cc18-224

STAFF REPORT

DATE: December 11, 2018

TO: City Council

FROM: Gosia Woodfin, Project Engineer

SUBJECT: DOGBONE MEADOW PARK RENOVATIONS PROJECT - NOTICE OF CONSTRUCTION COMPLETION -

REQUEST

Accept the work of the Dogbone Meadow Park Renovations project (CIP Project Number 15-005) as complete and authorize the City Manager to sign the Notice of Completion.

DISCUSSION AND BACKGROUND

The Dogbone Meadow Park Renovations project included repairs and renovations to address deferred maintenance, meet accessibility code requirements, and other improvements at the park. The work consisted of site grading, removal and replacement of irrigation system and lawn, planting of new trees, installation of a year-round accessible concrete path around lawn area, installation of multiple concrete pads for new and existing amenities, new fencing and gates, relocation of shade structure, installation of new site amenities such as drinking fountains and dog wash area.

Star Construction started work on July 30, 2018 and continued through to completion of all items included in their scope of work on October 16, 2018.

City Council action is needed to formally accept the construction contract work as complete. Recordation of the Notice of Completion commences a 35–day time period for filing of any mechanic’s or material supplier’s liens on payment due for work performed under this contract.

PUBLIC OUTREACH

The public outreach for this project included: • Creating and updating the project website: www.novato.org/dogparkimprovements• November 14, 2015: “Data Collection” at the community workshop #1 which took place

at the Dogbone Meadow Dog Park. The purpose of this meeting was to gather input fromthe public to guide the renovation of the park.

• March 3, 2016: “Concept Development” at the community workshop #2. The purpose ofthis meeting was to present drafts of concept design to the public and request furthercomments to finalize concept design for the future renovation.

922 Machin Avenue Novato, CA 94945

415/ 899-8900 FAX 415/ 899-8213

www.novato.org

G-1

1

cc18-224

• March 3-24, 2016: Open Novato and Nextdoor survey for Improvements to DogboneMeadow Park

• May 12, 2016: “Design Development” was presented to the Recreation, Cultural andCommunity Services Advisory Commission at the public meeting.

• July 12, 2016: presentation of “Conceptual Design” at the City Council meeting.• May 16 & June 13, 2017: presentations at the City Council meetings.• Installation of CIP Project sign (4’x8’) at the site.• March 21, 2018: progress update presented to the Recreation, Cultural and Community

Services Advisory Commission• March 27, 2018 City Council meeting: Approve Plans and Specifications, Authorize Bid

Advertisement, and CEQA Exemption.• May 8, 2018 City Council Meeting: Award Construction Contract• November 3, 2018 Reopening Ceremony

ENVIRONMENTAL ASSESSMENT

This project has been determined to be Categorically Exempt from CEQA as detailed in the staff report presented at the March 27, 2018 City Council meeting.

FISCAL IMPACT

This project is funded with Parks Measure A (237) and Long Term Maintenance-Facilities (118) funds.

After the public bid, on May 8, 2018 the City Council awarded a construction contract to the lowest responsible bidder, Star Construction, Inc. in the amount of $540,248.42 to construct the Dogbone Meadow Park Renovations project. The project was completed within the approved amount contracted for with Star Construction, Inc.

Accepting the work as complete will enable final payment of budgeted and obligated five percent retention funds to the Contractor subsequent to a 35-day waiting period after the Notice of Completion is recorded. Contractor and subcontractors are affected regarding release of retention payments and insurance.

RECOMMENDATION

Accept the work as complete, and authorize the City Manager to sign the Notice of Completion.

ALTERNATIVES

1. If Council or public is aware of work remaining to be completed, per the project plansand specifications, continue this item and direct staff to seek completion.

ATTACHMENTS

1. Notice of Completion2. Vicinity Map3. CIP Budget Excerpt

2

©ASSOCIATED GENERAL CONTRACTORS OF CALIFORNIA, INC.1

Recording Requested byCity of Novato

When Recorded Mail To

Name City of Novato, City Clerk

Street Address 922 Machin Avenue

City/State/Zip Novato, CA 94945

SPACE ABOVE THIS LINE FOR RECORDER’S USE

RECORD WITHOUT NOTICE OF COMPLETIONFEE PER G.C.27383

NOTICE IS HEREBY GIVEN THAT:

On the 2nd day of November, 2018 a work of improvements was completed consisting of site grading,removal and replacement of irrigation system and lawn, installation of a year round accessible concretepath around lawn area, installation of multiple concrete pads for new and existing amenities, newfencing and gates, relocation of shade structure, installation of new site amenities such as drinkingfountains and dog wash area, for Dogbone Meadow Park Renovations, CIP Project #15 005._____________________________________________________________________________________

(General Work Description)

under an original contract(s) between

City of Novato, 922 Machin Avenue, Novato, CA 94945_____________________________________________________________________________________

(Owner’s Name and Address)

the owner of the underlying properties, and

Star Construction, Inc.,_____________________________________________________________________________________

(Original Contractor’s Name)

the original contractor, on the properties described as

Dogbone Meadow Dog Park_____________________________________________________________________________________

(Legal Description)

and located at

west end of Novato Boulevard in Novato, CA 94947_____________________________________________________________________________________

(Street Address)

© Associated General Contractors of California, Inc. 2005 overForm AGCC – 15Revised 1/05

Attachment 1G-1.1

3

©ASSOCIATED GENERAL CONTRACTORS OF CALIFORNIA, INC.2

The interest of the contracting owner in the above described property is in the nature of

fee simple___________________________________________________________________________

(e.g., “fee simple,” “lessee,” “purchaser under contract of purchase”).

The full names and addresses are for all persons or entities having an ownership interest in theabove described property during the pendency of the work of improvement and the term ofcessation, are set forth as follows:

City of Novato922 Machin Avenue, Novato, CA 94945

Dated: _______________________________ CITY OF NOVATOOWNER

By _________________________________Regan M. Candelario, City Manager or his Agent

NOTE: California Civil Code § 3259.5 requires that a copy of the Notice of Completion be servedon any party which has provided preliminary twenty day notice in accordance with Civil Code §3097 within ten days after recordation of this Notice; the notification shall be sent by registeredor certified mail or by first class mail, evidenced by a certificate of mailing. Failure to give noticeto a contractor or claimant within ten days of recording the Notice of Completion shall extendthe period of time in which that contractor or claimant may file a mechanics’ lien or stop noticeto ninety days beyond the date that a Notice of Completion has been recorded.

For purposes of this requirement, the term “Owner” means a person who has an interest in realproperty or the person’s successor in interest on the date a Notice of Completion is filed, whocauses a building, improvement or structure to be constructed, altered or repaired on theproperty. The term “Owner” does not include a person who occupies the real property as apersonal residence and the dwelling consists of not more than four residential units, not does itinclude a person who has a security interest in the property.

VERIFICATION

I, the undersigned, state: I am the City Manager of the City of Novato(“Agent of,” “President of,” “A Partner of,” “Owner of,” etc.) the claimant named in the foregoingNotice of Completion; I have read said claim of Notice of Completion and know the contentsthereof, and I certify that the same is true of my own knowledge.

I declare under penalty of perjury under the laws of the State of California that the foregoing istrue and correct.

Date: ____________________________________ ____________________________________Regan M. Candelario, City Manager or his Agent

NOTE: This document has important legal consequences; consultation with an attorney is encouragedwith respect to its use or modification. This form is intended to meet the requirements of California lawas of January 1, 2005.

4

Attachment 2 G-1.2

5

�

� ������������ ���������� �

�

�

��������������������� ������ ��������������� �����

�� !����"#���$%��$

&��� �

'�( ������

�� !��)*� ����� �+( !�� ����� ����� ����� ����� ����� ����, -�����

./01�2343506 789 :77;999 9 :77;999

<0=>?/@A?B0= 7C9 D;999 EE9;999 EED;999

<0=>?/@A?B0=�FG? 7D9 88;999 88;999

HIHJK L9C;999 E78;999 9 9 9 9 M99;999

'�( ������

&�������'��! �+( !�� ����� ����� ����� ����� ����� ����, -�����

.N/O>�F3N>@/3�J�PLQDR 789 MC;999 MC;999

.N/O>�F3N>@/3�J�PLQDR 7C9 :C9;999 :C9;999

.N/O>�F3N>@/3�J�PLQDR 7D9 8;999 8;999

SNAB5B?B3>�K0=GTH3/U�FNB=?V�P::MR 789 ::Q;999 ::Q;999

SNAB5B?B3>�K0=GTH3/U�FNB=?V�P::MR 7C9 8:L;999 PLL;999R Q79;999

SNAB5B?B3>�K0=GTH3/U�FNB=?V�P::MR 7D9 :M;999 LL;999 89;999

W3>?/BA?3X�W343=@3�PL89R 7C9 D;999 D;999

HIHJK M99;999 9 9 9 9 9 M99;999

<JWWYIZ[W E78;999

\��(�� ] ��� ���_ ���������

�� !�+( !��� #abcdefbegedchiejhkledkbmhnibkjnbdoijnikplbpcheqnbhlledjjldfdeedlghikndkhkrdhklghqdigcebmdgdknjnbredhndhjghsslbpcheqtdkuhkrdnudcheqikpsbntigcebmdvwvhrrdjjhklcdefbegbnudeigcebmdgdknjhnnudcheqx

�� !�\ �!������ ��� ��!_�����# Hy3X0G6N/OBU6/043U3=?>N/3043/zBz?33={3N/>05X;N=X

/3=04N?B0=>N/3/3|@B/3X;B=A5@XB=G?0?y3z3=AB=G;6N?y}N{N=X>yNX3>?/@A?@/3V

�����������)����� #<0>?>N/3~N>3X0=3=GB=33/�>3>?BUN?3>0z6/0~N~53A0>?N>0z7E� X3>BG=

A0U653?B0=V

�������'!� ��� #Hy36/013A?B>>Ay3X@53Xz0/A0=>?/@A?B0=B=SY:M�:7V

� �� ������ ������#K0=GH3/UFNB=?3=N=A3TSNAB5B?B3>N=X.N/O>F3N>@/3JN/3?y36/BUN/{z@=XB=G

>0@/A3>;?0G3?y3/}B?yNX0=N?B0=z/0U?y3S/B3=X>0z20G�0=3F3NX0}B=?y3NU0@=?0z�D;999>63ABzBAN55{z0/

A/3N?B0=0z?y3>UN55X0GN/3NV

�

Attachment 3 G-1.3

6