FYP Preparation for CSIS Student Writers

Lawrence Cleary and Dr. Íde O’Sullivan, Regional Writing Centre,

ULwww.ul.ie/rwc

Peer writing-tutor

• Yvonne Diggins and John Mulvihill are available for one-to-one or small group tutoring on writing in technical fields on Monday from 2-4pm and Thursday from 2-4pm respectively.

• Register for an appointment by going to www.ul.ie/rwc. Click on the link to WCOnline. Register as a new user. Then log on to make an appointment.

Questions addressed• What is the best way to begin my FYP?• How should the FYP report be structured?• How do I cite and reference sources of

borrowed information?• How much quoting should I do?• How do I know when to start a new

paragraph?• I am not great at grammar. What is the best

way for me to address grammar problems if I don’t even know they are there?

• How do I make this report sound professional?

What is the best way to begin my FYP?

• The best way to begin is to employ strategies that work well.

• These strategies are individual. What works for me might not work for you.

• If you do not write a lot, a smart strategy might be to find out what good writers do?

• What follows are some strategies employed by good writers.

Good Writers Engage in a Writing Process that Works

• Planning, Drafting, Revising, Editing and Proofreading

• Assessing the context into which you write

• Assess your own writing strategies. What works? What is not working?

The Composing Process

• Prewriting

• Drafting

• Revising

• Editing and Proofreading

Prewriting

• Planning– Evaluating the rhetorical situation,

or context, into which you write– Choosing and focusing your topic– Establishing an organizing principle

• Gathering information– Entering the Discourse on your Topic– Taking notes as a Strategy to Avoid

Charges of Plagiarism– Evaluating sources

Planning: Assessing the Rhetorical Situation

• The Occasion

• The Audience

• The Topic

• The Purpose

• The Writer

The Occasion• What has prompted you to write?

• As part of my course requirements for a B.Sc. (Hons) in Music, Media, Performance and Technology (MMPT) or in Digital Media Design (DMD), I have to do a report on my final year project.

• What do I need to know?– What are my obligations?– What are the procedures? – When is it due? How much time do I

have?– What’s involved?

The Occasion

• My guidelines tell me about procedures that I must follow.– I know that I had to choose a topic pretty

quickly. I had to submit a proposal by …when?

– I have to submit reports on how my project is progressing or interim reports—when? A draft report, when?

– The deadline for submission of the final report is when? What day?

The Occasion

• What kind of project will I choose?

• How do I write about it?

The Occasion• When we consider the occasion

for writing, we think about– What has prompted me to write?– How much writing do I have to do? – How much time do I have to do it?– How much time should I allot for planning

and organizing, and for drafting and revising?

– What tone should I adopt? Formal? Informal? Authoritative? Conciliatory? Assertive?

Audience

• Whaddaya mean, “audience”? What, like a song and dance?

• Whaddayatalkinabout, “audience”? I’m writing for my professor, right?

• Mmmmmmm-maybe.

Audience• Your audience affects how you

write.– Terms that need not be explained for one

audience, may need to be explained to other audiences.

– General audiences may not have your subject knowledge, but they are usually thought of as intelligent, thoughtful readers willing to be informed or persuaded.

– Your classmates make good audiences. Write for them. Let them read your report and give you feedback on the ease with which they were able to read and understand it.

Audience• Who am I writing for?

• Can my peers understand what I’m saying?

• Am I fulfilling the criteria established by my instructors?

• How much revising and polishing will be necessary to meet the instructor’s standards?

• What format appeals to my audience?(from [Ebest et al. 1997, 9])

Topic

• Your topic is something that will have your supervisor’s approval.

• Some things to think about:– How much do you already know about this

topic?– How much am I going to have to know in

order to do this project and report on it? To say something meaningful?

– How much research am I going to have to do?

– How much time do I have to do it?

Topic• Strategies for choosing topics

and narrowing or broadening the coverage you will give it.– Taking suggestions from your supervisor– Brainstorming (individually or in groups)– Listing– Clustering or mind-mapping– Free-writing or discussing– Asking wh-questions—who, what, when,

where, how and why?

Topic•Topics do not stand in isolation.

They exist in a context. – What is the relationship of your

topic to your course of study?– What are people saying about

your topic in the literature you have read?

– What are the issues of concern?

Purpose• What is your purpose for writing?

– To express your feelings and opinions?

– To inform?– To persuade?

• As you draft, revise and edit, make sure that every contribution to your report works to realize that purpose.

Purpose• If informing is the purpose of

your report, then the point of order is a triangulation of your audience, your topic and your purpose.– Audience analysis– Relevance– Rhetorical appeals

The Writer• What do I already know about this

topic?

• How quickly do I learn? Read? Write?

• How much writing have I already done?

• Have I developed an academic or authoritative voice?

• Have I addressed this audience before?

• What are my weaknesses? What are my strengths?

The Writer• Knowing who I am, how much time

will it take ME to write my dissertation? Am I a ditherer? A procrastinator?

• Having assessed and prioritised my weaknesses, what should I work on first?

• Knowing my strengths, how can I turn this strength to my advantage?

Rhetorical Appeals

• Logos—persuade by appeals to reason

• Ethos—persuade by establishing your own credibility

• Pathos—persuade by appealing to your audiences emotional attachment to your topic

Appeals for Credibility

• Use credible sources of information

• Be authoritative– Do not use personal, self-reflexive

pronouns– Do not refer to your own mental processes

(“I feel…”; “I think…”; “I be loving it…”)– Do not use conversational markers (“…,

you know?” or “Okay, so.”)– Avoid quoting—paraphrase and

summarize instead– Avoid vagueness; don’t hedge.

Appeals for Credibility

• Persuasive elements in a report like this are largely restricted to the presentation of sound evidence, explicitly stated.– If you need to justify conclusions, use

observable evidence obtained through sound scientific principles such as observation and reason.

– Methods of analysis and those used for obtaining data should be repeatable (verifiable) and should be valued in your discipline.

– Conditions under which data is obtained should be free of environmental variables (reliable).

Drafting your Report• Try to visualise your report. Work toward

that vision.• Begin to structure it—establish your

section headings; give them titles. These do not have to be permanent.

• Examine the logical order of ideas reflected in those titles.

• Do not get hung up on details; elements of the draft are subject to change in the revision stage.

• Start to write the sections that you are ready to write. Don’t try to write the Introduction merely because it comes first.

Drafting• Continue to reassess your rhetorical

situation.

• Does what you have written so far contribute to the achievement of your purpose?

• Experiment with organisation and methods of development.

• Don’t get bogged-down in details; focus on the big issues: organisation and logical flow.

Microsoft Word Document

Microsoft Word Document

Microsoft Word Document

Drafting

SAVE OFTEN, AND FOR

JAYSUS’ SAKE WILL YOU EVER BACK UP YOUR DOCUMENT!!!

Drafting

• How should it look? Do you have a vision?

• What should the dissertation look like?

– Project SummaryProject Summary– Introduction and ObjectivesIntroduction and Objectives– Background and ResearchBackground and Research– Design—User Interface, Database designDesign—User Interface, Database design– ImplementationImplementation– Testing and EvaluationTesting and Evaluation– Conclusions and Further DevelopmentConclusions and Further Development

1. PreliminariesTitle pageProject SummaryTable of Contents and List of Figures

Can Can

youyou

picturepicture

this?this?2. Main textSection / Chapter 1. Introduction / Objectives

Section / Chapter 2. Background & Reasearch (Why you did it)

Section / Chapter 3. Design—User Interface, Database design (What you did)

Section / Chapter 4. Implementation (How you did it)

Section / Chapter 5. Testing and Evaluation (Why you did it the way that you did it)

Section / Chapter 6. Conclusions & Further Development

3. End matter3. End matterReferencesAppendicesAppendices

Revising• Is your report logically organised?

– A good way to check the logical flow of your ideas is to outline your report AFTER you’ve completed your draft.

• How did you introduce your topic? By giving it definition? Describing its development? Explaining what it is?

• Does each section contribute to your reader’s understanding of your topic? Does your report service your purpose, aims, and objectives?

Revising• Outline each section. How does each

paragraph contribute to our understanding of the topic of that section?

• Take a close look at paragraphs: Does each paragraph have a central idea? Does it have unity? Is it coherent and well developed?

• Is there a correspondence between the title of your report, your section headings and sub-headings and the central ideas in your paragraphs?

Revising• Do the methods used to illuminate your topic

lead to logical discovery?• No truths are self-evident. • Claims have to be defended with evidence.

– Processes have to be described and explained;

– Design features and research methods have to be justified;

– The justification for generalisations and conclusions need to be made explicit;

– The criteria used to qualify our results also needs to be explicitly put forward and evaluated for objectivity;

– Underlying assumptions need to be evaluated for their objectivity.

Editing and Proofreading

• Once the report is cogent, it must be made to be coherent.

• Work methodically, checking one feature at a time.

• Do not exclude formatting issues.

• Editing and proofreading is more than just grammar and punctuation; it is also about voice, rhythm, tone, style and clarity.

Editing and Proofreading

•Check for ambiguity– Squinting, misplaced or dangling

modifiers.– Check sentence structure and

modulation.• Check for comma splices, run-ons,

stringy sentences and fragments.• Check for how sentences introduce

new information: is it in the beginning of the sentence or at the end?

• Check that you use sentence types that are appropriate for your discipline.

Editing and Proofreading

• Check word order and usage. Are you using an indefinite article when a definite article is more precise.

• Check for agreement: Subject / verb; pronoun or noun substitute / antecedent or concatenation.

• Check for bias (gender, race, religious, creed, persuasion, etc).

Editing and Proofreading

•Check for obstacles to clarity:– Poorly chosen words– Vague references – Clichés and trite language– Jargon– Inappropriate connotations

Editing and Proofreading

•Check for clarity:– Effective subordination and

emphasis– Sentence variety– Parallel structures– Choppy writing– Explicit logical links

Editing and Proofreading

•Check formatting issues (appropriacy and consistency):– Margins– Font (size and style)– Section heading numbers– Paragraph style (block, semi-

block, indented)

Editing and Proofreading

• Check for plagiarism– Check the form of your in-text citations and

of your full references in your References page.

– Check the content of your citations. Is everything that should be there there?

– Check that paraphrases are not too close to the original.

– Check that all figures, tables and graphs are captioned and cited (below figures and graphs; above tables)

– Check that any borrowed ideas, words or methods of organising information are referenced and clearly marked.

Logical Choices and Unity of Purpose

• Every choice serves to defend a claim, answer a question, or confirm a hypothesis– Word, phrase, sentence-structure

• Does the choice satisfy audience expectations?

• Does it speak to your authorial credibility?

• Does it further your argument, analysis?

Writing is a Social Activity

• Lexical-grammatical choices affect the culture of register, which in turn affects the culture of genre.

• Illustration: (Martin & Rose, 2003, p. 254 cited in BALEAP 2007).

Arguments & Logic• A good argument will have, at the very least:

– a thesis that declares the writer's position a thesis that declares the writer's position on the problem at hand; on the problem at hand;

– an acknowledgment of the opposition that an acknowledgment of the opposition that nods to, or quibbles with other points of nods to, or quibbles with other points of view; view;

– a set of clearly defined premises that a set of clearly defined premises that illustrate the argument's line of reasoning; illustrate the argument's line of reasoning;

– evidence that validates the argument's evidence that validates the argument's premises; premises;

– a conclusion that convinces the reader that a conclusion that convinces the reader that the argument has been soundly and the argument has been soundly and persuasively made. persuasively made.

(Dartmouth Writing Program 2005)(Dartmouth Writing Program 2005)

Literature Review & Logic

• The Lit. Review that you wrote for your proposal will not necessarily be the same review that you submit as part of your dissertation.

• Think in terms of your argument and the support that you provided for claims:– Include a review of all the literature that

you read to learn about your topic and the particular aspect of your topic that you focus on.

– Include a review of the literature on the methodologies that you used.

Methodologies & Logic

• When you know what you need to know in order to answer a question, then it is logical to choose methods of inquiry that will supply the reliable verifiable data that you need in order to answer the question.

• Don’t forget to qualify your data—what does it tell you and what is it unable to tell you?

Methodologies & Credibility

• All data has to be analysed. You need a methodology for analyses as well.– Quantitative data: can it be generalised?– Qualitative data: what criteria will be

used to establish its value?

• Do not overstate your results. An honest, quality analysis will speak volumes about your credibility, regardless of the quality of the data.

Unity and Coherence

• If information included in your dissertation does not contribute to an understanding of the value of your conclusions and recommendations, then it only serves to befuddle the logic of your piece.

• A unified text is a more coherent text.

Writing Strategies

• Map your paper– What sections or subsections are

completed (keeping in mind you still have to revise),

– Pick one or two of the holes in your paper that you would feel comfortable filling,

– Assess the reasons for any anxiety you have over the unfinished parts that cause you anxiety

• Do you need to read more?• Do you need to rethink your

paper?

Writing Strategies

•Outline your paper– Devise headings and

subheadings for uncompleted sections

• This helps you see the logical progression (or lack of it) of your ideas

• It identifies the main ideas• It helps detect omissions

Writing Strategies

• Write about why you are having difficulty making advances in your paper– It gets the fingers tapping and the cerebral

juices flowing– An awareness of fears and anxieties helps

you to develop strategies to overcome those emotional roadblocks

– You may discover that the reason that you are having difficulty is that there is some chink in the logic of your argument that you must either fill or that requires a major rethinking of the line of reasoning.

Writing Strategies• Don’t allow yourself to freeze up.

When you are feeling overwhelmed…– Satisfy yourself with small advances until

you feel more confident and unstuck– Seek help. Talk to friends. Talk about how

you feel, but talk about your ideas as well.

– Eat lots of ice cream and candy

Works Cited• Cleary, Lawrence (2007) “Comparison of Report and

Essay Introductions for Clause Structure” [unpublished].• Dartmouth Writing Program (2006) “Logic and

Argument” [Online], available: http://www.dartmouth.edu/~writing/materials/ student/toc.shtml [accessed 08 Jan. 2008].

• Ebest, S., R., Brusaw, T., Oliu, W., and Alred, G. (1997) Writing From A to Z, Mt. View, CA: Mayfield Publishing.

• Forde, J. (2007) Comparative Dissertation: Timberframe vs. Masonry Hoursebuilding, B.Sc. (Hons) Construction Management, College of Engineering, Institute of Technology, Tralee. [Dissertation], unpublished.

• Glucksman Library (2007) “Cite It Right: Guide to Harvard Referencing Style”, 2nd edition; University of Limerick’s Referencing Series [Online], http://www.ul.ie/~library/ pdf/citeitright.pdf [accessed 08 Jan. 2008].

Works Cited• Institute of Technology, Tralee (2007) “A Guide to

Dissertation Preparation for Degree Students” (unpublished).

• McGrath, R. (2007) “Is the Education process for Buildability being promoted in our Institutes of Education”, B.Sc. (Hons) Construction Management, College of Engineering, Institute of Technology, Tralee. [Dissertation], unpublished.

• McMurrey, D. A. (n.d.) Online Technical Writing: Online Textbook, Austin Community College / Brooklyn College [Online], available: http://www.io.com/~hcexres/ textbook/acctoc.html#introduction [accessed 26 Oct. 2007].

• New York Public Library (2007) Lewis Wickes Hine: The Construction of the Empire State Building, 1930-1931. [photographs online], available: http://www.nypl.org/research/chss/spe/art/photo/hinex/empire /empire.html [accessed 08 Jan. 2008].

Works Cited• O’Donnell, I. (2007) “The benefits of mobile computing on a

utilities project”, B.Sc. (Hons) Construction Management, Institute of Technology, Tralee. [Dissertation], unpublished.

• “Outline of FYP Procedures” (2004) The Department of Computer Science and Information Systems, University of Limerick [Online], available: http://www.csis.ul.ie/ StudentResources/FYP/fyp_student.htm [accessed 26 Oct 2007].

• Power, N. (2000) “Final Year Project, B.Sc. Computer Systems: Guidelines and Suggestions for the Project Report”, The Department of Computer Science and Information Systems, University of Limerick [Online], available: http://www.csis.ul.ie/StudentResources/ FYP/fypwriteup.htm [accessed 26 Oct. 2007].

• University of Hertfordshire (2008) “Describing & Analysing Language: Handouts”, University of Hertfordshire, School of Combined Studies, BA (Hons) in English Language for Commercial Communication [online], available: http://www.uefap.com/courses/baecc/dal/handouts.htm [accessed 08 Jan. 2008].