GATEWAY SERVICES COMMUNITY DEVELOPMENT DISTRICT … · Community Development District will be held...
Transcript of GATEWAY SERVICES COMMUNITY DEVELOPMENT DISTRICT … · Community Development District will be held...
GATEWAY SERVICES
COMMUNITY DEVELOPMENT DISTRICT
BOARD OF SUPERVISORS
REGULAR MEETING
May 17, 2018
District Board of Supervisors Chairperson Margaret Fineberg
Vice Chairman William Guy Supervisor C. Doug Banks Supervisor Ed Tinkle Supervisor Kathleen Flaherty
Staff Members District Manager Christopher Shoemaker District Counsel Anthony Pires, Jr. District Engineer Danny Nelson
Agenda Page 1
GATEWAY SERVICES COMMUNITY DEVELOPMENT DISTRICT AGENDA
Dear Board Members:
A Workshop Meeting and Regular Meeting of the Board of Supervisors of the Gateway Services
Community Development District will be held on Thursday, May 17, 2018 at 3:00 p.m. at the Gateway
Services CDD Offices - Meeting Room, located at 13240 Griffin Drive, Ft. Myers, Florida 33913-7956.
Included below is the agenda and approximate times items are expected to be heard, but not time certain:
WORKSHOP MEETING
3:00 PM
CALL TO ORDER & PLEDGE OF ALLEGIANCE
A. Board Workshop
REGULAR MEETING
3:30 PM
1. CALL TO ORDER
A. Overview of Meeting Procedures and Decorum
2. AUDIENCE/PUBLIC COMMENT
A. Regarding Agenda Items
B. Regarding Non-Agenda Items
3:45 PM
3. STAFF REPORTS
A. District Engineer
i. Pistoia Road and Drainage Turnover
4:00 PM
4. CONSENT AGENDA
A. Minutes of April 5, 2018
B. Minutes of April 19, 2018
C. Contract Spreadsheet
4:15 PM
5. ACTION ITEMS
A. District Engineer Selection
B. Pre-Enforcement Notification by the SFWMD
5:00 PM
6. Informational Item
Qualifying to Run for Office
5:15 PM
7. SUPERVISOR COMMENTS
5:30 PM
8. ADJOURNMENT
Agenda Page 2
GENERAL PROCEDURES FOR THE CONDUCT OF
GATEWAY SERVICES CDD MEETINGS
AGENDA: The agenda for an upcoming meeting is available from the District's Local Office, and the District's website at www.gatewaydistrict.org. There shall be an official agenda for every meeting of the Board of Supervisors that will be created by the Board Chairman in conjunction with the District Manager, and the Operations Manager and distributed seven (7) days in advance of the meeting. This agenda shall specify the order of business to be conducted at the meeting, with estimations of the timing for each agenda item. It should be understood that agenda items may take additional time or may be changed in order if circumstances occur and the Board decides to amend the order. Any Supervisors or Staff or Committee Members that would like to add an item to the agenda or include material for prior review must contact the District Manager at least 10 days prior to the meeting. The decision to list the item will be at the discretion of the Chairman. Non-agenda items may be considered by the Board, but the decision rests solely with the Board. The Agenda will be split into allocated time frames for each section. If an agenda item cannot be resolved or answered within the allocated time frame, the agenda item may be continued, and rescheduled for a future meeting. The agendas of past meetings will be posted on our District website.
CONSENT ITEMS: These are items which are not discussed individually and are voted on as a group. The Consent Items consider items that are non-controversial, have no policy implications, and are typically approved without discussion. NOTE: A Board Member may remove an item from the consent items in order that it may be considered for further discussion by The Board. Should that occur, the discussion of the "pulled" item(s) will follow the approval of non-pulled items, and completed by Board vote.
ADMINISTRATIVE AGENDA ITEMS: These are items which the Board will discuss individually in the order and approximate time frame fisted on the agenda. NOTE: Items may be moved during the meeting at the sole discretion of The Board.
GENERAL AUDIENCE COMMENTS-WHO MAY SPEAK: Welcome. Please complete a public comment card and give it to the District Manager prior to the start of the General Audience Comments section of the meeting. The public is encouraged to offer informative and/or constructive comments to the Board at any non-closed-door meeting. Agenda item comments will be called first, followed by non-agenda items.
ADDRESSING THE BOARD: When your name is called, please come to the podium and state clearly, for the record, your full name and address prior to beginning your discussion. This will be used for the records/minutes. All comments shall be directed to the Board, not to a particular Board Member, Staff Member, Committee Member or to the general public. Persons addressing the Board during General Audience Comment shall limit their remarks to five (5) minutes. To conserve time, on behalf of groups containing more than 5 individuals who share a similar opinion and/or comment, a delegation speaker will be selected by the Chairman to address the board.
PROPER DECORUM: Any person making inappropriate personal, impertinent or slanderous remarks or who becomes boisterous while addressing the Board or while attending the Board meeting will be asked to refrain and/or asked to leave the room, if appropriate.
AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE: Pursuant to provisions of the Americans with Disabilities Act, any person(s) requiring special accommodations to participate in these meetings is/are asked to advise the District's Local Office at least 48 hours before the meetings. If you are hearing or speech impaired, please contact the Florida
Relay Service at 711, who can aid you in contacting the District Office.
APPEALING A BOARD DECISION: If any person decides to appeal a decision made by the Board, that person will need to obtain a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made, at his or her own expense;, that record should include the testimony and evidence on which the appeal is based.
MEETING SCHEDULE:
Gateway Board of Supervisors meetings are held twice per month, in general on the First and Third Thursdays, at the GSCDD Office, 13240 Griffin Drive, Ft. Myers, Florida 33913. Meetings begin at 3:00 p.m.
For further information, please contact the District's Local office at (239) 561-1313 or visit www.gatewaydistrict.org
Agenda Page 3
Tetra Tech, Inc.
10600 Chevrolet Way, Suite 300, Estero, FL 33928
Tel 239.390.1467 Fax 239.390.1769 www.tetratech.com
MEMORANDUM To: Gateway Services CDD From: Steven Agapi, E.I., Tetra Tech Tyler Wainright, P.E., Tetra Tech Date: May 8th, 2018 Re: Pistoia Drainage and Roadway Turnover Tt # 200-37678-18001 Tetra Tech has reviewed the turnover package for the development known as Pistoia received from RWA in accordance with the Gateway Services Community Development District Permit Criteria Manual. This conveyance package is for the roadway and stormwater infrastructure as the utilities in this area have already been conveyed to the GSCDD for operation and maintenance. After review, it has been determined that the turnover package is in accordance with the GSCDD Permit Criteria Manual and it is recommended that the turnover request be approved by the GSCDD Board of Supervisors. Please note that our review was limited to engineering related matters and this recommendation is exclusive of any comments on the legal portion of the conveyance. Please note that this recommendation for approval is based on limited site inspection by Tetra Tech and after review of the documentation provided by Lennar and RWA. Tetra Tech did not have full time inspection services to witness the work in totality nor did we prepare any of the plans and calculations for this development. Please note that this recommendation of approval is for the drainage and road infrastructure dedicated to the Gateway Services Community Development District via the community’s plat.
CC: GSCDD Joel Blikstad, E.I., RWA John Williams, RWA
Rhonda Brewer, Lennar
Agenda Page 9
Unapproved 1
MINUTES OF MEETING 1
GATEWAY SERVICES 2
COMMUNITY DEVELOPMENT DISTRICT 3
4
The workshop meeting of the Board of Supervisors of the Gateway Services Community Development 5
District was held on Thursday, April 5, 2018 at 3:00 P.M. at the Gateway Services CDD Offices meeting 6
room located at 13240 Griffin Drive, Fort Myers, Florida 33913. 7
8
Present and constituting a quorum were: 9
Margaret Fineberg Chairperson 10
William Guy Vice Chairman 11
Kathleen Flaherty Supervisor 12
Ed Tinkle Supervisor 13
Doug Banks Supervisor 14
15
Also present were: 16
Anthony Pires, Jr. District Counsel 17
Chris Shoemaker District Manager 18
Stephen Bloom Finance Director, Inframark 19
Michael Tisch Public Works Manager 20
Michael Kraft Business & Accounting Manager 21
Kenny Hall Utility Manager 22
23
Guests and several residents were also in attendance. 24
25
The following is a summary of the minutes and actions taken at the April 5, 2018 workshop 26
meeting of the Gateway Services Community Development District Board of Supervisors. 27
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FIRST ORDER OF BUSINESS Call to Order & Pledge of Allegiance 29
A quorum was established with all Supervisors present. The Pledge of Allegiance was recited. 30
A. Planning & Priorities and Budget Schedule 31
The meeting was turned over to Mr. Shoemaker, District Manager. He began a brief workshop 32
with the Board discussing and ranking of priority of projects within the Board Planning Statements. The 33
upcoming budget calendar will also be presented for discussion. 34
Agenda Page 12
Unapproved 2
The Board has set aside the first portion of the first meeting of the month for workshops on a 35
variety of topics. Seven planning priorities were identified at the Board Advance held on February 22, 36
2018. The Board will discuss these items and be asked to individually rank each item under the respective 37
Planning Statement. 38
The individual rankings will be combined into a priority list and presented to the Board for 39
discussion and approval. This document will be used to drive the development of the 2018-2019 budget. 40
A list of priorities was given to the board to discuss setting our planning priorities. They were 41
asked to score each priority based on how they felt. The results will be used as a budget driver. This will 42
be used a budget driver. Mr. Tinkle asked if “1” is high. Mr. Shoemaker stated yes. One is high and three 43
is low. Mr. Shoemaker wanted them back in the next week. These can be moved around. Mr. Banks 44
stated ranking is important, but we should also include if it is a must do or must have. Mr. Tinkle stated 45
that is what a “1” is if no interest than put a zero. Mr. Tinkle also stated if it is regulatory it must be a “1” 46
because you can’t change it. Mr. Shoemaker also mentioned if you would like additional workshops or 47
budget meetings. 48
Mr. Tinkle mentioned he met with Mr. Weyer regarding the Methodology Study. He wants to 49
divide our 001 into four categories: 50
1. Storm, ponds and wetlands, and projects which would be listed separately. 51
2. Roads, Road Right of Way Landscaping, Street Lights, Street Signs and Monuments 52
3. Parks and Recreation Facilities 53
4. Administration 54
He is looking at different assessment methodologies for each of these categories. For example, he 55
is looking to continue to use the present runoff coefficient method for Stormwater management. He is 56
also looking at trip generation for assessments associated with our roads. For Parks and Recreation and 57
Administration he is looking at even other options. To prepare his analysis, he needs a detailed 58
breakdown of the projected annual O & M expenses for each of these four categories. He also needs a 59
breakdown of our estimated Capital Improvements for each category. I would suggest that the capital 60
improvements be projected for the next 5-year period minimum. 61
Relative to Administration, it will need to be divided into four (4) components. These would 62
include: 63
1. Our Utility or Enterprise account 64
2. Our General Fund (001) 65
3. Our Pelican Preserve (002) 66
4. Our Stoneybrook (004) 67
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Agenda Page 13
Unapproved 3
Mr. Weyer will need your help in delineating the pro-rata share to each of these accounts. This 69
would include labor, building and Facilities, equipment, vehicles etc. 70
As noted above, Mr. Weyer is assigning landscape costs to the applicable account. For example, 71
all road landscaping would be under roads, all park landscaping would be under Parks/Recreation, etc. 72
This means you will need to get with Mainscape and have them divide their annual costs into each of 73
these categories. 74
For the 002 Account (Pelican Preserve), since they don’t have any Parks/Recreation, all their 75
landscaping would be assigned to their roads. For the 004 Account (Stoneybrook), their only account 76
would be Roads, which would include their road right of way landscaping. As I understand Stoneybrook, 77
all their other accounts are under their Master Association. 78
Based on the above, we need to start the 2018 budget process by specifically listing all budget 79
items and line items into the above mentioned and referenced accounts. 80
Chairperson stated Mr. Shoemaker should contact Mr. Weyer and then distribute the information 81
to the Board Members. Mr. Shoemaker stated he will be presenting at the next meeting similar what he 82
presented at the Board Advance. 83
Mr. Banks discussed the budget templates for staff members and then drill it up to their 84
supervisors, and then to the District Manager. They will need to put together enterprise, general fund and 85
capital fund with line items. 86
Mrs. Flaherty discussed the increase in the budget year to year. She would like a comparison done 87
from year to year so the increase can be seen. She stated it was done in 2013-2014. She stated we have a 88
choice on how much we want to increase the budget. Ed Tinkle stated excluding the regulatory items. 89
Mrs. Flaherty wants residents to know they must pay for increases as the percentage goes up every year. 90
Mr. Shoemaker said this will be reviewed at the next Board meeting in May, and all revisions can 91
be made at that time. 92
There will be another workshop at the beginning of the May 3rd Board meeting. The budget 93
templates will be aligned to the new methodology. 94
The workshop meeting adjourned at 3:16 P.M. and the regular meeting began. 95
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Agenda Page 14
Unapproved 4
MINUTES OF MEETING 103
GATEWAY SERVICES 104
COMMUNITY DEVELOPMENT DISTRICT 105
106
The regular meeting of the Board of Supervisors of the Gateway Services Community Development 107
District was held on Thursday, April 5, 2018 at 3:16 P.M. at the Gateway Services CDD Offices meeting 108
room located at 13240 Griffin Drive, Fort Myers, Florida 33913. 109
110
Present and constituting a quorum were: 111
Margaret Fineberg Chairperson 112
William Guy Vice Chairman 113
Kathleen Flaherty Supervisor 114
Ed Tinkle Supervisor 115
Doug Banks Supervisor 116
117
Also present were: 118
Anthony Pires, Jr. District Counsel 119
Chris Shoemaker District Manager 120
Stephen Bloom Finance Director, Inframark 121
Michael Tisch Public Works Manager 122
David Lapedis (by telephone) Bond Counsel 123
Michael Kraft Business & Accounting Manager 124
Kenny Hall Utility Manager 125
126
Several guests and residents were also in attendance. 127
128
The following is a summary of the minutes and actions taken at the April 5, 2018 regular meeting 129
of the Gateway Services Community Development District Board of Supervisors. 130
131
FIRST ORDER OF BUSINESS Call to Order 132
A. Overview of Meeting Procedures and Decorum 133
A quorum was established with all Supervisors present. 134
The audience was reminded to fill out a “Request to Address” form for those who would like to 135
address the Board on any item. 136
Agenda Page 15
Unapproved 5
The audience was reminded to silence their cell phones. 137
138
SECOND ORDER OF BUSINESS Audience/Public Comments 139
A. Regarding Agenda Items 140
B. Regarding Non-Agenda Items 141
Request to Address: Jim Brann from Hampton Park 142
Mr. Brann discussed reviewing the recent timeline regarding Hampton Park stormwater system. 143
In October of 2017 Barraco and Mr. Caldwell stated stormwater system in HP was in full compliance. On 144
December 8, 2017 Landscape Architects sent a memo to Barraco that littoral met or exceeded code 145
requirements. January 5, 2018 code enforcement issued violations on all 14 lakes. What happened 146
between December 8th and December 21st? Lennar met with Lee County in January to remediate the 147
issues. March 6, 2018 – Lennar is requesting the Board to accept their turnover on May 3rd at the Board 148
meeting. He urged the Board not to accept their certification from Lennar and wait for the letter from 149
code enforcement stating all the violations that currently are in place. 150
He also mentioned the new development going in at Griffin Drive and Gateway Blvd. He urged 151
all residents to oppose this development because the last thing Gateway needs is more traffic routing 152
through the District. District Counsel stated he could comment on behalf of the District stating the 153
residents are against this. Mr. Tinkle is attending that meeting on April 10th at the church. The notice may 154
be posted on the District website since more than one Board member might be attending. District Counsel 155
will be sending a notice to the District to be posted. 156
Request to Address: Bob Geppert from Pelican Preserve 157
Mr. Geppert would like something done and support regarding the drainage for each resident. Mr. 158
Tinkle suggested to have Mr. Shoemaker write a letter. Mr. Caldwell did not have any problem and would 159
do that. Chairperson directed Mr. Shoemaker to get a start date from Mr. Caldwell. Mr. Geppert stated it 160
is major money because it is being done after the fact. 161
Mr. Geppert wanted to know if anything came to the Board – regarding the conservation areas, 162
Sun City Nine Holes, Camarelle, and Area Nine Golf Course. Area Nine is not a part of Pelican Preserve. 163
Lennar is trying to transfer Area Nine to the District. Maintenance ceased on these areas. He stated the 164
start date is December 1st and the cost will be about $40,000. Mr. Shoemaker stated I have the permit 165
transfer. Lennar wants to transfer the operating entity to the CDD. District Counsel stated Lennar is trying 166
to get everything transferred over in one bundle. District Counsel stated the District stopped maintaining 167
the day Lennar submitted their packet. He stated the Permittee is responsible to maintain the entity until 168
turned over. Mr. Tinkle stated he does have deficiencies and therefore we cannot take it over. Is there 169
anything or part of it that we could accept. Can you submit to the District what you believe will take to 170
Agenda Page 16
Unapproved 6
get it up to speed and be ready today? Mr. Geppert stated three are ready today because the Pelican 171
Preserve HOA did what needed to be done to transferred from operating to maintenance. Mr. Geppert is 172
speaking for Pelican Preserve. Pelican Preserve has no interest to some of these transfers. He stated he 173
wants to wait until October 1st. Mr. Geppert stated they do not care anymore because it is ours not theirs. 174
District Counsel stated Area Nine has legality issues. That would be the only one of really concern. Mr. 175
Wainright did not have any comments regarding Pelican Preserve. Mr. Tinkle asked Mr. Wainright what 176
will SFWMD think or do? Tyler responded that SFWMD is not going to push Lennar to do anything. 177
178
THIRD ORDER OF BUSINESS Staff Reports 179
A. District Engineer 180
i. Engineering Task Authorization Update 181
Tyler Wainright reported a status of District Engineer Task Authorizations. 182
14-07 AutoCAD Assistance – On Hold 183
16-07 Storage Facility – Design is complete and permitting has been initiated 184
17-06 Pelican Preserve Stormwater Database – On Hold 185
18-01 Hydraulic Modeling – Field Calibration being performed by GSCDD 186
18-02 Phase 2 Lake Bank Facilities Plan – Funding Approval granted. Proceeding with 187
preliminary efforts. 188
18-03 Pelican Preserve 5th Amended Engineer’s Report – Awaiting information from WCI on 189
response to GSCDD letter on reputation 190
18-04 Storm Pipe Cleaning Bid Document Assistance – Tetra Tech to prepare bid document. 191
Contractors began at LK 110. 192
18-05 Lake Bank Construction Management – Construction Commencing 193
Thanked Mr. Nelson for reporting the stop payment for attending meetings. It was brought up in 194
November and Mr. Wainright stated they stopped billing for attending meetings. 195
Mr. Tinkle wanted to know if the inspections have been done. Mr. Wainright stated he has not 196
done inspections. Mr. Tinkle stated inspection is required by law. 197
Mr. Tinkle stated a letter went out today regarding Hampton Park. Tetra Tech sent out 50 plus 198
questions and Baraco responded with it is not any of your business. Lennar stated the District will accept 199
this at the May 3rd meeting or else. He stated he wanted to get Hampton Park completed. Mr. Wainright 200
put together a major list of things that need to be done in Hampton Park. Barraco stated they would not be 201
willing to do anything else. Lennar in its own document stated it was deficient. Ms. Brewer told Mr. 202
Tinkle tell us what you need and we will review it and do what needs to be done. He stated a letter must 203
be given to Lennar and alerting them they have so many days to get things done. All communications 204
Agenda Page 17
Unapproved 7
should be done through Chris. On March 19th Barraco gave some surveys and this week submitted more. 205
He stated we are working through all the things that have been given to us. Lennar is pushing for transfer 206
by May 3, 2018. Many issues remaining in Hampton Park have to do with rear yard drainage. It is 207
possible it will be passed over to the HOA by July 31, 2018 by Lennar. That is why there is an urgent 208
push. Chairperson wanted to know what is the issue with drainage behind these houses. Mr. Wainright 209
used Phase 5 is an example. Between the berm and the houses there are long runs of drainage in the 210
easement which is supposed to be maintained by the District. The pipes in this area had not been videoed 211
or the cleaning was not done properly. Mr. Tinkle stated Hampton Park is aware of what they will get 212
stuck with. They are taking secondary drainage system plus the 24-inch pipes. Mr. Wainright stated 213
Barraco is willing to give what they can give as an Engineering Firm. Most of it is up to Lennar. 214
Deficiencies in the development regarding structures, swales etc. Things that have issues they will give it 215
to someone else other than the District. The junk will go to others like HOA. Mr. Brann asked about the 216
issues with the rear yard drainage. 217
District Counsel asked Tetra Tech if Lennar is creating list of things that they will not transfer to 218
us and it will go to someone else like the HOA. Tyler stated all the rear yard drainage is going to be given 219
to another party not the District. 220
Mr. Banks suggested that a meeting should be set up with Lennar and the District Manager which 221
would put us in a better position instead of talking with Mr. Tinkle. Mr. Tinkle stated that is what is 222
happening and the District Counsel is going to send out a letter today. 223
Mr. Guy stated many of these assets are being transferred to other agencies like HOA etc. It 224
seems to me that in the future all this could come back to us. It is easier for the District to maintain than 225
the HOA. Mr. Wainright stated Tetra Tech has met with the developer’s engineers and he stated he cannot 226
recommend for the District to take them. 227
Storm sewer maintenance violation came in where we have blockages in Gateway Greens. Ed 228
Tinkle wants to know what do we do? Mr. Tinkle stated the District has stuck their neck way out 229
regarding this matter. Michael Tisch stated there is a plan in place. He spoke with the code enforcement 230
officer and the letter they sent out had some issues so they will redo the letter and resend it. The residents 231
were not happy and will be going to a meeting with Lee County Code Enforcement. He stated it will be a 232
30-day notice to work out the solution. They want plans to abate the violation. Margaret stated again and 233
directed it to Mr. Tinkle to allow staff to handle this. 234
Mr. Tinkle stated the Board must act now. Chairperson stated let the staff handle this. Mr. Tinkle 235
stated to get the advertisement out for the bid and Chairperson and Mr. Banks agreed with him. Mrs. 236
Flaherty disagreed and feels we need to wait until Mr. Tisch talks and they can do the plans. Mr. Banks 237
explained to her that we can stop anytime and it does not put any burden on the District. Chairperson 238
Agenda Page 18
Unapproved 8
explained that the regulatory agency wants you to be out to bid. She stated you do not ignore them and it 239
is necessary to give them the plan and go out to bid. 240
Mr. Tinkle stated give it to staff and then they can get it out to bid. The staff was supposed to ask 241
the county for assistance, Mr. Tisch stated there is no response. He is under the impression that they do 242
not lease out their equipment. They have a hard-enough time taking care of their own things. 243
Mr. Banks stated we can stack these in accordance of severity. Gateway Greens would be first. 244
Tyler stated Daniel Preserves, then Timber Ridge and Cypress Cay which are equal to severity of 245
Gateway Greens. Mr. Tinkle asked him if he had gotten a quote for Hampton Park. He did not have one 246
yet. 247
District Counsel stated that Pinecrest stated if the District would be a lot owner. We have a right 248
of way of ingress and egress but the District has not accepted the turnover. District Counsel stated that the 249
FPL easement is not clear because there are no strap numbers included in the turnover packet 250
from WCI and the acreage is not clear. District Counsel stated he sent two or three emails with no 251
response. He stated he needs to obtain the Insurance Certificate of Completion on various DO. He 252
mentioned there are still some issues regarding the linear park. He stated Lennar has been remarkably 253
silent in responding. 254
District Counsel stated he has been working with Mr. Shoemaker and Mr. Bloom regarding 255
CenterState Bank. An extension for 90 days was granted. He has two issues still to resolve. (a) The term 256
mortgage is used in the loan documents and there is no mortgage; and (b) signature is due on the 6th of 257
April. The District did not receive it until April 4th. He stated this needs to be resolved and request an 258
extension for acceptance. 259
Mr. Tinkle asked about SFWMD request for permits. District Counsel stated the key is the 260
number of permits transferred. He stated a letter of response needs to be done to let them know we are 261
aware and stated the number of transfers. The District authorized nine and we have received five. Ed 262
Tinkle stated staff needs to send a letter to the east coast and let them know what we are doing with each 263
one of these. District Counsel stated a letter is necessary; the sooner the better. Chairperson suggested Mr. 264
Shoemaker and Mr. Tisch to handle this. 265
Mr. Shoemaker stated more permits will be signed today and that will be a total of thirteen. 266
SFWMD just wants them signed and sent. 267
Starting repairs on Monday for LK 106 to repair rock to stabilize it. The next lake will be in 268
Magnolia Lake’s - LK 83 regarding washout repairs which was previous approved by the Board. We 269
have also received a notice to proceed for a surveyor to do 20 of the stormwater structures including some 270
lakes in Gateway Greens regarding staff gauges. The price tag for the survey for FPL if you would like to 271
proceed is about $20,000, depending on the number of items in the title insurance. That is the cheapest 272
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Unapproved 9
price we received. The low bid on EF Gaines 6794.00 including benchmarks for all the structure with the 273
elevations. They will be starting next week. 274
Chairperson asked about the other permits. District Manager stated they just want them signed 275
and submitted regarding turnover and conveyance. He stated the District is moving forward but concerns 276
about easements and background documentation. Some of these go back to 1990 and 1993. Mr. Tinkle 277
stated take that list and put the pond number next to it and get it done. The ones that do not involve a 278
pond are the ones that concern me. 279
Chairperson asked if a motion is necessary. District Counsel stated SFWMD stated to wait until 280
you are built-out in the 80’s and 90’s. That philosophy has changed. When construction was slow they 281
realized it was time to handle the transfers of operating entities. He suggested to bring the full list to the 282
Board so they can see and have the Board knock them out. He stated the non-respond from letters in 283
January has sparked this situation. Mr. Tisch stated staff will work with Tetra Tech and send out a letter. 284
District Counsel wants the Board to review this list prior to sending a letter to SFWMD. Chris Shoemaker 285
stated also have the Board authorize me to be the signatory. 286
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B. District Counsel 291
District Counsel reported the initial Atlantic seasonal hurricane forecast was released by Colorado 292
State University which calls for a slightly above average 2018 hurricane season with 14 named storms, 7 293
hurricanes and 3 major hurricanes this year. 294
C. Reports 295
District Manager 296
Mrs. Flaherty asked a question regarding the status of the weirs. Mr. Shoemaker stated the survey 297
has been done. A baffle was purchased for Stoneybrook weir to deflect garbage to the sides to keep it 298
clean. He discussed the Stoneybrook conveyance on Lake 83 and stated the lake will be cleaned out to 299
stabilize the bottom. 300
Mrs. Flaherty asked if Mr. Shoemaker if there was any response from the Corp of Engineers. He 301
stated Lee County School Board has applied to the Corp of Engineers for wetland impacts to the new 302
High School site. The District has concerns with the impact of this project to the small wetland at 303
Magnolia Lakes that borders the site. A letter identifying this issue with possible impacts to the District’s 304
natural resources is being completed today. 305
On MOTION by Mr. Banks seconded by Mr. Tinkle with all in favor authorization for District
Manager sign for transfer and acceptance of operating permits for SWMS approved. 5/0
Agenda Page 20
Unapproved 10
Mr. Tinkle discussed the Request for Qualifications for Professional Engineering Services. He 306
stated it is due in 30 days and will be reviewed by the Review Committee. Members of the committee 307
include residents from Pelican Preserve and other communities plus staff members. The bids submitted 308
will be ranked and the top three (3) will be recommended to the Board of Supervisors. Mr. Banks asked 309
Mr. Shoemaker to share the list when finalized. Mr. Tinkle stated he had an issue with a challenge 310
regarding conflict of interest. Mr. Shoemaker stated that will be dealt with on the top three ranked firms. 311
Mr. Tinkle also discussed direct and indirect salaries regarding billing. He stated it is an advantage when 312
you analyze proposal because you can compare labor rates and overhead. District Counsel stated on the 313
selection committee for ranking of Engineers and they will be subject to the Sunshine Laws and the 314
meeting must be noticed. 315
Public Works Manager 316
Mr. Tisch stated Griffin Drive is operational. We already have a complaint due to much light. He 317
will be getting an estimate for a shield for various locations. He stated the Stoneybrook street sign had 318
some issues with fabrication and anticipating installation for next week along Pebble Brook Blvd. 319
Photos were shown of the construction regarding irrigation issues. Mr. Guy asked if the District 320
boat has been used. He stated it was used on Lake 83. These lakes have much more gentle slopes as 321
compared to the first group of lakes that were restored. He showed photos of Devonshire and Waterford. 322
He stated stone will be added and on the back part of the lake littorals will be planted. 323
Mr. Tisch discussed the property zoning and planning regarding our due diligence status on this 324
site and the Commons Pool site. He stated a presentation will be done informing us what can and cannot 325
be built on these sites. The presentation will be done by David Douglas and Associates. 326
Next week the surveyors will be on Lake 60 surveying the LME. 327
Mr. Tisch discussed Task Authorization FY 2018-07 and will be paid out of the SRF. 328
329
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District Counsel directed Chairperson to open it up to the audience. There were no comments 333
from the audience. 334
Mrs. Flaherty thanked Michael Tisch for coordinating the ordering of the AED’s for the District. 335
He mentioned a training class is scheduled in the future if anyone is interested. She also was waiting for 336
the number of registered participants for soccer and flag football. Mr. Tisch stated he had received the 337
numbers from flag football but not soccer. 338
On MOTION by Mr. Tinkle seconded by Mr. Banks with all in favor Task Authorization FY
2018-07 regarding changes to Professional Services was approved. 5/0
Agenda Page 21
Unapproved 11
Mrs. Flaherty asked about the broken fence on the FPL easement. Mr. Tisch stated the District is 339
waiting for the parcel to be under the District’s control. It doesn’t make sense to spend money on 340
something that is not ours. She asked if the District could fix the white poles which would be a minor 341
expense. 342
Mr. Guy wanted to know how many AED certified within the District. Mr. Tisch stated most 343
employees are certified and some of the Supervisors. The new staff will be participating in a class soon. 344
Mr. Tinkle questioned the roads from Lennar/WCI that were transferred regarding the road 345
turnover. He stated Commerce Lakes Drive East, from Gateway Blvd. to Daniels Preserve belongs to the 346
District but does not show up on Lee County Property Appraiser (LEEPA). The road was a parking lot 347
with cars in our ROW on Commerce Lakes Drive East. Mr. Tisch stated signage will be installed in the 348
ROW. District Counsel will follow-up with Charles Mann regarding road that was not turned over. 349
Mr. Banks asked about the crosswalks on the County owned roads. Stoneybrook needs to be done 350
on Pebblebrook and any others due to increase foot traffic regarding the schools. The County has put in 351
new signage but the paint has not been redone. 352
Mr. Banks stated discussion in the past and currently of the number of accidents at Gateway Blvd 353
and Griffin. Mr. Tisch stated it is a political issue and where it is ranked. A conversation was to occur 354
with the County Commissioner to get it the level of urgency raised. 355
Mr. Brann spoke again about the complaint filed by a resident in Hampton Park due to the 356
intensity of the new light that was installed. Chairperson stated it was discussed earlier and a shield will 357
be put in place to block the light. 358
Utility Manager Report 359
Mr. Hall discussed the Monitor Wells (3) for chlorides in the Irrigation System. These wells were 360
installed at the Soccer Park, Swimming Pool, and Stoneybrook Lift Station sites. These wells will be 361
tested and reported to the SFWND quarterly to determine chloride levels in the irrigation water. Installed 362
at the cost of $7,950 due to the modified permit requirement not to reduce pumping quantities in the 363
lower hawthorn (deep) well supplying the irrigation system. 364
Mr. Hall stated the Lee County Utilities Water Supply Annual Precautionary Notice is scheduled 365
from May 1- May 29, 2018. Lee County will be converting its disinfectant process from chloramines to 366
free chlorine residual. Even though the conversion will end on May 29th, it will take approximately one 367
week for the service area to the concerted free chlorine back to chloramines. Anyone who uses kidney 368
dialysis at home should contact their equipment supplier so proper filtering equipment may be installed. 369
Tropical fish or aquatic animal owners should contact a local tropical fish store for appropriate 370
pretreatment of water prior to adding water to tanks. Any questions you may have should be directed to 371
Lee County at 239-533-8845 or 1-800-485-0214. 372
Agenda Page 22
Unapproved 12
Mr. Hall discussed the maintenance for Daniel Preserves regarding the clean outs and having a 373
plan, so we do not fall into disrepair again. 374
Mr. Hall stated Bill Cycle Summary and Utility Service Monthly Summary are included in the 375
Board Book for informational purposes only. Mrs. Flaherty asked if the base rate would change when we 376
go to monthly billing and Mr. Shoemaker stated it will depend on the rate study. Mr. Tinkle asked when 377
flushing water where does it go. Mr. Hall stated into the sanitary sewer. 378
Business & Accounting Manager Report 379
No report. 380
381
FOURTH ORDER OF BUSINESS Consent Agenda 382
A. Minutes of March 1, 2018 Meeting 383
384
385
386
387
B. Financial Statements 388
389
FIFTH ORDER OF BUSINESS Action Items 390
A. Appointment to the Pelican Preserve Advisory Committee 391
392
393
394
395
B. Contract for GIS Services Pelican Preserve 396
Mr. Geppert invited GIS to present at the April 19th Board Meeting. He stated there is funding 397
issues so an additional $12, 000 will be necessary. This data and information will be available to all 398
residents. Mr. Tinkle requested Mr. Geppert to bring the information next time so the Board can see what 399
they have. 400
401
402
403
404
On MOTION by Mr. Guy seconded by Mrs. Flaherty with all in favor March 1, 2018 Board of
Supervisors Meeting Minutes were approved. 5/0
On MOTION by Mr. Guy seconded by Mrs. Flaherty with all in favor the appointment of Joe
Schofield to the Pelican Preserve Advisory Committee was approved. 5/0
On MOTION by Mr. Guy seconded by Mr. Tinkle with all in favor authorization of the District
Manager to issue a purchase order to Passarella and Associates for GIS services not to exceed
$12,000 with funding to come from Budget Line 002 564117 53925 was approved. 5/0
Agenda Page 23
Unapproved 13
Mr. Tinkle has some questions regarding the Bill Cycle Summary. Mr. Shoemaker explained to 405
him the data is affected by the number of days in the billing cycle. Mr. Tinkle stated the Utility 406
Department is running top notch regarding water loss. 407
C. Legal Services Proposed Treeline Avenue Maintenance 408
Mr. Shoemaker stated an interlocal agreement with Lee County for maintenance of District assets 409
within the county right-of-way (ROW) on Treeline Avenue. Mr. Shoemaker gave a brief history regarding 410
this topic. Gateway has entered into an Interlocal Agreement with Lee County for Griffin Drive and 411
Gateway Blvd and District assets within the County ROW. The District has built and maintains the 412
landscaping and street lighting from Colonial Boulevard south to the City of Fort Myers Fire Station. At 413
present, there is no Agreement in place to address the maintenance of District assets within the County 414
ROW. Staff recommends the Board direct the District Counsel to develop an Agreement with Lee County 415
for the maintenance of District assets in the County ROW. 416
417
418
419
420
D. Health Insurance Renewal 421
Mr. Kraft gave a summary on health insurance renewal. He is recommending the Board to 422
approve and renew with Florida Blue Cross Shield plan 14353 (Blue Care Network), and Guardian: 423
Group Life, Vision, Dental, Short-term and Long-term Disability, Ad & D plans for a total estimated 424
annual cost of $173,137.00 Additionally, approve the option of Health Insurance Plan 14256 if the 425
employee chooses to “buy-up”. Plan 14353 will be offered to staff as a base plan with a $0 per pay period 426
employee contribution. Plan 14256 will be offered to staff as a “buy-up” option with a $26.75 per pay 427
period employee contribution. This is up from the $8.64 per pay period employee contribution last year. 428
429
430
431
432
E. Non-Disturbance and Encroachment Agreement – Removed from Agenda 433
Mr. Shoemaker met with the owner and let him know staff recommendation was denied and the 434
resident will be deferred. 435
F. Right of Way License Agreement Prato Sidewalk 436
Mr. Shoemaker asked for consideration and discussion to grant a License Agreement for the use 437
of Gateway CDD right of way in Prato at Pelican Preserve. 438
On MOTION by Mr. Tinkle seconded by Mr. Guy with all in favor the Board directive to
District Counsel to develop an Agreement with Lee County for the maintenance of District
assets in the County ROW with funding to come from Budget Line XX was approved. 5/0
On MOTION by Mr. Guy seconded by Mrs. Flaherty with all in favor the recommended plans
to be offered to employees—Plan 14353 as a base plan with a $0 per pay period employee
contribution, and Plan 14256 as a “buy-up” option with a $26.75 per pay period employee
contribution—were approved. 5/0
Agenda Page 24
Unapproved 14
Lennar homebuilding has reached the northwest corner of Prato. During the inspection process, 439
the City raised an issue with the sidewalk around the corner of Prato Drive. The city directed the 440
installation of a sidewalk along the front of lots 25-30. This was not a requirement of the original permit. 441
The installation of the sidewalk will include the addition of several street signs and the relocation 442
of water services and hydrants in that area. This work will take place within the Gateway CDD right of 443
way. TO allow for this work, the District Attorney recommends a license agreement be executed. 444
445
446
447
448
449
SIXTH ORDER OF BUSINESS Committee Reports 450
A. PPAC Report 451
Mr. Grega from the Pelican Preserve Advisory Committee thanked the Board for approving Joe 452
Schofield to the PPAC. He stated Joe is a hard worker. He asked if there were any questions regarding 453
PPAC Report. None 454
District Counsel stated the PPAC is subject to Sunshine Laws. This means information or topic 455
for discussion cannot be discussed outside the committee meetings that would come before the Board and 456
PPAC meeting. 457
458
SEVENTH ORDER OF BUSINESS Supervisor Comments 459
Mr. Tinkle discussed the three POA’s (Fairway Lakes, Westlinks and Worthington Office Park). 460
He stated the District needs to have a plan and have a solution regarding the street lighting, mowing etc. 461
regarding these properties. 462
Ms. Flaherty questioned why there was not any Stoneybrook reports on the agenda. Chairperson 463
stated there have not been any issues. She stated the minutes from Stoneybrook Advisory Committee 464
Meetings will be in the next Board Book. 465
466
EIGHT ORDER OF BUSINESS Adjournment 467
The meeting adjourned at 5:25 P.M. 468
469
470
Margaret Fineberg 471
Chairperson 472
On MOTION by Mr. Tinkle seconded by Mr. Banks with all in favor a License Agreement for
the use of the right of way in Prato at Pelican Preserve along Lots 25-29 for installation of a
sidewalk and relocation of water services and fire hydrants was approved. 5/0
Agenda Page 25
Unapproved 1
MINUTES OF MEETING 1
GATEWAY SERVICES 2
COMMUNITY DEVELOPMENT DISTRICT 3
4
The regular meeting of the Board of Supervisors of the Gateway Services Community Development 5
District was held on Thursday, April 19, 2018 at 3:00 P.M. at the Gateway Services CDD Offices meeting 6
room located at 13240 Griffin Drive, Fort Myers, Florida 33913. 7
8
Present and constituting a quorum were: 9
Margaret Fineberg Chairperson 10
William Guy Vice Chairman 11
Kathleen Flaherty Supervisor 12
Ed Tinkle Supervisor 13
Doug Banks Supervisor 14
15
Also present were: 16
Anthony Pires, Jr. District Counsel 17
Chris Shoemaker District Manager 18
Michael Tisch Public Works Manager 19
Michael Kraft Business & Accounting Manager 20
Kenny Hall Utility Manager 21
22
23
Several guests and residents were in attendance. 24
25
The following is a summary of the minutes and actions taken at the Month XX, 2018 regular 26
meeting of the Gateway Services Community Development District Board of Supervisors. 27
28
FIRST ORDER OF BUSINESS Call to Order & Pledge of Allegiance 29
30
A quorum was established with all Supervisors present. The Pledge of Allegiance was recited. 31
A. Overview of Meeting Procedures and Decorum 32
The audience was reminded to fill out a “Request to Address” form for those who would like to 33
address the Board on any item. 34
Agenda Page 27
Unapproved 2
The audience was reminded to silence their cell phones. 35
36
SECOND ORDER OF BUSINESS Audience/Public Comments 37
A. Regarding Agenda Items 38
Mr. Shoemaker reminded the audience of the five-minute time limit unless extended by the 39
Board. 40
Request to Address: Mike Harley from Championship Circle 41
Mr. Harley is president of The Villas HOA and asked on behalf of his residents whether lake-42
bank restoration between Championship Circle and the drive is scheduled for this year. Mr. Shoemaker 43
did not have the priority list or bidding but offered to send it to him within 24 hours. 44
Request to Address: Rich Macchia 45
Mr. Macchia inquired about bocce courts. Mr. Shoemaker advised there is a consultant present at 46
meeting to address future uses for property and recreational property near pool. 47
Request to Address: Mike Burns from Eagle Point Circle 48
Mr. Burns requested to address the Board regarding permitting of shingle rooves on Gateway 49
Boulevard, but either was not present or did not approach the podium. Mr. Shoemaker clarified Mr. Burns 50
had wanted to address specifically the non-tiled rooves on the daycare center and Skinny Dogs restaurant. 51
Mr. Tinkle explained they are regulated via their covenants but their POAs are defunct and therefore, 52
there is no enforcement. Mr. Tinkle is not sure if their covenants prohibit those types of rooves but 53
expressed concern that without any legal authority to enforce covenants, the properties will install rooves 54
that are not aesthetically pleasing. It was suggested that copies of the covenants be obtained. District 55
Counsel stated to his knowledge, Gateway Services is not party to those covenants and questioned 56
whether review could be facilitated. Mr. Tinkle asked Dave Caldwell with WCI is anything could be done 57
to reinstate POAs. Mr. Caldwell explained these commercial properties have been sold with specific 58
declarations that may have stated structural parameters, however the Declarant (“old WCI”) does not exist 59
any longer, and “new” WCI has no enforcement authority. There was discussion as to whether there was 60
any legal recourse that could be taken to protect property values. District Counsel suggested when 61
residents ask why these rooves were allowed, the appropriate answer is the Board does not have any 62
approval rights or enforcement authority. 63
Request to Address: Rhonda Brewer from Lennar WCI 64
Ms. Brewer provided a status update on Hampton Park. She advised the Board she has been 65
working closely with engineering and described correspondence with Tetra Tech, which has resulted in 66
all comments being addressed. She also stated there is a field meeting with Tetra Tech tomorrow and that 67
the county has signed off on all corrections. A copy of that documentation has been forwarded to Mr. 68
Agenda Page 28
Unapproved 3
Shoemaker along with a copy of the certification from the landscape architect. It is Ms. Brewer’s position 69
that there are no further issues or deficiencies and she requested the transfer be reviewed on May 3rd so 70
the asset can be turned over. Mr. Tinkle raised concerns over protecting the District given that the work 71
was not done to plan, and suggested their staff photograph the lakes and document these concerns. He 72
also noted there is missing video for one of the storm sewer parcels that may have shown evidence of 73
blockage and suggested they be assessed. Finally, Mr. Tinkle brought up a legal issue related to the 74
transfer of the stormwater management system to the District or the Master HOA. Mrs. Fineberg asked if 75
a member of District staff will be present at tomorrow’s field meeting. District Counsel reiterated there 76
are legal concerns related to permitting and the amendment of covenants. Ms. Brewer stated some 77
comments made were not factual relevant to deficiencies and blockages, and again urged the board to 78
consider including transfer on the May 3rd agenda. Mrs. Flaherty indicated she would only support adding 79
review to the May 3rd agenda if all corrections were 100% addressed with no exceptions. Ms. Brewer 80
clarified her position is to give the District the opportunity to accept the entire transfer and will not seek 81
modification to any permitting at this time. She also encouraged the Board to read the correspondence 82
details. District Counsel suggested WCI Lennar submit their materials in advance of the May 3rd meeting. 83
Ms. Brewer stated there will be additional documents submitted after the field meeting tomorrow. 84
Request to Address: Jim Brand from Hampton Park 85
Mr. Brand again raised the issue relevant to Hampton Park’s storm lakes and surface water 86
drainage management system as discussed previously, in this meeting and at prior meetings. He advised 87
the Board the Hampton Park Ad Hoc Homeowners’ Committee has retained legal counsel and informed 88
them that Article 11 of the Hampton Park HOA Declaration titled Surface Water Drainage Drain 89
Management System addresses storm water. He shared paragraphs 11.2 and 11.3 as evidence the system 90
includes drainage as a key component of the total system and that it is to be owned and operated by the 91
District. Mr. Brand stated the access to the system and changes to plants would require District 92
concurrence, and cited Tetra Tech and Barraco correspondence (previously referenced by Ms. Brewer) as 93
documentation of broken pipes and debris. He encouraged the Board members to discuss the system 94
further with him. 95
Request to Address: Paul Tobin from Gateway Greens 96
Mr. Tobin stated he is president of the Gateway Greens HOA and indicated he received a 97
violation notice from Lee County concerning Mahogany Run North. He referenced the discussion held 98
last meeting regarding cleanout of the stormwater system and allocation of $300,000 in funding to Tetra 99
Tech to develop bid documents to clean the systems south of Gateway Drive, however the area in 100
violation is to the north. Mr. Tobin asked whether the area could be included and respectfully requested 101
Agenda Page 29
Unapproved 4
appropriate funds be allocated to clean out the entire stormwater system before there is another major 102
storm. 103
Request to Address: Ron Wurley from Hampton Park 104
Mr. Wurley is chairman of the Hampton Park Ad Hoc Homeowners’ Committee and shared 105
feedback from the Hampton Park homeowners that they are being left “hung out to dry” by the District. 106
The received recent correspondence from Lennar stating the Hampton Park homeowners and the District 107
have been getting a “free ride,” however Mr. Wurley stated this is not true for the homeowners, as they 108
have been paying taxes on their real estate bills since 2005, as well as maintenance and repair of all the 109
other lakes and stormwater systems in Gateway. He went on to say that to his knowledge, Hampton Park 110
has not received any stormwater services. He acknowledged Lennar is responsible for “dropping the ball” 111
in not transferring the stormwater system in a timely manner, but requested the District not “throw out the 112
baby with the stormwater.” He shared his position with the Board that the stormwater system is their 113
responsibility and asked them to remember they are being paid to maintain it. He requested the Board not 114
consent to approving changes to the agreement that would transfer responsibility, given they purchased 115
their homes with the understanding the system would be maintained by the District. He shared his 116
expectation that the District take over operating and maintenance of the entire system as their 117
constituents. Mr. Wurley disagreed with Ms. Brewer’s statement there is no evidence of defects in 118
secondary drainage and invited her to accompany him to observe a drainage inlet that is completely filled. 119
Mr. Guy asked the District Manager for his comments relevant to the residents’ addresses. Mr. 120
Shoemaker said they have bid specs coming from Tetra Tech for the south side of Gateway Greens and 121
explained the north side was excluded as complaint had not been received at the time of planning. He 122
added that an assessment methodology is currently underway to identify funding to expand the project. 123
Mr. Tobin responded to say it seemed the line drawn to divide the project was done so arbitrarily based 124
purely on budget and did not consider information gathered in Morris Riley study. He requested the 125
project be bid to include the entire system and the work be prioritized according to engineering data and 126
likelihood of flooding, and not budget allocation. There was further discussion relevant to the 127
prioritization according to blockage and Mr. Tobin again implored the Board to address the matter 128
expeditiously. Mrs. Fineberg noted they are limited by time to the dry season to do the work. 129
Request to Address: Bob Geppert from Pelican Preserve 130
Mr. Geppert shared some comments about Pelican Preserve’s clean out project in and advised 131
there were a lot of unanticipated repair costs. Mr. Tinkle expressed disappointment that funds had been 132
allocated in the past and not used to fund this project, and he suggested the Board consider address the 133
entire project now with a bond. Mrs. Fineberg reiterated the project can’t logistically be completed 134
Agenda Page 30
Unapproved 5
immediately due to time constraints. Mr. Banks suggested capital planning begin for funding the entire 135
project so it can be moved forward. 136
B. Regarding Non-Agenda Items 137
138
THIRD ORDER OF BUSINESS Consent Agenda 139
A. Contract Spreadsheet 140
141
142
143
144
B. Minutes of March 15, 2018 145
146
147
148
149
Staff Reports 150
A. District Engineer 151
Steven Agapi from Tetra Tech reported a memo was sent via Mr. Shoemaker yesterday regarding 152
noncompliance letters received from South Florida over the past few months. Tetra Tech’s 153
recommendation is to begin “chipping away” at the list. He also stated a letter should have been received 154
from District Counsel to outline problems with permits requiring address. Mr. Agapi explained the memo 155
lists 30 applications considered to be “good to go” to be transferred. District Counsel clarified there was 156
also a cover memorandum for each permit which the staff (manager, attorney, public works, and 157
engineer) are recommend the Board to authorize execution either by the Chairman or Manager of the 158
transfer or the operating permit; he provided copies for the record. District Counsel explained there were 159
several iterations of the summary and asked why the Timber Ridge permits weren’t included. Mr. Agapi 160
explained all the facilities and systems are maintained by Gateway. Mr. Tinkle noted a discrepancy in the 161
number of permits and asked for clarification as to what the Board is being asked to approve. District 162
Counsel clarified there are 33 listed permits being recommended to be accepted, however there are only 163
30 forms. Mr. Agapi reiterated the 30 in the packet are good and discussed some that may have been 164
pulled. District Counsel suggested Mr. Agapi review the list and reconcile it with the included permits. 165
Mr. Guy expressed frustration at the issues and minutia of the permitting and suggested the Board just 166
sign off. District Counsel acknowledged his frustration but reiterated the importance of reconciling the list 167
to the actual permits. Mrs. Flaherty asked if this will prevent the District from being fined. District 168
On MOTION by Mr. Guy seconded by Mr. Banks with all in favor consent agenda was
approved. 5/0
On MOTION by Mr. Guy seconded by Mr. Banks with all in favor consent agenda was
approved. 5/0
Agenda Page 31
Unapproved 6
Counsel shared his opinion this response demonstrates good faith in their responding to something 169
previously not responded. Mr. Agapi reconciled the permits to the summary list and explained two were 170
just missed. 171
172
173
174
175
176
FOURTH ORDER OF BUSINESS Discussion Items 177
A. GSCDD Admin Site and Commons Pool Site Zoning/Planning 178
Michael Tisch introduced David Douglas from David Douglas Associates Civil Engineers and 179
Land Planners. Mr. Douglas presented a limited due diligence report on two properties, 1.92 acres called 180
“Gateway Utilities Facility,” and a 15.8-acre parcel where the pool is located. Their process includes 181
researching and reporting findings on current zoning resolutions, the DRI that controls all of Gateway, 182
any administrative amendments and deviations through Lee County, and development orders through Lee 183
County to determine allowable uses, etc., as well as looking for code violations and review of permit 184
requirements. Mr. Douglas is accompanied by Linda Stewart, a certified planner, and Jesse Mill, a 185
professional engineer. 186
Ms. Stewart continued the presentation on the Gateway Utility Facility and explained the two 187
parcels are located within several different sub-districts. She shared details about the Gateway Utility 188
Facility building, including items that were approved but not constructed. To continue building at this 189
site, another permit is required from Lee County as those approvals have expired. Gateway is able to 190
construct some improvements within the easement area. Mr. Tinkle asked if expansion of this building or 191
an adjacent building will be impacted by Lee County’s property line. Ms. Stewart explained the building 192
is currently grandfathered, noted there is a 25-ft setback but clarified internal changes should be allowed. 193
Mr. Banks asked what modifications would be considered within that scope. Ms. Stewart clarified the 194
building cannot be enlarged externally. Mr. Tinkle asked if additional property was purchased, could the 195
building then be expanded, and Ms. Stewart said it could, as well as there are other processes that could 196
be pursued. There was discussion about considering the original plans and whether they would be 197
favorable to utilities operations. 198
Mr. Mill presented on the water management details relevant to the Gateway Utility Facility and 199
shared some of the potential for future use from a water management perspective. He also shared 200
information relevant to traffic. 201
On MOTION by Mr. Tinkle seconded by Mr. Banks with all in favor 30 permits signed and
prepared for submission, with revised Exhibit 3 to reflect actual permits included, was
approved. 5/0
Agenda Page 32
Unapproved 7
Ms. Stewart shared some additional information from the due diligence report and noted there are 202
no current code violations. The report concluded the additional 1500 square foot building could be 203
accommodated however permitting through Lee County and the Water Management District would be 204
required. Mr. Douglas added that if there is a desire to reconfigure the site and get more administrative 205
space or maintenance space, there is more imperviousness built in to the water management. 206
Ms. Stewart went on to present the findings on the Commons. She shared the original plans and 207
summarized that to build anything additional on the property, another development order and water 208
management permit would be required. Mr. Mill presented the findings relevant to water management and 209
there was discussion of some of the information. Ms. Stewart concluded the report, noting they were not 210
able to ascertain parking needs without understanding how property is to be used because there were 211
recent parking requirement updates in Lee County and they no longer specify how many spaces are 212
required for tennis courts, swimming pools, etc., so this would require working with Lee County. Mrs. 213
Fineberg noted the report does not indicate whether an Administrative building can be built, and Ms. 214
Stewart acknowledged they would need detailed information about parking and landscaping to determine 215
potential for use, as it is unclear at this time. Mr. Tinkle stated it’s critical to have an answer and asked if 216
they should meet with Lee County. Ms. Stewart does recommend pursuing that for clarification as some 217
of the codes seem to contradict one another. 218
Mr. Tinkle asked if their firm plans these types of projects and Mr. Douglas and Ms. Stewart 219
replied they have, including several parks and similar building projects. 220
221
B. GIS Presentation Pelican Ponds 222
Mr. Geppert introduced Dave Place, who gave a presentation of the pond mapping project 223
Passarella and Associates have been working on. There was discussion about the methodology and scope 224
of the project. Mrs. Fineberg suggested the Board consider this for a future project as it would benefit 225
staff and residents. 226
227
FIFTH ORDER OF BUSINESS Action Items 228
A. Approve Expenditure Pelican Pond Downspout Initiative 229
Mr. Geppert shared an overview of the Pelican Pond Downspout Initiative. Mr. Guy asked about 230
the sturdiness of the material and ownership of repair. Mr. Geppert explained it’s to be maintained by the 231
HOAs annually. 232
233
234
235
On MOTION by Mr. Tinkle seconded by Mr. Banks with all in favor an expenditure in the
amount of $353,825 plus $10,000 parts contingency for a total of $363,825 to Copeland
Southern Enterprises for drain pipe connections to house gutters and installation of catch basins
was approved. 5/0
Agenda Page 33
Unapproved 8
B. Approve Utilities Expenditure for District Fire Hydrants 236
Mr. Hall requested approval for repair and replacement of District fire hydrants. Mr. Tinkle asked 237
if it included hydrants along Gateway Boulevard with issues relative to restraints and Mr. Hall replied it 238
does. Mr. Guy asked about potential to reallocate some funds to stormwater drainage cleanouts, however 239
it wouldn’t be possible due to budgetary rules. 240
241
242
243
244
C. Permit Compliance Transfer to Operation Entity 245
Agenda item discussion. 246
D. Switching Internet & Phone Provider to CenturyLink 247
Mr. Kraft explained the IT company has recommended the District consider switching to Century 248
Link for improved service and enhanced systems, including fiber optic and VoIP. It would cost 249
approximately $1,000 to end contract but would yield savings from lower program licensing fees of about 250
$4,000 per year. Mrs. Flaherty asked if Mr. Kraft explored negotiating with Comcast and he has not, 251
given that their service is superior and on IT’s recommendation. 252
253
254
255
256
257
E. PPAC Recommendations Concerning Bicycles and Golf Carts, and Signage and 258
Traffic Regulations (including 8 attachments from Mr. Mezey) 259
Mr. Mezey apologized for the delay in submitting recommendations to the Board. He reviewed 260
the proposal and pointed out they include safety measures. He recommended the Board discuss the two 261
traffic safety recommendations and consider the proposal that golf carts should be driven on the main 262
road, as this is the most controversial element of the and would require City of Fort Myers’s approval. He 263
noted the PPAC has taken an objective approach in developing the proposal and it was unanimously 264
approved by the work group and PPAC. Mr. Tinkle asked for clarification on what must be approved by 265
the City, and Mr. Mezey replied it is only the one rule, for the golf carts to use the lane, must be 266
approved. 267
Mr. Guy acknowledged the positive accomplishments of the PPAC committee, but shared his 268
sentiment that some residents feel there are a lot of hidden agendas in the proposal, including the 269
On MOTION by Mrs. Flaherty seconded by Mr. Tinkle with all in favor an expenditure in the
amount of $70,000 for all District fire hydrant repair, replacement, and painting was approved.
5/0
On AMENDED MOTION by Mr. Guy seconded by Mrs. Fineberg, with all in favor direction
given to Finance Manager to advise Comcast of consideration of contract cancellation and
exploration of comparable contract. 5/0
(Original motion by Mr. Banks with second by Mr. Tinkle for approval to cancel contract with
Comcast and transfer IT service to Century Link withdrawn.)
Agenda Page 34
Unapproved 9
bicyclists wanting a lane for themselves. He stated safety is the paramount issue to this topic and shared 270
concern about the danger of speeding cars and trucks and the potential for accidents. Mr. Guy’s personal 271
opinion is that keeping the golf carts in the four-feet undesignated lane is a better solution. Mrs. Fineberg 272
thinks it is reasonable for golf carts and bicycles to share the four feet of lane if they remain undesignated. 273
Mr. Mezey reasoned the speeding cars is still an issue given that golf carts stick out beyond the four feet 274
and pointed out that golf cars would have to pull out around bicycles to pass them. His position is that it is 275
safer for bicycles to have their own lane separate from golf cart traffic. Different perspectives and safety 276
issues were discussed. 277
District Counsel shared his opinion that the four-foot lane was intended for golf carts. Mr. Tinkle 278
stated that given it was never promulgated, there is nothing preventing the change. 279
280
281
282
283
284
285
SIXTH ORDER OF BUSINESS Supervisor Comments 286
Mr. Tinkle reiterated his suggestion to have a strategy for how to respond regarding Hampton 287
Park issue on May 3rd. Mrs. Fineberg noted there may be some resolutions at tomorrow’s field meeting. 288
Mr. Tinkle suspects Lennar doesn’t want to turn it over to the District with known defects. District 289
Counsel suggested it is important to know whether Gateway approved 8” pipes for Hampton Park, and if 290
so, what was the intent. 291
Mr. Tinkle asked if street lighting proposals were obtained. Mr. Tisch reported he received an 292
email but is still awaiting written proposals, to be reviewed next meeting. 293
Mr. Tinkle raised the road turnover issue again, which is a budget issue. District Counsel has not 294
gotten an answer yet. 295
Mr. Tinkle raised the issue of assessment methodology and how it will interact with Pelican 296
Preserve. 297
Mr. Banks requested Mr. Shoemaker to continue to assess future needs to be considered as 298
building projects are considered. 299
Mr. Guy reported it has come to his attention that Mr. Tinkle referred to the other Board member 300
“morons” and asked him to admit it if true and explain how this helps the board move forward. Mr. 301
Tinkle asked Mr. Guy to reveal his source but he refused. Mrs. Fineberg advised Mr. Tinkle to be careful 302
who he says things to as they do get back to the members. 303
MOTION by Mr. Tinkle to approve proposed recommendations as presented. With NO
SECOND motion not voted. On MOTION by Mr. Guy with SECOND by Mrs. Fineberg with
four in favor, one opposed, acceptance of recommendation of PPAC as presented with the
exception that four-foot lanes remain undesignated and available to golf carts and bicycles was
approved. 4/1
Agenda Page 35
Unapproved 10
Mrs. Flaherty thanked Mr. Tisch for the new signs and asked when to expect the Deaf Child 304
signage. Mr. Tisch replied it should be tomorrow or Monday, along with other installations & fixes. Mrs. 305
Flaherty also asked about the parking bumper, the fence on Griffin Drive, the broken lights at the 306
common pool and some other signage issues. She also mentioned she was upset by the flag at the pool. 307
Mrs. Fineberg was pleased to hear Mr. Tisch will set up at meeting with the County regarding the 308
building project exploration. 309
310
SEVENTH ORDER OF BUSINESS Adjournment 311
The meeting adjourned at 6:25 P.M. 312
313
314
Margaret Fineberg 315
Chairperson 316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
Agenda Page 36
5/8/2018
Gateway Services District FY 2018
Services Project ManagerContract Enter Into Term Exp. Date Notice Annual Amt
Engineering
Services Tetra Tech 5/16/2016 2 year 5/15/2018 30 $90,000.00
Audit Consultant
Berger, Toombs,
Elam, Gaines &
Frank 12/1/2015 Year 1 11/30/2016 30 $17,975.00
8/18/2016 Year 2 8/17/2017
8/18/2017 Year 3 8/17/2018
Legal Services
Woodward, Pires
& Lombardo 4/1/2016 3 years 3/31/2019 60 $65,000.00
Financial Services Severn Trent 3/16/2017 1 Year 3/16/201830 if cancel 60
day written notice $67,586.00
Hosting Website CUSI 2/26/2013 Annual auto $29,800.00
Impact Fees Hayes Realty 4/24/2014 Until Sold Until Sold varies
Generator Maint Superior Electric 4/13/2018 Auto Renewal 4/13/2019 30 $2,250.00
Odor Control Units Evoqua/Siemens1/1/2016 3 Year 1/1/2019 60 $32,208.00
Alarm System and
Gate cards
N
e
w
ADT/Devcon
1/13/2018 Annual Auto renewal 30 $4,217.88
Vending Machines Surpass Vending
Solutions
1/26/2018
Monthly 10%
commission
from all
machines. Auto Renewal 30 $0.00
Pest Control National
Exterminators 7/1/2017 Annual 7/1/2018 $1,402.20
Cleaning Jani King 3/1/2018 Annual 2/28/2019 $2,640.00
Merchant Services Bluefin
3/11/2018 Auto Renewal 3/10/2019 30
Dependent on
number of
transactions
Street Cleaning P
e
Sweeper Man Monthly $135.00
Street Cleaning Gateway Sweeper Man Monthly $923.00
Cable - Soccer
Complex
Comcast
3/24/2017 3 Years 3/23/2020 $1,668.00
Agenda Page 38
5/8/2018
Cable - Admin Bldg Comcast
4/8/2016 3 Years 4/8/2019 $6,060.00
Technical Support
and Maintenance
CUSI Annual Auto
Renewal 30 $4,000.00
Lightning Detector Earth Networks,
Inc. dba
WeatherBug 3/8/2018 Annual 3/7/2019 30
$685 annual
fee will begin
on 3/8/2018.
Electronic Record
System for Filing
Documents
Simiplifile
3/15/2018 Auto renewal 3/15/2019 $2.00 per doc
Video Taping MManyCam Studio 3/8/2018 Annual 3/17/2019 $49.00
Lease RICOH
Copier
Milner
3/5/2018 5 Year Lease 3/4/2023 $4,970.00
Hosting Website Go Daddy 3/17/2017 Two year
contrract
3/17/2019
$40.34
Natural gas
contract
TECO
4/1/2016
Three year
contract 3/31/2019 30
Monthly Index
Price plus all
pass through
charges plus
$0.097 Therm
adder.
Agenda Page 39
5/8/2018
Agreements Project ManagerContract Enter Into Term Exp. Date Notice Revenue
Flag Football Sherman Soccer 12/1/2017 Annual 12/31/2018 30
Elite Soccer
Academy SWFL,
LLC Sherman Soccer 12/1/2017 Annual 12/31/2018 30
Gateway Soccer
Association Sherman Soccer 1/1/2018 Annual 12/31/2018 30
Agenda Page 40
5/8/2018
Interlocal
Agreements Contract Enter Into Term Exp. Date
Mutual Aid
LCU & GSCDD
Emergency
Events 6/5/2012 10 Years 6/4/2022
Lee County Potable Water 7/11/2003 30 Years 7/10/2033
Lee CountyJoint Agreement
on Pollutants 5/2/2013
Lee County Canals 9/28/2012
Lee County
Executed
Landscape, Sign,
Drainage, Utilities
and Street
Lighting
Maintenance and
Hold Harmless
Interlocal
Agreement
2/21/2017
Agenda Page 41
5/8/2018
Benefits Project ManagerContract Enter Into Term Exp. Date Notice Annual Amt
Health Insurance Florida Blue 5/1/2018 Annual 4/30/2019 $149,553.00
Dental, Group
Life/AD & D,
Voluntary Life, and
Vision Guardian 5/1/2018 Annual 4/30/2019 $13,168.00
Short and Long
Term Disability Guardian 5/1/2018 Annual 4/30/2019 $10,416.00
Property, Vehicles
and Workers'
Comp
Florida League of
Cities (FMIT) 10/1/2018 Annual 9/30/2019 $18,896.00
Agenda Page 42
5/8/2018
Maintenance Project ManagerContract Enter Into Term Exp. Date Notice Annual Amt
GW Conservation
Areas Maintenance
Lake and
Wetland
Management Inc. 10/17/2016 3 years 10/16/2019 30
Year 1 $27,437.00
Year 2 $23,298.00
Year 3 $23,298.00
GW Ponds and
Floways Aquagenix 10/17/2016 3 years 10/16/2019 30
139,610.00
each year
Tree Maintenance
and Arborist Gateway Area
Stoneybrook
Area
Total Bid per
Year Enter Into Exp. Date
Anchor Tree Check 1st year 32,000.00$ $ 6,500.00 38,500.00$ 4/2/2018 3/31/2019
2nd year 32,000.00$ $ 6,500.00 38,500.00$ 4/2/2019 3/31/2020
3rd year 32,000.00$ $ 6,500.00 38,500.00$ 4/2/2020 3/31/2021
3 Year Total 96,000.00$ 19,500.00$ 115,500.00$
Parks and
Recreation Areas
Landscape
Maintenance
Contract Period
April 2018- April
2019 Soccer Park
Gateway
Commons
Pool
Gateway
Neighborhood
Park Enter Into Exp. Date
Mainscape 1st year $ 116,025.00 $ 14,500.00 $ 9,475.00 4/2/2018 3/31/2019
2nd year $ 116,025.00 $ 14,500.00 $ 9,475.00 4/2/2019 3/31/2020
3rd year $ 116,025.00 $ 14,500.00 $ 9,475.00 4/2/2020 3/31/2021
3 Year Total $ 348,075.00 $ 43,500.00 $ 28,425.00
Bahia and Mixed
Turf Area
Maintenance
Contract Period
April 2018- April
2019
Bahia and Mixed
Turf
Total Bid per
year Enter Into Exp. Date
Mainscape 1st year $ 57,350.00 57,350.00$ 4/2/2018 3/31/2019
Agenda Page 43
5/8/2018
2nd year $ 57,350.00 57,350.00$ 4/2/2019 3/31/2020
3rd year $ 57,350.00 57,350.00$ 4/2/2020 3/31/2021
3 Year Total $ 172,050.00 $ 172,050.00
Exterior Landscape
Maintenance
Contract Period
April 2018 -
April 2019
GSCDD
Right-of-Ways &
Common Areas
Stoneybrook
Commons
Total Bid per
year Enter Into Exp. Date
Mainscape 1st year $ 532,245.00 $ 118,160.00 650,405.00$ 4/2/2018 3/31/2019
2nd year $ 532,245.00 $ 118,160.00 650,405.00$ 4/2/2019 3/31/2020
3rd year $ 532,245.00 $ 118,160.00 650,405.00$ 4/2/2020 3/31/2021
3 Year Total $ 1,596,735.00 $ 354,480.00 $ 1,951,215.00
Agenda Page 44
Qualifying to Run for Office
2018 Qualifying Dates Noon, June 18, 2018 – Noon, June 22, 2018 What happens when you go to the Supervisor of Elections office to qualify? You will file a Candidate Oath, a financial disclosure Form 1 and pay the $25 qualifying fee or file a certification for 25 signatures.
Qualifying Fees $25.00 (Unless qualifying by petition)
Qualifying by Petition In order to qualify by petition and thereby have the qualifying fee waived, a person needs to gather the signatures of 25 qualified voters residing within the District. For more information on how to file by petition contact your County’s Supervisor of Elections.
The deadline to submit petitions to the Supervisor of Elections is Noon, May 21, 2018. (Candidates must still qualify during the candidate qualifying period.) Please note that petitions may be submitted prior to the deadline. There is a fee of 10 cents per signature or the actual cost of checking such signatures, whichever is less, to be paid to the supervisor of elections for the cost of verifying the signature. The fees must be paid in advance of verifying the petitions. If you want to campaign, you are permitted to do so as long as you do not expend any funds. If you are going to expend money for signage, business cards, etc., even if it is your own money, you must open a campaign account and will need to file the required forms. You will also need to appoint a campaign treasurer and designate a campaign depository. If campaigning, signatures may not be obtained until the candidate has filed his or her appointment of campaign treasurer and designation of campaign depository.
Qualifying Officers The Qualifying Officer for Special District Offices is the Supervisor of Elections.
Please contact your local Supervisor of Elections office for more specific information on
qualifying.
Agenda Page 164