6-58 Reports > Define > ReportDefine MassAllocations, page 1-58 Journals > Define > AllocationDefine MassBudgets, page 2-29 Budgets > Define > MassBudgetDefine Recurring Intercompany TransactionBatches, page 12-20Log In as GIS User > Transactions > DefineRecurringDefine Recurring Journal Formula, page 1-45 Journals > Define > RecurringDelete Journal Import Data, page 1-132 Journals > Import > DeleteDimension, Integrating Oracle Financial Analyserwith Oracle General LedgerSetup > Analyzer > DimensionDescriptive Flexfield Segments, OracleApplications Flexfields GuideSetup > Financials > Flexfields > Descriptive >SegmentsDisplay Group, page 6-57 Reports > Define > Display > GroupDisplay Set, page 6-55 Reports Define Display > SetDocument Sequences, Oracle ApplicationsSystem Administrator's Guide - ConfigurationSetup > Financials > Sequences > DefineElimination Sets, page 11-14 See: State Controller windowEncumbrance Types, page 3-4 Setup > Journal > EncumbrancesEnter Budget Amounts, page 2-35 Budgets > Enter > AmountsEnter Budget Journals, page 2-42 Budgets > Enter > JournalsEnter Encumbrances, page 3-4 Journals > EncumbranceEnter Intercompany Transaction, page 12-8 Log In as GIS User > Transactions > EnterEnter Journals, page 1-3 Journals > Enter, then choose NewEnter Person, Oracle HRMS Setup > Employees > EnterFilter, Integrating Oracle Financial Analyzer withOracle General LedgerSetup > Analyzer > FilterFinancial Data, Integrating Oracle FinancialAnalyzer with Oracle General LedgerSetup > Analyzer > Financial DataGeneral Ledger Navigator Paths A-3Window Name Navigator PathFinancial Data Set, Integrating Oracle FinancialAnalyzer with Oracle General LedgerSetup > Analyzer > Financial Data SetFinancial Item, page 7-167 Setup > Financials > AccountsFinancial Report Set, page 6-61 Reports > Define > ReportSetFind Transactions, page 12-8 Log In as GIS User > Transactions > Enter

Freeze Budget, page 2-58 Budgets > FreezeFunds Available Inquiry, page 3-7 Inquiry > FundsGenerate MassAllocation Journals, page 1-65 Journals > Generate > AllocationGenerate MassBudget Journals, page 2-33 Budgets > Generate > MassbudgetsGenerate Recurring Journals, page 1-54 Journals > Generate > RecurringGenerate Recurring IntercompanyTransactions, page 12-23Log In as GIS User > Transactions > GenerateRecurringGL Accounts, page 7-39 Setup > Accounts > CombinationsHierarchy, Integrating Oracle Financial Analyzerwith Oracle General LedgerSetup > Analyzer > HierarchyHistorical Rates, page 13-18 Setup > Currencies > Rates > HistoricalImport Journals, page 1-124 Journals > Import > RunIntercompany Accounts, page 7-104 Setup > Accounts > IntercompanyIntercompany Clearing Accounts, page 7-148 Log In as GIS User > Setup > Intercompany >Clearing AccountsIntercompany Transaction Types, page 7-147 Log In as GIS User > Setup > Intercompany >Transactions TypesJournal Authorization Limits, page 7-61 Setup > Employees > LimitsJournal Categories, page 7-93 Setup > Journal > CategoriesJournal Reversal Criteria, page 1-145 Setup > Journal > AutoReverseJournal Sources, page 7-90 Setup > Journal > SourcesKey Flexfield Segments, Oracle ApplicationsFlexfields GuideSetup > Financials > Flexfields > Key >SegmentsMass Maintenance Workbench, page 8-1 Setup > Other > Mass MaintenanceOpen and Close Periods, page 7-177 Setup > Open/CloseA-4 Oracle General Ledger User’s GuideWindow Name Navigator PathPeriod Rates, page 13-17 Setup > Currencies > Rates > PeriodPeriod Types, page 7-47 Setup > Financials > Calendar > TypesPersonal Profile Values, Oracle ApplicationsUser's GuideOther > ProfilePost Journals, page 1-133 Journals > PostPurge Consolidation Audit Data, page 11-53 Consolidation > PurgeRequest Set, Oracle Applications User's Guide Other > Report > SetRevalue Balances, page 13-21 Currency > RevaluationReverse Journals, page 1-142 Journals > Generate > ReversalRollup Groups, Oracle Applications FlexfieldsGuideSetup > Financials > Flexfields > Key > GroupsRow Order, page 6-52 Reports > Define > OrderRow Set, page 6-36 Reports > Define > RowSetRun Financial Reports, page 6-66 Reports > Request > FinancialSegment Rules, page 11-20 See: Consolidation Mappings windowSegment Values, Oracle Applications FlexfieldsGuideSetup > Financials > Flexfields > Descriptive> ValuesSetup > Financials > Flexfields > Key > ValuesSetup > Financials > Flexfields > Validation >ValuesSequence Assignments, page 7-127 Setup > Financials > Sequences > AssignSet of Books, page 7-54 Setup > Financials > Books > DefineShorthand Aliases, Oracle Applications FlexfieldsGuideSetup > Financials > Flexfields > Key > Aliases

State Controller, page 11-14 Consolidation > WorkbenchStatistical Units of Measure, page 7-124 Setup > Accounts > UnitsStorage Parameters, page 7-176 Setup > System > StorageSubmit Requests, Oracle Applications User'sGuideReports > Request > StandardOther > Report > RunSubsidiaries, page 7-143 Log In as GIS User > Setup > Intercompany >SubsidiariesGeneral Ledger Navigator Paths A-5Window Name Navigator PathSummary Accounts, page 7-119 Setup > Accounts > SummarySuspense Accounts, page 7-96 Setup > Accounts > SuspenseTax Codes and Rates, Oracle Receivables User'sGuideSetup > Tax > Output Tax CodesTax Names, Oracle Payables User's Guide Setup > Tax > Input Tax CodesTax Options, page 7-133 Setup > Tax > OptionsTransaction Calendar, page 7-51 Setup > Financials > Calendar > TransactionTransfer Consolidation Data, page 11-34 Consolidation > Transfer > DataTransfer Consolidation Data Set, page 11-40 Consolidation > Transfer > Data SetTransfer Requests, Integrating Oracle FinancialAnalyzer with Oracle General LedgerReports > Request > AnalyzerTranslate Balances, page 13-28 Currency > TranslationTranslation Statuses, page 11-14 See: State Controller windowUpload Budgets, page 2-56 Budgets > Enter > UploadValue Sets, Oracle Applications Flexfields Guide Setup > Financials > Flexfields > Validation >SetsYear-End Carry Forward, page 3-11 Journals > Generate > Carryforward

Oracle General Ledger Character Mode Forms and Corresponding Release11i GUI WindowsThis table shows you General Ledger character mode forms mapped to the Release 11iGUI windows or processes that have the same functionality.Most windows are accessible when you use the General Ledger Controllerresponsibility. Unless otherwise specified, all navigation paths below assume you areusing this responsibility.Character Mode Form and Menu Path GUI Window or Process, and NavigationPathAccount Inquiry\ Navigate Inquiry AccountAccount Inquiry windowSee: Performing an Account InquiryNavigator: Inquiry > AccountA-6 Oracle General Ledger User’s GuideCharacter Mode Form and Menu Path GUI Window or Process, and NavigationPathArchive and Purge Options\ Navigate Setup System PurgeArchive and Purge windowSee: Archiving Account Balances and JournalDetailNavigator: Setup > System > PurgeAssign Descriptive Security Rules\ Navigate Setup Financials FlexfieldsDescriptive Security Assign

Assign Security Rules windowSee: Assigning Security Rules (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields> Descriptive > Security > Assign. EnableDescriptive Flexfield, enter search criteria, andchoose the Find button.Assign Document Sequences\ Navigate Setup Financials Sequences AssignSequence Assignments windowSee: Assigning Document Sequences (OracleApplications System Administrator’s Guide)Navigator: Setup > Financials > Sequences >AssignAssign Key Flexfield Security Rules\ Navigate Setup Financials Flexfields KeySecurity AssignAssign Security Rules windowSee: Assigning Security Rules (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Validation > Security > Assign. Enable KeyFlexfield, enter search criteria and choose theFind button.Assign Security Rules\ Navigate Setup Financials FlexfieldsValidation Security AssignAssign Security Rules windowSee: Assigning Security Rules (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Validation > Security > Assign. Enable ValueSet, enter search criteria, and choose the Findbutton.AutoCopy\ Navigate Reports AutoCopyAutoCopy windowSee: Copying Report ObjectsNavigator: Reports > AutoCopyBudget Inquiry\ Navigate Inquiry BudgetBudget Inquiry windowSee: Performing a Budget InquiryNavigator: Inquiry > BudgetBudget Transfer\ Navigate Budgets Enter TransferBudget Transfer windowSee: Transferring Budget AmountsNavigator: Budgets > Enter > TransferGeneral Ledger Navigator Paths A-7Character Mode Form and Menu Path GUI Window or Process, and NavigationPathCalculate Budget Amounts\ Navigate Budgets Generate FormulasCalculate Budget Amounts windowSee: Calculating Budget AmountsNavigator: Budgets > Generate > FormulasCorrect Journal Import Data\ Navigate Journals Import CorrectCorrect Journal Import Data windowSee: Correcting Journal Import Data

Navigator: Journals > Import > CorrectDefine Accounting Flexfield Combination\ Navigate Setup Financials FlexfieldsAccountingGL Accounts windowSee: Defining AccountsNavigator: Setup > Accounts > CombinationsDefine Automatic Posting Options\ Navigate Setup Journal AutoPostAutoPost Criteria Sets windowSee: Posting Journal Batches AutomaticallyNavigator: Setup > Journal > AutoPostDefine Budget\ Navigate Budgets Define BudgetDefine Budget windowSee: Defining BudgetsNavigator: Budgets > Define > BudgetDefine Budget Formula\ Navigate Budgets Define FormulaDefine Budget Formula windowSee: Creating Budget Formula BatchesNavigator: Budgets > Define > FormulaDefine Budget Organization\ Navigate Budgets Define OrganizationDefine Budget Organization windowSee: Defining Budget OrganizationsNavigator: Budgets > Define > OrganizationDefine Budgetary Control Groups\ Navigate Budgets Define ControlsBudgetary Control Group windowSee: Creating a Budgetary Control GroupNavigator: Budgets > Define > ControlsDefine Calendar\ Navigate Setup Financials Calendar PeriodsAccounting Calendar windowSee: Defining CalendarsNavigator: Setup > Financials > Calendar >AccountingDefine Column Set\ Navigate Reports Define ColumnSetColumn Set windowSee: Defining Column SetsNavigator: Reports > Define > ColumnSetDefine Concurrent Program Controls\ Navigate Setup System ControlConcurrent Program Controls windowSee: Setting Concurrent Program ControlsNavigator: Setup > System > ControlA-8 Oracle General Ledger User’s GuideCharacter Mode Form and Menu Path GUI Window or Process, and NavigationPathDefine Consolidation\ Navigate Consolidation DefineConsolidation Workbench windowSee: Consolidation WorkbenchNavigator: Consolidation > WorkbenchDefine Content Set\ Navigate Reports Define ContentSetContent Set windowSee: Defining Content SetsNavigator: Reports > Define > ContentSet

Define Cross-Validation Rule\ Navigate Setup Financials Flexfields KeyRulesCross-Validation Rules windowSee: Cross Validation Rules (Oracle ApplicationsFlexfields Guide)Navigator: Setup > Financials > Flexfields >Key > RulesDefine Currency\ Navigate Setup Financials CurrencyCurrencyCurrencies windowSee: Currencies Window (Oracle ApplicationsSystem Administrator’s Guide)Navigator: Setup > Currencies > DefineDefine Daily Conversion Rate Types\ Navigate Setup Financials CurrencyRateTypesConversion Rate Types windowSee: Defining Conversion Rate TypesNavigator: Setup > Currencies > Rates > TypesDefine Daily Rates\ Navigate Setup Financials CurrencyDailyRatesDaily Rates windowSee: Entering Daily RatesNavigator: Setup > Currencies > Rates > DailyDefine Descriptive Flexfield Segments\ Navigate Setup Financials FlexfieldsDescriptive SegmentsDescriptive Flexfield Segments windowSee: Defining Descriptive Flexfield Structure(Oracle Applications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Descriptive > SegmentsDefine Descriptive Security Rule\ Navigate Setup Financials FlexfieldsDescriptive Security DefineDefine Security Rules windowSee: Defining Security Rules (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields> Descriptive > Security > Define. EnableDescriptive Flexfield, enter search criteria andchoose Find.Define Descriptive Segment Values\ Navigate Setup Financials FlexfieldsDescriptive ValuesSegment Values windowSee: Segment Values Window (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Descriptive > Values. Enter search criteria andchoose the Find button.General Ledger Navigator Paths A-9Character Mode Form and Menu Path GUI Window or Process, and NavigationPathDefine Document Sequences\ Navigate Setup Financials Sequences DefineDocument Sequences windowSee: Defining Document Sequences (Oracle

Applications System Administrator’s Guide)Navigator: Setup > Financials > Sequences >DefineDefine Encumbrance Types\ Navigate Setup Journals EncumbrancesEncumbrance Types windowSee: Defining Encumbrance TypesNavigator: Setup > Journal > EncumbrancesDefine Financial Report Set\ Navigate Reports Define ReportSetFinancial Report Set windowSee: Defining Financial Report SetsNavigator: Reports > Define > ReportSetDefine Historical Rates\ Navigate Setup Currencies Rates HistoricalHistorical Rates windowSee: Entering Historical RatesNavigator: Setup > Currencies > Rates >HistoricalDefine Intercompany Accounts\ Navigate Setup Accounts IntercompanyIntercompany Accounts windowSee: Defining Intercompany AccountsNavigator: Setup > Accounts > IntercompanyDefine Journal Entry Categories\ Navigate Setup Journal CategoriesJournal Categories windowSee: Defining Journal CategoriesNavigator: Setup > Journal > CategoriesDefine Journal Entry Formula\ Navigate Journals Define RecurringDefine Recurring Journal Formula windowSee: Creating Recurring Journal FormulaBatchesNavigator: Journals > Define > RecurringDefine Journal Entry Sources\ Navigate Setup Journal SourcesJournal Sources windowSee: Defining Journal SourcesNavigator: Setup > Journal > SourcesDefine Key Flexfield Security Rule\ Navigate Setup Financials Flexfields KeySecurity DefineDefine Security Rules windowSee: Defining Security Rules (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Validation > Security > Define. Enable KeyFlexfield, enter search criteria, and chooseFind.A-10 Oracle General Ledger User’s GuideCharacter Mode Form and Menu Path GUI Window or Process, and NavigationPathDefine Key Flexfield Segments\ Navigate Setup Financials Flexfields KeySegm entsKey Flexfield Segments windowSee: Defining Key Flexfield Structures (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Key > Segments

Define Key Segment Values\ Navigate Setup Financials Flexfields KeyValuesSegment Values windowSee: Segment Values Window (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Key > Values. Enter search criteria and choosethe Find button.Define MassAllocations\ Navigate Journals Define AllocationDefine MassAllocations windowSee: Creating MassAllocation BatchesNavigator: Journals > Define > AllocationDefine MassBudgets\ Navigate Budgets Define MassBudgetDefine MassBudgets windowSee: Defining MassBudgetsNavigator: Budgets > Define > MassBudgetDefine Period Rates\ Navigate Setup Currencies Rates PeriodPeriod Rates windowSee: Entering Period RatesNavigator: Setup > Currencies > Rates > PeriodDefine Period Types\ Navigate Setup Financials Calendar TypesPeriod Types windowSee: Defining Period TypesNavigator: Setup > Financials > Calendar >TypesDefine Periods\ Navigate Setup System Calendar PeriodsAccounting Calendar windowSee: Defining CalendarsNavigator: Setup > Financials > Calendar >AccountingDefine Report\ Navigate Reports Define ReportDefine Financial Report windowSee: Defining Financial ReportsNavigator: Reports > Define > ReportDefine Report Display Group\ Navigate Reports Define Display GroupDisplay Group windowSee: Defining Display GroupsNavigator: Reports > Define > Display >GroupDefine Report Display Set\ Navigate Reports Define Display SetDisplay Set windowSee: Defining Display SetsNavigator: Reports > Define > Display > SetGeneral Ledger Navigator Paths A-11Character Mode Form and Menu Path GUI Window or Process, and NavigationPathDefine Report Set\ Navigate Other Report SetRequest Set windowSee: Defining Request Sets (Oracle ApplicationsUser’s Guide)Navigator: Other > Report > Set

Define Rollup Groups\ Navigate Setup Financials Flexfields KeyGroupsRollup Groups windowSee: Defining Rollup Groups (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Key > Groups. Enter criteria and choose Find.Define Row Order\ Navigate Reports Define OrderRow Order windowSee: Defining Row OrdersNavigator: Reports > Define > OrderDefine Row Set\ Navigate Reports Define RowSetRow Set windowSee: Defining Row SetsNavigator: Reports > Define > RowSetDefine Security Rule\ Navigate Setup Financials FlexfieldsValidation Security DefineDefine Security Rules windowSee: Defining Security Rules (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Validation > Security > Define. Enable ValueSet, enter search criteria, and choose Find.Define Segment Values\ Navigate Setup Financials FlexfieldsValidation ValuesSegment Values windowSee: Segment Values Window (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Validation > Values. Enter search criteria andchoose Find.Define Set of Books\ Navigate Setup Financials BooksSet of Books windowSee: Defining Sets of BooksNavigator: Setup > Financials > Books > DefineDefine Shorthand Aliases\ Navigate Setup Financials Flexfields KeyAliasesShorthand Aliases windowSee: Defining Shorthand Aliases (OracleApplications Flexfields Guide)Navigator: Setup > Financials > Flexfields >Key > AliasesDefine Statistical Units of Measure\ Navigate Setup Accounts UnitsStatistical Units of Measure windowSee: Defining Statistical Units of MeasureNavigator: Setup > Accounts > UnitsA-12 Oracle General Ledger User’s GuideCharacter Mode Form and Menu Path GUI Window or Process, and NavigationPathDefine Summary Accounts\ Navigate Setup Accounts SummarySummary Accounts windowSee: Defining Summary Accounts

Navigator: Setup > Accounts > SummaryDefine Suspense Accounts\ Navigate Setup Accounts SuspenseSuspense Accounts windowSee: Defining Suspense AccountsNavigator: Setup > Accounts > SuspenseDefine Value Set\ Navigate Setup Financials FlexfieldsValidation SetsValue Sets windowSee: Value Sets (Oracle Applications FlexfieldsGuide)Navigator: Setup > Financials > Flexfields >Validation > SetsDelete Source from Journal Import\ Navigate Journals Import DeleteDelete Journal Import Data windowSee: Deleting Journal Import DataNavigator: Journals > Import > DeleteEnter Budget Amounts\ Navigate Budgets Enter AmountsEnter Budget Amounts windowSee: Entering Budget AmountsNavigator: Budgets > Enter > AmountsEnter Budget Journals\ Navigate Budgets Enter JournalsEnter Budget Journals windowSee: Entering Budget JournalsNavigator: Budgets > Enter > JournalsEnter Encumbrances\ Navigate Journals EncumbranceEnter Encumbrances windowSee: Entering EncumbrancesNavigator: Journals > EncumbranceEnter Journals\ Navigate Journals EnterEnter Journals windowSee: Entering JournalsNavigator: Journals > EnterEnter Transaction Rate\ Navigate Journals Enter (\ Other Zoom)Enter Journals windowSee: Entering Foreign Currency JournalsNavigator: Journals > EnterFreeze Budgets\ Navigate Budgets FreezeFreeze Budget windowSee: Freezing BudgetsNavigator: Budgets > FreezeGenerate MassAllocation Journals\ Navigate Journals Generate AllocationGenerate MassAllocation Journals windowSee: Generating MassAllocation JournalsNavigator: Journals > Generate > AllocationGeneral Ledger Navigator Paths A-13Character Mode Form and Menu Path GUI Window or Process, and NavigationPathGenerate MassBudget Journals\ Navigate Budgets Generate MassBudgetsGenerate MassBudget Journals windowSee: Generating MassBudget Journals

Navigator: Budgets > Generate >MassBudgetsGenerate Recurring Journals\ Navigate Journals Generate RecurringGenerate Recurring Journals windowSee: Generating Recurring Journal BatchesNavigator: Journals > Generate > RecurringJournal Entry Inquiry\ Navigate Inquiry JournalJournal Entry Inquiry windowSee: Performing a Journal Entry InquiryNavigator: Inquiry > JournalOpen and Close Periods\ Navigate Setup Open/CloseOpen and Close Periods windowSee: Opening and Closing Accounting PeriodsNavigator: Setup > Open/ClosePost Journals\ Navigate Journals PostPost Journals windowSee: Posting Journal BatchesNavigator: Journals > PostPurge Consolidation Audit Data\ Navigate Consolidation PurgePurge Consolidation Audit Data windowSee: Purging Consolidation Audit DataNavigator: Consolidation > PurgeReports QuickPick\ Navigate Other Report ViewRequests windowSee: Viewing Requests (Oracle ApplicationsUser’s Guide)Navigator: Other > RequestsorNavigator: Other > Report > VieworFrom any window, choose View > Requestsfrom the menuRequest Report Set\ Navigate Reports Request FinancialRun Financial Reports windowSee: Running Financial ReportsNavigator: Reports > Request > FinancialReverse Journals\ Navigate Journals Generate ReversalReverse Journals windowSee: Generating Reversing Journal BatchesNavigator: Journals > Generate > ReversalRun Consolidation\ Navigate Consolidation RunConsolidation Workbench windowSee: Consolidation WorkbenchNavigator: Consolidation > WorkbenchA-14 Oracle General Ledger User’s GuideCharacter Mode Form and Menu Path GUI Window or Process, and NavigationPathRun Journal Import\ Navigate Journals Import RunImport Journals windowSee: Importing JournalsNavigator: Journals > Import > RunRun Optimizer

\ Navigate Setup System OptimizeSubmit Request windowSee: Running the Optimizer Program.Navigator: Reports > Request > StandardorNavigator: Other > Report > RunRun Reports\ Navigate Other Report Run\ Navigate Reports Request StandardSubmit Request windowSee: Running Standard Reports and Listings.Navigator: Reports > Request > StandardorNavigator: Other > Report > RunRun Revaluation\ Navigate Currency RevaluationRevalue Balances windowSee: Revaluing BalancesNavigator: Currency > RevaluationRun Translation\ Navigate Currency TranslationTranslate Balances windowSee: Translating BalancesNavigator: Currency > TranslationSummary Account Inquiry\ Navigate Inquiry SummaryAccount Inquiry windowSee: Performing an Account InquiryNavigator: Inquiry > AccountUpdate Personal Profile Options\ Navigate Other ProfilePersonal Profile Values windowSee: Setting User Profile Options (OracleApplications System Administrator’s Guide)Navigator: Other > ProfileorNavigator: Profile > Personal. Access usingSystem Administrator responsibility.Update Storage Parameters\ Navigate Setup System StorageStorage Parameters windowSee: Storage Parameters for Interim TablesNavigator: Setup > System > StorageUpload Budgets\ Navigate Budgets Enter UploadUpload Budgets windowSee: Uploading BudgetsNavigator: Budgets > Enter > UploadGeneral Ledger Navigator Paths A-15Character Mode Form and Menu Path GUI Window or Process, and NavigationPathView Budgetary Control Transactions\ Navigate Journals Enter (\ Other Zoom)Journals windowSee: Reviewing Budgetary ControlTransactionsNavigator: Journals > Enter. Enter searchcriteria, then choose Find. Select a journalbatch or entry, then choose Review Batchor Review Journal to display the Journalswindow. Choose the View Results button to

see if a transaction failed a funds check.View Funds Available\ Navigate Inquiry FundsFunds Available Inquiry windowSee: Viewing Funds AvailableNavigator: Inquiry > FundsView Requests\ Navigate Other RequestsRequests windowSee: Viewing Requests (Oracle ApplicationsUser’s Guide)Navigator: Other > RequestsorNavigator: Other > Report > VieworFrom any window, choose View > Requestsfrom the menuYear-End Carry Forward\ Navigate Journals Generate CarryforwardYear-End Carry Forward windowSee: Carrying Forward Year-EndEncumbrancesNavigator: Journals >Generate >Carryforward

Related TopicsGeneral Ledger Navigator Paths, page A-1

GlossaryThis glossary includes terms that are shared by all Oracle Financial Applications products.Note: Some terms appear more than once because they are shared by more than oneOracle Financial Applications product. These alternate definitions are provided so youcan see how the same term or feature name is used in other applications.See also: Oracle Projects Glossary, Oracle Projects documentation set1099 formThe forms the United States Internal Revenue Service supplies to record a particularcategory of payment or receipt.1099 numberThe tax identification number for a supplier. According to IRS rules in the UnitedStates, lack of a valid tax identification number may result in tax withholding. Payablesstores the tax identification number for each supplier. Payables also lets you to entera withholding status for each supplier.1099 typesA 1099 classification scheme used in the United States for types of payments. Each 1099form has one or more payment types. A 1099 supplier may receive payments from morethan one type. The 1099-MISC form has the following types: rents, royalties, prizes andawards, federal income tax withheld, fishing boat proceeds, medical and health carepayments, non-employee compensation, and substitute payments in lieu of dividendsor interest. Payables records 1099 payments by type so that you can report themaccording to IRS requirements.2-way matchingThe process of verifying that purchase order and invoice information matches within

accepted tolerance levels. Payables uses the following criteria to verify two-waymatching: Invoice price <= Order price Quantity billed <= Quantity orderedSee also: matching, page Glossary-6324-hour formatA time format that uses a 24 hour clock instead of am and pm, so that 3:30 would be 3:30am, 16:15 would be 4:15 pm, 19:42 would be 7:42 pm, etc.3-way matchingThe process of verifying that purchase order, invoice, and receiving information matcheswithin accepted tolerance levels. Payables uses the following criteria to verify three-waymatching: Invoice price <= Purchase Order price Quantity billed <= Quantity orderedQuantity billed <= Quantity receivedGlossary-1See also: matching, page Glossary-634-4-5 calendarA calendar with 12 uneven periods: typically two four-week periods followed by onefive week period in a quarter. Calendars are defined in General Ledger and Oraclesubledger applications.Depreciation is usually divided by days for a 4-4-5 calendar. Since a 4-4-5 calendar has364 days per year, it has different start and end dates for the fiscal year each year.4-way matchingThe process of verifying that purchase order, invoice, and receiving information matcheswithin accepted tolerance levels. Payables uses the following criteria to verify four-waymatching: Invoice price <= Order price Quantity billed <= Quantity ordered Quantitybilled <= Quantity received Quantity billed <= Quantity acceptedSee also: matching, page Glossary-63accountThe business relationship that a party can enter into with another party. The account hasinformation about the terms and conditions of doing business with the party.account combinationA unique combination of segment values that records accountingtransactions. A typical account combination contains the followingsegments: company, division, department, account and product.Account GeneratorA feature that uses Oracle Workflow to provide various Oracle Applications with theability to construct Accounting Flexfield combinations automatically using customconstruction criteria. You define a group of steps that determine how to fill in yourAccounting Flexfield segments. You can define additional processes and/or modifythe default process(es), depending on the application.See also: activity, page Glossary-5, function, page Glossary-46, item type, pageGlossary-56, lookup type, page Glossary-61, node, page Glossary-66, process, pageGlossary-78, protection level, page Glossary-79, result type, page Glossary-88, transition,page Glossary-104, Workflow Engine, page Glossary-108account groupsFixed asset or long-term liabilities for which governments usually maintain separateaccountability. Governments usually maintain these transactions in account groupsknown as the general fixed assets account group and the general long-term debt account

group.account hierarchyA hierarchical account structure containing parent and child accounts, where a rangeof child values roll up to parent accounts. A multi-level parent hierarchy can existwhere higher level parents are parents of lower level parents. Parent hierarchies let youdefine reports using parent values instead of individual child values in Oracle GeneralLedger. Parent values also facilitate summary account creation to allow you to viewsummarized account balances online.Glossary-2account relationshipA relationship that implies financial responsibility between the owners of theaccounts. For example, a customer account relationship lets you apply payments to andcreate invoices for related customers, as well as apply invoices to related customers’commitments.Account segmentOne of up to 30 different sections of your Accounting Flexfield, which together makeup your general ledger account combination. In a commercial context, each segmenttypically represents an element of your business structure, such as Company, CostCenter or Account.Account segment valueA series of characters and a description that define a unique value for a particularvalue set.account siteA site that is used within the context of an account, for example, for billing or shippingpurposes.account structureSee: Accounting Flexfield structure, page Glossary-3accounting calendarThe calendar that defines your accounting periods and fiscal years in Oracle GeneralLedger and subledger applications. Oracle Financial Analyzer will automatically createa Time dimension using your accounting calendar.accounting classification code structureThe data elements a government activity uses to classify the financial aspects of atransaction.accounting currencyIn some financial contexts, a term used to refer to the currency in which accounting datais maintained. In this manual, this currency is called functional currency.See also: functional currency, page Glossary-46Accounting FlexfieldThe code you use to identify a general ledger account in an Oracle Financialsapplication. Each Accounting Flexfield segment value corresponds to a summary orrollup account within your chart of accounts.Accounting Flexfield structureThe account structure you define to fit the specific needs of your organization. Youchoose the number of segments, as well as the length, name, and order of each segmentin your Accounting Flexfield structure.Glossary-3Accounting Flexfield value setA group of values and attributes of the values. For example, in a commercial context, the

value length and value type that you assign to your account segment to identify aparticular element of your business, such as Company, Division, Region, or Product.accounting methodThe method you select for recording accounts payable transactions. You can choosebetween accrual basis, cash basis, or combined basis of accounting.See also: accrual basis accounting, page Glossary-4, cash basis accounting, pageGlossary-19, combined basis accounting, page Glossary-22accounting modelA set of selected individual accounts and account ranges. You can assign a name to anaccounting model. Once an accounting model is defined for a particular group ofaccounts, you can reuse that accounting model whenever you want to work on thatgroup of accounts. Use your accounting models to choose the accounts that you want toadjust when you run the inflation adjustment process. Although there are no rules forgrouping accounts, you may want to define different accounting models for differentkinds of accounts. For example, you can define one accounting model for all of yourasset accounts and another accounting model for all of your liability accounts.accounting periodA time period that, when grouped, comprises your fiscal year. Periods can be of anylength but are usually a month, quarter, or year. Periods are defined in Oracle GeneralLedger.Accounting ProgramSee: AX Program, page Glossary-12accounting rule start dateThe date Oracle Receivables uses for the first accounting entry it creates when you usean accounting rule to recognize revenue. If you choose a variable accounting rule, youneed to specify a rule duration to let Receivables know how many accounting periodsto use for this accounting rule.accounting rulesRules that you can use for imported and manually entered transactions to specifyrevenue recognition schedules. You can define an accounting rule in which revenue isrecognized over a fixed or variable period of time. For example, you can define a fixedduration accounting rule with monthly revenue recognition for a period of 12 months.accounting schemeA set of instructions that tell the translation program how to create accounting entriesfrom an event. The accounting scheme contains information about how to identify atransaction and the data that is transferred from the subledger to Global AccountingEngine and General Ledger.accrual basis accountingA method of accounting in which you recognize revenues in the accounting period inwhich you earn revenues and recognize expenses in the accounting period in which youincur the expense. Both revenues and expenses need to be measurable to be reportable.Glossary-4accumulated depreciationThe total depreciation taken for an asset since it was placed in service. Also known aslife-to-date depreciation and depreciation reserve.ACE

See: adjusted current earnings, page Glossary-5ACE bookA tax book for Adjusted Current Earnings ("ACE") tax calculations.activityIn Oracle Workflow, a unit of work performed during a business process.activityIn Oracle Receivables, a name that you use to refer to a receivables activity such as apayment, credit memo, or adjustment.See also: activity attribute, page Glossary-5, function activity, pageGlossary-46, receivables activity name, page Glossary-83activity attributeA parameter for an Oracle Workflow function activity that controls how the functionactivity operates. You define an activity attribute by displaying the activity’s Attributesproperties page in the Activities window of OracleWorkflow Builder. You assign a valueto an activity attribute by displaying the activity node’s Attribute Values properties pagein the Process window.ad hocAn unplanned event created for a specific purpose. For example, an ad hoc taxcode, report submission, or database query.address validationThe type of validation you want Receivables to use for your address, if you are notusing a flexible address format for validation. You can implement address validation atthree levels: Error, No Validation, or Warning. ’Error’ ensures that all locations existfor your address before it can be saved. ’Warning’ displays a warning message if a taxrate does not exist for this address (allows you to save the record). ’No Validation’does not validate the address.adjusted current earnings ("ACE")A set of depreciation rules defined by United States tax law. Oracle Assets supportsthe Adjusted Current Earnings tax rules.adjustmentA Receivables feature that allows you to increase or decrease the amount due of yourinvoice, debit memo, chargeback, deposit, or guarantee. Receivables lets you createmanual or automatic adjustments.AdjustmentsIn the Global Accounting Engine, a feature that lets you enter transactions directly intosubledger tables. Global Accounting Engine requires you to enter a third party forGlossary-5control accounts. Your control account balances for your control accounts are updated insync in both the subledger system and General Ledger.advanceAn amount of money prepaid in anticipation of receipt of goods, services, obligationsor expenditures.advanceIn Oracle Payables, an advance is a prepayment paid to an employee. You can applyan advance to an employee expense report during expense report entry, once youfully pay the advance.agency

An administrative division of a government or international institutional body; an officeor business that provides a particular service, authorized to act for others.agentIn Oracle Payables, Receivables and General Ledger, an individual responsible forproviding goods or services or authorizing their provision to another governmententity or recipient.agentIn Oracle Cash Management, the customer name or supplier name on a bank statementline.aggregate balanceThe sum of the end-of-day balances for a range of days. There are three types ofaggregate balances: period-to-date (PTD), quarter-to-date (QTD), and year-to-date(YTD). All three are stored in the General Ledger database for every calendar day.aging bucketsIn Oracle Receivables and Oracle Payables, time periods you define to age your debititems. Aging buckets are used in the Aging reports to see both current and outstandingdebit items. For example, you can define an aging bucket that includes all debit itemsthat are 1 to 30 days past due. Applications Desktop Integrator uses the aging bucketsyou define for its Invoice Aging Report.aging bucketsIn Oracle Cash Management, aging buckets are used to define time periods representedin the forecast. Examples of aging buckets are date ranges or accounting periods.agreementA contract with a customer that serves as the basis for work authorization. Anagreement may represent a legally binding contract, such as a purchase order, or a verbalauthorization. An agreement sets the terms of payment for invoices generated against theagreement, and affects whether there are limits to the amount of revenue you can accrueor bill against the agreement. An agreement can fund the work of one or more projects.agreement typeAn implementation-defined classification of agreements. Typical agreement typesinclude purchase order and service agreement.Glossary-6alertAn entity you define that checks your database for a specific condition and sends orprints messages based on the information found in your database.alert inputA parameter that determines the exact definition of the alert condition. You can set theinput to different values depending upon when and to whom you are sending thealert. For example, an alert testing for users to change their passwords uses the numberof days between password changes as an input. Oracle Alert does not require inputswhen you define an alert.alert outputA value that changes based on the outcome at the time Oracle Alert checks the alert

condition. Oracle Alert uses outputs in the message sent to the alert recipient, althoughyou do not have to display all outputs in the alert message.allocationA method for distributing existing amounts between and within projects and tasks. Theallocation feature uses existing project amounts to generate expenditure items forspecified projects.allocation entryA journal entry you use to allocate revenues or costs.allocation methodAn attribute of an allocation rule that specifies how the rule collects and allocates theamounts in the source pool. There are two allocation methods, full allocation andincremental allocation.See also: full allocation, page Glossary-46, incremental allocation, page Glossary-51allocation ruleA set of attributes that describes how you want to allocate amounts in a source pool tospecified target projects and tasks.allocation runThe results of the PRC: Generate Allocation Transactions process.alternative regionAn alternative region is one of a collection of regions that occupy the same space in awindow where only one region can be displayed at any time. You identify an alternativeregion by a poplist icon that displays the region title, which sits on top of a horizontalline that spans the region. This display method has been replaced by tabs in Release 11iand higher.Always Take DiscountA Payables feature you use to always take a discount on a supplier’s invoice if thepayment terms for the invoice include a discount. You define Always Take Discount as aPayables option that Payables assigns to new suppliers you enter. When Always TakeDiscount is enabled for a supplier site, you take a discount on that supplier’s invoice siteregardless of when you pay the invoice. When Always Take Discount is disabled, youonly take a discount if you pay the invoice on or before the discount date.Glossary-7amount classFor allocations, the period or periods during which the source pool accumulatesamounts.API (Application Programming Interface)A program that verifies data before importing it into an applicationappliedPayment in which you record the entire amount as settlement for one ormore debit items.appropriationAn authorization by a legislative body that permits a government to incur obligationsand make payments for specified purposes. An appropriation usually follows enactmentof authorizing legislation. Appropriations are limitations on the amounts agencies canobligate during the time specified in the appropriation act.approval limitsLimits you assign to users for creating adjustments and approving credit memo

requests. Receivables enforces the limits that you define here when usersenter receivables adjustments or approve credit memo requests initiated fromiReceivables. When users enter adjustments that are within their approvallimit, Receivables automatically approves the adjustment. When users enter adjustmentsoutside their approval limit, Receivables assigns a status of pending to the adjustment.approved dateThe date on which an invoice is approved.archiveTo archive a fiscal year is to copy the depreciation expense and adjustment transactiondata for that year to a storage device.archiveTo store historical transaction data outside your database.archive tableA temporary table to which Oracle General Ledger copies your account balances fromthe Balances Table.archive tableA temporary table to which Oracle Assets copies depreciation expense and adjustmenttransaction data for a fiscal year.archive tablespaceThe tablespace where your archive table is stored. A tablespace is the area in which anOracle database is divided to hold tables.assetAn object of value owned by a corporation or business.See also: fixed asset, page Glossary-43Glossary-8asset accountA general ledger account to which you charge the cost of an asset when you purchaseit. You must define an account as an asset account.Asset Key FlexfieldOracle Assets lets you define additional ways to sort and categorize your assets withoutany financial impact. You use your Asset Key Flexfield to define how you want tokeep the information.attributeAn Oracle Financial Analyzer database object that links or relates the values of twodimensions. For example, you might define an attribute that relates the Sales Districtdimension to the Region dimension so that you can select data for sales districtsaccording to region.attributeSee: activity attribute, page Glossary-5, item type attribute, page Glossary-56attributeIn TCA, corresponds to a column in a TCA registry table, and the attribute value is thevalue that is stored in the column. For example, party name is an attribute and the actualvalues of party names are stored in a column in the HZ_PARTIES table.attribute groupA group of closely related attributes within the same entity. The values for each attributein a group must come from the same data source.

AutoAccountingIn Oracle Receivables, a feature that lets you determine how the Accounting Flexfieldsfor your revenue, receivable, freight, tax, unbilled receivable and unearned revenueaccount types are created.AutoAccounting Lookup SetAn implementation-defined list of intermediate values and corresponding AccountingFlexfield segment values. AutoAccounting lookup sets are used to translate intermediatevalues such as organization names into account codes.AutoAccounting RuleAn implementation-defined formula for deriving Accounting Flexfield segmentvalues. AutoAccounting rules may use a combination of AutoAccountingparameters, AutoAccounting lookup sets, SQL statements, and constants to determinesegment values.AutoAccounting RuleRules you define for the Global Intercompany System (GIS) in Oracle General Ledger togenerate intercompany transactions automatically.AutoAdjustmentA feature used to automatically adjust the remaining balances of your invoices, debitmemos, and chargebacks that meet the criteria that you define.Glossary-9autoallocation setA group of allocation rules that you can run in sequence that you specify (step-downallocations) or at the same time (parallel allocations).See also: step-down allocation, page Glossary-98, parallel allocation, page Glossary-70AutoallocationsA feature in Oracle General Ledger that automates journal batch validation andgeneration for MassAllocations, Recurring Journals, MassBudgets, Project Allocationsand MassEncumbrances. You can create parallel and step-down autoallocation sets.AutoAssociateAn option that allows you to specify whether you want Oracle Receivables todetermine the customer using invoice numbers if the customer cannot be identifiedfrom either the magnetic ink character recognition (MICR) number or the customernumber. Receivables checks the invoice numbers until it finds a unique invoice numberfor a customer. Receivables then uses this invoice number to identify the customer. Youcan only use this feature if your bank transmits invoice numbers and if the AutoLockboxValidation program can identify a unique customer for a payment using an invoicenumber. Otherwise, Receivables treats the payment as unidentified.See also: MICR number, page Glossary-64AutoCash RuleA feature that Post QuickCash uses to automatically apply receipts to a customer’sopen items. AutoCash Rules include: Apply to the Oldest Invoice First, Clear theAccount, Clear Past Due Invoices, Clear Past Due Invoices Grouped by PaymentTerm, and Match Payment with Invoice.See also: AutoCash Rule Set, page Glossary-10, Post QuickCash, page Glossary-75AutoCash Rule SetA feature that determines the order of the AutoCash Rules that the Post QuickCash

program will use when automatically applying receipts to a customer’s open items. Youcan choose to include discounts, finance charges, and items in dispute when calculatingyour customer’s open balance.AutoClearFormerly an Oracle Payables feature, this was replaced by Oracle Cash Managementfeatures.AutoCopy - budget organizationsA feature that automatically creates a new budget organization by copying accountassignments from an existing budget organization.AutoCopy - budgetsA feature that automatically creates a new budget by copying all of the data from anexisting budget. Budget AutoCopy copies budget amounts only from open budget years.AutoInvoiceA program that imports invoices, credit memos, and on-account credits from othersystems to Oracle Receivables.Glossary-10AutoLockboxSee: lockbox, page Glossary-60automatic asset numberingA feature that automatically numbers your assets if you do not enter an asset number.automatic eventAn event with an event type classification of Automatic. Billing extensions createautomatic events to account for the revenue and invoice amounts calculated by thebilling extensions.automatic receiptIn addition to standard check processing, you can use the automatic receipt featureto automatically generate receipts for customers with whom you have predefinedagreements. These agreements let you transfer funds from the customer’s bank accountto yours on the receipt maturity date.automatic reconciliationSee: AutoReconciliation, page Glossary-11AutoOffsetA feature that automatically determines the offset (or credit) entry for your allocationentry. AutoOffset automatically calculates the net of all previous journal lines in yourallocation entry, reverses the sign, and generates the contra amount.AutoReconciliationAn Oracle Cash Management feature that allows you to reconcile bank statementsautomatically. This process automatically reconciles bank statement details with theappropriate batch, journal entry, or transaction, based on user-defined system parametersand setup. Oracle Cash Management generates all necessary accounting entries.See also: reconciliation tolerance, page Glossary-83AutoReductionAn Oracle Applications feature in the list window that allows you to shorten a listso that you must scan only a subset of values before choosing a final value. Justas AutoReduction incrementally reduces a list of values as you enter additionalcharacter(s), pressing [Backspace] incrementally expands a list.AutoSelectionA feature in the list window that allows you to choose a valid value from the list with a

single keystroke. When you display the list window, you can type the first character ofthe choice you want in the window. If only one choice begins with the character youenter, AutoSelection selects the choice, closes the list window, and enters the valuein the appropriate field.AutoSkipA feature specific to flexfields where Oracle Applications automatically movesyour cursor to the next segment as soon as you enter a valid value into a currentflexfield segment. You can turn this feature on or off with the user profile optionFlexfields:AutoSkip.Glossary-11available transactionsReceivables and payables transactions that are available to be reconciled by CashManagement.average balanceThe amount computed by dividing an aggregate balance by the number of calendardays in the related range.average exchange rateAn exchange rate that is the average rate for an entire accounting period. General Ledgerautomatically translates revenue and expense account balances using period-averagerates in accordance with FASB 52 (U.S.). And, for companies in highly inflationaryeconomies, General Ledger uses average exchange rates to translate your non-historicalrevenue and expense accounts in accordance with FASB 8 (U.S.). Also known asperiod-average exchange rate.Average CostingAn average costing method is used to cost transactions in both inventory andmanufacturing environments. As you perform your transactions, Oracle CostManagement uses the transaction price or cost and automatically recalculates theaverage cost of your items.AX Accounting Number SequencesA feature that numbers all accounting entries with the document sequences mechanism.AX BalanceA balance maintained by the Global Accounting Engine for each account that is markedas a control account or third party subidentification per period. The balance reports printbalances summed by period (range), third party, balancing segment, and accountingsegment/accounting flexfield combination.AX CompilerA program that creates the master template for future translation processes. Thiscompilation is a one-time setup step and is not a part of the actual accounting.AX Posting ManagerA program that lets you submit a process or a series of processes to run translations, thetransfer to General Ledger, the Journal Import, and the Journal Post from one place inyour system.AX ProgramA compilation of event types and sequence assignments. The AX Program is a PL/SQLpackage that handles events.B-recordA summary record of all 1099 payments made to a supplier for one tax region.

back-value transactionsTransactions whose effective date is prior to the current accounting date. Also known asvalue-dated transactions.Glossary-12BACSSee: Bankers Automated Clearing System, page Glossary-14BAIAn acronym for the Banking Administration Institute. This organization hasrecommended a common format that is widely accepted for sending lockbox data. Ifyour bank provides you with this type of statement, you can use Bank Statement OpenInterface to load your bank statement information into Oracle Cash Management.See also: Bank Statement Open Interface, page Glossary-14, bank statement, pageGlossary-13balanceSee: AX Balance, page Glossary-12balance reportsReports that print a balance summed by period (range), third party, balancingsegment, and accounting segment. A balance report only reports within a fiscal year. Abalance is only printed for accounts that are marked as control accounts.balances tableA General Ledger database table that stores your account balances, calledGL_BALANCES.balancing segmentAn Accounting Flexfield segment that you define so that General Ledger automaticallybalances all journal entries for each value of this segment. For example, if your companysegment is a balancing segment, General Ledger ensures that, within every journalentry, the total debits to company 01 equal the total credits to company 01.bank fileIn Oracle Receivables and Oracle Payables, the data file you receive from the bankcontaining all of the payment information that the bank has deposited in your bankaccount.bank fileIn Oracle Cash Management, the electronic statement file you receive from your bank(for example, BAI format or SWIFT940). It contains all transaction information that thebank has processed through your bank account.bank identification codeFormerly known as SWIFT code, identifies a bank or bank branch for electronic fundsand wire transfers.bank statementA report sent from a bank to a customer showing all transaction activity for a bankaccount for a specific period of time. Bank statements report beginning balance, depositsmade, checks cleared, bank charges, credits, and ending balance. Enclosed with the bankstatement are cancelled checks, debit memos, and credit memos. Large institutionalbanking customers usually receive electronic bank statements as well as the paperversions.Glossary-13Bank Statement Open InterfaceThe database interface tables that must be populated when you automatically load an

electronic bank file into Oracle Cash Management. The Bank Statement Open Interfaceconsists of one header and multiple detail lines for each bank statement.bank statement tablesThe primary database tables Oracle Cash Management works with for each bankstatement. Bank statement tables are populated manually or by importing data fromBank Statement Open Interface. There are two tables for each bank statement-a bankstatement headers table and a bank statement lines table. See alsoSee also: bank statement, page Glossary-13bank transaction codeThe transaction code used by a bank to identify types of transactions on a bankstatement, such as debits, credits, bank charges, and interest. You define these codes foreach bank account using the Cash Management Bank Transaction Codes window.Bankers Automated Clearing System (BACS)The standard format of electronic funds transfer used in the United Kingdom. You canrefer to the BACS User Manual, Part III: Input Media Specifications, published by theBankers Automated Clearing System, for the exact specifications for BACS electronicpayments.base amountThe amount that represents the denominator for the ratio used to determine the amountdue. You specify your base amount when you define your payment terms.Amount Due = Relative Amount/Base Amount * Invoice Amountbase modelThe model item from which a configuration item was created.baselineTo approve a budget for use in reporting and accounting.baseline budgetThe authorized budget for a project or task which is used for performance reportingand revenue calculation.basis methodHow an allocation rule is used to allocate the amounts from a source pool to targetprojects. The basis methods include options to spread the amounts evenly, allocate bypercentage, or prorate amounts based on criteria you specify. Also referred to as the"basis."See also: source pool, page Glossary-95basis reduction rateEach Investment Tax Credit Rate has a basis reduction rate associated with it. OracleAssets applies the basis reduction rate to the ITC basis to determine the amount bywhich it will reduce the depreciable basis. Oracle Assets displays the basis reduction ratewith its corresponding investment tax credit rate in the Assign Investment Tax CreditGlossary-14form so you can easily see whether the rate you choose will reduce the depreciablebasis of the asset.batch sourceA source you define in Oracle Receivables to identify where your invoicing activityoriginates. The batch source also controls invoice defaults and invoice numbering. Alsoknown as a transaction batch source.beginning balanceThe beginning balance is the balance of the transaction item as of the beginning GL

Date that you specified. This amount should be the same as the Outstanding Balanceamount of the Aging - 7 Buckets Report where the As Of Date is the same as thebeginning GL Date.BICSee: bank identification code, page Glossary-13bill in advanceAn invoicing rule that enables you to record the receivable at the beginning of therevenue recognition schedule for invoices that span more than one accounting period.See also: invoicing rules, page Glossary-55, bill in arrears, page Glossary-15bill in arrearsAn invoicing rule that records the receivable at the end of the revenue recognitionschedule for invoices that span more than one accounting period.See also: invoicing rules, page Glossary-55, bill in advance, page Glossary-15Bill of ExchangeIn Oracle Payables, a method of payment. Also known as a future dated payment insome countries, including France.Bill of ExchangeIn Oracle Receivables, an agreement made with your customer in which they promiseto pay a specified amount on a specific date (called the maturity date) for goods orservices. This process involves the transfer of funds from your customer’s bank accountto your bank account.In Oracle Cash Management, a method of payment involving the transfer of fundsbetween bank accounts, where one party promises to pay another a specified amount ona specified date.Bill To AddressThe address of the customer who is to receive the invoice. Equivalent to Invoice ToAddress in Oracle Order Management.Bill To SiteA customer location to which you have assigned a Bill-To business purpose. You candefine your customer’s bill-to sites in the Customers windows.billingThe functions of revenue accrual and invoicing.Glossary-15billing cycleThe billing period for a project. Examples of billing cycles you can define are: a setnumber of days, the same day each week or month, or the project completion date. Youcan optionally use a client extension to define a billing cycle.billing invoice numberA system-generated number assigned to a consolidated billing invoice when you printdraft or final versions of these invoices. This number appears in some Receivableswindows (next to the transaction number) and reports if the profile option AR: ShowBilling Number is set to Yes.See also: consolidated billing invoice, page Glossary-24blockEvery Oracle Applications window (except root and modal windows) consists ofone or more blocks. A block contains information pertaining to a specific businessentity Generally, the first or only block in a window assumes the name of thewindow. Otherwise, a block name appears across the top of the block with a horizontalline marking the beginning of the block.

bookSee: depreciation book, page Glossary-33bridging accountAn inventory bridging account is an offset account used to balance your accountingentries. In some European countries, a bridging account is a legal requirement.budgetEstimated cost, revenue, labor hours or other quantities for a project or task. Each budgetmay optionally be categorized by resource. Different budget types may be set up toclassify budgets for different purposes. In addition, different versions can exist for eachuser-defined budget type: current, original, revised original, and historical versions. Thecurrent version of a budget is the most recently baselined version.See also: budget line, page Glossary-17, resource, page Glossary-87budget bookA book that you use to track planned capital expenditures.budget formulaA mathematical expression used to calculate budget amounts based on actualresults, other budget amounts and statistics. With budget formulas, you canautomatically create budgets using complex equations, calculations and allocations.budget hierarchyA group of budgets linked at different levels such that the budgeting authority of alower-level budget is controlled by an upper-level budget.budget interface tableIn Oracle General Ledger, a database table that stores information needed for budgetupload.In Oracle Assets, the interface table from which Assets uploads budget information.Glossary-16budget lineEstimated cost, revenue, labor hours, or other quantity for a project or task categorizedby a resource.budget organizationAn entity (department, cost center, division or other group) responsible for enteringand maintaining budget data. You define budget organizations for your company, thenassign the appropriate accounts to each budget organization.budget rulesA variety of shorthand techniques you can use to speed manual budget entry. Withbudget rules you can divide a total amount evenly among budget periods, repeat agiven amount in each budget period or enter budget amounts derived from youraccount balances.budget uploadThe ability to transfer budget information from a spreadsheet or flat file to theGL_INTERFACE table in Oracle General Ledger.budget uploadIn Oracle Assets, the process by which Assets loads budget information from the BudgetInterface table into the Budget worksheet. You can use the Budget Upload process totransfer budget information from a feeder system, such as a spreadsheet, to OracleAssets Interface table.budget worksheetOracle Assets holds your budget in the budget worksheet so that you can review andchange it before you load it into your budget book. Your budget must be in a budget

book before you can run depreciation projections or reports.budget worksheetA worksheet that contains budget data. In the Enter Budget Amounts window inOracle General Ledger, you can choose the Worksheet mode to enter budgets for severalaccounts at once. You can also use Applications Desktop Integrator to upload budgetdata from an Excel worksheet to Oracle General Ledger.budgetary accountAn account segment value (such as 6110) that is assigned one of the two budgetaryaccount types. You use budgetary accounts to record the movement of funds through thebudget process from appropriation to expended appropriation.budgetary account typeEither of the two account types Budgetary DR and Budgetary CR.budgetary controlAn Oracle Financials feature you use to control actual and anticipated expendituresagainst a budget. When budgetary control is enabled, you can check fundsonline for transactions, and you can reserve funds for transactions by creatingencumbrances. Oracle Financials automatically calculates funds available (budgetless encumbrances less actual expenditures) when you attempt to reserve funds for aGlossary-17transaction. Oracle Financials notifies you online if funds available are insufficient foryour transaction.burden cost codeAn implementation-defined classification of overhead costs. A burden cost coderepresents the type of burden cost you want to apply to raw cost. For example, you candefine a burden cost code of G&A to burden specific types of raw costs with General andAdministrative overhead costs.burden costsBurden costs are legitimate costs of doing business that support raw costs and cannotbe directly attributed to work performed. Examples of burden costs are fringebenefits, office space, and general and administrative costs.burden multiplierA numeric multiplier associated with an organization for burden schedule revisions, orwith burden cost codes for projects or tasks. This multiplier is applied to raw cost tocalculate burden cost amounts. For example, you can assign a multiplier of 95% to theburden cost code of Overheadburden structureA burden structure determines how cost bases are grouped and what types of burdencosts are applied to the cost bases. A burden structure defines relationships between costbases and burden cost codes and between cost bases and expenditure types.burdened costThe cost of an expenditure item, including raw cost and burden costs.business dayDays on which financial institutions conduct business. In General Ledger, you choosewhich days of the calendar year are defined as business days. You can include or excludeweekends and holidays as needed.

business entityA person, place, or thing that is tracked by your business. For example, a business entitycan be an account, a customer, or a part.business groupThe highest level of organization and the largest grouping of employees across whicha company can report. A business group can correspond to an entire company, or toa specific division within the company. Each installation of Oracle Projects uses onebusiness group with one hierarchybusiness purposeThe business reason you have for communicating with a customer’s address. Forexample, you would assign the business purpose of Ship To to an address if you shipproducts to that address. If you also send invoices to that address, you could alsoassign the business purpose Bill To.Glossary-18buttonYou choose a button to initiate a predefined action. Buttons do not store values. Abutton is usually labeled with text to describe its action or it can be an icon whoseimage illustrates its action.cacheA temporary storage area for holding information during processing.calculated depreciation methodA depreciation method that uses the straight-line method to calculate depreciation basedon the asset life and the recoverable cost.call actionsActions that you record and plan to take as a result of a call with a customer. Examplesof actions that you might note for future reference include creating a creditmemo, excluding a customer from dunning, or alerting another member of your staffabout an escalated issue.call topicsEach call can have many points or topics of discussion. Examples include invoice, debitmemo, invoice lines, and customer problems.candidateA record that Payables selects to purge based on the last activity date youspecify. Payables only selects records that you have not updated since the last activitydate you specify. Payables does not purge a candidate until you confirm a purge.capital gain thresholdThe minimum time you must hold an asset for Oracle Assets to report it as a capitalgain when you retire it. If you hold an asset for at least as long as the capital gainthreshold, Oracle Assets reports it as a capital gain when you retire it. If you hold theasset for less than the threshold, Oracle Assets reports it as an ordinary income fromthe retirement.capital projectA project in which you build one or more depreciable fixed assets.capitalized assetsAssets that you depreciate (spread the cost expense over time). The Asset Type for theseassets is "Capitalized".cash activity dateThe date that the cash flow from the source transaction is expected to affect your cash

position. When Cash Management generates a forecast, it includes source transactionswhose cash activity date falls within the time period you defined.cash basis accountingIn Oracle Receivables, an accounting method that lets you recognize revenue at thetime payment is received for an invoice.Glossary-19In Oracle Payables, an accounting method in which you only recognize an expensewhen you incur the expense. With the Cash Basis Accounting, Payables only createsaccounting entries for invoice paymentsCash Clearing AccountThe cash clearing account you associate with a payment document. You use thisaccount if you account for payments at clearing time. Oracle Payables credits thisaccount instead of your Asset (Cash) account and debits your Liability account whenyou create accounting entries for uncleared payments. Oracle Payables debits thisaccount and credits your Asset (Cash) account once you clear your payments in OracleCash Management.cash flowCash receipts minus cash disbursements from a given operation or asset for a givenperiod.cash forecastProjection or estimate of cash position based on estimated futuresales, revenue, earnings, or costs.categoryIn Global Accounting Engine, a category is a code used to group similar items, such asplastics or metals.category flexfieldOracle Assets lets you group your assets and define what descriptive and financialinformation you want to keep about your asset categories. You use your CategoryFlexfield to define how you want to keep the information.category useControls which object can use a given class category. For example, the SIC code 1977 canbe used only by parties of type Organization.chargeable projectFor each expenditure, a project to which the expenditure can be charged or transferred.chargebacksA new debit item that you assign to your customer when closing an existing, outstandingdebit item.chart of accountsThe account structure your organization uses to record transactions and maintainaccount balances.chart of accounts securityRestricts user access to those charts of accounts associated with that user’s responsibility.chart of accounts structureSee: Accounting Flexfield Structure, page Glossary-3Glossary-20checkA bill of exchange drawn on a bank and payable on demand. Or, a written order ona bank to pay on demand a specified sum of money to a named person, to his or her

order, or to the bearer out of money on deposit to the credit of the maker. A check differsfrom a warrant in that a warrant is not necessarily payable on demand and may not benegotiable. It differs from a voucher in that a voucher is not an order to pay.check boxYou can indicate an on/off or yes/no state for a value by checking or unchecking itscheck box. One or more check boxes can be checked since each check box is independentof other check boxes.check overflowA check printing situation where there are more invoices paid by a check than can fiton the remittance advice of the check.child requestA concurrent request submitted by another concurrent request (a parent request.) Forexample, each of the reports and/or programs in a report set are child requests ofthat report set.child segment valueA value that lies in a range of values belonging to one or more parent values. You canbudget, enter, and post transactions to child values only.CIP assetsSee: construction-in-process assets, page Glossary-25circular relationshipCircular relationships participate in a circle of relationships between entities. Forexample, Party A is related to Party B, who is related to Party C, who is related to Party A.claimA discrepancy between the billed amount and the paid amount. Claims are oftenreferred to as deductions, but a claim can be positive or negative.class categoryConsists of multiple classification codes that allow for broad grouping ofentities. Categories can have rules pertaining to a set of class codes, for example,MultipleParent, Multiple Assignment, and Leaf Node Assignment rules.class codeProvides a specific value for a class category.classificationA means of categorizing different objects in Oracle Applications. Classifications are notlimited to parties but can include projects, tasks, orders, and so on. Classifications can beuser defined or based on external standards.Glossary-21clearA payment status when the bank has disbursed funds for the payment, and the paymenthas been cleared but not matched to a bank statement within Oracle Cash Management.clearingA process that assigns a cleared date and status to a transaction and creates accountingentries for the cash clearing account.See also: manual clearing, page Glossary-61, reconciliation, pageGlossary-83, reconciliation, page Glossary-83

clearing accountAn account used to ensure that both sides of an accounting transaction are recorded. Forexample, Oracle General Ledger uses clearing accounts to balance intercompanytransactions.When you purchase an asset, your payables group creates a journal entry to the assetclearing account. When your fixed assets group records the asset, they create an offsetjournal entry to the asset clearing account to balance the entry from the payables group.column setA Financial Statement Generator report component you build within Oracle GeneralLedger by defining all of the columns in a report. You control the format and contentof each column, including column headings, spacing and size, calculations, units ofmeasure, and precision. You can also define a column set with each column representinga different company to enhance consolidation reporting.columnsOracle database tables consist of columns. Each column containsone type of information. The format to indicate tables and columnsis: (TABLE_NAME.COLUMN_NAME).combination blockA combination block displays the fields of a record in both multi-record (summary) andsingle-record (detail) formats. Each format appears in its own separate window thatyou can easily navigate between.combination querySee: Existing Combinations, page Glossary-39combined basis accountingA method of accounting that combines both Accrual Basis Accounting and CashBasis Accounting. With Combined Basis of Accounting, you use two separate sets ofbooks, one for the accrual basis accounting method and the other for the cash basisaccounting method. Payables creates journal entries for invoices and payments to postto your accrual set of books and creates journal entries for payments to post to yourcash set of books.comment aliasA user-defined name for a frequently used line of comment text, which can be used tofacilitate online entry of timecards and expense reports.Glossary-22commitmentIn Oracle Receivables and Oracle Payables, a contractual guarantee with a customer forfuture purchases, usually involving deposits or prepayments. You can create invoicesagainst the commitment to absorb the deposit or prepayment. Receivables automaticallyrecords all necessary accounting entries for your commitments.In Oracle General Ledger, an encumbrance type typically associated with purchaserequisitions to track expenditures. You can view funds available and report oncommitments. Oracle Order Management allows you to enter order lines againstcommitments.compensation rule

An implementation-defined name for an employee compensation method. Also knownas pay type. Typical compensation rules include Hourly and Exempt.compilerSee: AX Compiler, page Glossary-12Compiling SchemesA process performed during setup that generates the accounting program. A schemeis linked to your set of books.complete invoiceAn invoice with a status of Complete. When you enter a new invoice, the status remainsincomplete until you actually choose to complete it. To have a status of Complete, theinvoice total must be greater than or equal to zero, the invoice must have at least oneinvoice line, revenue records must exist for each line, revenue records for each line mustadd up to the line amount, and a tax and revenue credit record must exist for each line.complete matchingA condition where the invoice quantity matches the quantity originally ordered, andyou approve the entire quantity.See also: matching, page Glossary-63, partial matching, page Glossary-70component itemAn item associated with a parent item on a bill of material.compound taxA method of calculating tax on top of other tax charges. You can create compound taxesin the Transactions window or with AutoInvoice.concurrent managerA unique facility that manages many time-consuming, non-interactive tasks withinOracle Applications. When you submit a request that does not require yourinteraction, such as releasing shipments or running a report, the Concurrent Managerdoes the work for you, letting you complete multiple tasks simultaneously.concurrent processA non-interactive task that you request Oracle Applications to complete. Each time yousubmit a non-interactive task, you create a new concurrent process. A concurrent processGlossary-23runs simultaneously with other concurrent processes (and other interactive activities onyour computer) to help you complete multiple tasks at once.concurrent processingAllows a single processor to switch back and forth between different programs.concurrent queueA list of concurrent requests awaiting completion by a concurrent manager. Eachconcurrent manager has a queue of requests waiting to be run. If your systemadministrator sets up your Oracle Application to have simultaneous queuing, yourrequest can wait to run in more than one queue.concurrent requestA request to Oracle Applications to complete a non-interactive task for you, such asreleasing a shipment, posting a journal entry, or running a report. Once you submit arequest, Oracle Applications automatically completes your request.consolidated billing invoice

An invoice that you send to a customer to provide a summary of their receivablesactivity for the month. This invoice includes a beginning balance, the total amount ofany payments received since the prior consolidated billing invoice, an itemized list ofnew charges (for example, invoices, credit memos, and adjustments) in either summaryor detail format, a separate reporting of consumption tax, and the total balance duefor this customer.consolidationThe process of combining the financial results of multiple companies into one financialstatement. See: Global Consolidation System in the Oracle General Ledger User Guide.consolidationThe Consolidate Billing Invoice program lets you print a single, monthly invoice thatincludes all of your customer’s transactions for the period.consolidation of balancesRecalculating the balances for a third party is sometimes called consolidation orconsolidation of balances. This consolidation is not related to the General Ledgerconsolidation functionality.consolidation set of booksA set of books intowhich you consolidate the financial results ofmultiple companies. Youcan consolidate actual, average, translated, budget, and statistical balances.A field in Oracle General Ledger’s Set of Books window that must be enabled in order toconsolidate average balancesconstant unit of moneyA constant unit of money represents the real value of money at the end of aperiod. Financial statements must be prepared using the constant unit of money. Theconstant unit of money is independent of any methods used to evaluate a company’sassets.Glossary-24construction-in-process (CIP) assetA depreciable fixed asset you plan to build during a capital project. The costsassociated with building CIP assets are referred to as CIP costs. You construct CIPassets over a period of time rather than buying a finished asset. Oracle Assets lets youcreate, maintain, and add to your CIP assets as you spend money for material and laborto construct them. When you finish the assets and place them in service (capitalizethem), Oracle Assets begins depreciating them.See also: capital project, page Glossary-19consumption taxAn indirect tax imposed on transfer of goods and services at each stage of theirsupply. The difference between output tax (tax collected for revenue earned from thetransfer) and the input tax (tax paid on expense paid on the transfer) will be the taxliability to the government. This tax is, in concept, value added tax (VAT).contactIn Oracle Receivables, a representative who is responsible for communication betweenyou and a specific part of your customer’s company. For example, your customer mayhave a shipping contact person who handles all questions regarding orders shipped tothat address. Receivables lets you enter contacts for your customers, addresses, and

business purposes.contact pointA means of contacting a party other than postal mail, for example, a phonenumber, e-mail address, fax number, and so on.contact roleA responsibility that you associate to a specific contact. Oracle Receivables provides ’BillTo’, ’Ship To’, and ’Statements,’ but you can enter additional responsibilities.contact typeAn implementation-defined classification of project contacts according to their role in theproject. Typical contact types are Billing and Shipping.content setA Financial Statement Generator report component you build within General Ledgerthat lets you generate hundreds of similar reports in a single run. For example, youcan define one departmental content set that prints 50 reports, one report for eachdepartment in your organization.context field promptA question or prompt to which a user enters a response, called a context fieldvalue. When Oracle Applications displays a descriptive flexfield pop-up window, itdisplays your context field prompt after it displays any global segments you havedefined. Each descriptive flexfield can have up to one context prompt.context field valueA response to your context field prompt. Your response is composed of a series ofcharacters and a description. The response and description together provide a uniquevalue for your context prompt, such as 1500, Journal Batch ID, or 2000, Budget FormulaGlossary-25Batch ID. The context field value determines which additional descriptive flexfieldsegments appear.context responseSee: context field value, page Glossary-25context segment valueA response to your context-sensitive segment. The response is composed of a series ofcharacters and a description. The response and description together provide a uniquevalue for your context-sensitive segment, such as Redwood Shores, Oracle CorporationHeadquarters, or Minneapolis, Merrill Aviation’s Hub.context-sensitive segmentA descriptive flexfield segment that appears in a second pop-up window when youenter a response to your context field prompt. For each context response, you can definemultiple context segments, and you control the sequence of the context segments in thesecond pop-up window. Each context-sensitive segment typically prompts you for oneitem of information related to your context response.control accountAn accounting segment status for an account combination. This type of account is usedin subledgers such as Payables or Receivables. Control accounts are used to maintainspecial balances for third parties per period. You should not change control accountsfrom a General Ledger responsibility; define and use security to protect your controlaccounts.

control amountA feature you use to specify the total amount available for payment of a recurringpayment. When you generate invoices for a recurring payment, Oracle Payables uses thecontrol amount and the total number of payments to determine the invoice amount.control bookA tax book, used for mass depreciation adjustments, that holds the minimumaccumulated depreciation for each asset.control fileA file used by SQL*Loader to map the data in your bank file to tables and columns inthe Oracle database. You must create one control file for each different bank file youreceive, unless some or all of your banks use the exact same format.conversionA process that converts foreign currency transactions to your functional currency.See also: foreign currency conversion, page Glossary-44Corporate bookA depreciation book that you use to track financial information for your balance sheet.corporate exchange rateAn exchange rate you can optionally use to perform foreign currency conversion. Thecorporate exchange rate is usually a standard market rate determined by senior financialGlossary-26management for use throughout the organization. You define this rate in Oracle GeneralLedger.cost baseA cost base refers to the grouping of raw costs to which burden costs areapplied. Examples of cost bases are Labor and Materials.cost budgetThe estimated cost amounts at completion of a project. Cost budget amounts can besummary or detail, and can be burdened or unburdened.cost burden scheduleA burden schedule used for costing to derive the total cost amount. You assign the costburden schedule to a project type that is burdened; this default cost burden scheduledefaults to projects that use the project type; and then from the project to the tasks belowthe project. You may override the cost burden schedule for a project or a task if you havedefined the project type option to allow overrides of the cost burden schedule.cost distributionThe act of calculating the cost and determining the cost accounting for an expenditureitem.cost groupAn attribute that is used to hold item unit costs at a level below the inventoryorganization. Within an organization, an item might have more than one cost if the itembelongs to multiple cost groups.cost rateThe monetary cost per unit of an employee, expenditure type, or resource.cost-to-costA revenue accrual method that calculates project revenue as budgeted revenuemultiplied by the ratio of actual cost to budgeted cost. Also known as percentage of

completion method or percentage spent method.credit checkAn Oracle Order Management feature that automatically checks a customer order totalagainst predefined order and total order limits. If an order exceeds the limit, OracleOrder Management places the order on hold for review by your finance group.credit invoiceAn invoice you receive from a supplier representing a credit amount that the supplierowes to you. A credit invoice can represent a quantity credit or a price reduction.You can create a mass addition line from a credit invoice and apply it to an asset.credit itemsAny item you can apply to an open debit item to reduce the balance due for acustomer. Oracle Receivables includes credit memos, on-account credits, and unappliedand on-account cash as credit items. Credit items remain open until you apply the fullamount to debit items.Glossary-27credit memoIn Oracle Payables and Oracle Projects, a document that partially or fully reverses anoriginal invoice.In Oracle Receivables, a document that partially or fully reverses an original invoice. Youcan create credit memos in the Receivables Credit Transactions window or withAutoInvoice.credit memo reasonsStandard explanations as to why you credit your customers. (Receivables Lookup)See also: return reason, page Glossary-88credit receiverA person receiving credit for project or task revenue. One project or task may have manycredit receivers for one or many credit types.credit typeAn implementation-defined classification of the credit received by a person for revenue aproject earns. Typical credit types include Quota Credit and Marketing Credit.cross chargeTo charge a resource to a project owned by a different operating unit.cross currency receiptA receipt that is applied to a transaction denominated in a currency different than that ofthe receipt. Cross currency receipt applications usually generate a foreign exchange gainor loss due to fluctuating exchange rates between currencies.cross instance data transferA feature in the General Ledger’s Global Consolidation System that lets you transfersubsidiary data to your remote parent instance over your corporate intranet.cross rateAn exchange rate you use to convert one foreign currency amount to another foreigncurrency amount. In Oracle Payables, you use a cross rate to convert your invoicecurrency to your payment currency.cross site and cross customer receiptsReceipts that you apply across customers and sites and are fully applied. Each of thesereceipts appears on the statements of the customer site that owns the receipt. Theinvoice(s) to which you have applied a cross receipt appear on the statement of the

customer or site that owns the invoice.cross-validation rulesRules that restrict the user from entering invalid key flexfield segment valuecombinations during data entry. For example, you may set up a cross-validation rulethat disallows using department segments with balance sheet accounts.Cumulative Translation AdjustmentA balance sheet account included in stockholder’s equity in which Oracle GeneralLedger records net translation adjustments in accordance with FASB 52 (U.S.). YouGlossary-28specify the account you want to use for Cumulative Translation Adjustment when youdefine each set of books in the Set of Books window.current budgetThe most recently baselined budget version of the budget.current dimensionThe Oracle Financial Analyzer dimension from which you are selecting values. Thecurrent dimension is the one you specified in the Dimension box of the Selectorwindow. Choices you make and actions you take in lower-level windows ultimatelyaffect this dimension by selecting values from it to include in a report, graph, orworksheet.current objectThe Oracle Financial Analyzer object upon which the next specified action takesplace. Generally, the current object is the one most recently selected. However, if youuse a highlight a group of objects, such as data cells in a column, the first object inthe group is the current object.current record indicatorMulti-record blocks often display a current record indicator to the left of each record. Acurrent record indicator is a one character field that when filled in, identifies a record asbeing currently selected.customer addressA location where your customer can be reached. A customer can have manyaddresses. You can also associate business purposes with addresses.customer agreementSee: agreement, page Glossary-6customer bankA bank account you define when entering customer information to allow funds tobe transferred from these accounts to your remittance bank accounts as payment forgoods or services provided.See also: remittance bank, page Glossary-86customer business purposeSee: business purpose, page Glossary-18customer classA method to classify your customers by their business type, size, or location. You cancreate an unlimited number of customer classes. (Receivables Lookup)customer contactA specific customer employee with whom you communicate. Oracle Receivables letsyou define as many contacts as you wish for each customer. You can also define contactsfor an address and assign previously defined contacts to each business purpose.customer interfaceA program that transfers customer data from foreign systems into Receivables.Glossary-29customer interface tables

A series of two Oracle Receivables database tables from which Customer Interface insertsand updates valid customer data into your customer database.customer mergeA program that merges business purposes and all transactions associated to thatbusiness purpose for different sites of the same customer or for unrelated customers.customer numberIn Oracle Payables, the number a supplier assigns to your organization.customer numberIn Oracle Receivables, a number assigned to your customers to uniquely identifythem. A customer number can be assigned manually or automatically, depending onhow you set up your system.customer phoneA phone number that is associated with a customer. You can also assign phone numbersto your customer contacts.customer profileA method used to categorize your customers based on credit information. Receivablesuses credit profiles to assign statement cycles, dunning letter cycles, salespersons, andcollectors to your customers. You can also decide whether you want to charge yourcustomers interest. Oracle Order Management uses the order and total order limitswhen performing credit checking.customer profile classA category for your customers based on credit information, payment terms, currencylimits, and correspondence types.customer relationshipAn association that exists between customers which lets you apply payments to relatedcustomers, apply invoices to related customer’s commitments, and create invoicesfor related customers.customer responseExplanations, comments, or claims that customers make during conversation with acollector regarding the call reason.customer siteA site where a customer is located. A customer can have more than one site. Site namescan more easily identify a customer address, facilitating invoice and order entry.See also: location, page Glossary-60customer statusThe Active/Inactive flag you use to inactivate customers with whom you no longerdo business. If you are using Oracle Order Management, you can only enterorders, agreements, and returns for active customers, but you can continue to processGlossary-30returns for inactive customers. If you are using Receivables, you can only create invoicesfor active customers, but you can continue collections activities for inactive customers.cutoff dayThe day of the month that determines when an invoice with proxima payment terms isdue. For example, if it is January and the cutoff day is the 10th, invoices dated before or

on January 10 are due in the next billing period; invoices dated after the 10th are duein the following period.DBA libraryIf an Oracle Financial Analyzer database object belongs to a DBA library, it means thatthe object was created by an administrator and cannot be modified by a user.Data Quality Management (DQM)A TCA feature that provides a set of tools to keep the TCA registry clean andaccurate, with matching, duplicate identification, and merging functionality.data sharing groupGroups information about business entities such as parties, their addresses, contactpoints, relationships, and the like based on criteria such as classifications, relationshiptypes, or created by modules. For example, one Data Sharing Group might be createdfor patients, another for employees, and another for parties classified as both patientsand employees. A security administrator may then assign privileged access tocreate, update, or delete information secured by this Data Sharing Group based onthe applicable business policy.data sourceThe source of the records in the TCA Registry; for example user entered or third party.database tableA basic data storage structure in a relational database management system. A tableconsists of one or more units of information (rows), each of which contains the samekind of values (columns). Your application’s programs and windows access theinformation in the tables for you.See also: customer interface table, page Glossary-30date placed in serviceThe calendar date on which you start using an asset.debit invoiceAn invoice you generate to send to a supplier representing a credit amount that thesupplier owes to you. A debit invoice can represent a quantity credit or a price reduction.debit itemsAny item that increases your customer’s balance. Oracle Receivables includesinvoices, debit memos, and chargebacks as debit items. Debit items remain open untilthe balance due is zero.debit memo reversalA reversal of a payment that generates a new debit memo, instead of reopening oldinvoices and debit memos.Glossary-31debit memosDebits that you assign to a customer to collect additional charges. For example, youmay want to charge a customer for unearned discounts taken, additional freightcharges, taxes, or finance charges.deductionSee: claim, page Glossary-21deferred depreciationThe difference between the depreciation expense for an asset in a tax book and itsdepreciation expense in the associated corporate book.deferred revenue

An event type classification that generates an invoice for the amount of the event, andhas no immediate effect on revenue. The invoice amount is accounted for in an unearnedrevenue account that will be offset as the project accrues revenue.delete groupA set of items, bills, and routings you choose to delete.deleting the rulesPurging the rules tables. After you have loaded the rules into the accounting scheme, youcan delete them.Deleting TPThe Deleting TP program deletes your translation program. If you delete yourtranslation program, however, you risk the integrity of your entries.demand classA category you can use to segregate scheduled demand and supply into groups, so thatyou can track and consume the groups independently. You can define a demand class fora very important customer or a group of customers. (Manufacturing Lookup)demand managementThe function of recognizing andmanaging all demands for products, to ensure themasterscheduler is aware of them. This encompasses forecasting, order entry, order promising(available to promise), branch warehouse requirements, and other sources of demand.demand time fenceA date within which the planning process does not consider forecast demand whencalculating actual demand. Within the demand time fence, sales orders are the onlysource of demand. Outside the demand time fence, the planning process considersforecast entries.denomination currencyIn some financial contexts, a term used to refer to the currency in which a transactiontakes place. In this manual, this currency is called transaction currency.See also: transaction currency, page Glossary-103Glossary-32dependent segmentAn account segment in which the available values depend on values entered in aprevious segment, called the independent segment. For example, the dependentsegment Sub-Account 0001 might mean Bank of Alaska when combined with theindependent segment Account 1100, Cash, but the same Sub-Account 0001 might meanBuilding #3 when combined with Account 1700, Fixed Assets.depositA type of commitment whereby a customer agrees to deposit or prepay a sum of moneyfor the future purchase of goods and services.depreciable basisThe amount of your asset that is subject to depreciation, generally the cost minus thesalvage value. Also known as recoverable cost.depreciateTo depreciate an asset is to spread its cost over the time you use it. You charge

depreciation expense for the asset each period. The total depreciation taken for an assetis stored in the accumulated depreciation account.depreciation bookA book to store financial information for a group of assets. A depreciation book can becorporate, tax, or budget. Also known as book.depreciation calendarThe depreciation calendar determines the number of accounting periods in a fiscalyear. It also determines, with the divide depreciation flag, what fraction of the annualdepreciation amount to take each period. You must specify a depreciation calendarfor each book.depreciation projectionThe expected depreciation expense for specified future periods.depreciation reserveSee: accumulated depreciation, page Glossary-5Descriptive FlexfieldA field that your organization can extend to capture extra information not otherwisetracked by Oracle Applications. A descriptive flexfield appears in your window as asingle character, unnamed field. Your organization can customize this field to captureadditional information unique to your business.detail budgetA lower level budget whose authority is controlled by a Master budget.dimensionAn Oracle Financial Analyzer database object used to organize and index the data storedin a variable. Dimensions answer the following questions about data: "What?" "When?"and "Where?" For example, a variable called Units Sold might be associated with thedimensions Product, Month, and District. In this case, Units Sold describes the numberof products sold during specific months within specific districts.Glossary-33dimension labelA text label that displays the name of the Oracle Financial Analyzer dimensionassociated with an element of a report, graph, or worksheet. For example, the datamarkers in a graph’s legend contain dimension labels that show what data each datamarker represents. Dimension labels can be short, meaning they display the object nameof a dimension, or user-specified, meaning they display a label that you typed using theDimension Labels option on the Graph, Report, or Worksheet menus.dimension valuesElements that make up an Oracle Financial Analyzer dimension. For example, thedimension values of the Product dimension might include Tents, Canoes, Racquets, andSportswear.direct debitAn agreement made with your customer to allow the transfer of funds from their bankaccount to your bank account. The transfer of funds occurs when the bank receives adocument or tape containing the invoices to be paid.disbursement typeA feature you use to determine the type of payment for which a payment document is

used. For example, computer-generated payments and recorded checks or wire transfers.discountThe amount or percentage that you allow a customer to decrease the balance due for adebit item. In Oracle Receivables, you use Payment Terms to define customer discountsand can choose whether to allow earned and unearned discounts.See also: earned discounts, page Glossary-36, unearned discounts, pageGlossary-104, payment terms, page Glossary-74discrete jobA production order for the manufacture of a specific (discrete) quantity of anassembly, using specific materials and resources, within a limited range of time. Adiscrete job collects the costs of production and allows you to report those costs-- including variances -- by job. Also known as work order or assembly order.display groupAn optional report component in Oracle General Ledger’s Financial StatementGenerator. Display groups determine the range of rows in a row set or columns in acolumn set that will be displayed or hidden in a financial report. Display groups areassigned to Display Sets.display setA Financial Statement Generator report component that includes one or more displaygroups to control the display of ranges of rows and columns in a report, withoutreformatting the report or losing header information. You can define a display set thatworks for reports with specific row and column sets. Alternatively, you can define ageneric display set that works for any report.distribution lineIn Oracle Payables and Oracle Projects, a line corresponding to an accounting transactionfor an expenditure item on an invoice, or a liability on a payment.Glossary-34distribution lineIn Oracle Assets, information such as employee, general ledger depreciation expenseaccount, and location to which you have assigned an asset. You can create any numberof distribution lines for each asset. Oracle Assets uses distribution lines to allocatedepreciation expense and to produce your Property Tax and Responsibility Reports.distribution setIn Oracle Receivables, a predefined group of general ledger accounting codes thatdetermine the debit accounts for other receipt payments. Receivables lets you relatedistribution sets to receivables activities to speed data entry.distribution setIn Oracle Payables, a feature you use to assign a name to a predefined expensedistribution or combination of distributions (by percentage). Payables displays on a listof values the list of Distributions Sets you define. With Distribution Sets, you can enterroutine invoices into Payables without having to enter accounting information.distribution totalThe total amount of the distribution lines of an invoice. The distribution total must equalthe invoice amount before you can pay or post an invoice.documentThe physical base of a transaction, such as an invoice, a receipt, or a payment.

document categoryA document category is used to split transactions into logical groups. You can assign adifferent sequence to each category and, by doing so, separately number each logicalgroup. Each category is associated with a table. When you assign a sequence to acategory, the sequence numbers the transactions in that table. Oracle Receivables letsyou set up categories for each type of transaction, receipt, and adjustment.document sequenceA unique number that is manually or automatically assigned to documents such as bankstatements in Oracle Cash Management, invoices in Oracle Receivables, or journalentries in Oracle General Ledger. Also used to provide an audit trail. Many countriesrequire all documents to be sequentially numbered. Document sequencing can also beused in Public Sector implementations to comply with reporting and audit requirements.domestic transactionTransactions between registered traders in the same EU (European Union)country. Domestic transactions have VAT charged on goods and services with differentcountries applying different VAT rates to specific goods and services.See also: external transaction, page Glossary-41, EU, page Glossary-38drilldownA software feature that allows you to view the details of an item in the current windowvia a window in a different application.DTD (Document Type Definition)The statement of rules for an XML document that specifies which elements (markuptags) and attributes (values associated with the tag) are allowed in your document.Glossary-35due fromA liability account you use to record noncurrent portions of a long-term debt, owed byone fund to another fund, within the same reporting entity.due toAn asset account you use to record the noncurrent portion of a long-term loan, from onefund to another fund, within the same reporting entity.dunning letter setA group of dunning letters that you can assign to your customer’s credit profile.dunning lettersA letter that you send to customers to inform them of past due debit items. Receivableslets you specify the text and format of each letter and whether to include unapplied andon-account payments.DUNS (Data Universal Numbering System) numberThe nine-digit identification number assigned by Dun & Broadstreet to each commercialentity in its database. For businesses with multiple locations, each location is assigned aunique DUNS number.duplicate

An exception that Oracle Alert has previously sent to the same distribution list. You canchoose to suppress duplicates completely for detail messages, or to identify them withasterisks (*) in summary messages. For example, if on Monday Oracle Alert notifies apurchasing agent that a supplier shipment is overdue, then on Tuesday Oracle Alertfinds that the shipment is still overdue, you can choose whether Oracle Alert shouldrenotify the purchasing agent or suppress the message.dynamic distributionA distribution that includes at least one recipient whose electronic mail ID is representedby an alert output. Oracle Alert locates the actual electronic mail ID in one of theapplication tables, and substitutes it into the distribution before sending the alertmessage.dynamic insertionAn optional Accounting Flexfields feature that allows you to create new accountcombinations during data entry in Oracle Applications. By enabling this feature, itprevents having to define every possible account combination that can exist. Definecross-validation rules when using this feature.earned discountsDiscounts your customers are allowed to take if they remit payment for their invoiceson or before the discount date. The discount date is determined by the payment termsassigned to an invoice. Oracle Receivables takes into account any discount grace daysyou assign to this customer’s credit profile. For example, if the discount due date is the15th of each month, but discount grace days is 5, your customer must pay on or beforethe 20th to receive the earned discount. Discounts are determined by the terms youassign to an invoice during invoice entry.See also: unearned discounts, page Glossary-104Glossary-36effective dateThe date a transaction affects the balances in the general ledger. This does not have to bethe same as the posting date. Also known as the value date.EFTSee: Electronic Funds Transfer (EFT), page Glossary-37Electronic Funds Transfer (EFT)A method of payment in which your bank transfers funds electronically from yourbank account into another bank account. In Payables your bank transfers funds fromyour bank account into the bank account of a supplier you pay with the Electronicpayment method.employee organizationThe organization to which an employee is assigned.encumbranceAn entry you make to record anticipated expenditures of any type. Oracle Financialscreate requisition encumbrances and purchase order encumbrances automatically whenencumbrance accounting or budgetary control is enabled. You can also record otherencumbrances manually. For example, you can record encumbrances for your payroll.See also: encumbrance journal entry, page Glossary-37encumbrance accounting

An Oracle Financials feature you use to create encumbrances automatically forrequisitions, purchase orders, and invoices. The budgetary control feature usesencumbrance accounting to reserve funds for budgets. If you enable encumbranceaccounting only, you can create encumbrances automatically or manually; however, youcannot check funds online and Oracle Financials does not verify available funds foryour transaction.See also: budgetary control, page Glossary-17encumbrance journal entryIn Oracle Payables, a journal entry that increases or relieves encumbrances. Encumbranceentries can include encumbrances of any type. If you have enabled encumbranceaccounting, when you successfully validate an invoice matched to an encumberedpurchase order, Oracle General Ledger automatically creates encumbrance journalentries that relieve the original encumbrance journal entries. General Ledger also createsnew encumbrance journal entries for any quantity or price variance between an invoiceand the matched purchase order. General Ledger automatically creates encumbrancejournal entries for an unmatched invoice when you validate the invoice.encumbrance typeIn Oracle General Ledger, an encumbrance category that allows you to track youranticipated expenditures according to your purchase approval process and to moreaccurately control your planned expenditures. Examples of encumbrance typesare commitments (requisition encumbrances) and obligations (purchase orderencumbrances).Glossary-37end-of-day balanceThe actual balance of a general ledger account at the end of a day. This balance includesall transactions whose effective date precedes or is the same as the calendar day.end of period’s unit of moneyThe end of period’s unit of money is the value that represents money’s acquiring poweras of period end.ending balanceThe ending balance represents the balance of the transaction as of the ending GL Datethat you have specified. This column should be the same as the Outstanding Balance ofthe Aging - 7 Buckets Report for this item.engineer-to-orderAn environment where customers order unique configurations that engineering mustdefine and release custom bills for material and routings that specify how to buildthem. Oracle Manufacturing Release 10 does not provide special support for thisenvironment beyond the support it provides for assemble-to-order manufacturing.engineering change order (ECO)A record of revisions to one or more items usually released by engineering.entityA group of related attributes in the TCA Registry; for example OrganizationProfile, Person Profile, Address, and Contact Point.escheatmentThe legal process of remitting unclaimed property to the required authority. In theUnited States, escheatment laws are at the state level. Under these laws, accounts

payable departments are required to perform due diligence to contact and remit thefunds to the payee. Organizations must then remit to the state of last known address ofthe owner all unpaid items once they have been outstanding for a set time period.estimated index valueIn some countries, if the index value for a period is not known, you can use an estimatedindex value. The inflation adjustment process operates the same way as when the exactindex value is known.See also: index value, page Glossary-51EUEuropean Union. A single European market in which custom and tariff barriers do notexist between member states. Member states share a single currency, the Euro.euroA single currency adopted by the member states of the European Union. The officialabbreviation, EUR, is used for all commercial, business, and financial purposes, and hasbeen registered with the International Standards Organization (ISO).Glossary-38eventIn Global Accounting Engine, an event associates a document’s accounting entries with atransaction. These entries were already created or must be created in the next postingprocess. An example of an event is an adjustment to an invoice. If a second adjustment isneeded for the same document, a second event is created. Events can be of differentevent types, which causes different accounting entries.event alertAn alert that runs when a specific event that you define occurs.For example, you can define an event alert to send a message to the Accounts PayableSupervisor when an Accounts Payable Clerk enters an invoice that exceeds yourmaximum invoice amount for that supplier.event typeAn implementation-defined classification of events that determines the revenueand invoice effect of an event. Typical event types include Milestones, ScheduledPayments, and Write-Offs.exception reportingException reporting is an integrated system of alerts, messages and distribution lists tofocus attention on time-sensitive or critical information, streamline your communicationchannels, shorten your reaction time, and eliminate your information clutter. Exceptionreporting communicates information by either electronic mail or paper reports.exchange rateA rate that represents the amount one currency can be exchanged for another at a specificpoint in time. Oracle Applications can access daily, periodic, and historical rates. Theserates are used for foreign currency conversion, revaluation, and translation.exchange rate typeThe source of an exchange rate. For example, user defined, spot, or corporate rate.

See also: corporate exchange rate, page Glossary-26, spot exchange rate, page Glossary-96exchange rate varianceThe difference between the exchange rate for a foreign-currency invoice and its matchedpurchase order. Payables tracks any exchange rate variances for your foreign-currencyinvoices.exemption certificateA document obtained from a taxing authority which certifies that a customer or itemis either partially or fully exempt from tax. The document details the reason for theexemption and the effective and expiration dates of the certificate.Existing CombinationsA feature specific to key flexfields in data entry mode that allows you to enter querycriteria in the flexfield to bring up a list of matching predefined combinations ofsegment values to select from.Glossary-39expenditureA group of expenditure items incurred by an employee or an organization for anexpenditure period. Typical expenditures include Timecards and Expense Reports.expenditure categoryAn implementation- defined grouping of expenditure types by type of cost. Forexample, an expenditure category with a name such as Labor refers to the cost of labor.expenditure commentFree text that can be entered for any expenditure item to explain or describe it infurther detail.expenditure cost rateThe monetary cost per unit of a non-labor expenditure type.expenditure cycleA weekly period for grouping and entering expenditures.expenditure groupA user-defined name used to track a group of pre-approved expenditures, such asTimecards, or Expense Reports.expenditure itemThe smallest logical unit of expenditure you can charge to a project and task. Forexample, an expenditure item can be a timecard item or an expense report item.expenditure item dateThe date on which work is performed and is charged to a project and task.expenditure operating unitFor an expenditure, the operating unit where the expenditure item was incurredagainst a project.expenditure organizationFor timecards and expense reports, the organization to which the incurring employee isassigned, unless overridden by organization overrides. For usage, supplier invoices, andpurchasing commitments, the incurring organization entered on the expenditure.expenditure typeAn implementation-defined classification of cost that you assign to each expenditureitem. Expenditure types are grouped into cost groups (expenditure categories) andrevenue groups (revenue categories).expenditure (week) ending dateThe last day of an expenditure week period. All expenditure items associated with an

expenditure must be on or before the expenditure ending date, and must fall within theexpenditure week identified by the expenditure week ending date.expendituresActivities that represent payments, repayments, or receipts for goods or servicesprovided. For some governments, expenditures include anticipated expenses, such asGlossary-40encumbrances, in addition to activity that directly leads to an outlay of cash, such asan invoice. In Oracle Public Sector Financials, the term expenditures includes actualexpenses and accrued liabilities. Expenditures do not include anticipated expenses, suchas encumbrances.expense reportIn Oracle Payables, a document that details expenses incurred by an employee forthe purpose of reimbursement. You can enter expense reports online in Payables, oremployees enter them online in Internet Expenses. You can then submit Expense ReportImport to import these expense reports and expense reports from Projects. The importprogram creates invoices in Payables from the expense report data.Expense Report ImportAn Oracle Payables process you use to create invoices from Payables expensereports. You can also use Expense Report Import to create invoices from expense reportsin Oracle Projects.When you initiate Expense Report Import, Payables imports the expense reportinformation and automatically creates invoices with invoice distribution lines from theinformation. Payables also produces a report for all expense reports it could not import.expensed assetAn asset that you do not depreciate, but charge the entire cost in a single period. OracleAssets does not depreciate an expensed asset, or create any journal entries for it. Youcan, however, use Oracle Assets to track expensed assets. The Asset Type for theseassets is "Expensed".expensed itemItems that do NOT depreciate; the entire cost is charged in a single period to an expenseaccount. Oracle Assets tracks expensed items, but does not create journal entries forthem.exportThe process of creating a file from selected data in an applications. Typically, archivedaccount balances and journal data are exported or archived to backup media for storage.export fileA file that contains data to be exported such as archived account balances and journaldata copied to backup media for storage. Export files must have the extension .dmp. Itis useful to name an export file so it identifies the archived data. For example, if youare saving fiscal year 1998 for your San Francisco set of books, name your export fileFY98SF.dmp.

external organizationSee: organization, page Glossary-69external transactionTransactions between an EU (European Union) trader and a supplier or customer locatedin a non-EU country. Customers and sites in non-EU countries are tax exempt andshould have a zero tax code assigned to all invoices.See also: domestic transaction, page Glossary-35, EU, page Glossary-38Glossary-41factorIn Oracle General Ledger, data upon which you perform some mathematicaloperation. Fixed amounts, statistical account balances, account balances, and reportrows and columns are all data types you can use in formulas.factorIn Oracle Payables, the payee of an invoice when the payee differs from the supplieron the invoice. For example, a supplier may have sold their receivables to a financialinstitution or factor.factoringThe process by which you sell your accounts receivable to a financial institution (such asa bank) in return for cash. Financial institutions usually charge a fee for factoring.FASB 52 (U.S.)See: SFAS 52, page Glossary-94Federal Identification NumberSee: Tax Identification Number, page Glossary-100feeder programA custom program you write to transfer your transaction information from an originalsystem into Oracle Application interface tables. The type of feeder program you writedepends on the environment from which you are importing data.feeder systemA non-Oracle system from which you can pass information into Oracle Assets. Forexample, you can pass budget or production information from a spreadsheet into OracleAssets.fiduciary fundsA fund type for which the accounting and reporting techniques depend on whetherthe fund is expendable or nonexpendable. Examples of fiduciary funds include Trustand Agency funds.fieldA position on a window that you use to enter, view, update, or delete information. Afield prompt describes each field by telling you what kind of information appears in thefield, or alternatively, what kind of information you should enter in the field.field typeEach record you import is divided into regions and each region holds a different piece ofinformation. Oracle Receivables calls these regions "fields" and provides you with a listof the types of fields that can be interfaced through AutoLockbox.finance chargesAdditional charges that you assign to customers for past due items. You specify whetheryou want to charge your customers finance charges in their customer profiles. Financecharges can be included on your customer’s statements and dunning letters.Glossary-42

financial data itemAn Oracle Financial Analyzer database object that is made up of either a variable, or avariable and a formula. For example, a financial data item called "Actuals" would be avariable, while a financial data item called "Actuals Variance" would be made up of avariable (Actuals) and a formula that calculates a variance.Financial Statement GeneratorA powerful and flexible report building tool for Oracle General Ledger. You candesign and generate fiancial reports, apply security rules to control access to data viareports, and use specific features to improve reporting productivity.firm scheduleA burden schedule of burden multipliers that will not change over time. This iscompared to provisional schedules in which actual multipliers aremapped to provisionalmultipliers after an audit.first bill offset daysThe number of days that elapse between a project start date and the date that theproject’s first invoice is issued.fiscal yearAny yearly accounting period without regard to its relationship to a calendar year.fixed assetAn item owned by your business and used for operations. Fixed assets generally havea life of more than one year, are acquired for use in the operation of the business, andare not intended for resale to customers. Assets differ from inventory items since youuse them rather than sell them.fixed assets unitA measure for the number of asset parts tracked in Oracle Assets. You can assignone or more units to a distribution line.fixed dateSee: schedule fixed date, page Glossary-92fixed rate currenciesCurrencies with fixed exchange rates. No longer applicable to EU member states.flat fileA file where the data is unformatted for a specific application.flat taxA specific amount of tax, regardless of the amount of the item. There is no rate associatedwith flat taxes. Flat taxes are charged on items such as cigarettes, gasoline, and insurance.flat-rate depreciation methodA depreciation method that calculates the depreciation for an asset based on a fixed rateeach year. This method uses a constant rate which Oracle Assets multiplies by an asset’srecoverable cost or net book value as of the beginning of each fiscal year.Glossary-43flexfieldAn Oracle Applications field made up of segments. Each segment has an assigned nameand a set of valid values. Oracle Applications uses flexfields to capture informationabout your organization. There are two types of flexfields: key flexfields and descriptiveflexfields.flexfield segment

One of the sections of your key flexfield, separated from the other sections by a symbolthat you define (such as -,/, or \). Each segment typically represents an element of yourbusiness, such as cost center, product, or account.flexible address formatOracle Applications allows you to enter an address in the format most relevant forthe country of your customer, supplier, bank, or remit-to site. This is done by usingdescriptive flexfields to enter and display address information in the appropriateformats. The descriptive flexfield opens if the country you enter has a flexible addressstyle assigned to it, allowing you to enter an address in the layout associated withthat country.FOB(Free On Board) The point or location where the ownership title of goods is transferredfrom the seller to the buyer. This indicates that delivery of a shipment will be made onboard or into a carrier by the shipper without charge, and is usually followed by ashipping point or destination (e.g. ’FOB Our warehouse in New York’). The FOB code iscurrently available only for reference purposes. Revenue and cost recognition is notcurrently determined by the value entered in this field. (Receivables Lookup)folderCustomizable windows located throughout Oracle Applications. Folders allow youto: change the display of a window by resizing or reordering columns, hide or displaycolumns, and change field names to best fit the needs of each user’s working style.follow up dateThe date when you plan to perform a subsequent action. Examples include a datethat you specify for verifying that you have received payment or a date that you notefor calling the customer again.foreign currencyIn Oracle Applications, a currency that is different from the functional currency youdefined for your set of books in Oracle General Ledger. When you enter and pay aforeign currency invoice, Payables automatically converts the foreign currency into yourfunctional currency at the rate you define. General Ledger automatically convertsforeign currency journal entries into your functional currency at the rate you define.See also: exchange rate, page Glossary-39, functional currency, page Glossary-46foreign currency conversionA process in Oracle Applications that converts a foreign currency transaction into yourfunctional currency using and exchange rate you specify.See also: foreign currency exchange gain or loss, page Glossary-45Glossary-44foreign currency journal entryA journal entry in which you record transactions in a foreign currency. Oracle GeneralLedger automatically converts foreign currency amounts into your functional currencyusing an exchange rate you specifySee also: foreign currency, page Glossary-44, functional currency, page Glossary-46foreign currency realized gain/lossGains or losses on foreign currency transactions due to foreign currencyfluctuations. Typically, the gain or loss is tracked for assets or liabilities for a period of

time. Oracle General Ledger posts all foreign currency gains or losses resulting fromrevaluations to the Cumulative Translation Adjustment account defined in your set ofbooks. Oracle Payables determines the foreign currency gain or loss as the differencebetween the invoiced amount and the payment amount due to changes in exchange rates.foreign currency revaluationA process that allows you to revalue assets and liabilities denominated in a foreigncurrency using a period-end (usually a balance sheet date) exchange rate. Oracle GeneralLedger automatically revalues your foreign assets and liabilities using the period-endexchange rate you specify. Revaluation gains and losses result from fluctuations in anexchange rate between a transaction date and a balance sheet date. General Ledgerautomatically creates a journal entry in accordance with FASB 52 (U.S.) to adjust yourunrealized gain/loss account when you run revaluation.foreign currency translationA process that allows you to restate your functional currency account balances into areporting currency. Oracle General Ledger multiplies the average, periodic, or historicalrate you define by your functional currency account balances to perform foreigncurrency translation. General Ledger translates foreign currency in accordance withFASB 52 (U.S.). General Ledger also remeasures foreign currencies for companies inhighly inflationary economies, in accordance with FASB 8 (U.S.).formA window that contains a logical collection of fields, regions, and blocks that appear on asingle screen. You enter data into forms.See also: window, page Glossary-107formula entryA recurring journal entry that uses formulas to calculate journal entry lines. Instead ofspecifying amounts, as you would for a standard entry, you use formulas, and OracleGeneral Ledger calculates the amounts for you. For example, you might use recurringjournal entries to do complex allocations or accruals that are computed using statistics ormultiple accounts.Free On Board (FOB)See: FOB, page Glossary-44freight carrierA commercial company used to send product shipments to your customers.Glossary-45freight chargesA shipment-related charge added during ship confirmation (in Oracle OrderManagement) and billed to your customer.full allocationAn allocation method that distributes all the amounts in the specified projects in thespecified amount class. The full allocation method is generally suitable if you want toprocess an allocation rule only once in a run period.See also: incremental allocation, page Glossary-51functionA PL/SQL stored procedure referenced by an Oracle Workflow function activity thatcan enforce business rules, perform automated tasks within an application, or retrieveapplication information. The stored procedure accepts standard arguments and returns acompletion result.

See also: function activity, page Glossary-46function activityAn automated Oracle Workflow unit of work that is defined by a PL/SQL storedprocedure.See also: function, page Glossary-46function securityAn Oracle Applications feature that lets you control user access to certain functions andwindows. By default, access to functionality is not restricted; your system administratorcustomizes each responsibility at your site by including or excluding functions andmenus in the Responsibilities window.functional currencyThe principal currency you use to record transactions and maintain accounting datafor your set of books.fundA fiscal and accounting entity with a self-balancing set of accounts in which cash andother financial resources, all related liabilities and residual equities or balances andchanges to these balances are recorded. A fund is segregated to carry on specific activitiesor attain certain objectives in accordance with special regulations, restrictions, orlimitations. When you implement Oracle Public Sector Financials, Fund is typically thebalancing segment of your Accounting Flexfield.fund balanceFund balance is the equity portion of a fund balance sheet. Fund balance maycontain one or more of the following subdivisions: reserved - A portion of thefund balance not available for expenditure or legally segregated for a specificfuture use. For example, Reserve for Encumbrances and Reserve for Inventoryare reserved portions of fund balance. Unreserved, designated - A portion of thefund balance established to indicate tentative plans for the future use of currentresources. Unreserved, undesignated - Fund balance available for use withoutpredefined restrictions.Glossary-46fund groupA general category of funds for which you report fund activity as a whole. Plantfunds, restricted funds, and general operating funds are examples of fund groups. Eachfund group can have one or more funds associated with it. In Oracle Public SectorFinancials, you can summarize funds into fund groups using rollup groups.fund segmentThe segment of your Accounting Flexfield that you use to record fund, appropriation, orother information relating to a fiscal entity. In Oracle Public Sector Financials, fundsegment is a generic term for the balancing segment you specify when you implementOracle Public Sector Financials.fund typeA classification of funds for specifying accounting attributes. GAAP and otheraccounting authorities specify the fund types in general use and the appropriateaccounting method, use of encumbrance, use of budgetary or proprietary accounts, andother attributes. For example, governmental units typically use the followingfund types: General, Special Revenue, Capital Projects, Debt Service, InternalService, Enterprise, and Trust & Agency.funding budget

A budget against which accounting transactions are checked for available funds whenbudgetary control is enabled for your set of books.funds availableIn Oracle Financial Applications, the amount budgeted less actual expenses andencumbrances of all types. Oracle Financials lets you check funds available throughonline inquiries or generated reports.funds availableIn Oracle General Ledger, the difference between the amount you are authorized to spendand the amount of your expenditures plus commitments. You can track funds availabilityat different authority levels using the Online Funds Available inquiry window, or youcan create custom reports with the General Ledger Financial Statement Generator.funds checkingThe process of certifying funds available.In Oracle Payables, you can check funds when you enter a requisition, purchase order, orinvoice.In Oracle General Ledger, you can check funds when you enter actual, budget, orencumbrance journals.When you check funds, Oracle Financials compares the amount of your transactionagainst your funds available and notifies you online whether funds are available foryour transaction. Oracle Financials does not reserve funds for your transaction whenyou check funds.funds reservationIn Oracle Payables, the creation of requisition, purchase order, or invoice encumbrancejournal entries. Payables reserves funds for your invoice when you validate theinvoice. Invoice Validation creates encumbrance journal entries for an unmatched invoiceGlossary-47or for price and quantity variances between an invoice and the purchase order to whichyou match the invoice. Payables immediately updates your funds available balances andcreates an encumbrance journal entry that you can post in your general ledger.funds reservationIn Oracle General Ledger, the process of reserving funds available. You can reservefunds when you enter actual, budget, or encumbrance journals. When you reservefunds, Oracle Financials compares the amount of your transaction against your fundsavailable and notifies you online whether funds are available for your transaction.gainSee: realized gain or loss, page Glossary-82, unrealized gain or loss, page Glossary-105gain / lossThe profit or loss resulting from the retirement of an asset.general ledgerA record of a business entity’s accounts. Contains the accounts that make up theentity’s financial statements. Journal entries, in Oracle General Ledger or subledgerapplications, update account balances.general ledger dateThe date used to determine the correct accounting period for your transactions. TheOracle Receivables posting program uses this date when posting transactions to yourgeneral ledger.

GL DateThe date, referenced from Oracle General Ledger, used to determine the correctaccounting period for your transactions.In Oracle Payables and Receivables, you assign a GL Date to your invoices and paymentswhen they are created.In Oracle Projects, the end date of the GL Period in which costs or revenue aretransferred to Oracle General Ledger. This date is determined from the open orfuture GL Period on or after the Project Accounting Date of a cost distribution line orrevenue. For invoices, the date within the GL Period on which an invoice is transferredto Oracle Receivables.GL Date rangeAn accounting cycle that is defined by a beginning and ending GL Date.global segment promptA non-context-sensitive descriptive flexfield segment. Each global segment typicallyprompts you for one item of information related to the zone or form in which youare working.global segment valueA response to your global segment prompt. Your response is composed of a series ofcharacters and a description. The response and description together provide a uniquevalue for your global segment, such as J. Smith, Financial Analyst, or 210, Building C.Glossary-48governmental fundsA type of fund whose objective is to provide services to the public. Governmentalfunds are concerned with the availability of resources to provide services. Examples ofgovernmental funds are General, Special Revenue, Capital Projects, and Debt Service.grace periodSee: Receipt Acceptance Period, page Glossary-82grantAssistance awards in which a government agency provides funding to anothergovernment agency or other recipient, and in which the granting agency does not havesubstantial involvement with the receiving agency or recipient during the performanceof the grant activity. For example, a state government might give grants to regional andlocal governments for various purposes. The regional and local governments administerthe grant for the state government.grouping ruleA rule set you define that AutoInvoice uses to group revenue and credit transactionsinto invoices, debit, and credit memos.See also: line ordering rules, page Glossary-60GSAAn acronym for the General Services Administration. In Oracle Receivables, you canindicate whether a customer is a government agency that orders against GSA agreementsin Oracle Order Management.guaranteeA contractual obligation to purchase a specified amount of goods or services over apredefined period of time.hierarchical relationship

A relationship in which a party is ranked above the other. The rank is determined by therole that they are taking in a relationship.historical balancesHistorical balances are composed of journal entry line amounts expressed in the units ofmoney that were current when the transactions took place. Historical balances are theopposite of inflation-adjusted balances.historical exchange rateA weighted-average rate for transactions that occur at different times. Oracle GeneralLedger uses historical rates to translate owner’s equity accounts in accordance withFASB 52 (U.S.). For companies in highly inflationary economies, General Ledger useshistorical rates to remeasure specific historical account balances, according to FASB 8.holdIn Oracle Payables, an Oracle Applications feature that prevents a transaction fromoccurring or completing until the hold has been released. You can place a hold on aninvoice or an invoice scheduled payment line. All holds in Payables prevent payment;some holds also prevent accounting.Glossary-49holdIn Oracle Receivables, a feature that prevents an order or order line from progressingthrough the order cycle. If you place a customer on credit hold in Receivables, youcannot create new orders for this customer in Oracle Order Management. However, youcan still create transactions for this customer in Receivables.HP NotationMathematical logic upon which EasyCalc is based. HP Notation is used byHewlett-Packard calculators. HP Notation emphasizes straightforward, logical entry ofdata, and de-emphasizes complicated parenthetical arrangements of data.IBANSee: international bank account number, page Glossary-53importA utility that enables you to bring data from an export file into an Oracle8 table. Theimport utility is part of the Oracle8 Relational Database Management System. Thisutility is used to restore archived data.import journal entrySee: Journal Import, page Glossary-58import programA program that imports data from an external system to an Oracle application. You canuse SQL*Loader as the import program to import data into the open interface tables.imported invoiceIn Oracle Receivables, an invoice that is imported into Receivables from an externalsystem (for example, Oracle Order Management) using the AutoInvoice program.imported invoiceIn Oracle Payables, an invoice that is imported into Payables using the Payables OpenInterface Import program.income tax regionThe region or state you assign to paid invoice distribution lines for a 1099 supplier. If youparticipate in the Combined Filing Program, Payables produces K records for all income

tax regions participating in the Combined Filing Program that have qualifying payments.income tax typeA type of payment you make to 1099 suppliers. With Payables you can assign an incometax type to each paid invoice distribution line for a supplier. The Internal Revenue Service(IRS) requires that you report, by income tax type, payments made to 1099 suppliers.incomplete invoiceAn invoice whose status has not been changed to Complete or that has failedvalidation. To complete an invoice, several conditions must be met. For example, theinvoice must have at least one line and the GL date must be in an Open or Future period.Glossary-50incremental allocationAn allocation method that creates expenditure items based on the difference between thetransactions processed from one allocation to the next. This method is generally suitableif you want to use an allocation rule in allocation runs several times in a given run period.See also: full allocation, ERROR: linkend not in current document andTARGET_BOOK_TITLE missingindex valuesAn index value represents the price level for the period that the value applies to inrelation to a fixed base level. Index values are used to calculate the correction factor thatrepresents the inflation rate in the inflation adjustment process.See also: estimated index value, page Glossary-38inflation-adjusted balancesInflation-adjusted balances are composed of the original journal entry line amounts andthe inflation adjustment journal entry line amounts. If you use the historical/adjustedoption, you maintain inflation-adjusted balances in a separate inflation-adjusted set ofbooks in Oracle General Ledger. If you use the adjusted-only option, you maintaininflation-adjusted balances in your primary set of books.inflation adjustment dateThe inflation adjustment date (Fecha Valor) is the date that each journal entry must beadjusted from, which can be different than the journal entry’s effective date. Everyjournal entry must be adjusted for the period from the inflation adjustment date untilthe present time. The default value for the inflation adjustment date is the journalentry’s effective date.inflation start dateThe inflation start date for an asset specifies when inflation begins to impact anasset. The asset is adjusted for inflation from this date onward. The inflation start dateis generally the same date as the date placed in service. You can, however, define aninflation start date that is different than the date placed in service. For example, ifyou enter an asset that is already in service and that has already been adjusted forinflation, you can set the inflation start date to an appropriate date to begin calculatingnew inflation adjustments in Oracle Assets.installment

One of many successive payments of a debt. You specify a payment schedule whendefining your payment terms.installment numberA number that identifies the installment for a specific transaction.intangible assetA long term asset with no physical substance, such as a patent, copyright, trademark,leasehold, and formula. You can depreciate intangible assets using Oracle Assets.integer data typeAny Oracle Financial Analyzer variables with an integer data type containing wholenumbers with values between -2.14 billion and +2.14 billion.Glossary-51intercompany accountA general ledger account that you define in an Accounting Flexfield to balanceintercompany transactions. You can define multiple intercompany accounts for use withdifferent types of accounts payable journal entries.intercompany journal entryA journal entry that records transactions between affiliates. General Ledger keeps youraccounting records in balance for each company by automatically creating offsettingentries to an intercompany account you define.intercompany segmentA segment you define in your chart of accounts to track intercompany transactionsby company or trading partner.interest invoiceAn invoice that Oracle Payables creates to pay interest on a past-due invoice. Payablesautomatically creates an expense distribution line for an interest invoice using anaccount you specify.interface tableA temporary database table used for transferring data between applications or froman external application.See also: database table, page Glossary-31interfund accountA general ledger account you define in an Accounting Flexfield to balance interfundtransactions. You can define multiple interfund accounts for use with different types ofjournal entries. You can define multiple interfund accounts and link them with balancingsegment values so each fund can have multiple interfund accounts. For example, fund Acan have an interfund payable account for fund B and an interfund receivable accountfor fund B. Fund A can have an interfund payable account for fund C and an interfundreceivable account for fund C.interfund entryA transaction between two or more funds. For example, an activity funded outof the General Fund that is to be reimbursed by the Plant Fund is an interfundtransaction. Oracle Public Sector Financials can automatically create basic interfundentries when you post a journal entry that does not balance by balancing segmentvalue or fund.interfund journal entryA journal entry that records transactions between affiliates. Oracle General Ledger keeps

your accounting records in balance for each fund by automatically creating offsettingentries to an interfund account you define.interfund transferAll interfund transactions except for loans, advances, quasi-external transactions, andreimbursements.Glossary-52intermediate valueThe parameter value, constant, or SQL statement result that is determined during thefirst step in the execution of an AutoAccounting rule.internal organizationSee: organization, page Glossary-69internal requisitionSee: internal sales order, page Glossary-53, purchase requisition, page Glossary-80internal sales orderA request within your company for goods or services. An internal sales order originatesfrom an employee or from another process as a requisition, such as inventory ormanufacturing, and becomes an internal sales order when the information is transferredfrom Purchasing to Order Management. Also known as internal requisition or purchaserequisition.International Bank Account NumberUniquely identifies the account number of a bank’s customer in euro-zone countries tohelp ensure error free cross-border payments.intraEU, taxed transactionTransactions between non-registered traders in different EU (European Union)countries. VAT must be charged to customers within the EU if you do not know theirVAT registration number. The destination country and inventory item controls whichVAT rate to use.intraEU, zero rated transactionsTransactions between registered traders in different EU (European Union) countries. AnIntra-EU transaction is zero rated if and only if you know the customer’s VATregistration number; otherwise, VAT must be charged on the invoice.intransit inventoryItems being shipped from one inventory organization to another. While items areintransit you can view and update arrival date, freight charges, and so on.inventory controlsParameter settings that control how Oracle Inventory will function, such aslot, locator, and serial number control.investment tax credit (ITC)A United Sates tax credit that is based on asset cost.invoiceIn Oracle Receivables and Oracle Cash Management, a document that you create inReceivables that lists amounts owed for the purchases of goods or services. Thisdocument also lists any tax, freight charges, and payment terms.invoiceIn Oracle Payables and Oracle Assets, a document you receive from a supplier that listsamounts owed to the supplier for purchased goods or services. In Payables, you createGlossary-53an invoice online using the information your supplier provides on the document, or

you import an invoice from a supplier. Payments, inquiries, adjustments and any othertransactions relating to a supplier’s invoice are based upon the invoice informationyou enter.invoice batchIn Oracle Receivables, a group of invoices you enter together to ensure accurateinvoice entry. Invoices within the same batch share the same batch source and batchname. Receivables displays any differences between the control and actual counts andamounts. An invoice batch can contain invoices in different currencies.invoice batchIn Oracle Payables, a feature that allows you to enter multiple invoices together in agroup. You enter the batch count, or number of invoices in the batch, and the total batchamount, which is the sum of the invoice amounts in the batch, for each batch of invoicesyou create. You can also optionally enter batch defaults for each invoice in a batch. Whenyou use the Invoice Batch Controls profile option, Payables automatically creates invoicebatches for Payables expense reports, prepayments, and recurring invoices, as well as allstandard invoices. In addition, you can specify a batch name when you import invoices.invoice burden scheduleA burden schedule used for invoicing to derive the bill amount of an expenditureitem. This schedule may be different from your revenue burden schedule, if you want toinvoice at a different rate at which you want to accrue.invoice dateIn Oracle Assets and Oracle Projects, the date that appears on a customer invoice. Thisdate is used to calculate the invoice due date, according to the customer’s payment terms.In Oracle Receivables, the date an invoice is created. This is also the date that Receivablesprints on each invoice. Receivables also uses this date to determine the payment duedate based on the payment terms you specify on the invoice.In Oracle Payables, the date you assign to an invoice you enter in Payables. Payablesuses this date to calculate the invoice due date, according to the payment terms for theinvoice. The invoice date can be the date the invoice was entered or it can be a differentdate you specify.invoice distribution lineA line representing an expenditure item on an invoice. A single expenditure item mayhave multiple distribution lines for cost and revenue. An invoice distribution line holdsan amount, account code, and accounting date.invoice distribution line typesA feature that classifies every invoice distribution line as an item, tax, freight, ormiscellaneous distribution.invoice formatThe columns, text, and layout of invoice lines on an invoice.Glossary-54invoice number

A number or combination of numbers and characters that uniquely identifies an invoicewithin your system. Usually generated automatically by your receivables system toavoid assigning duplicate numbers.invoice price varianceThe difference between the item price for an invoice and its matched purchase order. Foryour inventory items, Payables tracks any invoice price variances.invoice quantity varianceThe difference between the quantity-billed for an invoice and the quantity-ordered(or received/accepted, depending on the level of matching you use) for its matchedpurchase order. Payables distributes invoice quantity variances to the AccountingFlexfield for your invoice distribution lines.invoice related claimA claim that is due to a discrepancy between the billed amount and the paid amountfor a specific transactioninvoice split amountSee: split amount, page Glossary-96invoice transaction typeAn Oracle Receivables transaction type that is assigned to invoices and credit memosthat are created from Oracle Projects draft invoices.invoice write-offA transaction that reduces the amount outstanding on an invoice by a given amountand credits a bad debt account.invoicingThe function of preparing a client invoice. Invoice generation refers to the functionof creating the invoice. Invoicing is broader in the terms of creating, adjusting, andapproving an invoice.invoicing rulesRules that Receivables uses to determine when you will bill your customer and theaccounting period in which the receivable amount is recorded. You can bill In Advanceor In Arrears.See also: bill in advance, page Glossary-15, bill in arrears, page Glossary-15ITCSee: investment tax credit, page Glossary-53ITC amountThe investment tax credit allowed on an asset. The ITC amount is based on a percentageof the asset cost. When you change an asset’s cost in the accounting period you enterit, Oracle Assets automatically recalculates the ITC amount.Glossary-55ITC basisThe maximum cost that Oracle Assets can use to calculate an investment tax creditamount for your asset. If you enabled ITC ceilings for the asset category you assigned toan asset, the ITC basis is the lesser of the asset’s original cost or the ITC ceiling.ITC ceilingA limit on the maximum cost that Oracle Assets can use to calculate investment tax creditfor an asset. You can use different ceilings depending on the asset’s date placed in service.ITC rateA rate used to calculate the investment tax credit amount. This percentage varies

according to the expected life of the asset and the tax year.ITC recaptureIf you retire an asset before the end of its useful life, Oracle Assets automaticallycalculates what fraction of the original investment tax credit must be repaid to thegovernment. This amount is called the investment tax credit recapture.itemAnything you buy, sell, or handle in your business. An item may be a tangible item inyour warehouse, such as a wrench or tractor, or an intangible item, such as a service.Item FlexfieldSee: System Items Flexfield, page Glossary-99item typeA term used by Oracle Workflow to refer to a grouping of all items of a particularcategory that share the same set of item attributes, used as a high level grouping forprocesses. For example, each Account Generator item type (e.g. FA Account Generator)contains a group of processes for determining how an Accounting Flexfield codecombination is created.See also: item type attribute, page Glossary-56item type attributeA feature of a particular OracleWorkflow item type, also known as an item attribute. Anitem type attribute is defined as a variable whose value can be looked up and set by theapplication that maintains the item. An item type attribute and its value is available toall activities in a process.Item Validation OrganizationThe organization that contains your master list of items.You must define all items and bills in your Item Validation Organization, but you alsoneed to maintain your items and bills in separate organizations if you want to shipthem from other warehouses. Oracle Order Management refers to organizations aswarehouses on all Order Management forms and reports.See also: organization, page Glossary-69Item Validation OrganizationThe organization that contains your master list of items.Glossary-56See also: organization, page Glossary-69Japanese consumption taxThe Value Added Tax (VAT) paid on any expense (Input VAT) is usually recoverableagainst the VAT charged on revenue (Output VAT). This ensures that VAT is notinflationary within a supply chain.job disciplineA categorization of job vocation, used with Job Level to create a job title. For example, ajob discipline may be Engineer, or Consultant.job levelA categorization of job rank, used with Job Discipline to create a job title. For example, ajob level may be Staff, or Principal.job titleIn Oracle Receivables, a brief description of your customer contact’s role within theirorganization.journal details tablesJournal details are stored in the database tables GL_JE_BATCHES, GL_JE_HEADERS, and

GL_JE_LINES.journal entryA debit or credit to a general ledger account.See also: manual journal entry, page Glossary-61journal entry batchA method used to group journal entries according to your set of books and accountingperiod. When you initiate the transfer of invoice or payment accounting entries toyour general ledger for posting, Payables transfers the necessary information to createjournal entry batches for the information you transfer. Journal Import in GeneralLedger uses the information to create a journal entry batch for each set of books andaccounting period. You can name your journal entry batches the way you wantfor easy identification in your general ledger. General Ledger attaches the journalentry category, date, and time of transfer to your batch name so that each name isunique. If you choose not to enter your own batch name when you transfer postinginformation, General Ledger uses the journal entry category, date, and time of transfer.journal entry categoryA category to indicate the purpose or nature of a journal entry, such as Adjustment orAddition. Oracle General Ledger associates each of your journal entry headers with ajournal category. You can use one of General Ledger’s pre-defined journal categories ordefine your own.For Oracle Payables, there are three journal entry categories in Oracle Projects if you usethe accrual basis accounting method: Invoices, Payments, and All (both Invoices andPayments). If you use the cash basis accounting method, Oracle Projects only assigns thePayment journal entry category to your journal entries.Glossary-57journal entry headerA method used to group journal entries by currency and journal entry category withina journal entry batch. When you initiate the transfer of invoices or payments to yourgeneral ledger for posting, Oracle Payables transfers the necessary information to createjournal entry headers for the information you transfer. Journal Import in GeneralLedger uses the information to create a journal entry header for each currency andjournal entry category in a journal entry batch. A journal entry batch can have multiplejournal entry headers.journal entry linesEach journal entry header contains one or more journal entry lines. The linesare the actual journal entries that your general ledger posts to update accountbalances. The number and type of lines in a journal entry header depend on thevolume of transactions, frequency of transfer from Oracle Payables, and your methodof summarizing journal entries from Oracle Payables.journal entry sourceIdentifies the origin of journal entries from Oracle and non-Oracle feedersystems. General Ledger supplies predefined journal sources or you can create your own.Journal ImportA General Ledger program that creates journal entries from transaction data stored inthe General Ledger GL_INTERFACE table. Journal entries are created and stored in

GL_JE_BATCHES, GL_JE_HEADERS, and GL_JE_LINES.jurisdiction codeAn abbreviated address that is specific to a Tax Supplier and more accurate than asimple five digit zip code.K-recordA summary record of all 1099 payments made to suppliers for a single tax region thatparticipates in the Combined Filing Program.key flexfieldAn intelligent key that uniquely identifies an application entity. Each key flexfieldsegment has a name you assign, and a set of valid values you specify. Each value has ameaning you also specify. You use this Oracle Applications feature to build custom fieldsused for entering and displaying information relating to your business. The followingapplication uses the listed Key Flexfields:Oracle General Ledger - AccountingOracle Projects - Accounting, Category Flexfield, Location, Asset Key.Oracle Payables - Accounting, System Items.Oracle Receivables - Accounting, Sales Tax Location, Systems Items, Territory.key flexfield segmentOne of up to 30 different sections of your key flexfield. You separate segments fromeach other by a symbol you choose (such as -, / or \.). Each segment can be up to 25characters long. Each key flexfield segment typically captures one element of yourGlossary-58business or operations structure, such as company, division, region, or product for theAccounting Flexfield and item, version number, or color code for the Item Flexfield.key flexfield segment valueA series of characters and a description that provide a unique value for this element, suchas 0100, Eastern region, or V20, Version 2.0.key indicatorsA report that lists statistical receivables and collections information that lets you reviewtrends and projections.Also an Oracle Applications feature you can use to gather and retain information aboutyour productivity, such as the number of invoices paid. You define key indicator periodsand Oracle Receivables provides a report that shows productivity indicators for yourcurrent and prior period activity.labor costThe cost of labor expenditure items.labor cost multiplierA multiplier that is assigned to an indirect project task and applied to labor costs todetermine the premium cost for overtime or other factors.labor cost rateThe hourly raw cost rate for an employee. This cost rate does not include overheador premium costs.labor invoice burden scheduleA burden schedule used to derive invoice amounts for labor items.labor multiplierA multiplier that is assigned to a project or task, and is used to calculate the revenueand/or bill amount for labor items by applying the multiplier to the raw cost of thelabor items.

labor revenue burden scheduleA burden schedule used to derive revenue amounts for labor items.leasehold improvementAn improvement to leased property or leasehold. Leasehold improvements are normallyamortized over the service life or the life of the lease, whichever is shorter.legal documentA paper document sent to or sent by the customer or supplier. Many countries requirethat legal documents are stored for up to ten years.See also: document, page Glossary-35legal entityAn organization that represents a legal company for which you prepare fiscal or taxreports. You assign tax identifiers and other relevant information to this entity.Glossary-59legal journalsJournals that print all journal entries according to your legal requirements. Entriesmight include period balances for customers or suppliers. Legal journals vary fromcountry to country.lienSee: commitment, page Glossary-23, obligation, page Glossary-67life-based depreciation methodA depreciation method that spreads out the depreciation for an asset over a fixedlife, usually using rates from a table.life-to-date depreciationThe total depreciation taken for an asset since it was placed in service. Also knownas accumulated depreciation.line ordering rulesYou define line ordering rules for invoice lines that you import into Receivables usingAutoInvoice. AutoInvoice uses these rules to order invoice lines when it groups thetransactions it creates into invoices, debit memos, and credit memos.listingAn organized display of Oracle Applications information, similar to a report, but usuallyshowing setup data as opposed to transaction data.loading rulesThe process of copying information from the rules tables into the accounting schemetables.locationIn Oracle Receivables, a shorthand name for an address. Location appears in addresslist of values to let you select the correct address based on an intuitive name. Forexample, you may want to give the location name of ’Receiving Dock’ to the ShipTo business purpose of 100 Main Street.locationIn Oracle Assets, a key flexfield combination specifying a particular place. Youassign each asset to a location. Oracle Assets uses location information to produceResponsibility and Property Tax Reports.locationIn TCA, a point in geographical space described by an address.Location FlexfieldOracle Assets lets you define what information you want to keep about the locations youuse. You use your Location Flexfield to define how you want to keep the information.lockbox

A service that commercial banks offer corporate customers to enable them to outsourcetheir accounts receivable payment processing. Lockbox processors set up special postalGlossary-60codes to receive payments, deposit funds and provide electronic account receivableinput to corporate customers.lookup codeThe internal name of a value defined in an Oracle Workflow lookup type.See also: lookup type, page Glossary-61lookup typeAn Oracle Workflow predefined list of values. Each value in a lookup type has aninternal and a display name.See also: lookup code, page Glossary-61LookupsIn Oracle Receivables, codes that you define for the activities and terminology you use inyour business. These codes appear in lists of values in many Receivables windows. Forexample, you can define Lookups for personal titles, such as ’Sales Manager’, so you canrefer to people using these titles.LookupsIn Oracle Payables, a feature you use to create reference information you use in yourbusiness. This reference information appears in lists of values for many of the fieldsin Payables windows. There are three basic kinds of Lookups: supplier, payables, andemployee. With Lookups you can create Pay Groups, supplier types, and otherreferences used in Payables.lossSee: realized gain or loss, page Glossary-82, unrealized gain or loss, page Glossary-105manual clearingThe process in which, prior to receiving their bank statement, users mark transactionsthat are known to be cleared through the bank, which creates an up-to-date cashposition. These cleared transactions are still available for the actual reconciliationprocess. Once the bank statement is received, Oracle Cash Management canautomatically perform all appropriate reconciliation steps.See also: clearing, page Glossary-22manual invoiceAn invoice that you enter using either the Transactions or Transactions Summarywindow.manual journal entryA journal entry you create in the Enter Journals window in Oracle GeneralLedger. Manual journal entries can include regular, statistical, intercompany and foreigncurrency entries.manual reconciliationThe process where you manually reconcile bank statement details with the appropriatebatch or detail transaction. Oracle Cash Management generates all necessary accountingentries.Glossary-61See also: AutoReconciliation, page Glossary-11, reconciliation, page

Glossary-83, reconciliation, page Glossary-83Many-to-Many attributeIn Oracle Financial Analyzer, a relationship between one or more values of one basedimension with one or more values of a second base dimension. For example, if youhave a Many-to-Many attribute definition where the first base dimension is Organizationand the second base dimension is Line Item, then a single organization can be related toseveral line items, and a single line item can be related to several organizations.Mass AdditionsIn Oracle Assets, a feature that allows you to copy asset information from anothersystem, such as Oracle Payables. Create Mass Additions for Oracle Assets creates massaddition lines for potential assets. You can review these mass addition lines in thePrepare Mass Additions window, and actually create an asset from the mass additionline by posting it to Oracle Assets.Mass AdditionsIn Oracle Payables, invoice distribution lines that you transfer to Oracle Assets forcreating assets. Oracle Payables only creates mass additions for invoice distributionlines that are marked for asset tracking. Invoice distribution lines distributed to AssetAccounting Flexfields are automatically marked for asset tracking. Oracle Assetsdoes not convert the mass additions to assets until you complete all of the requiredinformation about the asset and post it in Oracle Assets.Mass ChangeA feature that allows you to change the prorate convention, depreciationmethod, life, rate, or capacity for a group of assets in a single transaction.Mass CopyA feature that allows you to copy a group of asset transactions from your corporate bookto a tax book. Use Initial Mass Copy to create a new tax book. Then use Periodic MassCopy each period to update the tax book with new assets and transactions.Mass Depreciation AdjustmentA feature that allows you to adjust the depreciation expense in the previous fiscal yearfor all assets in a tax book. Oracle Assets adjusts the depreciation expense between theminimum and maximum depreciation amounts by a depreciation adjustment factoryou specify.Mass PurgeSee: archive, page Glossary-8, purge, page Glossary-81, restore, page Glossary-88Mass RevaluationSee: revaluation, page Glossary-88Mass TransfersA feature that allows you to transfer a group of assets between locations, employees, andgeneral ledger depreciation expense accounts.Glossary-62MassAllocationsA single journal entry formula that allocates revenues and expenses across a group ofcost centers, departments, divisions, and so on. For example, you might want to allocateyour employee benefit costs to each of your departments based on headcount in eachdepartment.

MassBudgetingA feature that allows you to build a complete budget using simple formulas based onactual results, other budget amounts, and statistics. For example, you may want to draftnext year’s budget using last year’s actual results plus 10 percent or some other growthfactor. With MassBudgeting, you can apply one rule to a range of accounts.master budgetA budget that controls the authority of other budgets.master-detail relationshipA master-detail relationship is an association between two blocks-a master block andits detail block. When two blocks are linked by a master-detail relationship, the detailblock displays only those records that are associated with the current (master) record inthe master block, and querying between the two blocks is always coordinated. Masterand detail blocks can often appear in the same window or they can each appear inseparate windows.match ruleA set of rules that determines which records are matches for an input record. A matchrule consists of an acquisition portion to determine potential matches, a scoring portionto score the potential matches, and thresholds that the scores are compared againstto determine actual matches.matchingIn Oracle Cash Management, the process where batches or detailed transactions areassociated with a statement line based on the transaction number, amount, currency andother variables, taking Cash Management system parameters into consideration. In CashManagement, matching can be done manually or automatically.See also: clearing, page Glossary-22, reconciliation, page Glossary-83matchingIn Oracle Payables and Oracle Assets, the process of comparing purchaseorder, invoice, and receiving information to verify that ordering, billing, and receivinginformation is consistent within accepted tolerance levels. Payables uses matching tocontrol payments to suppliers. You can use the matching feature in Payables if youhave Purchasing or another purchasing system. Payables supports two-, three-, andfour-way matching.matching tolerancesThe acceptable degrees of variance you define for matched invoices and purchaseorders. Payables measures variance between quantities and item prices for invoices andpurchase orders. You can define tolerances for order quantities, including MaximumQuantity Ordered and Maximum Quantity Received. You can also define tolerancesfor price variances, including exchange rate amounts, shipment amounts, and totalGlossary-63amounts. If any of the variances between a matched invoice and purchase order exceedthe tolerances you specify, Validation places the invoice on hold.maturity dateIn Oracle Receivables, a date that determines when funds for an automatic receipt can betransferred from your customer’s bank account to your bank account.See also: Bill of Exchange, page Glossary-15

maturity dateIn Oracle Payables and Oracle Cash Management, the date your bank disburses funds toa supplier for a future dated payment. Payables displays the maturity date on the futuredated payment document to inform your supplier and bank when the bank shouldtransfer funds to the supplier’s bank. You can update the payment status from Issued toNegotiable on or after the maturity date.maximum depreciation expenseThe maximum possible depreciation expense for an asset in a mass depreciationadjustment. The maximum depreciation expense for an asset is the greatest of thedepreciation actually taken in the tax book, the amount needed to bring the accumulateddepreciation up to the accumulated depreciation in the corporate book, or the amountneeded to bring the accumulated depreciation up to the accumulated depreciation inthe control book.memo padAn area where you write as many notes as you need regarding your conversationwith a customer.merchant IDA unique identification number used for credit card processing. The merchant IDidentifies your business to iPayment, to your customer’s electronic payment system andcredit card vendor, and to your remittance bank.message distributionA line at the bottom of the toolbar that displays helpful hints, warning messages, andbasic data entry errors.message lineA line on the bottom of a window that displays helpful hints or warning messageswhen you encounter an error.meta dataData you enter in Oracle General Ledger to represent structures in Oracle FinancialAnalyzer. Meta data consists of the dimensions, segment range sets, hierarchies, financialdata items, and financial data sets you define in Oracle General Ledger. When youload financial data from Oracle General Ledger, Oracle Financial Analyzer createsdimensions, dimension values, hierarchies, and variables based on the meta data.MICR number(Magnetic Ink Character Recognition number) A number that appears on a receipt andassociates your customer with a bank. This number consists of two segments. The firstsegment is the Transit Routing number, which identifies the bank from which yourGlossary-64customer draws their check. The second segment identifies your customer’s accountat that bank. These segments correspond to the Bank Branch Number and the BankAccount Number fields in the Banks and Bank Accounts windows.minimum accountable unitThe smallest meaningful denomination of a currency (this might not correspond to thestandard precision). While a currency may require a precision of three places to the rightof the decimal point, for example, .001 (one thousandth), the lowest denomination of

the currency may represent 0.025 (twenty-five thousandths). Under this example, theMinimum Accountable Unit would be .025. Calculations in this currency would berounded to .025 (the Minimum Accountable Unit), not .001 (the precision).minimum depreciation expenseThe minimum possible depreciation expense for an asset in a mass depreciationadjustment. The minimum depreciation expense for an asset in a tax book is the amountneeded to bring the accumulated depreciation up to the accumulated depreciation in thecorporate book or control book, or zero, whichever is greater.minimum interest amountThe amount below which Payables does not pay interest on an overdue invoice. Payablesautomatically compares the interest amount it calculates on past due invoices with theminimum interest amount you have defined, and does not create an interest invoiceunless the amount of interest exceeds the minimum interest amount.miscellaneous receiptsA feature that lets you record payments that you do not apply to debit items, suchas refunds and interest income.modelA set of interrelated equations for calculating data in Oracle Financial Analyzer.model invoiceAn invoice used as a template that you copy to create new invoices.monetary accountMonetary accounts, such as the Cash, Banks, Receivables, or Payables accounts, areaccounts that remain the same through different periods. Monetary accounts are notadjusted for inflation, but these accounts do generate inflation gain or loss.See also: non-monetary account, page Glossary-67multi-orgSee: multiple organizations, page Glossary-65multiple organizationsThe ability to define multiple organizations and the relationships among themwithin a single installation of Oracle Applications. These organizations can be sets ofbooks, business groups, legal entities, operating units, or inventory organizations.Glossary-65Multiple Reporting CurrenciesA unique set of features embedded in Oracle Applications that allows you to maintainand report accounting records at the transaction level in more than one functionalcurrency.NACHANational Automated Clearing House Association. Payment format that allows users tomake electronic payments within the Automated Clearing House (ACH), the largeststandardized electronic payment system in the United States.natural account segmentIn Oracle General Ledger, the segment that determines whether an account is anasset, liability, owners’ equity, revenue, or expense account. When you define your chartof accounts, you must define one segment as the natural account segment. Each valuefor this segment is assigned one of the five account types.Natural Application OnlyA Transaction Type parameter that, if enabled, does not let you apply a transaction to adebit item if the application will reverse the sign of the debit item (for example, from

a positive to a negative balance). Natural Application does not apply to chargebacksand adjustments.See also: Overapplication, page Glossary-69nestingThe act of grouping calculations to express the sequence of routines in aformula. Traditional mathematical nesting uses parenthesis and brackets. Oracle GeneralLedger EasyCalc uses a straightforward and logical nesting method that eliminatesthe need for parenthetical expressions.net allocationAllocation in which you post the net of all allocations to an allocated-out account.nodeAn instance of an activity in an Oracle Workflow process diagram as shown in theProcess window of Oracle Workflow Builder.See also: process, page Glossary-78non-invoice related claimA claim that is due to a discrepancy between the billed amount and the paid amount, andcannot be identified with a particular transaction.non-labor invoice burden scheduleA burden schedule used to derive invoice amounts for non-labor items.non-labor resourceAn implementation-defined asset or pool of assets. For example, you can define anon-labor resource with a name such as PC to represent multiple personal computersyour business owns.Glossary-66non-labor revenue burden scheduleA burden schedule used to derive revenue amounts for non-labor items.non-monetary accountNon-monetary accounts, such as fixed assets andmost expense and revenue accounts, areaccounts that are revalued due to inflation or deflation effects. Non-monetary accountsmust be adjusted at each period-end to reflect balance changes.See also: monetary account, page Glossary-65non-revenue creditRevenue credit you assign to your agents that is not associated with your invoicelines. This is revenue credit given in excess of your revenue credit.See also: revenue credit, page Glossary-89non-revenue sales creditSales credit you assign to your salespeople that is not associated with your invoicelines. This is sales credit given in excess of your revenue sales credit.See also: revenue sales credit, page Glossary-90object or object classificationAmeans of identifying transactions by the nature of the goods or services purchased, suchas personnel compensation, supplies and material, or equipment. Typically, Object isa segment of your Accounting Flexfield when you implement Oracle Public SectorFinancials. Many agencies have standard object classification codes. Objects are alsoknown as "Detail" in some governments.obligationAn encumbrance you record when you turn a requisition into a purchase order.A transaction representing a legally binding purchase.See also: commitment, page Glossary-23, purchase order encumbrance, pageGlossary-80, encumbrance, page Glossary-37

offset accountAn offset account is used to balance journal entries in your General Ledger. Forexample, offsetting accounts for a guarantee are the Unbilled Receivables and theUnbilled Revenue accounts.offsetsReversing transactions used to balance allocation transactions with the source or otherproject.on-accountPayments where you intentionally apply all or part of the payment amount to acustomer without reference to a debit item. On-account examples include prepaymentsand deposits.Glossary-67on-account creditsCredits that you assign to your customer’s account that are not related to a specificinvoice. You can create on-account credits in the Transactions window or usingAutoInvoice.on-account paymentThe status of a payment of which you apply all or part of its amount to a customerwithout reference to a specific debit item. Examples of these are prepayments anddeposits.one time billing holdA type of hold that places expenditure items and events on billing hold for a particularinvoice; when you release that invoice, the items are billed on the next invoice.One-to-Many attributeA relationship in Oracle Financial Analyzer where one or more values of a basedimension are related to a single value of an aggregate dimension. For example, if youhave a One-to-Many attribute definition where the base dimension is Organization andthe aggregate dimension is Level, each organization can be related to only a single level.open batchStatus of a batch that is in balance, but contains unapplied or unidentified payments.open interface transactionAny transaction not created by an Oracle Financial Applications system.See also: Reconciliation Open Interface, page Glossary-83open itemsAny item, such as an invoice, debit memo, credit memo, chargeback, on-accountcredit, on-account payment, or unapplied payment, whose balance due is not yet zero.operating unitAn organization that partitions data for subledger products (AP, AR, PA, PO, OE). It isroughly equivalent to a single pre-Multi-Org installation.operatorA mathematical symbol you use to indicate the mathematical operation in yourcalculation.option groupAn option group is a set of option buttons. You can choose only one option button inan option group at a time, and the option group takes on that button’s value after youchoose it. An option button or option group is also referred to as a radio button orradio group, respectively.

order dateThe date upon which an order for goods or services is entered.Glossary-68organizationA business unit such as a company, division, or department. Organization can referto a complete company, or to divisions within a company. Typically, you define anorganization or a similar term as part of your account when you implement OracleFinancials.A government or public sector entity or sub-entity. Organization can refer to an entireagency or to divisions within an agency. For example, an agency might be composedof several bureaus, each of which has several departments. Each department is anorganization, as is each bureau and the agency itself. A state university system is anorganization, as is each campus within the university system, and each departmentwithin each campus. Typically, you define organization or a similar term as part of yourAccounting Flexfield when you implement Oracle Public Sector Financials.Internal organizations are divisions, groups, cost centers or other organizational unitsin a company. External organizations can include the contractors your companyemploys. Organizations can be used to demonstrate ownership or management offunctions such as projects and tasks, non-labor resources, and bill rate schedules.See also: business group, page Glossary-18, Item Validation Organization, pageGlossary-56organization hierarchyAn organizational hierarchy illustrates the relationships between your organizations. Ahierarchy determines which organizations are subordinate to other organizations. Thetopmost organization of an organization hierarchy is generally the business group.organization structureSee: organization hierarchy, page Glossary-69original budgetThe budget amounts for a project at the first successful baselining of the project.other receiptsSee: miscellaneous receipts, page Glossary-65out of balance batchThe status of a batch when the control count or amount does not equal the actual countor amount.OverapplicationA Transaction Type parameter that, if enabled, lets you apply a transaction to adebit item even if it will reverse the sign of the debit item (for example, from apositive to a negative balance). Overapplication applies to debit items such as debitmemos, deposits, guarantees, credit memos, and on-account credits.See also: Natural Application Only, page Glossary-66overflow recordA type of bank file record that stores additional payment information that could notfit on the payment record. Each overflow record must have a payment record as aparent. Typically, an overflow record will store additional invoice numbers and theamount of the payment to apply to each invoice.Glossary-69overtime costThe currency amount over straight time cost that an employee is paid for overtime hoursworked. Also referred to as Premium Cost.parallel allocation

A set of allocation rules that carries out the rules in an autoallocation set without regardto the outcome of the other rules in the set.See also: autoallocation set, page Glossary-10, step-down allocation, page Glossary-98parallel processingAllows segments of a program to be processed by different processors at the same timeto reduce the overall time to complete the program.parameter (report)See: report parameter, page Glossary-86parent assetA parent asset has one or more subcomponent assets. First you add the parentasset. Then, you add the subcomponent asset and assign it to the parent asset in theAdditions form. You can change parent/subcomponent relationships at any time.parent requestA concurrent request that submits other concurrent requests (child requests). Forexample, a report set is a parent request that submits reports and/or programs (childrequests).parent segment valueAn account segment value that references a number of other segment values, calledchild segment values. Oracle General Ledger uses parent segment values to createsummary accounts, to report on summary balances, and in MassAllocations andMassBudgeting. You can create parent segment values for independent segments, butnot for dependent segments.Oracle Financial Analyzer uses parent and child segment values to create hierarchies.See also: child segment value, page Glossary-21partial matchingA condition where the invoice quantity is less than the quantity originally ordered, inwhich case you are matching only part of a purchase order shipment line.See also: matching, page Glossary-63, complete matching, page Glossary-23partial retirementA transaction that retires part of an asset. You can retire any number of units of amultiple unit asset or you can retire part of an asset cost. If you retire by units, OracleAssets automatically calculates the cost retired.partyA person, organization, relationship, or collection of parties that can enter into businessrelationships with other parties.Glossary-70party relationshipA binary relationship between two parties, for example a partnership.party siteA location used by a party.party typeThe type of party; Person, Organization, Group, or Relationship.Pay Date BasisA feature you assign to suppliers to determine when AutoSelect selects invoices forpayment in a payment batch. Pay Date Basis (Due or Discount) defaults from the systemlevel when you enter a new supplier, but you can override it. When Pay Date Basis isDue for a supplier site, Oracle Payables selects that supplier’s sites invoices for payment

only when the invoice due date falls on or before the Pay-Through-Date for the paymentbatch. If Pay Date Basis is Discount, Payables selects the supplier’s sites invoices forpayment if the discount date or due date is before the pay-through-date.Pay GroupA feature you use to select invoices for payment in a payment batch. You can define aPay Group and assign it to one or more suppliers. You can override the supplier’s PayGroup on individual invoices. For example, you can create an Employee Pay Group topay your employee expenses separately from other invoices.pay on receiptA Financials feature that allows you to automatically create supplier invoices in Payablesbased on receipts and purchase orders you enter in Purchasing.Pay Only When DueA feature you use to determine whether to pay invoices in a payment batch during thediscount period. If you Pay Only When Due (Yes), Payables only selects invoices forwhich payment is due; it postpones payment of invoices still in the discount perioduntil another payment batch, or until they are due. If you do not Pay Only When Due(No), Payables also selects those invoices in the discount period for which the paydate basis is Discount.pay siteA supplier site that is able to receive payments.A supplier must have at least one supplier site defined as a pay site before Payablesallows payments to be issued to that supplier. You cannot enter an invoice for a suppliersite that is not defined as a pay site.See also: purchasing site, page Glossary-81, RFQ Only Site, page Glossary-90pay typeSee: compensation rule, page Glossary-23Pay-Through-DateA feature you use during automatic payment processing. You define a payment cycle(the number of days between regular payment batches), and Payables calculates thePay-Through-Date by adding the number of days in the payment cycle to the paymentGlossary-71date. Payables selects an invoice for payment if either the due date or discount date isbefore the Pay-Through-Date.PayGroupSee: Pay Group, page Glossary-71paymentA document that includes the amount disbursed to any supplier/pay site combinationas the result of a payment batch. A payment can pay one or more invoices.Any form of remittance, including checks, cash, money orders, credit cards, andElectronic Funds Transfer.payment applicationThis report column represents the payments that were applied to the item within the GLDate range that you specified. If the transaction number corresponds to the item thepayment was applied to, then the amount should be positive. If the transaction numberis the payment itself, then the amount should be negative. The amount in this column

should match the sum of the amounts in the Applied Amount, Earned Discount, andUnearned Discount columns of the Applied Receipts Register Report.payment batchIn Oracle Payables, a group of invoices selected for automatic paymentprocessing. Payables creates a payment batch when you initiate AutoSelect. Payablesbuilds and formats payments for the invoices in the batch according to the paymentmethod and format you specify for a chosen bank account.See also: Payment Batch Processing, page Glossary-72payment batchSee: Receipt Batch, page Glossary-82payment batch processingA Payables process that produces payments for groups of invoices. The complete processincludes: invoice selection, payment building, manual modification/addition to invoicepayments in the payment batch, payment formatting, and confirmation of results. Youcan modify a payment batch up until the time you format payments for the paymentbatch. You can cancel a payment batch up until the time you confirm the payment batch.payment distribution lineA line representing the liability transaction on a payment. Each payment has at least oneliability distribution line, but may have additional lines to record discounts taken andrealized gains and losses (foreign currency payments only).payment documentA medium you use to instruct your bank to disburse funds from your bank accountto the bank account or site location of a supplier. With Oracle Payables you can makepayments using several types of payment documents. You can send your supplier acheck that you manually create or computer-generate. You can instruct your bank totransfer funds to the bank account of a supplier. For each payment document, youcan generate a separate remittance advice. Payables updates your invoice scheduledpayment the same way regardless of which payment document you use to pay aninvoice. Payables also allows you to instruct your bank to pay in a currency differentGlossary-72from your functional currency, if you enable the multiple currency system option anddefine a multi-currency payment format.payment formatIn Oracle Payables, a definition that determines your payment creation and remittanceadvice programs for a given payment document. When you define a paymentformat, you do so for a particular payment method.payment formatIn Oracle Receivables, a feature that allows you to make invoice payments using a varietyof methods. You can then assign one or more payment formats to a bank account. Youcan have multiple payment formats for each payment method. Receivables associatesreceipt class, remittance bank, and receipt account information with your receipt entries.See also: payment method, page Glossary-73payment methodIn Oracle Payables, a feature that allows you to make invoice payments using a varietyof methods. You can disburse funds using checks, electronic funds transfers, and

wire transfers. Oracle Payables updates your payment schedules the same wayregardless of which payment method you use. You can assign a payment method tosuppliers, supplier sites, invoice payment schedule lines, and payment formats. You canthen assign one or more payment formats to a bank account. You can have multiplepayment formats for each payment method.payment methodIn Oracle Receivables, an attribute that associates receipt class, remittance bank andreceipt account information with your receipts. You can define payment methodsfor both manual and automatic receipts.payment methodIn Oracle Cash Management, you can assign a payment method to suppliers, suppliersites, invoice payment schedule lines, and payment formats. You can then assign oneor more payment formats to a bank account. You can have multiple payment formatsfor each payment method. Receivables payment methods let you associate receiptclass, remittance bank and receipt account information with your receipt entries. You candefine payment methods for both manual and automatic receipts. In Payroll, there arethree standard payment types for paying employees: check, cash and direct deposit. Youcan also define your own payment methods corresponding to these types.payment priorityA value, ranging from 1 (high) to 99 (low), assigned to an invoice that determines howPayables selects invoices for payment in a payment batch.You can assign default payment priorities to suppliers, supplier sites, and invoicescheduled payments in Oracle Payables.payment programA program you use to build and format your payment. Oracle Payables provides severalpayment programs. You can define as many additional programs as you need. OraclePayables recognizes three payment program types: Build, Format, and RemittanceAdvice.Glossary-73payment schedulesThe due date and discount date for payment of an invoice. For example, the paymentterm ’2% 10, Net 30’ lets a customer take a two percent discount if payment is receivedwithin 10 days with the full invoice amount due within 30 days of the invoice date.See also: scheduled payment, page Glossary-92, payment terms, page Glossary-74payment termsThe due date and discount date for payment of a transaction. For example, the paymentterm ’2% 10, Net 30’ lets a customer take a two percent discount if payment is receivedwithin 10 days; after 10 days, the entire balance is due within 30 days of the invoicedate with no applicable discount.See also: discount, page Glossary-34, scheduled payment, page Glossary-92payrollA group of employees that Oracle Payroll processes together with the same processingfrequency, for example, weekly, monthly or bimonthly. Within a Business Group, youcan set up as many payrolls as you need.See also: payroll run, page Glossary-74

payroll runThe process that performs all of the payroll calculations. You can set payrolls to run atany interval you want.See also: payroll, page Glossary-74period-average exchange rateSee: average exchange rate, page Glossary-12period average-to-dateThe average of the end-of-day balances for a related range of days within a period.period-end exchange rateThe daily exchange rate on the last day of an accounting period. The systemautomatically translates monetary asset and liability account balances using period-endrates. When you run revaluation for a period, the system uses period-end ratesto revalue the functional currency equivalent balance associated with foreigncurrency-denominated account balances.period typeUsed when you define your accounting calendar. General Ledger has predefined periodtypes of Month, Quarter, and Year. You can also define your own period types.periodic alertAn alert that periodically checks for the occurrence of your alert condition, according toa schedule you define. For example, you can define a periodic alert to send a message tothe Accounts Payable Supervisor once a week to report on the number of held invoices.Glossary-74periodic key indicator alertA message Oracle Alert sends after scanning your database to notify you of currentproductivity levels. The number of invoices you have entered during a period is anexample of a periodic key indicator alert.periodic troubleshooting alertA message Oracle Alert sends after scanning your database to notify you of discrepanciesfrom goals or standards you have set. Invoices on hold is an example of a periodictroubleshooting alert.personal libraryIf an Oracle Financial Analyzer database object belongs to a personal library, it meansthat the object was created by the workstation user and can be modified.planned purchase orderA type of purchase order you issue before you order delivery of goods and services forspecific dates and locations. You usually enter a planned purchase order to specify itemsyou want to order and when you want the items delivered. You later enter a shipmentrelease against the planned purchase order to order the items.pop-up windowAn additional window that appears on an Oracle Applications form when your cursorenters a particular field.poplistA poplist, when selected by your mouse, lets you choose a single value from apredefined list.Positive Pay Program

Third party or custom software that formats the output file of the Payables Positive PayReport into the format required by your bank, and transmits it electronically to yourbank. This prevents check fraud by informing the bank which checks are negotiableor non-negotiable and for what amount.Post QuickCashReceipts entered through the QuickCash window or using AutoLockbox are storedin interim tables; this lets you review them to ensure that all receipt and applicationinformation is correct. After verifying that all information is correct, you can run PostQuickCash to update your customer’s account balances.See also: QuickCash, page Glossary-81postingThe process of updating account balances in Oracle General Ledger from journalentries. Payables uses the term posting to describe the process of transferring accountingentries to General Ledger. Payables transfers your invoice and payment accountingentries and sets the status of the payments and invoices to posted. You must thencomplete the process by creating and posting the journal entries in General Ledger..Note that Oracle Applications sometimes use the term posting to describe the process oftransferring posting information to your general ledger.See also: Journal Import, page Glossary-58Glossary-75posting dateThe date a journal entry is posted to the general ledger.Posting ManagerSee: AX Posting Manager, page Glossary-12pre-commitmentSee: commitment, page Glossary-23pre-encumbranceSee: commitment, page Glossary-23pre-lienSee: commitment, page Glossary-23precedence numbersNumbers used to determine how Receivables will compound taxes. The tax line with thehighest precedence number will calculate tax on all tax lines with a lower precedencenumber.premium costSee: overtime cost, page Glossary-70prepaymentA payment you make to a supplier in anticipation of his provision of goods or services. Aprepayment may also be an advance you pay to an employee for anticipated expenses.In Payables a prepayment is a type of invoice that you can apply to an outstandinginvoice or employee expense report to reduce the amount of the invoice or expensereport. You must validate the prepayment and fully pay the prepayment before you canapply the prepayment.price correctionAn invoice you receive from a supplier that is an adjustment to the unit price of aninvoice you previously matched to a purchase order shipment. You can match the price

correction to specific purchase order distribution lines or you can have Payables proratethe price correction across all previously matched purchase order distributions. If youreceive a price correction that represents a price reduction, you enter the price correctionas a Credit invoice. If you receive a price correction that represents a price increase, youenter the price correction as a Standard invoice.price indexA price index is a measure of the overall cost of goods and services bought by variousentities. The base value of the index represents the cost level in a particular period. Theindex values for other periods represent the cost levels for those periods as proportionsof the base value. The difference between the index value for a certain period and thebase value represents the inflation rate between that period and the base period. TheConsumer Price Index (CPI) measures the cost of goods and services bought by a typicalconsumer. The Producer Price Index (PPI) measures the cost of goods and servicesbought by companies.Glossary-76primary accounting methodThe accounting method you choose for your primary set of books. You can choose eitherthe cash or accrual method. You must choose a primary accounting method before youcan choose a secondary accounting method and before you submit journal entries forposting to the general ledger.primary agentThe default agent that receives 100% of the revenue credits when you first enter aninvoice or commitment.primary customer informationAddress and contact information for your customer’s headquarters or principal place ofbusiness. Primary addresses and contacts can provide defaults during order entry.primary roleYour customer contact’s principle business function according to your company’sterminology. For example, people in your company may refer to accountingresponsibilities such as Controller or Receivables Supervisor.primary salespersonThe salesperson that receives 100% of the sales credits when you first enter an invoiceor commitment.primary set of booksThe set of books you use to manage your business. You can choose accrual or cash basisas the accounting method for your primary set of books.print lead daysThe number of days you subtract from the payment due date to determine the invoicedate for each installment. You can only specify Print Lead Days when you are definingsplit payment terms.prior period addition

An addition is a prior period addition if you enter it in an accounting period that is afterthe period in which you placed the asset in service. Also known as retroactive addition.prior period reinstatementA reinstatement is a prior period reinstatement if you enter it in an accounting periodthat is after the period in which the retirement took place. Also known as retroactivereinstatement.prior period retirementA retirement is a prior period retirement if you enter it in an accounting period thatis after the period in which you entered the retirement. Also known as retroactiveretirement.prior period transferA transfer is a prior period transfer if you enter it in an accounting period that is after theperiod in which the transfer took place. Also known as retroactive transfer.Glossary-77processA set of Oracle Workflow activities that need to be performed to accomplish a businessgoal.See also: Account Generator, page Glossary-2, process activity, page Glossary-78, processdefinition, page Glossary-78process activityAn Oracle Workflow process modelled as an activity so that it can be referenced by otherprocesses; also known as a subprocess.See also: process, page Glossary-78process definitionAn Oracle Workflow process as defined in the Oracle Workflow Builder.See also: process, page Glossary-78production depreciation methodSee: units of production depreciation method, page Glossary-105production interface tableThe table in which Oracle Assets stores the information you need to use the ProductionInterface. Information in the Production Interface table is stored in columns.production uploadThe process by which Oracle Assets loads production information from theProduction Interface table into Oracle Assets. You can use the Production InformationUpload process to transfer production information from a feeder system, such as aspreadsheet, to Oracle Assets.profile optionA set of options that control access to certain features throughout Oracle Applicationsand determines how data is processed. Generally, profile options can be set at theSite, Application, Responsibility, and User levels. For more information, see the userguide for your specific Oracle Application.programAn organized set of objectives directed towards a common purpose or goal, undertakenor proposed by an agency to carry out its responsibilities. Program can also mean anagency’s mission, programs, functions, activities, services, projects, and processes. You

can define a segment of your Accounting Flexfield to capture program information whenyou implement Oracle Public Sector Financials.promise dateThe date on which a customer promises to pay for products or services.The date on which you agree you can ship the products to your customer, or that yourcustomer will receive the products.prompt payment actA law applying to U.S. Federal government agencies requiring them to pay interest onoverdue invoices. Oracle Public Sector Payables supports recalculation of scheduledGlossary-78payments and payment of interest on overdue invoices in accordance with theU.S. Federal Prompt Payment Act. Many states have enacted their own prompt paymentlaws. Have your Oracle consultant review this function for applicability to your state.prompt payment act due dateThe date by which you must pay an invoice to comply with United States PromptPayment Act regulations. Oracle Payables automatically revises your scheduled paymentin accordance with Prompt Payment Act requirements when you validate an invoice.proprietary accountAn account segment value (such as 3500) assigned one of the five proprietary accounttypes: Asset, Liability, Owner’s Equity, Revenue, and Expense.proprietary account typeAny of the five account types: Asset, Liability, Owner’s Equity, Revenue, and Expense.proprietary fundsA fund type that uses accounting and reporting techniques similar to commercialenterprises. Examples of proprietary funds include internal service funds, such as acentral motor pool or central public works facility, and enterprise funds.prorate calendarThe prorate calendar determines the number of prorate periods in your fiscal year. Italso determines, with the prorate or retirement convention, which depreciation rate toselect from the rate table for your table-based depreciation methods. You must specify aprorate calendar for each book.prorate conventionOracle Assets uses the prorate convention to determine how much depreciation to take inthe first and last year of an asset’s life based on when you place the asset in service. If youretire an asset before it is fully reserved, Oracle Assets uses the retirement convention todetermine how much depreciation to take in the last year of life based on the retirementdate. Your tax department determines your prorate and retirement conventions.prorate dateOracle Assets uses the prorate date to calculate depreciation expense for the first and lastyear of an asset’s life.prospect

A person or organization that a party has a potential selling relationship with. Aprospect might or might not become a customer.protection levelIn Oracle Workflow, a numeric value ranging from 0 to 1000 that represents who thedata is protected from for modification. When workflow data is defined, it can eitherbe set to customizable (1000), meaning anyone can modify it, or it can be assigned aprotection level that is equal to the access level of the user defining the data. In the lattercase, only users operating at an access level equal to or lower than the data’s protectionlevel can modify the data.See also: Account Generator, page Glossary-2Glossary-79proxima payment termsA payment term you define for invoices due on the same day each period, such as yourcredit card or telephone bills. When you define a proxima payment term, you specifya cutoff day and the day of month due. This type of payment term is also used withconsolidated billing invoices.See also: cutoff day, page Glossary-31, consolidated billing invoice, page Glossary-24purchase order (PO)In Oracle General Ledger and Oracle Projects, a document used to buy and requestdelivery of goods or services from a supplier.purchase order (PO)In Oracle Assets, the order on which the purchasing department approved a purchase.purchase order distributionEach purchase order shipment consists of one or more purchase order distributions. Apurchase order distribution consists of the Accounting Flexfield information Payablesuses to create invoice distributions.purchase order encumbranceA transaction representing a legally binding purchase. Purchasing subtracts purchaseorder encumbrances from funds available when you approve a purchase order. If youcancel a purchase order, Purchasing creates appropriate reversing encumbrances entriesin your general ledger. Also known as obligation, encumbrance or lien.purchase order lineAn order for a specific quantity of a particular item at a negotiated price. Each purchaseorder in Purchasing can consist of one or more purchase order lines.purchase order requisition lineEach purchase order line is created from one or more purchase order requisitionlines. Purchasing creates purchase order requisition lines from individual requisitions.purchase order shipmentA scheduled delivery of goods or services from a purchase order line to a specifiedlocation. Each purchase order line can have one or more purchase order shipments.Purchasing defines a purchase order shipment by a purchase order line location youenter in Purchasing. When you perform matching during invoice entry, you can matchan invoice to one or more shipments.purchase requisitionAn internal request for goods or services. A requisition can originate from an employeeor from another process, such as inventory or manufacturing. Each requisition caninclude many lines, generally with a distinct item on each requisition line. Each

requisition line includes at least a description of the item, the unit of measure, thequantity needed, the price per item, and the Accounting Flexfield you are charging forthe item. Also known as internal requisition.See also: internal sales order, page Glossary-53Glossary-80purchasing siteA supplier site from which you order goods or services. You must enter at least onepurchasing site before Purchasing will allow you to enter a purchase order.purgeTo purge a fiscal year is to remove the depreciation expense and adjustment transactionrecords for that year from Oracle Assets. You must archive and purge all earlier fiscalyears and archive this fiscal year before you can purge it.An Oracle Receivables process where you identify a group of records for Receivablesto delete from the database. Receivables purges each record and its relatedrecords. Receivables maintains summary data for each record it purges.quarter average-to-dateThe average of the end-of-day balances for a related range of days within a quarter.queryA search for applications information that you initiate using an Oracle Applicationswindow.Quick CheckSee: Quick payment, page Glossary-81Quick paymentA feature you use to create an automatic payment on demand. With Quick payment, youchoose the invoices you want to pay, and Payables creates a single payment. You canalso void and reissue a Quick payment if your printer spoils it while printing.Quick ReleaseA feature you can use to release all user-assigned and many system-assigned invoiceholds. You can define and apply unlimited validation criteria to an invoice, and you canthen use QuickRelease to release all holds for a particular invoice, batch, or supplierwith a single keystroke.QuickCashA feature that lets you enter receipts quickly by providing only minimalinformation. After using QuickCash to enter your receipts, you can post your paymentbatches to your customer accounts by running Post QuickCash.See also: Post QuickCash, page Glossary-75QuickCodesAn Oracle Assets feature that allows you to enter standard descriptions for yourbusiness. You can enter QuickCode values for your Property Types, RetirementTypes, Asset Descriptions, Journal Entries, and Mass Additions Queue Names.quota sales creditsSee: revenue sales credit, page Glossary-90, non-revenue sales credit, page Glossary-67raw costsCosts that are directly attributable to work performed. Examples of raw costs are salariesand travel expenses.Glossary-81realized gain or lossThe actual gain or loss in value that results from holding an asset or liability overtime. Realized gains and losses are shown separately on the Income Statement.

See also: foreign currency realized gain/loss, page Glossary-44reasonsStandard definitions that you can customize to clarify your adjustment entries, debitmemos, customer responses, invoices, credit memos, payment reversals and on-accountcredits. Use reasons to improve the quality of your reporting.receipt acceptance periodThe number of days you allow for acceptance or rejection of goods. Oracle Payablesuses this to recalculate invoice scheduled payments. You specify receipt acceptance dayswhen you define your Financials options.receipt batchIn Oracle Receivables a group of payments that you enter together to reduce dataentry errors, share various default values, and to group them according to a commonattribute. For example, you might add all payments from the same customer toa batch. Payments within the same batch share the same batch source and batchname. Receivables displays any differences between the control and actual countsand amounts.receipt batch sourceA name that you use to refer to how your company accounts for receipts. Receipt batchsources relate your receipt batches to both the bank and the accounting informationrequired for recording and posting your receipts.receipt classAutomatic receipt processing steps that you relate to your payment methods. You canchoose whether to confirm, remit, and clear automatic receipts.receipt currencyThe currency in which an expense report item originates.receipt grace daysA specific number of days that you assign to your customers and sites to effectivelyextend the due dates for their outstanding debit items.receipt sourceYour name for a source from which your company receives cash. Your receipt sourcesdetermine the accounting for payments that are associated with them. Receipts that youdeposit in different banks belong in different payment sources.receiptsPayment received in exchange for goods or services. These include applied andunapplied receipts entered within the GL date range that you specified.If the receipt is applied within the GL date range that you specified, it will appear in theApplied Receipts register; otherwise it will appear in the Unapplied Receipt Register.Glossary-82See also: cross site and cross customer receipts, page Glossary-28, cross currency receipt,page Glossary-28receivable activitiesPredefined Receivables activities used to define the general ledger accounts with whichyou associate your receivables activities.receivables activity nameA name that you use to refer to a receivables activity. You use receivables activities during

the setup process to create accounting distributions for cash and miscellaneous receiptpayments, receivables adjustments, discounts, receivables accounts, and finance charges.reciprocal customer relationshipAn equal relationship shared between two customers. Both customers can enter invoicesagainst each others commitments as well as pay each others debit items.reconciliationIn Oracle Receivables, an analysis that explains the difference between two balances. Ifyou are using Cash Management to reconcile receipts, payments are reconciled whenthey are matched to a bank statement line.reconciliationIn Oracle Payables, the process of matching and clearing your bank account statementlines with payments and receipts entered in Payables and Receivables. A reconcileddocument has been matched to a bank statement line in Cash Management. OraclePayables inserts a cleared date and amount for all payments that your bank reports ascleared.reconciliationThe process of matching bank statement lines to appropriate batches and detailtransactions and creating all necessary accounting entries.See also: reconciliation tolerance, page Glossary-83, AutoReconciliation, pageGlossary-11Reconciliation Open InterfaceThis interface lets you reconcile with payments and receipts from external systems.reconciliation toleranceA variance amount used by Cash Management’s AutoReconciliation program to matchbank statement lines with receivables and payables transactions. If a transaction amountfalls within the range of amounts defined by a bank statement line amount, plus/minusthe reconciliation tolerance, a match is made.See also: AutoReconciliation, page Glossary-11recordA record is one occurrence of data stored in all the fields of a block. A record is alsoreferred to as a row or a transaction, since one record corresponds to one row of data in adatabase table or one database transaction.Glossary-83record typeA bank file is made up of many different rows or records. Each record must have atype. For example, a record may store information about a payment record or a batchrecord. Record types help Oracle Receivables determine where different types of data arestored in your bank file.recoverable costThe lesser of the cost ceiling or the current asset cost less the salvage value and ITC basisreduction amount. Recoverable cost is the total amount of depreciation you are allowed

to take on an asset throughout its life.recurring formulaSee: recurring journal entry, page Glossary-84recurring invoiceA feature that lets you create invoices for an expense that occurs regularly and is notusually invoiced. Monthly rents and lease payments are examples of typical recurringpayments. You define recurring invoice templates and Payables lets you define recurringinvoices using these templates.See also: recurring rule, page Glossary-84recurring journal entryA journal entry you define once; then, at your request, General Ledger repeats thejournal entry for you each accounting period. You use recurring journal entries to defineautomatic consolidating and eliminating entries. Also known as recurring formula.recurring ruleA rule that is applied to the model invoice to determine the invoice dates of the recurringinvoices. You can choose Annually, Bi-Monthly, Days, Monthly, Quarterly, Semi-Annually, Single Copy, and Weekly.recurring scheduleA schedule used to determine the number of recurring invoices created. You specify therecurring rule and number of recurring invoices you want to create.reexpression coefficientThe reexpression coefficient (revaluation rate or correction factor) is the factor usedto adjust cost, accumulated depreciation, and depreciation expense amounts forinflation. Historical amounts are multiplied by the reexpression coefficient to calculatethe inflation-adjusted amounts.reference fieldA field from which you can obtain the default context field value for your contextprompt. The reference field you use for a particular descriptive flexfield is alwayslocated in the zone or form that contains the descriptive flexfield.regionA collection of logically-related fields set apart from other fields by a dashed line thatspans a block. Regions help to organize a block so that it is easier to understand. Regionsin Release 11i and higher are defined by Tabs.Glossary-84R.E.I. accountThe R.E.I. account (Resultado por Exposicion a la Inflacion or Result of Exposure toInflation) is the inflation adjustment gain or loss account. The balance of this accountshows the net gain or loss from inflation adjustment journal entries.reimbursementA transaction you reflect once for the government as a whole, such as expenditures youmake from a fund that are properly applicable to another fund. For example, if youcharge an expenditure to the special revenue fund that is properly chargeable to thegeneral fund, you reimburse the special revenue fund by recording the expenditure in thegeneral fund and reducing the expenditure in the special revenue fund to be reimbursed.reimbursement currencyThe currency in which an employee chooses to be reimbursed for an expense report.

See also: transaction currency, page Glossary-103related transactionAdditional transactions that are created for labor transactions using the LaborTransaction Extension. All related transactions are associated with a source transactionand are attached to the expenditure item ID of the source transaction. You can identifyand process the related transactions by referring to the expenditure item ID of the sourcetransaction. Using labor transaction extensions, you can create, identify, and process therelated transactions along with the source transaction.relationshipAn association you can create between two or more customers in Receivables to makepayment applications easier.See also: reciprocal customer relationship, page Glossary-83relationship groupA mechanism for grouping similar relationship roles and phrases together. As a generalrule, this grouping is used to determine which relationship roles and phrases aredisplayed in application user interfaces but can also be used to group roles and phrasesfor other functional uses.relationship phraseDefines the role of the subject of a relationship. For example, if an organization is anemployer of a person, the Employer Of role describes the subject.relationship typeA categorization that defines the rules and characteristics of a relationship.relative amountThe amount that represents the numerator for the ratio used to determine the amountdue. You specify your relative amount when you define your payment terms.Amount Due = Relative Amount/Base Amount x Invoice AmountreleaseAn actual order of goods or services you issue against a blanket purchase order. Theblanket purchase order determines the characteristics and prices of the items. The releaseGlossary-85specifies the actual quantities and dates ordered for the items. You identify a release bythe combination of blanket purchase order number and release number.release codeThe release name Oracle Payables or you assign when releasing a hold from an invoice.released dateThe date on which an invoice and its associated revenue is released.remit to addressesThe address to which your customers remit their payments.remittance adviceA document that lists the invoices being paid with a particular payment document. Youcan create and define remittance advices which you can use with any payment format oryou can use a standard remittance advice that Oracle Payables provides.

remittance bankThe bank in which you deposit your receipts.reportan organized display of information drawn from Oracle Applications that can be viewedonline or printed. Most applications provide standard and customizable reports. OracleGeneral Ledger’s Financial Statement Generator lets you build detailed financial reportsand statements based on your business needs.report componentAn element of a Financial Statement Generator report that defines the format andcontent of your report. Report components include row sets, column sets, contentsets, row orders, and display sets. You can group report components together in differentways to create custom reports.report headingsA descriptive section found at the top of each report detailing general information aboutthe report such as set of books, date, etc.report optionSee: report parameter, page Glossary-86report parameterSubmission options in Oracle Applications that allow you to enter date and accountranges. You can also sort, format, select, and summarize the information displayed inyour reports. Most standard reports require you enter report parameters.report security groupA feature that helps your system administrator control your access to reports andprograms. Your system administrator defines a report security group which consistsof a group of reports and/or programs and assigns a report security group to eachresponsibility that has access to run reports using Standard Report Submission. Whenyou submit reports using Standard Report Submission, you can only choose from thosereports and programs in the report security group assigned to your responsibility.Glossary-86report setA group of reports that you submit at the same time to run as one transaction. A reportset allows you to submit the same set of reports regularly without having to specify eachreport individually. For example, you can define a report set that prints all of yourregular month-end management reports.reporting currencyThe currency you use for financial reporting. If your reporting currency is not thesame as your functional currency, you can use foreign currency translation or MultipleReporting Currencies to restate your account balances in your reporting currency.reporting entityThe oversight unit and all related component units that combine to form a governmentalreporting entity.reporting hierarchiesSummary relationships within an account segment that let you group detailed values ofthat segment to prepare summary reports. You define summary (parent) values that

reference the detailed (children) values of that segment.requisition encumbranceA transaction representing an intent to purchase goods and services as indicatedby the completion and approval of a requisition. Purchasing subtracts requisitionencumbrances from funds available when you reserve funds for a requisition. If youcancel a requisition, Purchasing creates appropriate reversing entries in your generalledger. Also known as commitment, pre-encumbrance or pre-lien.Reserve for EncumbranceA portion of fund balance you use to record anticipated expenditures. When youcreate and post encumbrances automatically in Oracle Financials, General Ledgerautomatically creates a balancing entry to your Reserve for Encumbrance account.Reserve for Encumbrance accountThe account you use to record your encumbrance liability. You define your Reserve forEncumbrance Account when you define your set of books.resourceA user-defined group of employees, organizations, jobs, suppliers, expenditurecategories, revenue categories, expenditure types, or event types for purposes of definingbudgets or summarizing actuals.responsibilityA level of authority set up by your system administrator in Oracle Applications. Aresponsibility lets you access a specific set of windows, menus, set of books, reports, anddata in an Oracle application. Several users can share the same responsibility, and asingle user can have multiple responsibilities.responsibility reportA financial statement containing information organized by managementresponsibility. For example, a responsibility report for a cost center containsinformation for that specific cost center, a responsibility report for a division managerGlossary-87contains information for all organizational units within that division, and so on. Amanager typically receives reports for the organizational unit(s) (such as costcenter, department, division, group, and so on) for which he or she is responsible.restoreTo restore a fiscal year is to reload the depreciation expense and adjustment transactionrecords for that fiscal year into Oracle Assets from a storage device. You can onlyrestore the most recently purged fiscal year.result codeIn Oracle Workflow, the internal name of a result value, as defined by the result type.See also: result type, page Glossary-88, result value, ERROR: linkend not in currentdocument and TARGET_BOOK_TITLE missingresult typeIn Oracle Workflow, the name of the lookup type that contains an activity’s possibleresult values.See also: result code, page Glossary-88, result value, page Glossary-88result valueIn Oracle Workflow, the value returned by a completed activity, such as Approved.See also: result code, page Glossary-88, result type, page Glossary-88retroactive additionSee: prior period addition, page Glossary-77retroactive reinstatementSee: prior period reinstatement, page Glossary-77

retroactive retirementSee: prior period retirement, page Glossary-77retroactive transferSee: prior period transfer, page Glossary-77return reasonJustification for a return of product. Many companies have standard reasons that areassigned to returns to be used to analyze the quantity and types of returns.See also: credit memo reasons, page Glossary-28revaluationIn Oracle Assets, a feature that allows you to adjust the cost of your assets by arevaluation rate. The cost adjustment is necessary due to inflation or deflation. You candefine revaluation rules for accumulated depreciation, for amortization of revaluationreserve, and for revaluation ceilings.See also: foreign currency revaluation, page Glossary-45Glossary-88revaluationIn Oracle Receivables and Oracle General Ledger, a process that restates assetsor liabilities denominated in a foreign currency using exchange rates that youenter. Changes in exchange rates between the transaction and revaluation dates resultin revaluation gains or losses.revaluation gain/loss accountAn income statement account you define that records net gains and losses associatedwith the revaluation of foreign currency-denominated accounts, in functional currencyunits. You select the appropriate gain/loss account in the Revalue Balances window.revaluation journal entryA journal entry that is automatically created when you revalue foreigncurrency-denominated accounts. The revaluation process creates a batch of revaluationjournal entries reflecting changes in market rates for each revalued currency and directsthe gain or loss amount to the gain/loss account that you specify.revaluation status reportA report that summarizes the results of your revaluation. Oracle General Ledgerautomatically generates this report whenever you revalue foreign asset and liabilityaccount balances for an accounting period in your calendar. You can review this reportto identify accounts that were revalued in Oracle General Ledger and journal batchesand entries that were created because of the revaluation.revenue accrualThe function of calculating and distributing revenue.revenue budgetThe estimated revenue amounts at completion of a project. Revenue budget amounts canbe summary or detail.revenue burden scheduleA burden schedule used for revenue accrual to derive the revenue amount for anexpenditure item. This schedule may be different from your invoice burden schedule, ifyou want to accrue revenue at a different rate than you want to invoice.revenue categoryAn implementation-defined grouping of expenditure types by type of revenue. For

example, a revenue category with a name such as Labor refers to labor revenue.revenue creditCredit that an employee receives for project revenue.Revenue credit you assign to your agents that is from your invoice lines. The totalamount of all revenue credit must be equal to your invoice lines amount.See also: revenue sales credit, page Glossary-90revenue recognitionThe point at which revenue is recorded. The concept of revenue recognition is centralto accrual-basis accounting. Revenue recognition schedules detail the points at whichpercent amounts of a sale are recognized as revenue.Glossary-89revenue sales creditSales credit you assign to your salespeople that is based on your invoice lines. Thetotal percentage of all revenue sales credit must be equal to 100% of your invoice linesamount. Also known as quota sales credits.See also: non-revenue sales credit, page Glossary-67, sales credit, page Glossary-91revenue write-offAn event type classification that reduces revenue by the amount of the write-off. Youcannot write-off an amount that exceeds the current unbilled receivables balance on aproject.See also: invoice write-off, page Glossary-55reversing journal entryA journal entry General Ledger creates by reversing an existing journal entry. You canreverse any journal entry and post it to any open accounting period.RFQ Only SiteA supplier site from which you receive quotations.rollforwardThe process of taking the beginning balance of a period and then accounting for thetransactions within that period by attempting to equate the beginning balance with theending balance for the period.rollup groupA collection of parent segment values for a given segment. You use rollup groups todefine summary accounts based on parents in the group. You can use letters as well asnumbers to name your rollup groups.root nodeA parent segment value in Oracle General Ledger that is the topmost node of ahierarchy. When you define a hierarchy using the Account Hierarchy Manager orApplications Desktop Integrators Account Hierarchy Editor, you specify a root node foreach segment. Oracle Financial Analyzer creates a hierarchy by starting at the root nodeand drilling down through all of the parent and child segment values.See also: parent segment value, page Glossary-70root windowThe root window displays the main menu bar and tool bar for every session of OracleApplications. In MicrosoftWindows, the root window is titled "Oracle Applications" andcontains all the Oracle Applications windows you run. In the Motif environment, theroot window is titled "Toolbar" because it displays just the toolbar and main menu bar.row

One occurrence of the information displayed in the fields of a block. A block may showonly one row of information at a time, or it may display several rows of information atonce, depending on its layout. The term "row" is synonymous with the term "record".Glossary-90row orderAn optional Financial Statement Generator report component that lets you control howthe order of rows and account segments appear in a report.row setA Financial Statement Generator tool that lets you define the format and content of therows in an FSG report. For each row, you control the format and content, includingline descriptions, indentations, spacing, page breaks, calculations, units ofmeasure, precision, and so on. A typical row set includes row labels, accounts andcalculation rows for totals.rule numbersA sequential step in a calculation. You use rule numbers to specify the order in whichyou want Oracle General Ledger to process the factors you use in your budget andactual formulas.rulesA concept that provides an easy way to export, import, or update translationschemes. Rules let you store the entire translation scheme information in one place. Rulesare not needed for the compilation. They are also not needed for the translation ortransfer to General Ledger tables.rules tablesSee: rules, page Glossary-91Run Journal ImportA step that imports accounting entries into General Ledger. Run Journal Import is thesame as a manual Journal Import and lets you query entries in the Journal Entry window.Run Post JournalA step that is the same as the Journal Post in General Ledger.sales creditCredits that you assign to your salespeople when you enter orders, invoices, andcommitments. Credits can be either quota or non-quota and can be used in determiningcommissions.See also: non-revenue sales credit, page Glossary-67, revenue sales credit, pageGlossary-90sales taxA tax collected by a tax authority on purchases of goods and services. The supplier ofthe good or service collects sales taxes from its customers (tax is usually included inthe invoice amount) and remits them to a tax authority. Tax is usually charged as apercentage of the price of the good or service. The percentage rate usually varies byauthority and sometimes by category of product. Sales taxes are expenses to the buyerof goods and services.sales tax structureThe collection of taxing bodies that you will use to determine your taxauthority. ’State.County.City’ is an example of a Sales Tax Structure. Oracle ReceivablesGlossary-91

adds together the tax rates for all of these components to determine a customer’s totaltax liability for a transaction.salespersonA person who is responsible for the sale of products or services. Salespeople areassociated with orders, returns, invoices, commitments, and customers. You can alsoassign sales credits to your salespeople.schedule fixed dateThe date used to freeze bill rate or burden schedules for a project or task. You entera fixed date to specify that you want to use particular rates or multipliers as of thatdate. You do not use schedule fixed dates if you want to use the current effective ratesor multipliers for a particular schedule.scheduled paymentA schedule used to determine the amount and date of payment due. You use paymentterms to determine your scheduled payment as well as any discounts offered.See also: payment terms, page Glossary-74scrollable regionA region whose contents are not entirely visible in a window. A scrollable regioncontains a horizontal or vertical scroll bar so that you can scroll horizontally or verticallyto view additional fields hidden in the region.secondary accounting methodThe accounting method you choose for your secondary set of books. You can chooseeither the cash basis or accrual basis accounting methods. Your secondary accountingmethod cannot be the same as your primary accounting method. You do not need asecondary accounting method if you do not use a secondary set of books.secondary set of booksThe set of books you maintain for reporting purposes. You can run your business usingaccrual accounting and report on a cash basis, or run your business on a cash basisand report on an accrual basis.Secure PostingA feature that enforces the default parameters of the Posting Manager. You cannotoverride any values other than Submit: Yes/No. For example, you can ensure thatTranslate Events, Transfer to General Ledger, Run Journal Import, and Run Post Journalare done in one step.security rules(Order Management) The control over the steps in the order process where you nolonger allow users to add, delete or cancel order or return lines or change order orreturn information.segmentA single sub-field within a flexfield. You define the structure and meaning of individualsegments when customizing a flexfield.Glossary-92segmentsThe building blocks of your chart of accounts in Oracle General Ledger. You define thestructure and meaning of individual segments when customizing a flexfield. Eachaccount is comprised of multiple segments. Commonly used segments includecompany, cost center, department, account, and product.

See also: Account Combination, page Glossary-2segment value securityAn Oracle Applications feature that lets you exclude a segment value or ranges ofsegments values for a specific user responsibility.segment valuesThe possible values for each segment of the account. For example, the Cost Centersegment could have the values 100, which might represent Finance, and 200, whichmight represent Marketing.selection optionsFor each report, Oracle Receivables provides you with parameters you can choose tomake your report as brief as possible. For example, on the Aging - 4 Buckets report, youcan specify that you want to review the report for a range of customers or only theaging information for one customer. This feature saves time and lets you retrieve datain different ways.selection toolsA set of tools in Oracle Financial Analyzer that provide shortcut methods for selectingthe values that you want to work with in a report, graph, or worksheet.senior tax authorityThe first tax location in your sales tax structure. This segment does not have a parentlocation. For example, in the sales tax structure ’State.County.City’, State is the seniortax authority.sequence typeReceivables provides two types of sequences: Automatic and Manual. Automaticnumbering sequentially assigns a unique number to each transaction as it iscreated. Manual numbering requires that you manually assign a unique number to eachtransaction when you create it. You can skip or omit numbers if desired.sequencingA parameter you can set when defining your dunning letter sets to ensure that yourcustomers and sites receive proper notification of past due debit items. Sequencingensures that a customer receives each of the dunning letters in their dunning letterset in the proper order.See also: document sequence, page Glossary-35serial numberA number assigned to each unit of an item and used to track the item.Glossary-93serial number controlA system technique for enforcing use of serial numbers during a materialtransaction, such as receipt or shipment.service typeAn implementation-defined classification of the type of work performed on a task.set of booksDefined in Oracle General Ledger, an organization or group of organizations that share acommon chart of accounts, calendar, and currency. A set of books is associated with oneor more responsibilities.To use Multiple Reporting Currencies, you must create a primary set of books andseparate reporting sets of books for each reporting currency.Settlement DateThe date before which you cannot apply a prepayment to an invoice. Oracle Payablesprevents you from applying a temporary prepayment to an invoice until on or after

the Settlement Date of the prepayment.SFAS 52 (U.S.)Statement of Financial Accounting Standards number 52, issued by the FinancialAccounting Standards Board (FASB), which prescribes U.S. national accountingstandards for the translation, revaluation, and reporting of foreign currency-denominatedamounts. Oracle General Ledger conforms to SFAS 52 (U.S.) standards. SFAS 52 (U.S.)guidelines require the use of period-end exchange rates to translate monetary assetand liability accounts and weighted-average exchange rates to translate revenue andexpense accounts. Historic rates are used to translate non-monetary asset and liabilityaccounts and equity accounts. Foreign currency-denominated accounts are revaluedusing period-end rates.Shared use assetsWhen your accounting entities in the same corporate book share the use of an asset, youcan apportion depreciation expense to each by percentage or units used.ship dateThe date upon which a shippable item is shipped.Ship To AddressThe address of the customer who is to receive products or services listed on the invoiceor order.ship viaSee: freight carrier, page Glossary-45shortdecimal data typeOracle Financial Analyzer variables with a shortdecimal data type contain decimalnumbers with up to 7 significant digits.Glossary-94shorthand aliasA user-defined code or character string that represents a complete or partial flexfieldvalue. You can define as many aliases as you need for each key flexfield.shorthand flexfield entryA quick way to enter key flexfield data using shorthand aliases (names) that representvalid flexfield combinations or patterns of valid segment values. Your organization canspecify flexfields that will use shorthand flexfield entry and define shorthand aliases forthese flexfields that represent complete or partial sets of key flexfield segment values.shorthand windowA single-segment customizable field that appears in a pop-up window when you entera key flexfield. The shorthand flexfield pop-up window only appears if you enableshorthand entry for that particular key flexfield.shortinteger data typeOracle Financial Analyzer variables with a shortinteger data type contain wholenumbers with values between -32768 and +32768.SIC code(Standard Industry Classification Code) A standard classification created by thegovernment that is used to categorize your customers by industry.sign-onAn Oracle Applications user name and password that allows you to gain access to Oracle

Applications. Each sign-on is assigned one or more responsibilities.site useSee: business purpose, page Glossary-18skeleton entryA recurring journal entry the amounts of which change each accounting period. Yousimply define a recurring journal entry without amounts, then enter the appropriateamounts each accounting period. For example, you might define a skeleton entry torecord depreciation in the same accounts every month, but with different amounts dueto additions and retirements.sourceThe origin of imported invoices. Import sources for the Payables Open Interfaceinclude Invoice Gateway, Oracle Assets, Oracle Property Manager, Credit Card, EDIGateway (e-Commerce Gateway), ERS, RTS (Return to Supplier), and Internet SupplierPortal. You can define other sources in Payables for invoices you import from otheraccounting systems. Import sources for the Expense Report Open Interface are PayablesExpense Report for invoices you enter in Payables or Internet Expenses, and OracleProjects for invoices from Oracle Projects.source poolThe combination of all the source amounts defined by an allocation rule.See also: allocation rule, page Glossary-7Glossary-95source transactionFor related transactions, the identifying source transaction from which the relateditems are created.split amountA dollar amount that determines the number of invoices over and under this amount, aswell as the total amounts remaining. For example, your company generates invoices thatare either $300 or $500. You choose $400 as your split amount so that you can reviewhow much of your open receivables are comprised of your $300 business and howmuch corresponds to your $500 business. The split amount appears in the CollectionEffectiveness Indicators Report.split payment termsA feature used to automatically schedule multiple payments for an invoice. You can splitpayments using either a flat amount or a percentage of the total amount due.spot exchange rateA daily exchange rate you use to perform foreign currency conversions. The spotexchange rate is usually a quoted market rate that applies to the immediate delivery ofone currency for another.spreadsheet interfaceA program that uploads your actual or budget data from a spreadsheet into OracleGeneral Ledger.staged dunningA dunning method in which letters are based on the dunning levels of past due debititems. This method lets you send dunning letters based on the number of days since thelast letter was sent, rather than the number of days items are past due. For each dunning

letter, you specify the minimum number of days that must pass before Receivables canincrement an item’s dunning level and include this item in the next dunning letter.standard balanceThe usual and customary period-to-date, quarter-to-date, or year-to-date balance foran account. The standard balance is the sum of an account’s opening balance, plus allactivity for a specified period, quarter, or year. Unlike an average balance, no additionalcomputations are needed to arrive at the standard balance.Standard CostingA standard costing method uses a predetermined standard cost for chargingmaterial, resources, overhead, period close, job close, and cost update transactionsas well as valuing inventory. Any deviation in actual costs from the predeterminedstandard is recorded as a variance.standard entryA recurring journal entry whose amount is the same each accounting period. Forexample, you might define a standard entry for fixed accruals, such as rent, interest, andaudit fees.Glossary-96standard memo linesA type of line that you assign to an invoice when the item is not an inventory item (forexample, ’Consulting Services’). You define standard memo lines to speed data entrywhen creating your transactions.Standard Request SubmissionA standard interface in Oracle Applications in which you run and monitor yourapplication’s reports and other processes.standard reversalA payment reversal where Oracle Receivables automatically updates your general ledgerand re-opens the debit items you closed by reversing the original payment.start organizationAn organization that defines a set which includes itself and all subordinate organizationsin the organization hierarchy. When you choose a start organization as a reportparameter, all organizations below the start organization are included in the report.STATThe statistical currency Oracle General Ledger uses formaintaining statistical balances. Ifyou enter a statistical transaction using the STAT currency, Oracle General Ledger willnot convert your transaction amounts.statementsPrinted documents you send to your customers to communicate their invoice, debitmemo, chargeback, deposit, payment, on-account credit, credit memo, and adjustmentactivity.statistical journal entryA journal entry in which you enter nonfinancial information such asheadcount, production units, and sales units.statistical quantityStatistical information relating to the unit of measure for an invoice distribution

line. For example, when you enter invoices for office rent, you can enter Square Feet (orwhatever Unit of Measure you define in General Ledger) in the Unit field for an invoicedistribution, and the number of square feet in the Statistical Quantity field for an invoicedistribution. Oracle Payables includes the statistical quantity in the journal entries itcreates for General Ledger during posting. You must use General Ledger in order todefine a unit of measure and to be able to enter statistical quantities.statisticsAccounting information (other than currency amounts) you use to manage your businessoperations. With Oracle General Ledger, you can maintain budget and actual statisticsand use these statistics with budget rules and formulas.statusSee: customer status, page Glossary-30Glossary-97status lineA status line appearing below the message line of a root window that displays statusinformation about the current window or field. A status line can contain the following: ^or v symbols indicate previous records before or additional records following the currentrecord in the current block; Enter Query indicates that the current block is in EnterQuery mode, so you can specify search criteria for a query; Count indicates how manyrecords were retrieved or displayed by a query (this number increases with each newrecord you access but does not decrease when you return to a prior record); the <Insert>indicator or lamp informs you that the current window is in insert character mode; andthe <List> lamp appears when a list of values is available for the current field.step-down allocationIn Oracle General Ledger, a group of allocations that are ordered so that the postedresults of one step are used in the next step of the AutoAllocation set. For example, youmight allocate parent company overhead to operating companies based on revenues. Youcan then use a step-down allocation to allocate overhead to cost centers within theoperating companies based on headcount.straight time costThe monetary amount that an employee is paid for straight time (regular) hours worked.structureA structure is a specific combination of segments for a key flexfield. If you add orremove segments, or rearrange the order of segments in a key flexfield, you get adifferent structure.subinventoryA subinventory is a subdivision of an organization that represents either a physical areaor a logical grouping of items, such as a storeroom or receiving dock.subledgerA subledger is an application other than General Ledger where accounting entriescan originate.

subledger accounting entriesThe Global Accounting Engine keeps its own accounting entries and referenceinformation in the subledger tables. The accounting entries along with thereference information are needed for legal requirements, such as daily journals orcustomer/supplier balances.summary accountAn account whose balance represents the sum of other account balances. You can usesummary accounts for faster reporting and inquiry as well as in formulas and allocations.supplierA business or individual that provides goods or services or both in return for payment.supplier invoiceAn external supplier’s invoice entered into Oracle Payables.Glossary-98supplier numberA number or combination of numbers and characters that uniquely identifies a supplierwithin your system.supplier siteA facility maintained by a supplier for the purpose of conducting business. A suppliermay have one or many supplier sites.Payables maintains supplier information regarding each supplier site you define for asupplier. You may define a supplier site as a pay site only, a purchasing site only, both apay site and a purchasing site, or as an RFQ only site, in which case it may not havepurchase orders entered against it. You can also select one pay site as your primarypay site.See also: pay site, page Glossary-71, purchasing site, page Glossary-81, RFQ only site,page Glossary-90SWIFT940A common format used by many banks to provide institutional customers withelectronic bank statements. If your bank provides you with this type of statement, youcan use Bank Statement Open Interface to load your bank statement information intoOracle Cash Management.See also: Bank Statement Open Interface, page Glossary-14, bank statement, pageGlossary-13System Items FlexfieldA flexfield that allows you to define the structure of your item identifier according toyour business requirements. You can choose the number and order of segments (such asproduct and product line), the length of each segment, and other characteristics. You candefine up to twenty segments for your item. Also known as Item Flexfield.table-based depreciation methodA depreciation method that uses the table-based method (rates) to calculate depreciationbased on the asset life and the recoverable cost or net book value.tablespaceThe area in which an Oracle database is divided to hold tables.target

A project, task, or both that receives allocation amounts, as specified by an allocation rule.See also: source pool, page Glossary-95task organizationThe organization that is assigned to manage the work on a task.task service typeSee: service type, page Glossary-94tax authorityA governmental entity that collects taxes on goods and services purchased by a customerfrom a supplier. In some countries, there are many authorities (e.g. state, local, andGlossary-99federal governments in the U.S.), while in others there may be only one. Each authoritymay charge a different tax rate. You can define a unique tax name for each taxauthority. If you have only one tax authority, you can define a unique tax name for eachtax rate that it charges.Within Oracle Receivables, tax authority consists of all components of yourtax structure. For example: California.San Mateo.Redwood Shores forState.County.City. Oracle Receivables adds together the tax rates for all of these locationsto determine a customer’s total tax liability for an invoiceTax bookA depreciation book that you use to track financial information for your reportingauthorities.tax codesCodes to which you assign sales tax or value-added tax rates, tax type, taxable basis, taxcontrols, and tax accounting. You can define a tax code for inclusive or exclusive taxcalculation. Oracle Receivables lets you choose state codes as the tax code when youdefine sales tax rates for the United States. (Receivables Lookup)tax distributionA distribution line used to record a sales or VAT tax charge on an invoice.See also: invoice distribution line, page Glossary-54tax engineA collection of programs, user defined system parameters, and hierarchical flows usedby Oracle Receivables to calculate tax.tax exemptA customer, business purpose, or item to which tax charges do not apply.See also: exemption certificate, page Glossary-39Tax Identification NumberIn the United States, the number used to identify 1099 suppliers. If a 1099 supplier is anindividual, the Tax Identification Number is the supplier’s social security number. If a1099 supplier is a corporation, the Tax Identification Number is also known as theFederal Identification Number. In some countries this value is called a NIF.tax locationA specific tax location within your tax authority. For example ’Redwood Shores’ is a taxlocation in the Tax Authority California.San Mateo.Redwood Shores.Tax on AssetsThe Tax on Assets (Impuesto al Activo or IMPAC) is a special tax that is paid inMexico. The amount to be paid is calculated from inflation-adjusted amounts for

cost, accumulated depreciation, and depreciation expense, and from Tax on Incomeamounts.Glossary-100Tax on IncomeThe Tax on Income (Impuesto Sobre la Renta or ISR) is a special tax that is paid inMexico. The amount to be paid is calculated from the inflation-adjusted amounts forcost, accumulated depreciation, and depreciation expense.tax tolerancesThe acceptable degrees of variance you define for the differences between the calculatedtax amount on an invoice and the actual tax amount on the invoice. The calculated taxamount is the amount of tax on the invoice as determined by the tax name for the invoice(which has a defined tax rate) and the amount of the invoice. The actual tax amountis the sum of all the tax distribution lines. If the variance between these two amountsexceeds the tolerances you specify, Invoice Validation places the invoice on hold.tax typeA feature you use to indicate the type of tax charged by a tax authority when youdefine a tax name. Receivables uses the tax type during invoice entry to determine thefinancial impact of the tax. When you enter a tax of type Sales, Receivables creates aseparate invoice distribution line for the tax amount. When you enter a tax of typeUse, Receivables does not create the invoice distribution line.TCA registryThe central repository of party information for all Oracle applications. The partyinformation includes details about organizations and people, the relationship amongthe parties, and the places where the parties do business.templateA pattern that Oracle General Ledger uses to create andmaintain summary accounts. Foreach template you specify, General Ledger automatically creates the appropriatesummary accounts.Terms Date BasisThe method that determines the date from which Oracle Payables calculates an invoicescheduled payment. The terms date basis can be Current, Goods Received, Invoice, orInvoice Received.territoryA feature that lets you categorize your customers or salespeople. For example, you cancategorize your customers by geographic region or industry type.Territory FlexfieldA key flexfield you can use to categorize customers and salespersons.third partyA generic term for supplier, customer, or an inventory organization.third party subidentificationA generic term for a customer address, a supplier site, or a subinventory.Glossary-101Time and Materials (T&M)A revenue accrual and billing method that calculates revenue and billings as the sum ofthe amounts from each individual expenditure item. The expenditure item amounts are

calculated by applying a rate or markup to each item.Time dimensionAn Oracle Financial Analyzer dimension whose values represent time periods. A timeperiod can be a month, quarter, or year. The length of the Time dimension’s values isdetermined by the Width option on the Maintain Dimension window.timecardA weekly submission of labor expenditure items. You can enter timecards online, or aspart of a pre-approved batch.TINSee: Tax Identification Number, page Glossary-100toleranceA feature you use to specify acceptable matching and tax variances. You can specifyeither percentage-based or amount-based tolerances or both for quantity and itemprice variances between matched invoices and purchase orders. You can also specifypercentage-based or amount-based tolerances for your tax variances. Invoice Validationuses the tolerance levels you define to determine whether to hold or validate invoicesfor payment.See also: Matching Tolerances, page Glossary-63, Tax Tolerances, pageGlossary-101, reconciliation tolerance, page Glossary-83tolerance percentageThe percentage amount by which customers are allowed to exceed their credit limitand still pass the credit check.toolbarThe toolbar is a collection of iconic buttons that each perform a specific action whenyou choose it. Each toolbar button replicates a commonly-used menu item. Dependingon the context of the current field or window, a toolbar button can be enabled ordisabled. You can display a hint for an enabled toolbar button on the message line byholding your mouse steadily over the button. The toolbar generally appears belowthe main menu bar in the root window.TPTranslation Program.See also: AX Program, page Glossary-12transaction batch sourcesSee: batch source, page Glossary-15, foreign currency translation, page Glossary-45transaction codeIn Oracle Payables, a feature you use to describe bank transactions prior to initiatingautomatic reconciliation from a bank tape. You define transaction codes based on thoseyour bank provides, and Oracle Payables uses them to load information from your bankGlossary-102tape. For example, your bank may use transaction codes T01, T02, and T03 to representdebit, credit, and stop payment.transaction codeIn Oracle Cash Management, you define transaction codes that your bank uses toidentify different types of transactions on its statements. For example, your bank mayuse transaction codes T01, T02, and T03 to represent debit, credit, and stop payment.transaction currency

The currency in which a transaction originally takes place. For processing purposes, thereimbursement currency in an expense report is the transaction currency.transaction typeIn Oracle Receivables, an invoice control feature that lets you specify default values forinvoice printing, posting to the general ledger, and updating open receivable balances.transaction typeIn Oracle Assets, the kind of action performed on an asset. Transaction types includeaddition, adjustment, transfer, and retirement.transaction typeIn Oracle Cash Management, transaction types determine how Cash Managementmatches and accounts for transactions. Cash Management transaction typesinclude Miscellaneous Receipt, Miscellaneous Payment, Non-Sufficient Funds(NSF), Payment, Receipt, Rejected, and Stopped.transactionsThese include invoices, debit memos, credit memos, deposits, guarantees andchargebacks entered with a GL date that is between the beginning and ending GLdates. The transactions are displayed in the Transaction Register in the FunctionalCurrency column.See also: batch source, page Glossary-15transfer to GLThe process of transferring accounting entries from Oracle subledger applicationsto the GL_INTERFACE table in General Ledger. When entries are transferred fromthe subledgers, the subledger system marks the entries in the subledger tables asposted, even though they have not been posted in General Ledger. Entries modifyGeneral Ledger balances only when Journal Import is run and the subsequent entries areposted.transferred dateThe date on which you transfer costs, revenue, and invoices to other Oracle Applications.transformation functionA seeded or user-defined rule that transforms and standardizes TCA attribute valuesinto representations that can assist in the identification of potential matches.Glossary-103transitionIn Oracle Workflow, the relationship that defines the completion of one activity and theactivation of another activity within a process. In a process diagram, the arrow drawnbetween two activities represents a transition.See also: activity, page Glossary-5, Workflow Engine, page Glossary-108Translate EventsA program that transfers accounting entries into subledger tables.translationSee: revaluation, page Glossary-88, foreign currency translation, page Glossary-45transmission formatA transmission format defines what data your bank is sending in the bank file, andhow that data is organized. In Oracle Receivables, you define a transmission formatthat identifies what types of records you want to import, what data is in each type ofrecord, and the position in which that data is located on the record.unapplied paymentThe status of a payment for which you can identify the customer, but you have notapplied or placed on account all or part of the payment. For example, you receive a

check for $1200.00 and you apply it to an open debit item for $1000.00. The remaining$200.00 is unapplied until you either apply the payment to a debit item or place theamount On Account.unclaimed propertyIn Payables, payments that have not cleared an internal bank account. Usually thishappens when a payee did not receive a check payment, or received it and neverdeposited it.unearned discountsDiscounts your customers are allowed to take if they pay for their invoices after thediscount date. (The discount date is determined by the payment terms.) You can specifyat the system level whether you want to allow customers to take unearned discounts.See also: payment terms, page Glossary-74unearned revenueRevenue received and recorded as a liability or revenue before the revenue has beenearned by providing goods or services to a customer.unidentified paymentThe status of a payment for which the customer is unknown. Oracle Receivables retainsunidentified payments for you to process further.unit of measureA classification created in Oracle General Ledger that you assign to transactions inGeneral Ledger and subledger applications. Each unit of measure belongs to a unitof measure class.For example, if you specify the unit of measure Miles when you define an expendituretype for personal car use, Oracle Projects calculates the cost of using a personal car byGlossary-104mileage. Or, in Oracle Payables, you define square feet as a unit of measure. Whenyou enter invoices for office rent, you can track the square footage addition to thedollar amount of the invoice.In Oracle Assets, a label for the production quantities for a units of production asset. Theunit used to measure production amounts.See also: statistical quantity, page Glossary-97unit of measure classesGroups of units of measure with similar characteristics. Typical units of measure classesare Volume and Length.units of production depreciation methodA depreciation method that calculates the depreciation for an asset based on the actualproduction or use for that period. This method uses the asset’s actual production for theperiod divided by the capacity of the asset to determine depreciation. Oracle Assetsmultiplies this fraction by the asset’s recoverable cost.unrealized gain or lossThe change in value, in functional currency units, of a foreign currency-denominatedaccount, measured over an accounting period.See also: realized gain or loss, page Glossary-82UOMSee: unit of measure, page Glossary-104US Sales and Use taxLevied on the end consumer, prior stages of supply are exempt by certificate

awarded by the state of the recipient. Government and other organizations areexempt by statute. Many taxes may apply to a single transaction, includingstate, County, City, Transit, andMuni tax. Monthly returns to each state are required onlyif the operating company is registered for business within that state. Monthly reportingof Sales and Use tax can be on an accrual or cash basis.usageSee: non-labor resource, page Glossary-66usage cost rate overrideThe cost rate assigned to a particular non-labor resource and non-labor organizationwhich overrides the rate assigned to its expenditure type.usage logsUsage logs record the utilization of company assets on projects as the asset is used.use taxA tax that you pay directly to a tax authority instead of to the supplier. Suppliers do notinclude use tax on their invoices. You sometimes owe use tax for goods or services youpurchased outside of, but consumed (used) within the territory of a tax authority. Usetaxes are liabilities to the buyer of goods and services. You can define a tax name for usetaxes. When you enter a use tax name on an invoice, Oracle General Ledger does notcreate an invoice distribution or general ledger journal entry for the tax.Glossary-105user profileA set of changeable options that affect the way your applications run. You can changethe value of a user profile option at any time.See also: profile option, page Glossary-78ValidationInvoice Validation is a feature that prevents you from paying an invoice when yoursupplier overcharges you or bills you for items you have not received, orderedor accepted. Validation also validates tax, period, currency, budgetary, and otherinformation. If you use budgetary control and encumbrance accounting, Validation alsocreates encumbrances for unmatched invoices or for invoice variances. Validationprevents payment or accounting of invoices that do not meet defined validation criteriaby placing holds on the invoice. Validation also releases holds when you resolve invoiceexceptions. You must submit Validation for each invoice to pay and account for theinvoice. Validation was called Payables Approval in previous releases.valueData you enter in a parameter. A value can be a date, a name, or a code, dependingon the parameter.value added tax (VAT)A tax on the supply of goods and services paid for by the consumer, but collected at eachstage of the production and distribution chain. The collection and payment of valueadded tax amounts is usually reported to tax authorities on a quarterly basis and is notincluded in the revenue or expense of a company. With Oracle General Ledger, youcontrol the tax names on which you report and the reference information you want torecord. You can also request period-to-date value added tax reports.

value setA group of values and related attributes you assign to an account segment or to adescriptive flexfield segment. Values in each value set have the same maximumlength, validation type, alphanumeric option, and so on.variableAn Oracle Financial Analyzer database object that holds raw data. Data can benumerical, such as sales or expense data, or textual, such as descriptive labels forproducts.variable textVariable text is used when dialog boxes or their components are unlabeled or have labelsthat change dynamically based on their current context. The wording of variable textdoes not exactly match what you see on your screen.VATSee: value added tax, page Glossary-106vendorSee: supplier, page Glossary-98Glossary-106View TransactionsA feature used to look at translated transactions, even before these transactions aretransferred to General Ledger. You can search by account, third party, or third partysubidentifier.void check stockA feature you use to void a range of blank check stock.voucherA generic term for accounting entries created from a transaction for a document, suchas an invoice or credit memo.voucher numberA number used as a record of a business transaction. A voucher number may be usedto review invoice information, in which case it serves as a unique reference to a singleinvoice.warehouseTo store approved invoices for payment by a central Treasury or a central accountspayable department.warrantIn government accounting, an order drawn authorizing payment to a designatedpayee. Not to be confused with a stock warrant.weighted-average exchange rateAn exchange rate that Oracle General Ledger automatically calculates by multiplyingjournal amounts for an account by the translation rate that applies to each journalamount. You choose whether the rate that applies to each journal amount is based on theinverse of the daily conversation rate or on an exception rate you entermanually. GeneralLedger uses the weighted-average rate, instead of the period-end, average, or historicalrates, to translate balances for accounts assigned a weighted-average rate type.weighted-average translation rateThe rate General Ledger uses to translate your functional currency into a foreigncurrency for your transactions. Oracle Payables provides transaction information basedon daily rates you enter in the system and rate exceptions you define for individual

transactions. This transaction information allows General Ledger to calculate an accurateweighted-average translation rate.windowA box around a set of related information on your screen. Many windows can appear onyour screen simultaneously and can overlap or appear adjacent to each other. Windowscan also appear embedded in other windows. You can move a window to a differentlocation on your screen.window titleA window title at the top of each window indicates the name of the window, andoccasionally, context information pertinent to the content of the window. The contextinformation, contained in parenthesis, can include the organization, set of books, orbusiness group that the window contents is associated with.Glossary-107WIPSee: work in process, page Glossary-108withholdingIn some cases, the Internal Revenue Service requires companies to withhold a portion ofpayments to 1099 suppliers who meet specific criteria. These payments are for federalincome tax. Before withholding any payments, you need to inform the supplier inwriting. You then send the accumulated withholding amount, with another window, tothe Internal Revenue Service once per quarter.withholding tax groupYou can assign one or more Withholding Tax type tax names to a withholding taxgroup. Assign a withholding tax group to an invoice or distribution line and use OraclePayables to automatically withhold tax for expense reports and supplier invoices.withholding tax rateThe rate at which Payables withholds tax for an invoice distribution line that has aWithholding Tax type tax name assigned to it.word replacementA word mapping that is used to create synonyms which are treated as equivalents forsearching and matching.work in processAn item in various phases of production in a manufacturing plant. This includes rawmaterial awaiting processing up to final assemblies ready to be received into inventory.work siteThe customer site where project or task work is performed.Workflow EngineThe Oracle Workflow component that implements a workflow process definition. TheWorkflow Engine manages the state of all activities, automatically executesfunctions, maintains a history of completed activities, and detects error conditions andstarts error processes. The Workflow Engine is implemented in server PL/SQL andactivated when a call to an engine API is made.See also: Account Generator, page Glossary-2, activity, page Glossary-5, function, pageGlossary-46, item type, page Glossary-56write-offSee: invoice write-off, page Glossary-55, revenue write-off, page Glossary-90Write-off Limits

Limits that you set at the system and user levels for creating receipt write-offs. OracleReceivables enforces the limits that you define when users write-off receipts. Users canonly write off receipt balances within their user limit for a given currency and the totalcumulative write-off amount cannot exceed the system level write-off limit.Glossary-108write-onAn event type classification that causes revenue to accrue and generates an invoicefor the amount of the write-on.XMLExtensible Markup Language. A system for defining, validating, and sharing documentformats.XpenseXpressSee: expense report, page Glossary-41year average-to-dateThe average of the end-of-day balances for a related range of days within a year.year-to-date depreciationThe depreciation taken for an asset so far this fiscal year.ZenginThe standard file format for bank transfers in Japan. You can transfer this type of bankfile into Receivables using AutoLockbox. If you want to import bank files in the JapaneseZengin format into Receivables using AutoLockbox, specify in the Transmission Formatswindow the character set that you will use.ZoomA forms feature that is obsolete in GUI versions of Oracle Applications.