ContentsGee Lee-Wik Doleen Gallery at HGLC Craigieburn...............................3Key Information..........................................................................................4

Gee Lee-Wik Doleen Gallery Staff....................................................................4Standard Gallery Operating Hours...................................................................4Address........................................................................................................4

Gallery Objectives......................................................................................5Expression of Interest...............................................................................5Exhibition logistics....................................................................................6

Support Offered to Exhibitors..........................................................................6Exhibitor Responsibilities................................................................................6

Marketing and Promotion.........................................................................7Support Offered to Exhibitions.........................................................................7Exhibitor Responsibilities................................................................................7

Opening Night.............................................................................................8Operations Information.............................................................................8

Insurance Liability Disclaimer..........................................................................8Installation/De-installation...............................................................................8Loading........................................................................................................9Security........................................................................................................9Exhibition Sales.............................................................................................9HCC Community Grants and External Funding..................................................9

Supporting Technology and Infrastructure.........................................10Lighting......................................................................................................10Projector....................................................................................................10Audio.........................................................................................................10

Gallery HGLC Craigieburn - Floor Plans................................................11Application Form 2017............................................................................11

Contact Details............................................................................................12Proposal Details..........................................................................................12Available Exhibition Dates.............................................................................13Agreement..................................................................................................13Assessment of Applications...........................................................................14

Gee Lee-Wik Doleen Gallery at HGLC Craigieburn

The Gallery opened in May 2012 as a part of the Hume Global Learning Centre Craigieburn facility. The Gallery represents Hume’s first dedicated visual arts venue and presents an array of arts, culture and heritage exhibitions.

The Gallery’s program focuses on presenting exhibitions supporting principles of social justice, ensuring a high level of participation and accessibility, particularly from under-represented sectors of the Hume community. The Gallery seeks to develop an annual rolling program of innovative, dynamic work, as well as arts and cultural events.

In July 2014, the Gallery underwent its official naming. Gee Lee-Wik Doleen is a local Woiwurrung term for The Ancestors Pride, a phrase that seeks to afford respect to all of those who have contributed to the heritage and cultural identity of Craigieburn.

Expressions of Interest to exhibit in 2017 are currently being sought from the Hume community to complement an established program of touring and directly programmed exhibitions.

Key InformationGee Lee-Wik Doleen Gallery StaffGallery Curator: Tobias HengeveldPhone: 9356 6117Email: gallery@hume.vic.gov.au

Standard Gallery Operating HoursMonday – Thursday: 10am - 8pmFriday: 10am - 5pmSaturday: 10am - 4pmSunday: 1pm - 4pm

Free entry. Closed on public holidays.

AddressGround levelHume Global Learning Centre Craigieburn75-95 Central Park Avenue, Craigieburn 3064Melway reference: 386 E/F7

The Hume Global Learning Centre houses the gallery (110m2), library, customer service and function rooms – further information about the centre can be accessed via Hume’s website:

http://www.hume.vic.gov.au/Libraries_Learning/Hume_Global_Learning_Village/Hume_Global_Learning_Centres/Hume_Global_Learning_Centre_-_Craigieburn

The HGLC is located next to the new Craigieburn Town Centre, servicing Craigieburn and the wider Hume community.

Gallery Objectives

Gee Lee-Wik Doleen Gallery’s programming is governed by Hume’s Social Justice Charter, which seeks to advance a fair and just society and promote respect for every citizen, encourage community participation, strengthen community wellbeing and reduce the causes of disadvantage.

To read more about Hume’s Social Justice Charter, please see Hume’s website:

http://www.hume.vic.gov.au/About_Us/Your_Council/Media_Publications_Forms/Council_Strategic_Plans/Social_Justice

The Gallery facility offers an opportunity for semi-professional and professional artists as well as established community groups to exhibit in a dedicated visual arts facility with appropriate support.

Expression of InterestExpressions of Interest to exhibit at Gee Lee-Wik Doleen Gallery in 2017 are currently being sought from the Hume community to compliment an established program of touring and directly programmed exhibitions. A limited number of exhibition opportunities will be made available to the community, based on an approximate ten week showing rotation.

The following section outlines key information and delineates responsibility between the hirer and Hume City Council in the use of the Gallery. A formal agreement reflecting this information will be drawn up with successful applicants.

Expressions of Interest are open to:

Hume based artists:o residents, or o non-residential artists that are able to demonstrate substantial practise and/or

connection to Hume.

Established Hume community organisations engaged in arts and cultural practises.

Exhibition logisticsSupport Offered to Exhibitors

Free rental Professional assistance from Gallery staff in the development, coordination and

technical installation of their exhibition Partial staffing of the Gallery during opening hours In-kind marketing through Council’s promotional avenues (please see Marketing and

Promotion section) Use of supporting infrastructure including lighting, walls, picture frames, AV equipment,

plinths and display cabinets (please see Supporting Technology and Infrastructure section)

Design and printing of exhibition labels; Didactic text and captioning (use of HCC design template is mandatory)

After hours alarm and camera protection and part-time security presence Opening night support including light catering, staffing and promotion (level of support

and budget determined by HCC) Vinyl lettering title signage (to HCC budget)

Please note:

There is only limited access to staff offices There is no workshop space available on site

Exhibitor Responsibilities Delivery of the exhibition as proposed in application Provision of promotional text as required and to deadline (please see Marketing and

Promotion section) Provision of didactic and caption text for exhibition, to deadline Provision of pricelist and contact details – if applicable Provision of digital images for publicity and reproduction purposes as required and to

deadline (please see Marketing and Promotion section) Assistance with the installation and deinstallation of the exhibition Delivery and collection of artworks to and from the Gallery to deadline - all costs to be

met by Exhibitor The development of public program activities such as artist talks or workshops where

applicable in conjunction with Gallery staff Observance of best practise OH&S and risk management practises through all stages

of use of facility Any additional costs beyond what is outlined in this document is strictly the

responsibility of the Exhibitor

Marketing and PromotionSupport Offered to Exhibitions

Flyer in HCC standard format for hard copy distribution in Gallery.

Opening night invitations:o Design and electronic mailout of HCC standard format invitations to Councillors,

VIPs, community and media organisations, Gallery’s mailing-list database.o Electronic invitations for the Exhibitor’s own distribution

Media:o Development and distribution of a media release in consultation with Council’s

marketing and Events team – with view to gaining feature in local newspapers (including photo oportunities).

Paid advertising:o Art Almanac Line-listingo Quarter-page advertisment in Hume Leader (subject to HCC budget)o The Exhibitor can advertise in other publications at the Exhibitor’s own cost.

Proofs of all publicity must be approved by the Gallery and include the correct presentation of HCC logo before printing and distribution.

Internal:o HCC customer service screenso Internal newsletter – Hume News, Hume Peopleo Learning communities – Village Voice, Imagine Explore Discovero Council website: Gallery page and home page where possible

Other:o Free public listings emailed by gallery

Exhibitor Responsibilities Provision of draft text for generation of promotion material including:

o short biography (200 words)o bullet points for media release o 100 word and 200 word exhibition statements

Exhibitors must supply three high resolution images for promotional purposes and grant Hume City Council license to use these images for promotional purposes

The Exhibitor must be available for photoshoots and interviews with the media To acknowledge HCC on all formal promotional collateral with HCC logo Proofs of all marketing collateral must be approved by the Gallery before printing Any additional advertising or publicity costs beyond that outlined in this document, will

not be covered by the Gallery

Opening Night

Exhibition openings are held on a Wednesday evening between 6 – 7.30pm.

Refreshments are provided by Council to budget. The Gallery is not able to support the supply of alcohol at events. The booking of the catering is made by the Curator on behalf of the Exhibitor to HCC budget, however, special dietary requirements may be requested within this budget.

The HCC Mayor or their nominated representative formally speaks and opens the exhibition, while guest speakers are also welcome in consultation with staff.

Outside of regular hours events may be negotiated on a case by case basis. Projected attendance numbers at gallery opening events are gagued by RSVPs from

invitations. If RSVPs do not reach minimum quota, HCC reserves the right to cancel an opening event at short notice (ie. one week prior).

Operations InformationInsurance Liability DisclaimerHume City Council will not be held responsible for any loss or damage to artworks (during transportation, display or storage), or personal injury to gallery Exhibitors. Exhibitors are advised to take out personal accident cover and insurance to cover loss or damage to artworks during transportation, storage and exhibition.

Council / Municipal Emergency DisclaimerHume City Council’s Business Continuity Plan stipulates that a portion of the Craigieburn Global Learning Centre, including the Gallery space, be made available at short-notice in the instance that Council’s main administration facility is rendered inoperable due to emergency circumstances.

Installation/De-installationThe gallery’s exhibition program is established a year in advance and timelines for installation and de-installation need to be strictly adhered to. Timelines will be established by the Curator in consultation with the Exhibitor.

Gee Lee-Wik Doleen Gallery encourages Exhibitors to think creatively about the display and presentation of their work. All decisions regarding the display of work must be made in consultation with the Gallery Curator. Exhibitors are encouraged to actively participate in the installation process, and provide floor plans/layout details prior to installation. The Gallery Curator retains the right to make final decisions on gallery presentation.

The Exhibitor is responsible for any additional costs associated with the hire or purchase of display equipment or additional expenses associated with the presentation and display of their work beyond what is supplied in the Supporting Technology and Infrastructure section.

Installation of all exhibitions occurs with strict adherence to the Occupational Health and Safety Act 2004. A risk assessment process occurs prior to the installation of artwork and Exhibitors must notify gallery staff about any health and safety issues connected to the exhibition, especially if special installation equipment is required.

Attendance at a briefing session/induction with gallery staff prior to the installation period to discuss all installation issues is compulsory.

The number of works to be displayed will be at the discretion of the Gallery Curator. The Gallery reserves the right not to display works considered unsuitable for any reason or if the quality or quantity of work submitted is inappropriate for the exhibition space. The Exhibitor will be consulted prior to or during the installation of any such instance.

Gee Lee-Wik Doleen Gallery is unable to provide storage facilities. Artworks, packaging and tools of the trade cannot be left at the gallery outside of the exhibition period. Failure to collect artworks on completion of the exhibiting period will incur charges to the Exhibitor to cover staff costs for de-installation and removal of artworks. No responsibility will be taken for artwork,

tools or other items left at the Gallery beyond the time allocated through the Exhibitor’s agreement.

Loading There is no direct loading dock or street entry for loading and unloading of artwork – all transport is via main community entrances in front and behind the facility. Parking is limited and consequently drop off and pick up times must be coordinated through the Gallery Curator to ensure safety of patrons and ease of access.

SecurityThe Gallery is inside the HGLC building. The Gallery has an intruder detection system in place, and is fitted with detectors and closed circuit television monitoring. The Centre also has security staff on patrol at various times.

Exhibition SalesGee Lee-Wik Doleen Gallery is a public gallery; no commission is taken on works sold and all the proceeds go directly to the Exhibitor.

No assistance is available to facilitate sales or fundraising – agreements between Exhibitors and buyers are strictly the responsibility of the Exhibitor. The Sale of any works from the exhibition will be managed by the Artist. The Gallery will pass on Artist contact details to any interested parties.

The Exhibitor is responsible for arranging payment and collection of artworks. The interested purchaser’s details will be passed directly to the artist, who will be responsible for contacting the buyer to arrange the sale and collection of the artwork. No payments (including deposits) will be taken by gallery staff members.

Please note that arrangements for the collection and distribution of sold artworks are the responsibility of the artist, and must take place outside the gallery premises after the conclusion of the exhibition. No displayed work is to be taken from the Gallery before the end of the exhibition.

HCC Community Grants and External FundingHCC Community Grants and Arts Awards are separate to applications for exhibitions at the Gallery in Craigieburn, and the success of one does not confirm or ensure the success of the other. When applying for exhibitions at the Gallery it is expected that the proposed exhibition will be undertaken whether developmental funding is approved or not. The Gallery can provide a letter of in-principle support for funding applications (for external funding agencies) where appropriate and required. The name of the Gallery must not be used in any grant or sponsorship application without the written approval of the Gallery.

Supporting Technology and InfrastructureLightingPHILLIPS Selecon LED Gallery track-light systemAccent LED Spot (w. Beam-Shaper Nozzle fitting) x10Wing LED Wall Wash (warm) x18Wall Wash Barn-door fittings x 9ProjectorMitsubishi FD630U x 1Full HD (1920x1080 pixel)4000 ANSI LumensScreensSamsung UA40F5000 40” Screen x 2

FULL HD 1,920 x 1,080p Resolution 100 CMR 2 x HDMI 1 x USB 2.0 Movie

AudioAustralian Monitor ST30P powered speaker pair 30W RMS x 1

In-house Mono ceiling speaker (8 points) connected to: blueray/DVD/CD player

mini-jack connectionPA w/ wireless Mic

Re-usable frames (all dimensions are of backing-board / frame internal. Supply of mountboard responsibility of artist) To fit A4:405 x 320mm x20398 x 310mm x 5To fit A3:407 x 530mm x26398 x 522mm x 5To fit A2:520 x 695mm x20530 x 704mm x 2To fit Poster:583 x 842mm x 2

Modular Walls Pod Modular Wall System, allowing for varied configuration:Height: 2400mm – AllWidth: 1200mm x 6 panelsWidth: 600mm x 6 panelsL-Corner fitting x 3T-Corner fitting x 3

Display Cases (lockable)Mushroom case / vitrine x 2Height off ground: 910mmCase height: 360mm, Width: 600mm, Length: 1200mmTower Case x 1Height: 1800mm, Wide: 900mm, Depth:600mmc/w 3 removable shelvesPlinth-top cases x 2Height: 350mm, Wide: 500mm, Depth: 500mmClear perspex to secure-fit top of gallery plinths

PlinthsWhite MDF plinths H:1000, W:500, D: 500mm x 6

Gallery HGLC Craigieburn - Floor Plans

Application Form 2017

Expressions of Interest to exhibit in 2017 are currently being sought from the Hume community to compliment an established program of touring and directly programmed exhibitions. Applications close: Midday Monday 7 November 2016.

Contact Details

Name of Applicant / Group: ___________________________________________________

Name of main contact (if different from above): ____________________________________

Phone: ___________________________________________________________________

E-mail: ___________________________________________________________________

Address: __________________________________________________________________

Suburb: _________________________________________ Postcode: ________________

Proposal Details

Exhibition title: _____________________________________________________________

Describe your exhibition’s proposed content, including key themes (maximum 250 words):

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Medium: __________________________________________________________________

Number of proposed artworks/items: ____________________________________________

Installation requirements (e.g. audio visual equipment): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Available Exhibition Dates Only 3 – 4 exhibitions will be offered in 2017, each of approximately 10 weeks duration. Please nominate a first and second preference of preferred starting date from the months below:

February March April May June July

Support material. If your work is 2D or 3D, please attach a selection of 10 images either as a CD or hard copy. If you are emailing your application, please attach digital images as jpegs (max file size must not exceed 5MB each). Please do not send original material - Hume City Council is unable to return support material.

If your work is video / performance-based or New-media, please attach a DVD or include links to material online. The gallery is unable to view material sent via dropbox.

Label all works, including digital files, with artist, title, medium, size and year. Also detail if these are proposed works to be exhibited or examples of past work.

Curriculum Vitae. Please attach a current artist CV and include relevant education, exhibitions, awards and publications. Please send either on a CD or hard copy if posting application.

Submission Checklist Application form 2017 completed and signed I have read the terms and conditions outlined in the Information for Exhibitors section above Current artist CV Support Material Site visit – applicants are encouraged to view the gallery space prior to submission

AgreementI have read the terms and conditions outlined in the Information for Exhibitors and agree to adhere to the specified requirements as an Exhibitor at the Gallery at HGLC Craigieburn.

Signature of Applicant(s) ________________________________ Date ___ / ___ / ___

August September October November December

Assessment of Applications

The Expression of Interest process is a competitive process and applicants are not guaranteed an exhibition slot in the Gallery calendar. Applicants may be encouraged to consider exhibiting in alternative spaces more appropriate to their work. An initial assessment of applications will be undertaken by staff with shortlisted Exhibitors then assessed by a panel including community members. A selection criteria including assessment of artistic excellence (or collection value) and social justice will be considered, while also ensuring a diverse and balanced program across the year. All applications received will be acknowledged and outcomes notified by the early December 2016.

For more information or assistance with this form, please contact the Gallery Curator, Tobias Hengeveld on: 9356 6117

Please send the completed proposal form to:

TobiasH@hume.vic.gov.au

or

Attention: Tobias HengeveldCurator, Craigieburn GalleryHume City CouncilPO Box 119Dallas Victoria 3047

Applications close: Midday Monday 7 November 2016.

HCC gratefully acknowledges the assistance of the Counihan Gallery in Brunswick, Moreland City Council, in the development of this document.