General Instructions:The left side of the flowchart contains basic facility information required by all businesses, while the right side contains all possible CERS submittal elements. Follow the flowchart, starting in the upper left corner, to determine which submittal elements are required for your facility and how to go about the CERS reporting process and complete all relevant documentation. If you are unsure if you are regulated or if you have other questions related to the Unified Program, contact your local CUPA (http://cers.calepa.ca.gov/contacts/).

*Note: any page number references relate to the CERS Business User Manual

Flowchart Shapes:

Process Step

Question/Decision

CERS Section to complete

Upload Document

Complete Online Form

*Oftentimes you can click on a flowchart shape to be redirected to the corresponding page/form. In addition, clicking any text in blue will transfer you to an online link.

Online References:If you are unable to open the hyperlinks tagged in this flowchart packet, below is a list of links that were referenced; simply copy and paste the link into your web browser to view.

Emergency Response/Contingency Plan- ER Plan Template: http://www.calepa.ca.gov/CUPA/Documents/eTemplates/Contingency.pdf- ER Plan Instructions: http://www.calepa.ca.gov/CUPA/Documents/eTemplates/Instructions.pdf

Underground Storage Tanks- SWRCB Financial Responsibility: http://www.swrcb.ca.gov/water_issues/programs/ustcf/financialresponsibility.shtml- UST Monitoring Site Plan Template: http://www.swrcb.ca.gov/ust/forms/docs/mcf_siteplan.pdf- Certification of Financial Responsibility: http://www.waterboards.ca.gov/water_issues/programs/ustcf/docs/financial_responsibility_exhibits/financialresponsexhibit_a.pdf- UST Response Plan: http://www.waterboards.ca.gov/water_issues/programs/ust/forms/docs/hwfwrc_e.pdf- Letter from Chief Financial Officer: http://www.swrcb.ca.gov/water_issues/programs/ustcf/docs/financial_responsibility_exhibits/financialresponsexhibit_b.pdf- Owner Statement of Designated Operator Compliance: http://www.swrcb.ca.gov/ust/training/docs/do_submittal_form.pdf

Tiered Permitting- Onsite Hazardous Waste Treatment Notification: http://www.calepa.ca.gov/Publications/Title27/Hwf1772f.pdf- Onsite Tiered Permitting Flowchart: http://www.dtsc.ca.gov/HazardousWaste/upload/onsite-tiered-permitting-flowchart3.pdf

Aboveground Storage Tanks- Tier I SPCC Plan Template: http://www.epa.gov/osweroe1/docs/oil/spcc/tier1template.pdf- Tier II SPCC Plan Template: http://www.calcupa.net/civica/filebank/blobdload.asp?blobid=3298- EPA SPCC Requirements: http://www.epa.gov/oem/docs/oil/spcc/qualfac_fs.pdf

Other- Recyclable Materials Report: http://www.calepa.ca.gov/Publications/Title27/Hwfrecyc.pdf- Hazardous Waste Tank Closure Certification: http://www.calepa.ca.gov/Publications/Title27/Hwf1249.pdf

Create a CERS Business User

Account(pp. 2-3)*

Hazardous Materials?

Underground Petroleum Storage?

Hazardous Waste?

Excluded/Exempt

Materials?

Aboveground Petroleum Storage?

Complete forms & upload

corresponding documents (p. 12)*

Complete form

Is your facility already in CERS?

Request access from lead user

(pp. 4-5)*

Add new facility(pp. 4-5)*

Yes

Yes

Yes

Yes

Complete Hazardous Materials Inventory

section

Complete Emergency Response and Training

Plans section

Complete Underground Storage Tanks section

Yes

Complete Tiered Permitting section

Complete Remote Waste Consolidation

Site Annual Notification section

Complete Hazardous Waste Tank Closure Certification section

Yes

Yes

Yes

Complete Recyclable Materials Report

section

Complete Aboveground

Petroleum Storage Act section

Complete form

Yes

No

Facility Info

: Business User Flowchart

Submittal Elements

*Page numbers refer to the CERS Business User Manual

Complete Business Activities

form

Start Here

Complete Business Owner/Operator

Identification form

Enter all inventory items and upload a Site Map

(pp. 5-10)*

Upload Contingency & Training Plans

(pp. 10-12)*

Treat waste on-site?

Consolidate waste at

remote site?

Closure/removal of a

tank?

Upload Hazardous Waste Tank

Closure Certificate

Upload Recyclable Materials Report Documentation

Upload Aboveground Petroleum Storage Act

Documentation

Instructions: Use this form to provide contact information about your facility. Your local regulator may require you to complete the property owner information, Assessor Parcel Number, Number of Employees, or Facility ID fields in the “Locally-Collected Fields” section at the bottom of the page.

Forms

Instructions: Use this form to identify the activities occurring at your facility that are regulated under California’s Unified Hazardous Waste and Hazardous Materials Management Regulatory Program. CERS will provide guidance on completing the reporting requirements for these business activities.*If you can correctly answer “No” to all questions (no exceptions), you are not regulated under the CUPA Program.

Forms

Forms

Forms

Forms

Forms

Forms

Instructions: You must enter a separate inventory record for each individual hazardous material and hazardous waste that you handle at your facility in an aggregate quantity subject to Hazardous Material Business Plan (HMBP) reporting requirements (or as required by your local regulator). The completed inventory must reflect all hazardous materials at your facility, reported separately for each building or outside storage area, with separate entries for unique occurrences of physical state, storage temperature, storage pressure. After you have successfully submitted your inventory, it is recommended that you download a copy from CERS and retain it on your computer or flash drive as it contains data included from the CERS Chemical Library and may help you upload new or revised inventories in the future.

New Inventory Select “Add Material” to manually enter new materials for your facility, or select “Upload Inventory” to upload a spreadsheet of your entire inventory.

Update Inventory Review your facility’s entire inventory to make sure it reflects your current hazardous materials management practices. Select “Search Inventory” to find previously entered materials needing updating. Replace (or append to) your current inventory by selecting “Upload Inventory.”

Inventory Complete? Review any status and guidance messages for your forms or submittals by selecting the guidance icons . Then select “Done” when you have completed reviewing/updating your facility’s inventory.

Upload inventory spreadsheet

(p. 6)

Manually enter inventory

(p. 7)

Or...

Instructions: Emergency Response/Contingency Plan(s) Supplemental DocumentationYou must submit an emergency response/contingency plan for your facility. Contact your local regulator for more information about providing a suitable plan.

To upload a document, select the “Browse” button and then the file on your computer to upload, provide a document title, and then select “Save & Finish” to complete the upload. Use of other document options shown on the left must be approved by your local regulator.

Consolidated Emergency Response/Contingency Plan Template: This optional template may be used to satisfy requirements that Hazardous Materials Business Plans (HMBP) contain emergency response plans, procedures, and employee training in the event of a reportable/threatened hazardous material release. Download the form, read the instructions, complete it, and upload it here.

Note: This document does not need to be signed in order to be submitted. The business user making the submission is tracked by CERS and is an authorized representative of the business.

Instructions: Employee Training Plan(s) Supplemental DocumentationYou must submit an employee training plan(s) for your facility. Contact your local regulator for more information about providing a suitable plan(s).

To upload a document, select the “Browse” button and then the file on your computer to upload, provide a document title, and then select “Save & Finish” to complete the upload. Use of other document options shown on the left must be approved by your local regulator.

If your employee training plan is included in your Emergency Response/Contingency Plan, select the “Provided in other Submittal Element” document option and then the Emergency Response and Training Plans submittal element.

Underground Storage Tanks: Submittal Elements

This submittal element requires that you upload or otherwise address each of the listed required documents. Note that there are additional documents required by the SWRCB that can be uploaded using the “Miscellaneous State-Required Documents” link.

Click on the following UST submittal elements to be redirected to the corresponding instruction page for more information.

Instructions: You must complete this form within 30 days of all new permits, permit changes, or facility information changes. You will also need to update/confirm your tank, monitoring plan, and other pertinent UST-related forms.

The former paper version of this form was called “UST Operating Permit Application-Facility Information” (Form A).

More information about UST Financial Responsibility Mechanisms is available at the Water Board’s Underground Storage Tank Cleanup Fund Financial Responsibility web page.

*Note: Every UST containing petroleum related product is required to have a BOE Number. State and federal facilities each have a single number to be used for all facilities: TK MT 044-032062 for State Government; TK MT 044-032063 for Federal Government. All other facilities, including local governments, can obtain a BOE Number from the Board of Equalization at http://www.boe.ca.gov/index.htm.

Instructions: Use this form to enter data for new UST systems or revise data for an existing UST system. You must complete a separate form for each affected tank. For tanks that are part of a compartmentalized unit, each compartment is considered a separate tank. This information is required within 30 days of permit or facility information changes, unless your local agency requires approval prior to making the changes.

Select “Edit” to modify/add your UST tank/system information.

The former paper version of this form was called "UST Operating Permit Application-Tank Information" (Form B).

Instructions: A UST monitoring plan must be completed for each tank/UST System entered into CERS. This form must be updated within 30 days of changes in the information it contains. Please note that your local agency may require you to obtain approval prior to installing or modifying monitoring equipment.

UST monitoring plans must include a Site Plan showing the general tank and piping layouts and the locations where monitoring is performed (i.e., location of each sensor, line leak detector, monitoring system control panel, etc.). A UST monitoring site plan template is available from the State Water Resources Control Board here. If your facility's Hazardous Materials Inventory site map shows all the required information, select the "Provided in Other Submittal Element" option on the left side of this web form and then select from "Hazardous Materials Inventory."

UST Certifications of Installation/Modification

Instructions:Submit this form upon the completion of installation or upgrading of tanks and/or piping associated with a UST system. Installation or upgrading of more than one tank or tank system may be addressed on this form if all tanks/systems are located at the same facility.

The former paper version of this form was called “UST Certification of Installation/Modification (Form C).”

Instructions:Provide a copy of your UST Certification of Financial Responsibility Documentation as required by your local regulator. Learn more about UST financial responsibility on the State Water Resources Control Board (SWRCB) Financial Responsibility site, and check with your local regulator for information on the format and information requirements needed. A single form may be provided for multiple tanks at a single facility. A sample form from the SWRCB is available here.To upload a document, select the “Browse” button and find the file on your computer to upload, provide a document title, then select “Save & Finish” to complete the upload. Use of other document options shown on the left (e.g., Exempt) must be approved by your local regulator.*Note: This document must be signed before it can be uploaded and accepted by the CUPA.

Upload Documents

Sample

Instructions:Provide a UST Response Plan within 30 days of changes in the information it contains. This documentation supplements information provided in your facility's Emergency Response/Contingency Plan submittal element. The State Water Resources Control Board's model Response Plan form is located here.To upload a document, select the “Browse” button and find the file on your computer to upload, provide a document title, then select “Save & Finish” to complete the upload. Use of other document options shown on the left (e.g., Exempt) must be approved by your local regulator.

Upload Documents

Sample

UST Owner/Operator: Written Agreement

Instructions:Written Agreement(s) between UST Owner and UST OperatorProvide a copy of your UST Owner/Operator agreement (see Health and Safety Code 25284(a)(3)*) if required by your local regulator. Check with your local regulator for information on the format and information requirements needed.To upload a document, select the “Browse” button and find the file on your computer to upload, provide a document title, then select “Save & Finish” to complete the upload. Use of other document options shown on the left (e.g., Exempt) must be approved by your local regulator.

* Health and Safety Code 25284(a)(3) If the permit is issued to a person other than the operator of the tank, that person shall do all of the following: (A) Enter into a written agreement with the operator of the tank to monitor the tank system as set forth in the permit. (B) Provide the operator with a copy or summary of Section 25299 in the form that the board specifies by regulation. (C) Notify the local agency of any change of operator.

Instructions:Provide a copy of your UST Letter from the Chief Financial Officer Documentation as required by your local regulator. Learn more about UST financial responsibility on the State Water Resources Control Board (SWRCB) Financial Responsibility site, and check with your local regulator for information on the format and information requirements needed. A sample letter from the SWRCB is available here.To upload a document, select the “Browse” button and find the file on your computer to upload, provide a document title, then select “Save & Finish” to complete the upload. Use of other document options shown on the left (e.g., Exempt) must be approved by your local regulator.*Note: This document must be signed before it can be uploaded and accepted by the CUPA.

Upload Documents

Sample

Instructions:Provide a copy of your Owner Statement of Designated UST Operator Compliance documentation as required by your local regulator. Check with your local regulator for information on the format and information requirements needed. A sample form from the State Water Resources Control Board is available here.To upload a document, select the “Browse” button and find the file on your computer to upload, provide a document title, then select “Save & Finish” to complete the upload. Use of other document options shown on the left (e.g., Exempt) must be approved by your local regulator.*Note: This document must be signed before it can be uploaded and accepted by the CUPA.

Upload Documents

Sample

Instructions: Some treatment activities are exempt from reporting provided certain conditions are met (see Appendix A of the Onsite Hazardous Waste Treatment Notification Instructions). Otherwise, you must complete this submittal element if your facility is a hazardous waste generator performing treatment of hazardous wastes at the site where the waste is generated, and the facility is eligible under the Conditional Exemption (CE), or Conditional Authorization (CA) tiers, or operates a Fixed Treatment Unit (FTU) under the Permit by Rule (PBR) tier. To determine which tier or tiers apply to your operations, refer to the DTSC Onsite Tiered Permitting Flow Chart.

Tiered Permitting: Additional Units

Instructions:Tiered Permitting - Add UnitComplete a separate Onsite Hazardous Waste Treatment Notification - Unit form for each treatment unit operating at this facility. Commercial Laundries (CE-CL Units) are not required to complete unit specific pages, provided that laundering is the only hazardous waste treatment activity conducted by the facility.

Instructions: Recycable Materials Report DocumentationYou may upload documentation for the Recyclable Materials Report (RMR) submittal element, or an optional draft form available here may also be used. Download and complete the draft form on your computer.

To upload a document, select the "Browse" button and find the file on your computer to upload, provide a document title, then select "Save & Finish" to complete the upload.

Upload Documents

Sample

Instructions: Complete this form if you are a generator and you collect non-RCRA or non-RCRA regulated hazardous waste initially at remote sites and subsequently transport the hazardous waste to consolidation sites which you also operate. You must compete a separate form for each consolidation site. All generators having the intent to operate under this exemption must notify the CUPA annually. Refer to HSC §25110.10 for eligibility and notification requirements.

Instructions: Hazardous Waste Tank Closure CertificateYou must download, print, and complete the Hazardous Waste Tank Closure Certificate prior to initiating any cleaning, cutting, dismantling, or excavation of a tank system. Once the paper form is completed, scan it, and upload the document to this page. You may be able to select other documentation options (on the left side of this page) as directed by your local regulator.

To upload a document, select the “Browse” button and find the file on your computer to upload, provide a document title, then select “Save & Finish” to complete the upload. Use of other document options shown on the left must be approved by your local regulator.

A Hazardous Waste Tank Closure Certificate must be prior to initiating any cleaning, cutting, dismantling, or excavation of a tank system that 1) previously held a hazardous material or a hazardous waste, 2) is identified as a hazardous waste, and 3) is destined to be disposed, reclaimed or closed in place. This does not apply to tank systems regulated under a hazardous waste facility permit, other than permit by rule (PBR), or to tank systems regulated under a grant of interim status, nor to a tank system or any portion thereof, that meets the definition of scrap metal in 22 CCR §66260.10 and is excluded from regulation pursuant to 22 CCR §66261.6(a)(3)(B). Refer to 22 CCR §67383.3 and 23 CCR §2672 for disposal requirements for tank systems.

Upload Documents

Sample

Instructions: Aboveground Petroleum Storage Act DocumentationYou can meet APSA state reporting requirements by completing a Hazardous Materials Inventory and the Emergency Response and Training Plans submittal elements for this facility. To indicate this, select the “Provided in other Submittal Element” Document Option below, and then select the “Hazardous Materials Inventory”, and then select the “Save” button.

Your local regulator may request you upload additional documentation if shown below under "Local Reporting Requirements" information. To upload a document, select the “Browse” button and find the file on your computer to upload, provide a document title, then select “Save & Finish” to complete the upload. Contact your local regulator if you need further information.

Facilities subject to federal SPCC requirements shall keep a copy of their SPCC plan or Qualified Facility Plan Template onsite. See additional information in EPA Requirements for SPCC Plan and US EPA Tier I plan template.