G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Purpose Travel expenses of candidates invited for on campus interviews are allowable and may be reimbursed within limits established by the Search and Screen Manual and the Travel Regulations Council. The University has published a Search and Screen Manual to clarify procedures to be used in filling all full time non civil service positions with a few itemized exceptions. This reimbursement procedure supplements the manual by establishing guidelines for the reimbursement to candidates appearing for campus interviews. Candidate travel shall be authorized prior to the beginning of the trip and should be approved by the appropriate fiscal Agent. The term "candidate" shall include those individuals who are being considered for employment and have been invited to appear for campus interviews. Reimbursements are made for only the candidate's expenses. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

References Fiscal Agent Handbook: G3: Expenses for University Events Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Suggested Scheduling Lead Time Departments are encouraged to schedule interviews sufficiently in advance to allow for the most economical transportation available; i.e., at least seven days in advance. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Travel by Air Travel by air, actual coach fare, will be reimbursed for candidate only; original receipt must be attached to the request for reimbursement. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Travel by Train Travel by train, for candidate only, actual fare; original receipt must be attached to the request for reimbursement. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Travel by Automobile By automobile, mileage reimbursement will be made according to the University's travel regulations including parking fees, tolls and bridge fees, for which receipts should be furnished wherever possible. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Travel by Rental Automobile Expenses for rental cars customarily will not be reimbursed. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Employee Travel Expense When the candidate is met by an employee at the airport and/or driven back to the airport for the return trip, the driver's mileage and parking may be reimbursed. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Taxi/Limo Service Taxi and/or limo service, whichever is more economical, will be reimbursed for travel to/from candidate's home-airport and Chicago airport-hotel-Northeastern and return. Original receipts are required for individual fares in excess of ten dollars. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Lodging Expense Lodging for the candidate customarily will be reimbursed for one night only. The Provost or appropriate Vice President must approve reimbursement for additional night(s) in advance. An explanation must accompany the request. Candidates customarily will be lodged at the hotels where Northeastern has a discount rate. Candidates who are lodged elsewhere may be reimbursed up to the current rate set forth in the Northeastern Travel Regulations for Chicago hotels. Original receipt must be attached to the request for reimbursement. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Meal Expense Meals will be reimbursed up to 100% of the per diem rate. Luncheon and/or dinner costs purchased for the candidate in the course of the campus interview will be considered an allowable department expense. Meals for University employees must be in compliance with G3: Expenses for University Events. Cost of alcoholic beverages will not be reimbursed. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Telephone Expense Long distance calls are the responsibility of the candidate. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Reimbursement

Note: When submitting receipts for reimbursement, the candidate must also provide: Name Address Social Security Number

The absence of any of the above three items of information will result in a delay in processing requested reimbursement. Only those expenses specified above will be reimbursed on a Direct Payment Voucher (DPV). Because candidates are not employees, reimbursement is charged against contractual as staff interviewing budget expense object code 1286 rather than travel. Return

For more information contact Loretta K. Pienta

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

Questions Questions regarding the above stated guidelines should be directed to the Controller's Office, phone extension 5143. Return

G4: SEARCH AND SCREEN JOB CANDIDATE TRAVEL EXPENSES Effective Date: 4/07/03

Prior Date: 11/12/02

Fiscal Agent Handbook Index | Index

Purpose Travel by Air Travel by Train Travel by Automobile Travel by Rental

Automobile Employee Travel Expense Questions Comments

Taxi/Limo Service Lodging Expense Meal Expense Reimbursement Telephone Expense Suggested Scheduling

Lead Time References

For more information contact Loretta K. Pienta

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