Gautam Buddha University...Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha...

Tender Bid : Stationery Items under Annual Rate Contract

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 310 Website : www.gbu.ac.in

BID FORM

FOR THE PROCUREMENT OF STATIONERY ITEMS UNDER ANNUAL RATE CONTRACT



UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature) Greater Noida – 201 310

Tender Procurement of Stationery Items under Annual Rate

Contract

Opening Date 30th September 2012

Closing Date & Time 20th October 2012 upto 12.00 Noon

Last date & Time of Bid Submission

20th October 2012 upto 1:30 p.m.

Technical Bid Opening Date, Time & Place

22nd October 2012 on 11.00 a.m.

Venue : Conference Room of the Registrar Office, 1st Floor, Administrative Building, G.B.U., Gr. Noida.

(Bidder/authorized representative of bidders may attend the bid opening proceedings on the above mentioned day and time).

Earnest Money Deposit

Tender Fee

Rs.25,000.00 (Refundable)

Rs.1000.00 (Non-refundable) Completion Period Within 2 weeks from the date of Purchase Order issued

Bid System Two Tier : 1) Technical Bid 2) Financial Bid

Technical Bid Shall Contain

i. All documents in support of commercial terms & conditions and eligibility criteria.

ii. Bidders Performa. iii. Tender Fee by way of demand drafts / pay orders

only. iv. EMD by way of F.D.R./B.G. only.

Financial Bid The Financial Bid shall contain rate schedule only. The price shall be in words as well as in numeric numbers.


Gautam Buddha University (Established by the Uattar Pradesh Gautam Buddha University Act 2002


Greater Noida – 201 310

“TECHNICAL BID (BIDDER’S PROFORMA)” (To be submitted in separate envelope

1. Name of the firm/company : ……………………………………………………………………………………

)

2. Date of incorporation/registration ………………………………………………………….……………..

3. Name of the firm/company – Government Company / Public Ltd. / Private Ltd. /

Partnership / Proprietorship : ……………………………………………………………………………

4. Specify the number of years in this line of activity by the company:……………….………..

5. Sales Tax/VAT registration No. (please enclose certificate) : …………………….……………

6. Experience (in year) of supplying & installation of similar software to IITs, NIT’s or

Central Universities or any Academic Institute of National Repute (please enclose

certificate/P.O.) : ……………………….............………………..…………………………..…………………….

7. Turnover in the last three financial years (Figures should be in Indian Rupees in Lakhs; please attach the certified copies of balance sheet with trading, profit & loss account) : (if the figures for 11-12 are not available then they may furnish financial statement of year 08-09)

2009-10 2010-11 2011-12

8. Provide the postal address, telephone & fax numbers, and email address of the

nearest service center : …………………………………………………………………….………………….…

……………………………………………………………………………………………………………………………….

9. Mention delivery period from the date of the placement of an official purchase order :

………………………………………………….…..……………………………………………………………………..

10. Enclose the list of customers to whom you have supplied /serviced during the last 3

years ending 31/03/2012 with full postal address and name of the contact person

with phone, FAX numbers, and E-mail-id, billing amount etc. Certificate regarding

satisfactory performance from the minimum three end users should be furnished.

11. Are you the manufacturer / authorized dealer / distributor/ reseller for the product

quoted (please attached relevant certificate): …………………..………………………….………...




I/We hereby declare that the information given in the technical bid by the undersigned is correct.

DECLARATION

(SIGNATURE OF THE BIDDER) WITH SEAL

NAME : ………………………………………………………

ADDRESS : ………………………….…………………..…

: ………………………….…………………..…

: ………………………….…………………..…

Tel./Mobile No. : ………………………..…………




Greater Noida - 201310

Sr. No.

LIST OF STATIONERY ITEMS

Description of Stationery items 1.

Paper A4 Power and other equivalent Brands

2.


3.

File Cover Single Hole with printing best Quality [Samples to be provided with offer]

4.

File Board Jindal and other equivalent Brands/Quality

5.

File Flappers Best Brands/Quality

6.

White Tags, Best Brands/Quality

7.

Green Laces, Best Brands/Quality

8.

All pin, Bell and other equivalent Brands/Quality

9.

Gems Clip steel and plastic coated, diff. sizes, Bambalio & other equivalent Brands

10.

Slip Pad No. 44, Neelgagan/Popular and other equivalent Brands

11.

Flags/Page Marker, Oddy and other equivalent Brands

12.

Paper Weight, Best Brands/Quality

13.

White Board Marker, Reynolds and other equivalent Brands

14.

Permanent Marker, Reynolds and other equivalent Brands


15.

Stamp pads of different sizes, Kores/Golden and other equivalent Brands

16.

Pen Stand of different types, Omega and other equivalent Brands

17.

Pin Box of different types, Omega and other equivalent Brands

18.

Drawing Pin Brass and Plastic top, Best Brands/Quality

19.

Ball pen of different companies with model name/number

20.

Gel Pen of different companies with model name/number

21.

Luxor V5 Pilot pen and other equivalent Brands

22.

Gum tube, Camelin and other equivalent Brands

23.

Fevi Stick, 8gm, Fevicol and other equivalent Brands

24.

Scale 12” Plastic, Faber Castell/Camelin and other equivalent Brands

25.


26.

Pencil HB, Apsara/Natraj and other equivalent Brands

27.

Sharpner, Apsara/Natraj and other equivalent Brands

28.

Eraser non-dust normal and Jumbo, Apsara/Natraj and other equivalent Brands

29.

Stapler HS10-EN, Kangaro and other equivalent Brands

30.

Stapler Kangaro, HP-45 and other equivalent Brands

31.

Punch single hole, Kangaro, SHP-20 and other equivalent Brands

32.

Punch double hole, Kangaro DP-280 and other equivalent Brands

Staple No. 10, Kangaro and other equivalent Brands


33. 34.

Staple 24/6, Kangaro and other equivalent Brands

35.

Correction Fluid, Kores, Eraz-Ex and other equivalent Brands

36.

Correction Pen best Brands

37.

Cello tape white 1/2” 20 yard, Wonder and other equivalent Brands

38.

Cello tape white 1” 20 yard, Wonder and other equivalent Brands

39.

Brown Tape 2”, Wonder and other equivalent Brands

40.

Syn Wrap 10 mt, best Brands

41.

Paper tray plastic, best Brands

42.

Magazine Rack plastic 1x2, 1x3, 1x4, best Brands

43.

Register Ruled 240pages, Neelgagan/CityBird and other equivalent Brands

44.

Register Ruled, 480 pages, Neelgagan/CityBird and other equivalent Brands

45.

Attendance Register 2Qr for Staff, Eastern and other equivalent Brands

46.

Attendance Register 2Qr for Daily Wages Staff, Eastern and other equivalent Brands

47.

Ring File, Corporate 202D and other best Brands

48.

Student Attendance Register 2Qr, Eastern and other best Brands

49.

Duty Roaster Register, Eastern and other best Brands

50.

Stock Register 5Qr, Eastern/Gola and other equivalent Brands

51.

Columnar Cash book in different sizes, Eastern and other equivalent Brands


52.

Security Register in different sizes, Eastern and other equivalent Brands

53.

Guest house Register in equivalent Brands

54.

Visitor Book- Royal in equivalent Brands

55.

Index file No. 90, Neelgagan and other equivalent Brands

56.

Ruled Register 4Qr, Neelgagan and other equivalent Brands

57.

Highlighter, FaberCastell and other equivalent Brands

58.

‘L’ folder A4 transparent, Sun and other best Brands

59.

Presentation folder light colour best Brands

60.

Duster Cloth in different sizes best Brands

61.

Note Sheets (parchment) Pad of 100 sheets legal size, best Brands

62.

Pocker of best Brands/Quality

63.

Scissor 8”, Saya and other equivalent Brands

64.

Strip file A4 of best Brands

65.

Damper, Omega and other equivalent Brands

66.

White Envelopes 9x4, Tajmahal and other best Brands with printing

67.

White Envelopes 11x5, Tajmahal and other equivalent Brands with printing

68.

Yellow Laminated Envelopes A4 of best Brands/Quality with printing

69.

Yellow Laminated Envelopes 12x16 of best Brands with printing


70.

Yellow Laminated Envelope File size of best Brands/Quality with printing

71.

Yellow Cloth Laminated Envelopes A4 of best Brands/Quality with printing

72.

Yellow Cloth Laminated Envelopes 12x16 of best Brands with printing

73.

Yellow Cloth Laminated Envelope File size of best Brands/Quality with printing

74.

Sealing wax, best Brands

75.

Dak pad, Crown and other equivalent Brands

76.

OHP sheets A4 size, Citizen and other equivalent Brands

77.

OHP Marker pen, Camlin/Reynolds and other equivalent Brands

78.

Yellow Duster, best Brands

79.

Calculator, Citizen and other equivalent Brands

80.

Post it slips 3x3, Write-On and other equivalent Brands

81.


82.

Business Card Album with index for 1000 cards, best Brands

83.

CD holder with index, best Brands

84.

Business card holder pocket size, best Brands

85.

Memory Pad Leather back, best Brands

86.

Photo copier log book, best Brands

87.

Binder Clips of different sizes, Bambalio and other equivalent Brands

Duplicating papers multi colour A4 size of best Brands


88. 89.

Copying papers multi colour of best Brands

90.

Photo printing Papers 200 gsm – glossy, best Brands

91.

Bond Paper 120 Gsm Self design letter size of equivalent Brands

92.

Key Holder Board of equivalent Brands

93.

Calling Bell Spring of equivalent Brands

94.

Stenography note book of equivalent Brands

95.

Computer Label sheet of best Brands

96.

Blank CD, Moser Baer and other equivalent Brands

97.

CD Cover, Moser Baer and other equivalent Brands

98.

CD cover plastic for general use of equivalent Brands

99.

Blank CD with Cover, Moser Baer and other equivalent Brands

100.

Pen Drive, 2GB of different companies

101.


102.


103.


104.

White Chalk, Kores and other equivalent Brands

105.

Coloured Chalk, Kores and other equivalent Brands

106.

White Board Duster, Rolex and other equivalent Brands


107.

Pencil Cell of different companies

108.

Water Jug plastic transparent, Cello and other equivalent Brands

109.

Glass Tumbler, Borosil/Cera and other equivalent Brands

110.

Spiral of best Brands/Quality

111.

Paper cutter, Trio CRT-10 and other equivalent Brands

112.

Folders which have not been noted above but are of good quality





1. Detailed information about the items are available in tender document, which can be downloaded from the University website

GENERAL TERMS AND CONDITIONS

2. Two bids system of tender will be adopted.

www.gbu.ac.in.

(i) The bid containing bidder performa, EMD, Tender Fee and eligibility documents.

(ii) Bid containing financial offer.

Technical and financial bids should be submitted in separate covers. These two envelops shall be sealed in a common cover and addressed to The Registrar, Gautam Buddha University, Greater Noida, Gautam Budh Nagar -201310 (U.P.) superscribing “Tender against Notification Advt. GBU/S&P/06/2012, Name of supply: Stationery Items under Annual Rate Contract” so as to reach us on or before last date of bid submission.

3. The Technical Bid and Financial Bid should be duly filled-up.

4. These bids will be opened in two stages. The bid containing technical specifications, EMD, TF and eligibility documents will be opened at first stage and if same is found according to required specifications, the bid containing financial offer shall be opened in second stage.

5. The “Technical Bid” shall contain all documents in support of quoted item, EMD, Tender Fee, terms & conditions and eligibility criteria along with the page number for cited specifications in the company brochure for the particular item.

6. The “Financial Bid” shall contain price schedule only. The rates and units shall not be overwritten in the price schedule. The price shall be both in words and figures.

7. Eligibility Criteria: All the participating suppliers/firms or principal manufacturer- should meet the following qualifying criteria. The firm should be a registered supplier for such supplies. Following documents are required to be submitted with Technical Bid, to qualify eligibility criteria:

(a) Sales Tax/VAT registration certificate. (b) PAN and TIN number should be mentioned. (c) The firm/company should have experience of supplying & installation for

similar Equipments/Instruments to institutes of National repute. The company should also furnish a list of clients of last 3 years.

http://www.gbu.ac.in/�


(d) Audited copy of balance sheet with trading, profit & loss account for the last three financial years should be submitted.

(e) Name of branch offices & service centres after sales arrangements. (f) Earnest Money Deposit (EMD) is required to be submitted in the form

FDR/Bank Guarantee in favour of “Gautam Buddha University” alongwith the Technical Bid. If supply is not made within the prescribed period EMD would be forfeited.

(g) Authorized signatory should sign on all pages. Bids without authorized signature will be rejected.

(h) The Vendor must have had a minimum annual turnover of Rs. 10 lakhs for the past three consecutive fiscal years.

8. Offer should be sent in a sealed envelope, submitted either in person or by post on which name and address of the supplier/firm shall be written. Tenders received through E- mails or FAX will not be considered.

9. The technical bids will be opened on scheduled date and time. Bidders/authorized representatives of the bidders intending to attend the tender opening should intimate in advance.

10. The rate quoted should be F.O.R. Gautam Buddha University (Gautam Budh Nagar, Greater Noida, UP) in rupees/foreign currency inclusive of all charges e.g. packing, forwarding local taxes, railway freight, transit insurance etc.

11. The cost of the tender is Rs.1000/- (Rupees One Thousand) inclusive of taxes

12. The EMD of the successful bidder will be refunded after getting the “Performance Security Deposit (i.e. upto 10% of PO/WO value)”. The Performance Security Deposit shall be deposited in the form of FDR/Bank Guaranty, pledged in favour of “Gautam Buddha University” and will be returned after expiry of the warranty period. The EMD of the unsuccessful bidders will be returned to the firm(s) immediately after finalization of the tenders. No interest will be paid on EMD in any case.

(Non-refundable) and it shall be paid separately in the form of DD/Pay Order drawn in favour of “Gautam Buddha University” payable at “Delhi” and should be attached with technical bid envelope.

13. The required delivery period must be mentioned against each item. Tenders should preferably be given only for those items, which are available ex- stock.

14. Detailed information with the mention of make and model/Version of each item should be clearly given supported by the illustrated pamphlets wherever possible. Quotations without specified make and Model/Version and other particulars may be rejected.

15. The Rate Contract will generally be valid for a minimum period of one year and may be extended further for a period mutually decided by competent authority.

16. Prices charged for the stores supplied under Rate Contract should under no event be higher than lowest prices at which the party sells the items of identical description to any other organization during the period of contract.

17. Losses or damage in transit will be borne by the Supplier. The supplier may, if he so desires, get the goods insured and include such charges in the tendered rate.

18. Offered prices should be valid for at least 180 days from the last date of receipt of tenders.

19. All legal proceedings, if necessity arises to the University may be any of the parties (University or Contractor/Supplier) shall have to be lodged in the courts situated at Gautam Buddha Nagar and not elsewhere.

19. (a) The items delivery time should be preferably within 2 weeks after the date of issuance of the purchase order. If the delivery time is quoted more than that, GBU reserves all rights to permit the bidder to compete.

(b) The Penalty Clause is as under:-

Should the bidder fail to deliver the goods within stipulated period, the Competent Authority may, at his discretion, allow an extension in time subject to recovery from


the bidder as agreed liquidated damages, and not by way of penalty, a sum equal to the percentage of the value of tender amount which the bidder has failed to supply for period of delay as stated below:-

i.Delay up to one week 1%

ii.Delay exceeding one week but not 2%

exceeding two weeks

iii.Delay exceeding two weeks but 5%

not exceeding one month

iv.Delay exceeding one month 5% for each month and part there of subject to maximum 10%

(c) In case of failure to supply the goods within stipulated delivery period and in accordance with the specifications given in the quotations, the University shall be free to cancel the order.

20. Supply of the placed order in part will not be accepted.

21. The University’s term for payment: 90% against delivery of items in good condition, installation and putting those in satisfactory working conditions; balanced 10% payment shall be released after 60 days of satisfactory working of the items. No advance payment shall be released.

22. No revision of price bid will be allowed once the price bids are opened.

23. No increase in price will be allowed after our purchase order(s) are placed.

24. Failure to comply with all the terms and conditions mentioned herein would result in the tender being summarily rejected.

25. Vendors are informed that once the firms are shortlisted based on the eligibility criteria and technical specifications, only then the financial bids of the firms meeting eligibility criteria, technical specifications / requirements would be opened.

26. Conditional tenders will not be accepted. 27. Any cutting and overwriting in the financial bid will not be accepted. 28. GBU reserves the right to change the order quantity or split the orders among multiple

vendors without assigning any reason (s) whatsoever. 29. GBU reserves the right to reject any or all the tenders without assigning any reasons

whatsoever.

Registrar

Gautam Buddha University





ACCEPTANCE

We accept the above terms and conditions and shall comply with them strictly.

(SIGNATURE OF THE BIDDER)

WITH SEAL NAME : ………………………………………………………

ADDRESS : ………………………….…………………..…

: ………………………….…………………..…

: ………………………….…………………..…

Tel./Mobile No. : ………………………..…………




FINANCIAL BID FOR STATIONERY ITEMS

Sr. No.

Description of Stationery items Make/ Model

Unit Unit Price

Tax Gr. Total

1.


2.


3.

File Cover Single Hole with printing best Quality [Samples to be provided with offer]

4.

File Board Jindal and other equivalent Brands/Quality

5.

File Flappers Best Brands/Quality

6.

White Tags, Best Brands/Quality

7.

Green Laces, Best Brands/Quality

8.

All pin, Bell and other equivalent Brands/Quality

9.

Gems Clip steel and plastic coated, diff. sizes, Bambalio & other equivalent Brands

10.

Slip Pad No. 44, Neelgagan/Popular and other equivalent Brands

11.

Flags/Page Marker, Oddy and other equivalent Brands

12.

Paper Weight, Best Brands/Quality

13.

White Board Marker, Reynolds and other equivalent Brands

14.

Permanent Marker, Reynolds and other equivalent Brands

15.

Stamp pads of different sizes, Kores/Golden and other equivalent Brands

16.

Pen Stand of different types, Omega and other equivalent Brands


17.

Pin Box of different types, Omega and other equivalent Brands

18.

Drawing Pin Brass and Plastic top, Best Brands/Quality

19.

Ball pen of different companies with model name/number

20.

Gel Pen of different companies with model name/number

21.

Luxor V5 Pilot pen and other equivalent Brands

22.

Gum tube, Camelin and other equivalent Brands

23.

Fevi Stick, 8gm, Fevicol and other equivalent Brands

24.


25.


26.

Pencil HB, Apsara/Natraj and other equivalent Brands

27.

Sharpner, Apsara/Natraj and other equivalent Brands

28.

Eraser non-dust normal and Jumbo, Apsara/Natraj and other equivalent Brands

29.

Stapler HS10-EN, Kangaro and other equivalent Brands

30.

Stapler Kangaro, HP-45 and other equivalent Brands

31.

Punch single hole, Kangaro, SHP-20 and other equivalent Brands

32.

Punch double hole, Kangaro DP-280 and other equivalent Brands

33.

Staple No. 10, Kangaro and other equivalent Brands

34.

Staple 24/6, Kangaro and other equivalent Brands

35.

Correction Fluid, Kores, Eraz-Ex and other equivalent Brands

36.

Correction Pen best Brands


37.

Cello tape white 1/2” 20 yard, Wonder and other equivalent Brands

38.

Cello tape white 1” 20 yard, Wonder and other equivalent Brands

39.

Brown Tape 2”, Wonder and other equivalent Brands

40.

Syn Wrap 10 mt, best Brands

41.

Paper tray plastic, best Brands

42.

Magazine Rack plastic 1x2, 1x3, 1x4, best Brands

43.

Register Ruled 240pages, Neelgagan/CityBird and other equivalent Brands

44.

Register Ruled, 480 pages, Neelgagan/CityBird and other equivalent Brands

45.

Attendance Register 2Qr for Staff, Eastern and other equivalent Brands

46.

Attendance Register 2Qr for Daily Wages Staff, Eastern and other equivalent Brands

47.

Ring File, Corporate 202D and other best Brands

48.

Student Attendance Register 2Qr, Eastern and other best Brands

49.

Duty Roaster Register, Eastern and other best Brands

50.

Stock Register 5Qr, Eastern/Gola and other equivalent Brands

51.

Columnar Cash book in different sizes, Eastern and other equivalent Brands

52.

Security Register in different sizes, Eastern and other equivalent Brands

53.

Guest house Register in equivalent Brands

54.

Visitor Book- Royal in equivalent Brands

55.

Index file No. 90, Neelgagan and other equivalent Brands

56.

Ruled Register 4Qr, Neelgagan and other equivalent Brands


57.

Highlighter, Faber Castel and other equivalent Brands

58.

‘L’ folder A4 transparent, Sun, Solo and other best Brands

59.

Presentation folder light colour best Brands

60.

Duster Cloth in different sizes best Brands

61.

Note Sheets (parchment) Pad of 100 sheets legal size, best Brands

62.

Pocker of best Brands/Quality

63.

Scissor 8”, Saya and other equivalent Brands

64.

Strip file A4 of best Brands

65.

Damper, Omega and other equivalent Brands

66.

White Envelopes 9x4, Tajmahal and other best Brands with printing

67.

White Envelopes 11x5, Tajmahal and other equivalent Brands with printing

68.

Yellow Laminated Envelopes A4 of best Brands/Quality with printing

69.

Yellow Laminated Envelopes 12x16 of best Brands with printing

70.

Yellow Laminated Envelope File size of best Brands/Quality with printing

71.

Yellow Cloth Laminated Envelopes A4 of best Brands/Quality with printing

72.

Yellow Cloth Laminated Envelopes 12x16 of best Brands with printing

73.

Yellow Cloth Laminated Envelope File size of best Brands/Quality with printing

74.

Sealing wax, best Brands

75.

Dak pad, Crown and other equivalent Brands

76.

OHP sheets A4 size, Citizen and other equivalent Brands


77.

OHP Marker pen, Camlin/Reynolds and other equivalent Brands

78.

Yellow Duster, best Brands

79.

Calculator, Citizen and other equivalent Brands

80.


81.


82.

Business Card Album with index for 1000 cards, best Brands

83.

CD holder with index, best Brands

84.

Business card holder pocket size, best Brands

85.

Memory Pad Leather back, best Brands

86.

Photo copier log book, best Brands

87.

Binder Clips of different sizes, Bambalio and other equivalent Brands

88.

Duplicating papers multi colour A4 size of best Brands

89.

Copying papers multi colour of best Brands

90.

Photo printing Papers 200 gsm – glossy, best Brands

91.

Bond Paper 120 Gsm Self design letter size of equivalent Brands

92.

Key Holder Board of equivalent Brands

93.

Calling Bell Spring of equivalent Brands

94.

Stenography note book of equivalent Brands

95.

Computer Label sheet of best Brands

96.

Blank CD, Moser Baer and other equivalent Brands


97.

CD Cover, Moser Baer and other equivalent Brands

98.

CD cover plastic for general use of equivalent Brands

99.

Blank CD with Cover, Moser Baer and other equivalent Brands

100.


101.


102.


103.


104.

White Chalk, Kores and other equivalent Brands

105.

Coloured Chalk, Kores and other equivalent Brands

106.

White Board Duster, Rolex and other equivalent Brands

107.

Pencil Cell of different companies

108.

Water Jug plastic transparent, Cello and other equivalent Brands

109.

Glass Tumbler, Borosil/Cera and other equivalent Brands

110.

Spiral of best Brands/Quality

111.

Paper cutter, Trio CRT-10 and other equivalent Brands

112.

Folders which have not been noted above but are of good quality

Note: Tenderers can add items other than above which may be useful for office use.





I/We accept the above terms and conditions and shall comply with them strictly.

ACCEPTANCE

1. The rates quoted are inclusive of all taxes and F.O.R University Stores.

DECLARATION

2. The information given in the financial bid by the undersigned is correct.

(SIGNATURE OF THE BIDDER) WITH SEAL

NAME : ………………………………………………………

ADDRESS : ………………………….…………………..…

: ………………………….…………………..…

: ………………………….…………………..…

Tel./Mobile No. : ………………………..…………

Gautam Buddha University...Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha...

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Transcript of Gautam Buddha University...Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha...