Gannt it and Forget It!

8/7/2019 Gannt it and Forget It!

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WEBSITE PROJECT 1

Running head: WEBSITE PROJECT

Website Project

Brenda Mok, Ben Chheuth,

David Toby Meyers and Ray Hernandez

Professor Edward Drummond

CMGT-410/ Project Planning and Implementation

March 16, 2009


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WEBSITE PROJECT 2

Introduction

Bona Fide Natural Foods (BFNF) is a relatively new and independent natural food store

that specializes in organic produce, vegan, vegetarian, and alternative products. BFNF has

shown much success on the local level, and they are seeking to expand their market to

neighboring cities. One of their major goals is to reach consumers through the web. They

believe that having a web presence will help their business grow. In order to accomplish this,

they plan to create a website fully capable of serving multiple needs of consumers. BFNF has

contacted Chipmunk Designs to complete this goal.

BFNF has provided a set of requirements that the project must meet. Among these

requirements are:

- A roll out date before Christmas.

- An overall budget of less than fifteen thousand dollars.

- A design congruent with contemporary trends

- Inclusion of particular company information

- Database of all products accompanied with complete nutritional value

- Online ordering capability

- Web 2.0

- Flash Navigation

- Security

- Complete web optimization and compliance

- Maintenance & Troubleshoot plan


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WEBSITE PROJECT 3

The deliverables include end-of-the-week reports indicating progress made on each phase of

the project. Indicated on the Gantt chart, reports will also include screenshots of coding and

layout of necessary and releases of the site available for demo.

Chipmunk Designs Representatives

Signature of agreement: x _______________________________________




Bona Fide Natural Foods Co. Representatives




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WEBSITE PROJECT 4

CCB

We had a Change meeting to talk about an idea that the stakeholder had in mind that should

improve the website. One idea that the stakeholder had in mind is to add recipes and meals into

their website. Under recipes and meals, some ideas that are: 15-minute recipes, tips, techniques

and recipes. This will give customers ideas on what to cook throughout the week. Give tips on

beef/steak, fish and cutting, recipe search if customers are interested in cooking a specific meal. By

adding recipes and meals into the website, customers would be able to have better ideas on what to

cook, which makes customers buy more of Bona Fide Natural Foods' products.

Assumptions

In the website that 'Chipmunk Designs' prepared for 'Bona Fide Natural Foods', customers

should obtain convenience in viewing the website. Customers should be able to view products with

pictures; products should also have nutritional facts. Pricing should be available for each product.

The more you shop at Bona Fide Natural Foods the more gas rewards you get.

Project Organization

Team

Member

Functions Qualifications Responsibilities Capabilities

Ray

Background &

Scope Statement

Writing

Communicating

Sharing ideas

Reviewing

ideas

Critiquing ideas

Presenting

case to client

Develop

charter and

plan

Identifies

processes,

product, and

Project

manages

Sales

Marketing


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WEBSITE PROJECT 5

services

Ben CCB &

Assumptions

Math

Organizing

Time

Time

manages

Accounting

Finance

manages

Accounting

Finance

manages

Purchasing

Brenda Projection

Organization

Coordinating

Organizing

Time manages

Structuring

Personal

manages

Designing

Personal

manages

(HR)

Time

manages

Organizing

Structuring

Coordinating

Personal

manages (HR)

Organizing

Coordinating

Toby Task/

Responsibility

Matrix

Technical

supporting

Sharing ideas

Reviewing

ideas

Critiquing ideas

Technical

supporting

Information

systems

manages

Designing

Technical

supporting

Designing

Rays qualification is on writing and communicating, so he is responsible for sales and

marketing proportion. In this new project, Ray is presenting Chipmunk Design to giving

updates to our clients regarding their website.


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WEBSITE PROJECT 6

Bens qualification is on accounting and finance, so he responsible for accounting and

finances manages. In this new project, Ben is managing budgets and change control. If our

client (Bona Fide Natural food) has any change regarding to the website, Ray needs to work

with Ben to have a new contract and budget updated and approved.

Brendas qualification is on organizing and personal manages, so she responsible for

HR and coordinating. Since Brenda possesses a background in graphic design, she will also

support Toby on web designing as well.

Tobys qualification is technical, so he is responsible for technical support, training and

researching information. In this new project, Toby will respond on creating website.

In visual representation on the preceding page:

TASK/RESPONSIBILITY MATRIX

Ray Ben Toby Brenda

Manpower X X

Software

Available

X

Website layout X

Navigation X X

Product page X X

Nutrition page X X

Online ordering

page

X X

Privacy page X

Term of use

page

X

Site map page X

Membership X X


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WEBSITE PROJECT 7

page

Approval X X

Kick off

meeting

X X X X

Database page X

Web 2.0 X

Customer data X

Credit data X

Transaction

data

X X

Prototype

testing

X X X X

Final approval X X X X

Public release X

Maintenance X

Close project X X

Evaluation X X X X

As the above schedule shows, we are dividing tasks according to normal web site

creation steps.


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WEBSITE PROJECT 8


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WEBSITE PROJECT 9

According to our Cost Plan, we are paying hourly wages according to how many hours

it takes to fulfill tasks. See attached file. The Gant Chart shows our activities for 185 days. Our

report continues below.


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WEBSITE PROJECT 10


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WEBSITE PROJECT 11

WBS:

The Work Breakdown Structure shows our tasks linked to the Public Website Release

of Bona Fide Natural Foods. The orange-colored section is the first level or end result. The

blue-colored section is the second level or major tasks. The red-colored section is the third

level, or the detailed tasks. The green-colored section is the fourth level, or the sub tasks. The

black-colored level is the fifth level, or the work packages. Each task with the same color

belongs on the same level of the hierarchy.


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WEBSITE PROJECT 12

The Critical Path on this project is to make compliant the optimizations in less than two

days.


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WEBSITE PROJECT 13

Money

Time

14,950

ActualC

ost

15

,000

budgetconstraint

Estimated cost and rollout date

15,000 Budget Christmasroll out date

14,950 Actual cost

Productfinished

on12/2/09

Performance as measured according to task efficiency. Task managers reported start,

finish dates and compared them against the estimated project timeline. The visual

representation of that is in the enclosed document. The outcome of the analysis; the project

used its time wisely, taking opportunity to start projects as early as possible and thereby


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WEBSITE PROJECT 14

coming out ahead of schedule. This came out in the proposed budget and in 168 days

instead of 185, bringing the project in 17 days early.

PROJECT TERMINATION

Closing Checklist1. Beta-Test passed for release

2. Project Auditing

a. Verify all functions are completeb. Create final presentation

c. Close all accounts

d. Archive work3. Celebration

4. Meeting with Clients

a. Review Design (Presentation)

i. Specifications Auditingii. Approval

iii. Formal Transfer to Company

1. Schematics2. Design Copies

3. Codes

4. Hardwareb. Review Finance Report

i. Cost Analysis

c. Billing

d. Acknowledge Contributions

e. Website Public Release5. Maintenance & Troubleshoot Training/Plan

6. Follow-up Discussiona. Discuss Future Plans

7. Evaluation

a. Analyze Performancei. Cost

ii. Human Resources

iii. Etc.


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WEBSITE PROJECT 15

Summary of Lessons Learned

In our project, we encountered various hurdles, expected and unexpected, which

provided insight into future methods of project management. We found that in the contract,

cost estimation and schedule estimation, there should be ample room for overages. Since we

fell over our budget, disclosing this information earlier would be more beneficial to both

parties. Furthermore, we found that particular websites that require databases require much

attention to time. In our efforts, scheduling time with the store and employees was difficult.

This knowledge could prove useful for future projects that involve similar features in the site.

Ultimately, estimation and scheduling should prompt more creativity and consideration for all

resources involved.

This project meets the requirements of the customer in accordance within budgeted time.

Therefore, this was a profitable and timely project with solutions to unforeseen problems by

taking opportunity to use the extra time wisely.

Gannt it and Forget It!

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