Gates Fire District A PPARATUS R EPLACEMENT P ROGRAM 2011.

Gates Fire DistrictAPPARATUS REPLACEMENT

PROGRAM 2011

APPARATUS REPLACEMENT PROGRAM 2011

Mission Statement

Core Values Rationale Safety of

Personnel Call Volumes Current Fleet Current Issues Vehicle

Services Replacement

of Fleet

Insurance Ratings Volume

Purchasing Cost Benefit for

Community Process to Date Vendor Submittal The Future &

Projected Cost Questions/

Comments2

“The Gates Fire District is an emergency services organization

that provides fire, rescue and emergency medical services to a

diverse community. We are committed to the preservation of

life, property and the environment. Through

education, training and public awareness we will enhance the quality of life and the safety of the citizens we proudly serve”.

GATES FIRE DISTRICT “MISSION STATEMENT”

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Trust- The opportunity to be of service to the public and earn their trust and confidence in such service.

Employees- We recognize our employees are our most valuable resource and we are committed to them and their safety.

Excellence- We are committed to personal and professional development and encourage continuous training and education.

Teamwork- We encourage teamwork, while maintaining individual identities.

Entrepreneurship- We encourage the challenge of new technology and change including resourcefulness and self-motivation.

Positive Attitudes- We encourage a positive attitude toward the community which develops pride in our district and in the quality of our work. Our conduct, both on and off duty, is a reflection of our professional

development and these core values.

GATES FIRE DISTRICT CORE VALUES

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RATIONALE BEHIND PURCHASE

• Standardization; • training, maintenance, operations, etc

• Reliability of current fleet• Break downs are constant• Out of service 10 % of the time

• Even distribution of work volume• Escalating cost to keep apparatus in-

service and operational• Utilize new technology currently available

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SAFETY OF OUR FIREFIGHTERS AND CITIZENS

Firefighters:• Side impact protection• Roll over air bags• Advanced braking systems• Better on-board system management • Less cab noise inside

Public:• Better visibility of apparatus• Shorter stopping distances• Less exhaust and emissions (Green Friendly)

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CALL VOLUMES 5 YEAR PERIOD

7

664 677542 493 493 509574 538 534 495 442 512

397 388 349 324 358 353

13291422

26602831

2671

2999

0

500

1000

1500

2000

2500

3000

3500

2005 2006 2007 2008 2009 2010

Co.1 Co.2 Co.3 Co.6

1993 Pierce Lance PumperMileage 66,689

Cost of vehicle:$257,305Eight year call volume:1,966 responses

CURRENT FLEET ENGINE 4512

8



9




10


2003 Pierce Dash PumperMileage 105,765

CURRENT FLEETENGINE 4563

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Cost of vehicle:$344,000Eight year call volume:11,186

CALL VOLUMES FOR APPARATUS

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348218 208 208 205

310 263 206

457

256293 268 252 263

223

595

234160 129 113 111 84 101 108

1011 970863

1117

19131780 1851

1681

0

500

1000

1500

2000

2500

2003 2004 2005 2006 2007 2008 2009 2010

4512 4523 4532 4563

TRADE-IN CONSIDERATION• Fire apparatus manufacturers do

not utilize trade-ins• Current apparatus does not meet

today's standards• Better resale value by going

independent• Minimum return on investment at

20 years old• Extending the life of the current

apparatus• No “Blue Book” value on fire

apparatus

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CURRENT ISSUES

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• Rusting frame rails

• Broken leaf springs

• Broken wiring

• Water tank replacement

• Fuel tank replacement

CURRENT ISSUES

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Worn-Out Fly Wheel Blown Engines

Paint Flaking Off

(operating expenses, excluding fuel)

VEHICLE MAINTENANCE COST

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2008 2009 2010 July 2011

4563 $10,235.00 $10,419.00 $19,127.79 $10,522.76

4512 $2,461.51 $6,221.55 $3,616.57 $2,133.37

4523 $2,338.92 $4,064.67 $3,488.63 $1,585.53

4532 $695.03 $1,757.00 $1,448.69 $680.08

VEHICLE SERVICES

• Break Downs/Out of Service Time

• Reliability/Confidence

• Regular Preventative Maintenance Program

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1. Wegman’s Model:Utilized “Life Cycle Strategies” for purchase and budgeting for future expenditures. Wegman’s provided best method practices for purchasing and maintenance.

2. Gates-Chili School District Model:

Common practice in school bus transportation industry is to replace buses every 9 to 10 years. Heavily regulated by Department of Transportation. Very high safety standards apply.

REPLACEMENT OF FLEETS

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WHY DO FIRE TRUCKS COST SO MUCH?

• Specifically designed to meet the fire suppression needs of the community– Foam system needed for

• Fuel tank farms, (Hess, Mobil)• Airport responses• Rail systems• Highway transportation

• NFPA Specifications• EPA Emission Standards• DOT Guidelines• OSHA Standards

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• What is ISO?• During recent review-

required Gates FD to have five(5) pumpers

• The Gates FD will have

four(4) in-service and one(1)

reserve pumper.

ISO RATING

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ISO RATING (cont’d)

• Gates FD

Study• When the project is

completed

(October 2012),

the GFD will bring

ISO back to re-

evaluate and apply

for an insurance

reduction (Class 3)

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Q. What does volume purchasing do to better enhance public safety and off-set cost?– Standardization:

• All equipment in same location• Streamline driver training• Maintenance and equipment inventory

– Work load distribution:• Will be measureable• Evenly distributed every 6 months

VOLUME PURCHASING

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• Only one specification was written for four apparatus

• Purchasing one engine at a time over a four year period adds 10% more to each vehicle and 3% inflation annually($389,957 X 10% = $38,995 MORE per apparatus)

• Engineering & design is only done once• Power in volume purchasing with

manufacturers • Substantial reduction in our current

maintenance program;– 1st year projected savings: $35,000

• Two year Bumper-to-Bumper warranty• More fuel efficient motors reducing fuel

consumption• Single source for maintenance and parts

COST BENEFITS FOR THE COMMUNITY

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• August 2010- meeting vendors in Chicago at IAFC Conference

• September 2010- committee formed with eight(8) firefighters (end users) to determine the specific needs for apparatus.

• November 2010- Equipment and needs assessment meetings were conducted using NFPA, OSHA, DOT & ISO standards

• December 2010 thru March 2011- Meetings with 12 vendors to explain our project.

• July 2011- Bids released to truck manufacturers, bids received and opened, intense and detailed review of submitted bid specifications

• September 2011- Public Meetings• October 2011- - Public Bond Vote

PROCESS TO DATE

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MANUFACTURER E-One Rosenbauer Pierce KME

VENDOR Colden Enterprises Empire Emergency Apparatus Churchville Fire Equipment Gorman Emergency Vehicles

CONTACTAllan Smith Jim Tabor Steve Gulvin Tim Hoegel

RECIEVED DATE 7/28/2011 7/28/2011 7/28/2011 7/28/2011

BY (INITIAL) SD SD MBD SD

TIME 14:55 17:45 13:10 17:55

BID BOND (Y/N) YES YES YES YES

PRICE PER UNIT $389,957 $412,474 $417,647 $433,579

LESS- PREPAY ($6,365.00) ($9,269.00) ($9,000.00) ($15,897.00)

Stainless Steel $4,000 $15,000 (and up) $9,500 $6,700

Ground Stand $2,850 $3,359 $2,800 $2,900

Electronic Siren $950 $800 $1,000 $1,100

Foam Pump $1,075 $2,205 no bid $1,300

Stability Control $2,750 $2,466 $3,390 $2,056

FINAL PER UNIT $ $383,592 $403,205 $408,647 $417,682

VENDOR SUBMITTAL

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• 10 -Year Replacement Program?

• 15-Year Replacement Program?

• We can’t save money for these large purchases any longer due to the economic environment we are facing

• The District must bond for large purchase

THE FUTURE

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LEASING, CAPITAL RESERVE, OR BONDING • Leasing:

– Not cost-effective and legal considerations could not be met

• Capital Reserve:– The tax payer is having their money saved for

future purchases which they in turn may never use during their time as residents of the Gates Fire District

• Bonding:– The tax payer pays for the actual use of the vehicle

during their time as residents of the Gates Fire District (Pay for equipment as you go)

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• Apparatus Cost $1,559,828• 2011 Apparatus Budget -$175,000• 6-G Capital Reserve -$100,000• Sale of Aerial Ladder 4510 -$76,500 ($85,000 minus broker fees)• Misc. tools and appliances for new apparatus

(minus $50,000 from sale of Aerial Ladder 4510) - $50,000

Total Bonding $1,258,328

TOTAL COST FOR PROJECT

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AVERAGE COST TO TAX PAYER

• Will be about 7.5 cents per $1000 of assessed valuation.

• The average home owner, with a $100,000 assessed value piece of property will pay about $7.50 a year.

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We appreciate you taking the time to attend this

meeting.

We ask for your support in this project.

Life safety and property conservation for our

community are paramount.

THANK YOU

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QUESTIONS & COMMENTS

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Gates Fire District A PPARATUS R EPLACEMENT P ROGRAM 2011.

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