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FY2019
Proposed
Operating Budget February 13, 2018
Board of Education
Barbara S. Palko, Chairman
Jennifer S. Abell – Vice Chairman
Mark J. Crawford
Victoria T. Kelly
Michael Lukas
Margaret T. Marshall
Virginia R. McGraw
Drew Carter, Student Member
Charles County Public Schools
Dr. Kimberly A. Hill, Ed. D
Superintendent
Randolph A. Sotomayor
Assistant Superintendent of Fiscal Services
The Charles County Public Schools Operating Budget was prepared by the Office of Fiscal Services. If there are questions regarding this
document, please contact Randolph A. Sotomayor, Executive Director for Finance, Business Administration, P.O. Box 2770, La Plata, MD
20646. 301-934-7350.
The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity,
age or disability in its programs, activities or employment practices. For inquiries, please contact Dr. Patricia Vaira, Title IX/ADA/Section 504 Coordinator
(students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/adults), at:Charles County Public Schools, Jesse L. Starkey
Administration Building, P.O. Box 2770, La Plata, Maryland 20646, or by phone: (301) 932-6610 or (301) 870-3814. For special accommodations call
(301) 934-7230 or TDD 1-800-735-2258 two weeks prior to the event.
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Contents TRANSMITTAL LETTER ................................................................................................ 3
ACTION ITEM FOR THE BOARD OF EDUCATION .................................................... 4
Attachment: FY 2019 Budget Planning Model .............................................................. 5
Attachment: Operating Revenue ..................................................................................... 6
Attachment: Operating Budget by Category and Object Code ....................................... 7
Attachment: Full-time Equivalent Staff .......................................................................... 8
REVENUE INCREASES ................................................................................................... 9
County Funding Request................................................................................................. 9
State Funding Request .................................................................................................... 9
Fund Balance Transfer .................................................................................................... 9
Food Service Meal Price Increase ................................................................................... 9
Restricted Funds.............................................................................................................. 9
MANDATORY COST INCREASES............................................................................... 11
Health Insurance ........................................................................................................... 11
Bus Contracts ................................................................................................................ 11
Teachers' Pension (SB1301) ......................................................................................... 11
Non-Public Placement Tuition ...................................................................................... 12
Maryland Association of Boards of Education (MABE) Insurance Premium Increase 12
Nurses’ Contract ........................................................................................................... 12
COLLECTIVE BARGAINING ASSUMPTIONS ........................................................... 13
Reserve for Collective Bargaining ................................................................................ 13
OTHER COST INCREASES ........................................................................................... 13
Teachers for Enrollment Growth .................................................................................. 13
Capital Projects ............................................................................................................. 13
ASPIRE Program .......................................................................................................... 13
English Language Learners and Special Education Instructional Assistants ............... 14
Psychologists................................................................................................................. 14
SUPPLEMENTAL BUDGET REQUESTS ..................................................................... 15
PRESENTATION
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TRANSMITTAL LETTER THIS PAGE INTENTIONALLY BLANK
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ACTION - OFS
February 13, 2018
Attachments
ACTION ITEM FOR THE BOARD OF EDUCATION
SUBJECT:
Revised FY 2019 Proposed Operating Budget.
OVERVIEW:
Attached is the proposed FY 2019 operating budget for consideration by the Board of
Education (BOE). Expenditure increases include a reserve for collective bargaining
(salary scale increases and health insurance), state-mandated teachers’ pension
contribution and mandatory school bus replacements. Funds would also support student
enrollment growth, the ASPIRE program, capital projects, school psychologists and
additional instructional assistants for special population students. The budget is balanced
with reliance on county funding.
The budget request reflects the needs of the school system, as required by the Education
Article § 4-205. Should additional funding become available, there are significant
systemwide needs included in a supplemental budget.
BUDGET IMPLICATIONS:
The FY 2019 operating budget request of $375.4 million represents an increase in
funding of $23.2 million (6.6 percent). Of this amount, state funding is assumed to
increase $11.8 million (7.0 percent) based on the Maryland State Department of
Education preliminary estimates on January 19, 2018 and county funding increases $12.3
million (7.0 percent). This request includes a reduction in the requirement to transfer in
fund balance of $1.0 million. In the Food Nutrition Services program, lunch prices will
remain the same as the current fiscal year until a required Federal price subsidy is
determined.
STAKEHOLDERS INVOLVEMENT:
Board of Education (BOE), students, parents, teachers, staff, Charles County
Commissioners, the Maryland State Department of Education, the Education Association
of Charles County (EACC) and the American Federation of State, County and Municipal
Employees (AFSCME) collective bargaining units.
RECOMMENDATION/FUTURE DIRECTION:
That the BOE consider the recommendations included in the Proposed Operating Budget.
This budget proposal is subject to change based on final funding from the state and
county. The remaining budget development calendar is as follows:
BOE final approval – February 13, 2018
BOE budget submission to the county – February 28, 2018
Charles County Commissioners’ public hearing – April 3, 2018
Board adopts final budget – June 12, 2018
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Attachment: FY 2019 Budget Planning Model
DESCRIPTION COST
BASE REVENUE BUDGET 352,242,260$
REVENUE INCREASES:
County Funding - Additional Base 8,437,304
County Funding - Maintenance of Effort - 563.8 student increase 3,876,896
One-time, Non-recurring Additional County Funding -
7.0% TOTAL ADDITIONAL COUNTY FUNDING 12,314,200
7% STATE FUNDING (MSDE Estimate 1/19/2018) 11,838,180
FEDERAL REVENUES -
LOCAL REVENUES -
FUND BALANCE TRANSFER (total base transfer requirement $3.2 M ) (1,000,000)
TOTAL REVENUE INCREASES: 23,152,380
TOTAL REVENUE BUDGET 375,394,640
Percent Increase 6.6%
BASE EXPENDITURE BUDGET 352,242,260$
MANDATORY COST INCREASES:
5% Health Care Costs (estimate) 2,000,000
5% Bus Contracts (25 replacement buses and 3 special education routes, driver salary) 1,413,000
10% Teachers' Pension (SB1301) - State Retirement Agency (estimate) 865,700
10% Non-public Placement Tuition (estimate) 336,400
10% MABE Insurance Premium Increase (estimate) 181,300
3.2% Nurses' Contract - (estimate) 103,700
TOTAL MANDATORY COST INCREASES: 4,900,100
COLLECTIVE BARGAINING ASSUMPTIONS:
Reserve Estimate - Collective Bargaining 6,022,500
Reserve Estimate - One Percent Cost-of-Living Adjustment (COLA) 2,214,500
Reserve: Estimate - FY 2011 and FY 2015 5,749,300
TOTAL COLLECTIVE BARGAINING ASSUMPTIONS: 13,986,300
OTHER COST INCREASES:
Teachers for Enrollment Growth (460 FTE student increase; 25 to 1 average student to teacher ratio) 26 Teachers 1,807,000
Capital Projects (Restore base budget) 1,069,680
ASPIRE Program (4 Teachers, 4 Instructional Assistants, 4 Psychologists) 842,000
Instructional Assistants (5 English Language Learners and 5 Special Education) 331,000
Psychologists (2) 216,300
TOTAL OTHER COST INCREASES: 4,265,980
TOTAL EXPENDITURE BUDGET 375,394,640
NET SURPLUS/(DEFICIT) 0
Note: FY 2018 Base Budget includes $25,060 additional funding for the Center for Children training
FY2019
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Attachment: Operating Revenue
FISCAL YEARS
DESCRIPTIONFINAL $ BUDGET BUDGET VARIANCE $
%
CHANGE
GENERAL FUND
50 - STATE REVENUES
5030 - STATE-NONPUBLIC SPEC ED 1,292,656 1,301,900 1,301,900 (0) 0.0%
5031 - STATE-FOUNDATION PROGRAM 106,585,888 107,084,114 111,700,251 4,616,137 4.3%
5032 - STATE-SPECIAL ED FORMULA 7,312,017 8,247,138 8,816,208 569,070 6.9%
5033 - STATE-TRANSPORTATION 10,781,197 10,889,250 11,276,556 387,306 3.6%
5036 - STATE-COMPENSATORY AID 31,967,559 32,049,847 34,239,571 2,189,724 6.8%
5041 - STATE-OUT OF COUNTY 59,264 0 0 (0) 0.0%
5044 - STATE-MEDICAID REVENUES 1,105,000 890,000 890,000 (0) 0.0%
5045 - STATE-LIMITED ENGLISH 1,726,345 2,159,880 2,860,056 700,176 32.4%
5046 - STATE-GUARANTEED TAX BASE 220,322 0 1,596,663 1,596,663 0.0%
5048 - STATE-GCEI 3,547,566 3,579,100 3,685,811 106,711 3.0%
5050 - STATE-NET TAXABLE INCOME 1,584,503 3,941,805 5,614,198 1,672,393 42.4%
50 - STATE REVENUES Total 166,182,317 170,143,034 181,981,214 11,838,180 7.0%
51 - FEDERAL REVENUES
5153 - FEDERAL-IMPACT AID 307,311 476,000 476,000 (0) 0.0%
5155 - FEDERAL-R.O.T.C. 427,243 430,000 430,000 (0) 0.0%
5161 - FEDERAL-SP ED IMPACT AID 44,319 64,000 64,000 (0) 0.0%
51 - FEDERAL REVENUES Total 778,874 970,000 970,000 (0) 0.0%
52 - LOCAL REVENUES
5204 - PRIOR YEAR FUND BALANCE TRANSFER 0 4,201,086 3,201,086 (1,000,000) -23.8%
5206 - TUITION-SUMMER YOUTH CAMP 26,074 30,000 30,000 (0) 0.0%
5207 - TUITION-SUMMER SCHOOL 108,959 115,296 115,296 (0) 0.0%
5208 - TUITION-OUT OF STATE 185,727 189,400 189,400 (0) 0.0%
5209 - TUITION-PARENT PAYMENTS 97,790 104,100 104,100 (0) 0.0%
5210 - INTEREST INCOME 181,633 149,880 149,880 (0) 0.0%
5211 - RENT-SCHOOL FACILITIES 224,315 190,000 190,000 (0) 0.0%
5212 - PAYROLL TRANSFERS 82,016 100,000 100,000 (0) 0.0%
5215 - SALE OF PROPERTY 51,625 36,000 36,000 (0) 0.0%
5216 - TUITION-OTHER MD COUNTIES 227,704 247,704 247,704 (0) 0.0%
5221 - MISCELLANEOUS REVENUE 36,214 65,000 65,000 (0) 0.0%
5222 - RESTITUTION 43,626 20,000 20,000 (0) 0.0%
5225 - REBATES 67,779 51,700 51,700 (0) 0.0%
5226 - VENDING COMMISSIONS 100,000 100,000 100,000 (0) 0.0%
5227 - TUITION-NOVEL 350 20,000 20,000 (0) 0.0%
53 - LOCAL COUNTY APPROPRIATIONS
5300 - COUNTY-SUPPLEMENT 130,000 25,060 25,060 (0) 0.0%
5301 - COUNTY-APPROPRIATIONS 170,474,500 175,484,000 187,798,200 12,314,200 7.0%
53 - LOCAL COUNTY APPROPRIATIONS Total 170,604,500 175,509,060 187,823,260 12,314,200 7.0%
GENERAL FUND Total 338,999,502 352,242,260 375,394,640 23,152,380 6.6%
FOOD SERVICE * 13,257,639 13,448,739 13,613,273 164,534 1.2%
RESTRICTED 16,851,209 14,969,831 14,739,817 (230,014) -1.5%
Grand Total 369,108,349 380,660,830 403,747,730 23,086,900 6.1%
*** PROPOSED ***
17 18 19
*Note: Includes no price increase
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Attachment: Operating Budget by Category and Object Code
CATEGORY
FISCAL YEARS
DESCRIPTION FINAL $ BUDGET BUDGET VARIANCE $ % CHANGE
GENERAL FUND
01 - ADMINISTRATION 9,505,305 9,757,682 9,757,682 0 0.0%
02 - MID-LEVEL ADMINISTRATION 22,626,638 23,408,315 23,408,315 0 0.0%
03 - INSTRUCTION
71 - SALARIES & WAGES 127,074,971 132,150,125 134,395,211 2,245,086 1.7%
73 - SUPPLIES & MATERIALS 4,429,064 4,297,148 4,297,148 0 0.0%
OTHER INSTRUCTIONAL COSTS 1,633,695 2,467,519 2,467,519 0 0.0%
03 - INSTRUCTION Total 133,137,730 138,914,792 141,159,878 2,245,086 1.6%
04 - SPECIAL EDUCATION 33,177,568 35,568,075 36,027,085 459,010 1.3%
05 - STUDENT PERSONNEL SERVICE 3,538,925 3,658,578 3,658,578 0 0.0%
06 - STUDENT HEALTH SERVICES 2,958,857 3,309,000 3,412,700 103,700 3.1%
07 - STUDENT TRANSPORTATION 25,920,895 26,644,794 28,015,404 1,370,610 5.1%
08 - OPERATION OF PLANT 25,248,365 25,703,035 25,884,335 181,300 0.7%
09 - MAINTENANCE OF PLANT 8,012,453 8,328,745 8,328,745 0 0.0%
10 - FIXED CHARGES
(Unallocated STEP/LEVEL increases) 68,028,237 73,401,958 91,082,562 17,680,604 24.1%
12 - COMMUNITY SERVICE 866,428 928,709 971,099 42,390 4.6%
13 - CAPITAL OUTLAY 4,098,111 2,618,577 3,688,257 1,069,680 40.8%
GENERAL FUND Total 337,119,513 352,242,260 375,394,640 23,152,380 6.6%
FOOD SERVICE* 13,253,638 13,448,739 13,613,273 164,534 1.2%
RESTRICTED 16,851,209 14,969,831 14,739,817 (230,014) -1.5%
Grand Total 367,224,361 380,660,830 403,747,730 23,086,900 6.1%
OBJECT CODE
FISCAL YEARS
DESCRIPTION FINAL $ BUDGET BUDGET VARIANCE $ % CHANGE
GENERAL FUND
71 - SALARIES & WAGES 201,780,135 209,891,087 212,258,783 2,367,696 1.1%
72 - CONTRACTED SERVICES 37,976,317 43,634,361 46,220,741 2,586,380 5.9%
73 - SUPPLIES & MATERIALS 11,479,367 8,589,980 8,589,980 0 0.0%
74 - OTHER CHARGES 9,128,677 11,339,310 11,520,610 181,300 1.6%
75 - EQUIPMENT 5,213,733 2,161,370 2,161,370 0 0.0%
78 - FIXED CHARGES
(Unallocated STEP/LEVEL increases) 68,028,237 73,401,958 91,082,562 17,680,604 24.1%
79 - TRANSFERS 3,513,047 3,224,194 3,560,594 336,400 10.4%
GENERAL FUND Total 337,119,513 352,242,260 375,394,640 23,152,380 6.6%
FOOD SERVICE* 13,253,638 13,448,739 13,613,273 164,534 1.2%
RESTRICTED 16,851,209 14,969,831 14,739,817 (230,014) -1.5%
Grand Total 367,224,361 380,660,830 403,747,730 23,086,900 6.1%
CHARLES COUNTY PUBLIC SCHOOLSOperating Budget by Category and By Object Code Report
*** PROPOSED ***
17 18 19
17 18 19
*** PROPOSED ***
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Attachment: Full-time Equivalent Staff
FISCAL YEARS
DESCRIPTIONACTUAL
BUDGET
POSITIONS
BUDGET
POSITIONSFTE CHANGE
GENERAL FUND
01 - ADMINISTRATION 90.0 88.0 88.0 0.0
02 - MID-LEVEL ADMINISTRATION 282.5 284.5 284.5 (0.0)
03 - INSTRUCTION 2,031.9 2,049.9 2,092.9 43.0
04 - SPECIAL EDUCATION 546.8 585.1 590.1 5.0
05 - STUDENT PERSONNEL SERVICE 48.0 46.0 46.0 0.0
06 - STUDENT HEALTH SERVICES 0.0 0.0 0.0 0.0
07 - STUDENT TRANSPORTATION 18.0 18.0 18.0 0.0
08 - OPERATION OF PLANT 245.8 255.8 255.8 0.0
09 - MAINTENANCE OF PLANT 59.0 62.0 62.0 0.0
12 - COMMUNITY SERVICE 0.0 0.0 0.0 0.0
13 - CAPITAL OUTLAY 4.0 5.0 5.0 0.0
GENERAL FUND Total 3,325.9 3,394.2 3,442.2 48.0
FOOD SERVICE 97.4 132.8 132.8 0.0
RESTRICTED 101.5 107.9 104.9 (3.0)
Grand Total 3,524.8 3,634.8 3,679.9 45.0
CHARLES COUNTY PUBLIC SCHOOLSFull-time Equivalent Staff Report
*** PROPOSED ***
17 18 19
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EXPLANATORY PARAGRAPHS
REVENUE INCREASES
County Funding Request County funding requirements are subject to Maintenance of Effort (MOE) set forth in the
Maryland Annotated Code Education Article 5-202. Full-time equivalent enrollments
increased by 562.8 students from 25,521.3 the previous fiscal year, or 2.2 percent.
To fully fund the operating budget requirements, the school system is requesting
additional base funding above the MOE requirement to avoid drastic budget cuts
affecting programs and personnel.
State Funding Request State revenues are based on changes in enrollment, county wealth and free-and-reduced
meal enrollments. Charles County ranks ninth out of 24 counties for student enrollment
and 10th out of 24 in county wealth. State revenue projection assumes a growth rate of 7
percent. State funding is highly variable and subject to change until the legislative
session ends in April.
Fund Balance Transfer The use of fund balance relies on one-time funds for designated maintenance projects at
schools, such as asphalt repair, carpet replacement and school playgrounds. The school
system has operated in a deficit budget since FY 2010. Assuming no budget surplus in
FY 2018, the discretionary unassigned fund balance will jeopardize targeted reserves for
best practices.
Food Service Meal Price Increase The Healthy, Hunger-Free Kids Act of 2010 requires that the school system set meal
prices equal to the Federal reimbursement rate for Free and Reduced Meals (FARMS).
The school system has increased lunch prices for the past five years in order to comply
with the Healthy, Hunger-Free Kids Act of 2010. This act assures that Federal
reimbursement rates do not subsidize paying students.
At this time, the school system has reached the mandated threshold and will not
recommend price increases for FY 2019 until the new Federal reimbursement rate
threshold is determined. Lunch prices for the 2018–2019 school year will remain the
same at $2.65 for elementary students and $2.90 for secondary students.
Restricted Funds All budgeted amounts are based on original proposals. In most cases, changes between
fiscal years are due to final allocations from authorizing agencies. Final grant allocations
are usually official in the month of September. Restricted funds are anticipated to
decrease by $230,014 from the previous year for a total of $14.7 million. The reduction
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is due to the sunset of the Title I Focus grant in FY 2018 ($359K), a reduction of the
aging schools program ($212K).
The program reductions were offset by increases from the following grants: new this
year; Title IV ($97K) primarily focusing on STEM and physical education initiatives and
Way To Work ($50K) focusing on adult student development. In addition, Special
Education Pass-through ($40K), fully recognizing the NOAA three-year grant ($311K)
and other miscellaneous grant increases ($73K - Secondary Transition [$15K] the Adult
Education program [$14K], Science Center program [$22K], Title II Restorative
Practices [$15K], Peer Collaborative Training [$7K]).
FTEs are anticipated to decrease by (3) with (4) Interventionist planned reductions in
Title I due to one-year funded positons offset by an increase of 1 Environmental
Education Assistant in the National Oceanic and Atmospheric (NOAA) three-year grant.
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MANDATORY COST INCREASES Charles County Public Schools (CCPS) considers mandatory costs (cost elements that are
vital to the operations of the school system) an essential part of the budget development
process. Mandatory costs include state mandates, contractual requirements, utilities and
insurance costs.
Health Insurance CCPS became self-insured in FY 2008. Annual health care cost increases are due to
claims and additional enrollments. There are additional costs associated with the
Affordable Care Act that have not been fully determined. This request provides funds for
anticipated industry trend cost increases. The CCPS insurance committee meets on a
regular basis to review and discuss health care costs. Changes to benefits or employee
contribution levels (75/25) must be negotiated with collective bargaining units.
Implications of not funding
Not funding this request may result in full-time equivalent (FTE) position reductions or
other budget cuts. Health care cost increases are mandatory and directly impact the
ability to provide wage adjustments.
Bus Contracts Under Maryland Annotated Code § 7-804(b)(2)(i) CCPS may not operate a school
vehicle for longer than 15 years. The school system’s operational bus fleet consists of
366 buses: 358 contractual buses and eight buses owned by CCPS (four special education
buses and four spare buses).
This request provides funds to replace 25 buses that have reached the 15-year limitation.
Funds would support per vehicle allotment (PVA) for replacement buses and three
additional special education bus contracts to accommodate our special education student
population. There is a need to reduce student travel times due to their program, number
of students on the route, and the location of their homes in relation to their placement at
their regional programs and out-of-county non-public placements.
Due to contract modifications (including driver salaries), erosion of funding reserves due
to replenishing the spare bus inventory and establishing reserves for potential increases in
the retail price per gallon, CCPS is requesting funds to align with current expenditure
trends. Over the past two years, the number of spare buses reaching the age of retirement
has increased, resulting in the purchase of replacement buses. This has eroded reserve
funds. Lastly, additional funds are requested to replenish reserve funds at a maximum
retail price of $3.00 per gallon of gasoline.
Implications of not funding
Not funding this request will result in non-compliance with state law and may jeopardize
other funding initiatives.
Teachers' Pension (SB1301) This budget request is required by the Budget Reconciliation and Financing Act of 2012
(Senate Bill 1301/House Bill 1801). The teachers’ pension cost was shared between
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county and the Board of Education between fiscal years 2013 through 2016. Starting in
FY 2017, the incremental “normal cost" for teachers’ pension is the burden of the Board
of Education. “Normal cost” is a rate determined by the contributions that should have
been paid for a period.
Implications of not funding
The Board is required to comply with the Act.
Non-Public Placement Tuition For special education students placed in non-public day and residential programs, the
counties are responsible for the local share of the basic cost of educating a child
($26,003). The cost above the base amount is shared between the state and the local
school boards on a 70 percent local/30 percent state basis. Expenditures for students
placed in non-public institutions are reimbursed by the state on a proportional basis.
The ten-year annual expenditure growth rate is 2.5 percent. Expenditures associated with
students placed in non-public institutions varies based on the student’s needs and required
care. In FY 2017, the average expenditure per student was $58,194 (serving 63 students)
compared to a budget of $51,587 per student. This request would provide per pupil
funding at an estimated level of $60,661 for an anticipated 61 students.
Implications of not funding
Any budget shortfalls in expenditures will result in tradeoffs from other budget line-
items.
Maryland Association of Boards of Education (MABE) Insurance Premium Increase Founded in 1957, the Maryland Association of Boards of Education is a private, non-
profit organization dedicated to serving and supporting boards of education in Maryland.
Members benefit in numerous ways from participating in the MABE Insurance Trusts,
the Group Insurance Pool and the Workers' Compensation Fund.
This budget request reflects a 10 percent insurance premium increase for workers’
compensation, liability and property.
Implications of not funding
Not funding this request may result in full-time equivalent (FTE) position reductions or
other budget cuts. Insurance cost increases are mandatory and may impact the ability to
provide wage adjustments.
Nurses’ Contract Funding includes estimated contract increases of 3.2 percent for benefits and wages.
Implications of not funding
Not funding this request may result in a reduction of nursing services provided to
students.
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COLLECTIVE BARGAINING ASSUMPTIONS
Reserve for Collective Bargaining This request is to establish a reserve for collective bargaining with the Education
Association of Charles County (EACC) and the American Federation of State, County
and Municipal Employees (AFSCME). The reserve is equal to three STEP/LEVEL
increases to ensure proper employee placement on the scale, including a one percent cost-
of-living adjustment (COLA).
The estimated reserve amount supports FY 2019 funding needs. Please note, the school
system is behind two level increases (FY 2015 and FY 2011).
Implications of not funding
Not funding this initiative will keep the employees behind in STEPS/LEVELS and will
affect staff recruitment and retention.
OTHER COST INCREASES
Teachers for Enrollment Growth Funding supports anticipated student enrollment growth and reach a 25 to 1 ratio at all
levels. Currently, the student to teacher ratio is 27 to 1 at grades 3 through 12 and 25 to 1
for K to 2nd grade.
Implications of not funding
Not funding this request could increase student-to-teacher ratios.
Capital Projects To restore base budget reductions implemented in FY 2018 in order to balance the
budget. Funding will be restored to support various maintenance projects at the schools.
Implications of not funding
Not funding this request limit the school system to fund projects and will increase the
deferred maintenance costs.
ASPIRE Program The Aspire Program is designed to provide a data driven, highly structured, safe and
positive classroom environment for elementary students who demonstrate persistently
maladaptive behavior that impedes their ability to access academic curriculum. Emphasis
is placed on developing self-regulatory social and academic skills in a small group setting
the goals of gradual re-integration into the original classroom setting with support. This
is accomplished through behavioral assessment, the implementation of a class-wide
behavior management/social skills program, individualized behavioral interventions,
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intensive case management, and collaboration/training with parent, teachers and
community service providers.
Implications of not funding
By not funding this request, the school system is less able to meet the growing behavioral
needs of our youngest students. Without intervention, students can not learn and will not
make appropriate academic progress. In addition, the classroom disruption is having an
adverse effect on peers as well as the teaching staff.
English Language Learners and Special Education Instructional Assistants The addition of 10 permanent instructional assistants for the 2018-19 school year will
improve instructional and behavioral outcomes for students with disabilities in regional
programs and inclusive settings. In addition, the ELL student population continues to
grow therefore more support is needed especially at the high school level.
Implications of not funding
Not funding these positions will likely result in teachers being less able to adequately
implement both instructional supports as well as behavioral supports in the general
education setting, small group settings, and regionalize programs, particularly in those
schools that have especially high special education numbers. By not funding the ELL
positions, we are limiting our ability to provide the intensive support student require to
learn academic content when language is a barrier.
Psychologists Our elementary schools, with the exception of Ryon and Parks, currently have a school
psychologist assigned two days a week. During this time, they consult with
administrators, teachers and parents, provide direct intervention to students, conduct
psychological assessments, and attend all SST, IEP and section 504 meetings. It is
critical to note that several of our elementary schools have student populations that
exceed the size of several of our middle schools who have full-time school psychologists
assigned. In light of the increasing student population and the instructional and mental
health needs of our students, it is critical to increase our psychological services staff to
better meet the needs of our student population.
Implications of not funding
Not funding these positions will likely jeopardize the response in meeting the needs of
students.
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SUPPLEMENTAL BUDGET REQUESTS If additional funds are available, and depending on amounts, selected initiatives will be
accommodated.
Summary of Office Budget Requests (sorted in descending order by monetary amounts):
INITIATIVE NAME Initiative Description FTE Total Cost
Block Scheduling Block scheduling offers students at
the high school level the opportunity
to earn eight credits a year as opposed
to seven. Currently, North Point and
St. Charles offer the block schedule
and the remaining five high schools
offer the traditional, seven period
day.
$3,473,600
ERP System Enterprise resource planning is the
integrated management of core
business processes, often in real-time
and mediated by software and
technology. ERP business
management software is a suite of
integrated applications that will
collect, store, manage and interpret
data from financial and human
resource activities.
$2,000,000
Laptop/Computer
Replacements
Replacement of laptops and
computers currently over seven years
of age.
$1,718,650
Turf Install turf at Lackey stadium.
$900,000
Laptop/Computer
Replacements
Replace laptops and computers
purchased over five years ago.
$815,000
Laptop/Computer
Replacements
Replacement of laptops and
computers currently over six years of
age.
$694,550
Wonders Reading
Program for Grades 3
to 5.
Purchase Wonders Reading Program
to aid in PARCC performance. The
top three counties in MD on PARCC
use this program.
$630,000
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Network Upgrade Replacement of content filter and
network equipment at central office.
$500,000
Technology Support
Staff
Provide additional Computer
Analysts to schools to support
technology initiatives, a technology
procurement analyst, and a
technology department trainer.
$441,000
8th Grade Techbook
Initiative
Expand the Discovery techbook
initiative to 8th Grade.
$300,000
Rain Water
Harvesting System
Increase the number of rain
harvesting systems at the high
schools for use in watering the
athletic fields.
$300,000
Replacement Supplies
for Technology
Equipment
Replace projectors, bulbs, UPS, and
other parts associated with general
technology equipment.
$200,000
Discovery Techbooks
for Science
Expand licenses of the science
Discovery techbooks currently
purchased for middle school to
elementary and high school. This
will provide valuable access to video
clips, simulations, and test questions
to support MISA.
$182,611
Visiting Stadium
Bleachers
Replace visitor side bleachers at
Lackey to accommodate competition
seating.
$150,000
Press Box Side
Bleachers
Replace McDonough bleachers on
visitor's side to accommodate those
with limited mobility.
$150,000
Investigations
Program for
Kindergarten and
Grade 1
Purchase updated Investigations
program for Kindergarten and Grade
1 that is better aligned to standards.
$120,000
Revision Assistant
(Grade 6-12)
Purchase Revision Assistant software
for Grades 6-12 to provide students
instant feedback and teachers instant
data for writing success and
challenges to drive instruction.
Prompts in the program help students
understand the demands of PARCC
and would be especially helpful to
$117,552
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struggling students. Social Studies,
Science and English use the program.
Additional School
Psychologist
An additional school psychologist
will allow for two more elementary
schools to have a full-time school
psychologist.
1 $110,970
Secure Office
Entrance
Create a secure office entrance at
John Hanson to guide visitors into the
main office.
$100,000
Additional Funding
for Design Services
(P&C)
Increase funding for design services
from $100,000 a year to $200,000.
$100,000
Network Security Develop and build a network of
servers for logging events in the
system, provide secure VPN and
penetration/threat analysis to address
legislative audit findings.
$100,000
IPads for All Science
Teachers
Funds would support the purchase of
IPads to facilitate co-teaching and
integration of literacy, math, and
online simulations.
$84,000
DreamBox Funds would support the purchase of
an online program aligned to the
MCCRS that will serve to strengthen
student skills and could also serve as
an intervention.
$78,000
Apex Learning Purchase online standards based
courses providing a complete course
of study requiring a blended learning
instructional model.
$70,000
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Study Island Purchase the web-based program,
Study Island, used for the following:
grade recovery; individualized
instruction; provide ways to
differentiate, especially if students
need to work below grade level;
group sessions; Grade 12 transition
modules to meet Maryland Bill 740;
AP, SAT, ACT practice. The contract
includes Exact Path at the elementary
level; Gale Bailey, in particular, is
using the program.
$68,000
Science Center
Teacher
Request is for an additional teacher at
the Science Center to utilize all
teaching space, provide additional
student experiences, and support
private and public field trips above
and beyond those for CCPS students.
1 $65,000
Increase Learning
Resource Teachers to
10.5 Month Status
LRT's need the extra week at the
beginning of the year to better
prepare for testing and appropriate
placement of students. At the end of
the year, LRT's would assist with
curriculum writing and next school
year planning.
$63,000
Assistance with
Science Center
Operating Expenses
Assistance for Digistar warranty,
laser content, MOI, marketing,
community events, and movie license
renewal is needed to keeps the
Science Center operational.
$60,000
Storm Water
Management
Specialist
Position would be responsible for the
maintenance and inspections of storm
water devices. The devices require
compliance inspections through
MDE.
$60,000
Flex Schedule Teacher This position would eliminate the
revolving door of part-time evening
teaching staff and the daytime student
helper. This teacher would be the
lead on evening, weekend, and
special events.
1 $45,253
Security Technician Position would help maintain and
repair camera systems and
fire/intrusion panels.
1 $45,000
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Grounds Specialist Position would be responsible for the
maintenance of landscaping at CCPS
buildings.
1 $45,000
Gizmos Program Purchase the Gizmos Program to
provide online simulations to middle
school and high school students for a
more visual understanding of key
science concepts.
$44,000
IPads for Kindergarten
KRA Administration
Replace IPads that are four years old
and soon to be considered obsolete.
$40,000
SpringBoard RELA
(Grades 6-8)
Purchase teacher and student editions
of College Board SpringBoard RELA
for Grades 6-8. College Board offers
rigorous skills and informational
texts.
$40,000
Dual Enrollment
English
Dual Enrollment English is an option
to help students become College and
Career Ready in English and earn
college credit.
$36,000
Moby Max Math
(Grades 6-8)
Online tool for Math, Science, and
R/ELA
$30,000
Staff Development
and Training (P&C)
Provide necessary training and
certification for staff members to stay
current with industry standards and
practices.
$30,000
Turnitin - Feedback
Studio (Grades 9-12)
Purchase Turnitin - Feedback Studio
software for Grades 9-12 which
would help students learn about
plagiarism, offer peer edits for
documents, allow teachers to check
for plagiarism, and give written and
audio suggestions to student papers.
Social Studies, Science, and MESA
use the program.
$28,998
STEM Class (MOI) The middle school STEM serves to
introduce a broad range of students to
STEM skills which support and align
to Maryland math, science, literacy
standards and practices. Class MOI
is needed to support this initiative.
$27,350
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Mentoring
Mathematical Minds
Teacher and Student
Editions
Purchase Mentoring Mathematical
Minds teacher and student editions to
infuse into Grade 3 to achieve more
success on the higher level PARCC
assessment.
$25,000
Non-fiction Text for
Gifted and Talented
Education Grades 1 -
5
There is a shortage of age and level
appropriate non-fiction text that can
be used to teach the RI Standards.
Our PARCC scores indicate a need
for higher level non-fiction to attain
levels 4 and 5.
$25,000
Contract a Private
Investigator to
Investigate Residency
Issues
Numerous reports of students living
out of the county using false
addresses to attend Charles County
Public Schools causes overcrowding
and loss of funds through tuition.
$25,000
Part-time Employee to
Scan Records
A part-time temporary employee is
requested to assist in scanning
psychological evaluations and records
in the warehouse to accommodate
MSDE and CCPS' retention policies.
$25,000
Non-fiction Text for
Grades K, 1 and 2
There is a shortage of age and level
appropriate non-fiction text that can
be used to teach the RI Standards.
$20,000
Staff Development
Funds
Funding for student service's staff to
attend conferences.
$20,000
Staff Development
and Training
(Maintenance)
Provide necessary training and
certification for staff members to stay
current with industry standards and
practices.
$20,000
Gym Wall Mats Purchase gym wall mats for Westlake
to limit injuries.
$18,000
Engineering is
Elementary
Funds would support the purchase of
Engineering is Elementary (EIE).
Science teachers in Grades 2-5 are
integrating the Next Gen science
engineering practices through EIE
units.
$15,000
Cafeteria Tables Replace 10 cafeteria tables at
Westlake used in the gym lobby
(utilized as the cafeteria annex) that
are too tall to be stored.
$15,000
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21
Smart Phones for
PPW
Purchase Smart Phones for PPWs to
have access to GPS and Admin Vue
at all times to assist students.
$13,800
SpringBoard RELA
(Grades 9-12)
Purchase teacher and student editions
of College Board SpringBoard RELA
for Grades 9-12. College Board
offers rigorous skills and
informational texts.
$10,750
Staff Development
and Training
(Operations)
Provide necessary training and
certification for staff members to stay
current with industry standards and
practices.
$10,000
Accuplacer Math Test
for All 11th Grade
Students
Students must take a test of college
readiness in math before the end of
11th grade.
$8,000
Narcan Nasal Spray By Legislative Order Senate Bill #
1060, Narcan nasal spray is to be
available in each school.
$6,000
Psychologist MOI-
Test Kits and
Protocols
Purchase test kits and protocols for
school psychologists.
$5,950
Fundations Student
and Teacher Materials
Purchase additional Fundations
student and teacher materials to
accommodate new class growth and
SOAR classrooms.
$5,000
Classroom Posters Develop and print Mathematical
Practices posters for each elementary
classroom to provide consistent
classroom messages.
$5,000
Teaching Student
Centered Mathematics
Second Edition
Volumes 1, 2, and 3
Purchase resource text for the ILT to
help build teacher development and
for professional development.
$2,880
IRT Subscriptions NCTM subscription for IRTs
$2,332
4th Grade Social
Studies
Purchase Rosen Digital Library
ebook - The Colony of Maryland to
provide an updated version and
ensure copies are available at all
schools
$1,725
GRAND TOTAL 5 $ 14,342,971
Board of Education of Charles County
Fiscal Year 2019ProposedOperating Budget
1
OBJECTIVES
Student Achievement
Compensation Financial Support
Student Achievement• Maintain core programs
and progress.• Reflect the basic needs
of the system.• Special population
students.
Compensation• Funding for salary
increases to place employees on proper STEPS/LEVELS.
• Provide a competitive teacher salary.
Financial Support• Reduce the reliance on
fund balance.• Maintain employment
and avoid furloughs or layoffs.
• Student enrollment growth.FY 2019 Proposed Operating Budget 2
3
•Trends in Full-time Equivalent (FTE) Student Enrollments
For FY 2019, preliminary estimates for student enrollment are expected to reach 26,546, an increase of 1.8 percent (460.0 students more than the previous year).
FISCAL YEAR
FULL-TIME
EQUIVALENT CHANGE %
2008 25,843.3 46.3 0.2%
2009 25,860.5 17.3 0.1%
2010 25,896.8 36.3 0.1%
2011 25,954.5 57.8 0.2%
2012 25,869.5 (85.0) -0.3%
2013 25,717.0 (152.5) -0.6%
2014 25,524.0 (193.0) -0.8%
2015 25,413.0 (111.0) -0.4%
2016 25,470.8 57.8 0.2%
2017 25,521.3 50.5 0.2%
2018 26,085.0 563.8 2.2%
2019 Budget 26,545.0 460.0 1.8%
(300.0)
(200.0)
(100.0)
-
100.0
200.0
300.0
400.0
500.0
600.0
700.0
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Est
imat
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Enro
llmen
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Student EnrollmentChange in Full-Time Equivalent (FTE)
35%
12%
3%
50%
FY 201826,085 FTE
FARMS Sped. Ed. ELL Gen. Ed.
4
•Student Enrollment Special Populations
22%
9%
1%68%
FY 200825,843 FTE
FARMS Spec Ed. ELL Gen. Ed.
State revenues are based on changes in enrollment, county wealth and free-and-reduced meals program eligibility relative to all other counties.
FTE enrollments increased from the previous fiscal year by 563.8 students, or 2.2 percent.
State Compensatory Aid is based on eligible free-and-reduced-price meal students (FARMS). FARMS student enrollment increased by 281 students from 8,852 students last fiscal year. The total FARMS rate is 35.9 percent.
State funding will change based on the legislative budget process, which will end in mid-April.
5FY 2019 Proposed Operating Budget
•State Funding$11.8 Million Increase
($5.0)
$.0
$5.0
$10.0
$15.0
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State Incremental Funding$ in Millions
Note: FY 2012 reflects federal ARRA and Ed jobs funding.
Total county funding request is 7.0 percent increase from the current fiscal year.
State Law (Article 5-202) requires the minimum Maintenance of Effort (MOE) funding level to be no less than the prior year’s per pupil funding amount, adjusted by the change in enrollments. The County MOE funding requirement is $3.9 million more than FY 2018.
County incremental funding does not include allocations to support the teachers’ pension in accordance with the Budget Reconciliation and Financing Act of 2012 (Senate Bill 1301/House Bill 1801).
6FY 2019 Proposed Operating Budget
•County Funding $12.3 Million Increase
($1.0)
$4.0
$9.0
$14.0
$19.0
$24.0
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County Incremental Funding$ in Millions
Note: 2013 includes state retirement
Total use of fund balance will be reduced to $3.2 million for general fund operations to reflect current reserves.
If there is no budget surplus in FY 2018, the reserves for best practices will be jeopardized.
Fund balance is primarily managed via employee lapsed salary savings and other non-personnel items.
7FY 2109 Proposed Operating Budget
•Fund Balance$1 Million Decrease
0%
1%
2%
3%
4%
5%
6%
7%
8%
0%
2%
4%
6%
8%
10%
12%
14%
16%
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Un
emp
loym
ent
Rat
e
Att
riti
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Rat
e
Teacher Attrition Compared to the Unemployment Rate
Percent Attrition Percent Unemployment
Source Data: US Department of Labor and Statistics; Annual Washington Metropolitan Area (Not Seasonally Adjusted)
The Healthy, Hunger-Free Kids Act of 2010 Requires the school system to set meal prices equal to (or above) the Federal reimbursement rate for free-and-reduced meals.The law limits the amount of the increase to $0.10 in any one-year period.
No Meal Price IncreasesLunch prices for the 2018 – 2019 school year will remain the same at $2.65 for elementary students and $2.90 for secondary students.
Food Nutrition Service Meal Price Increase
FY 2019 Proposed Operating Budget 8
•Revenue Schedule
9
Amount $
FY 2018 Revenue Budget 352,242,260
Requested incremental changes:
County funding - MOE - 563.8 student increase 3,876,896
County funding additional base 8,437,304
Total county funding request - 7.0 percent increase 12,314,200
State funding - full funding GCEI -7.0 percent increase 11,838,180
Fund balance transfer (1,000,000)
Total requested revenue incremental change 23,152,380
FY 2019 Revenue Budget 375,394,640
Percent increase 6.6%
*Note: No Lunch Price Increase
FY 2019 Proposed Operating Budget
-5,000
0,
5,000
10,000
15,000
20,000
25,000
30,0002
00
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$ T
ho
usa
nd
s
Fiscal Year
Contract Assumptions
Mandatory Cost
Revenues
• Mandatory costs include cost elements that are vital to the operations of the school system.
• Since FY 2014, 101 FTE positions were reduced ($5.9 million) to help balance the operating budget.
• In FY 2010, STEP/LEVEL increase was granted during the fiscal year while revenues reflect sunset funding from the Bridge to Excellence (BTE) initiative.
•Historical Incremental Funding Trends
10FY 2019 Proposed Operating Budget
•FY 2018 BudgetOperating Cost Per Pupil = $13,724
(An increase of $237.00 from the previous fiscal year)
Instruction(Classroom)
CentralAdministration
Maintenance, Operations& Capital
Outlay
$0.12
Student Transportation
$0.08
$0.67
$0.03
Student & Community Services
$0.01$0.09
School Administration
11FY 2019 Proposed Operating Budget
•FY 2018 Budget by Object $352 Million
Supplies & Materials, Equipment
3%
Contracted Services
12%
Other (Utilities, Transfers etc.)
4%
Salaries & Wages
60%
Employee Benefits
21%
Compensation81%
12FY 2019 Proposed Operating Budget
EXPENDITURE Increases
Collective Bargaining ReservesSTEP/LEVEL estimates;including COLA.
Health Care CostIndustry trends.
Instructional NeedsTeachers for Enrollment Growth, ASPIRE Program,Support staff (Pyschologists,
Special Ed and English Language Learners)
Student Transportation25 bus replacements3 special education routes.
Contracts & MandatesTeachers’ pension,MABE insurance, Non-public placement,Nurses’ contract, Capital Projects.
FY 2019 Proposed Operating Budget
13
This request is to set aside funding for FY 2019 collective bargaining including STEP/LEVEL increases and salary scale compression with the Education Association of Charles County (EACC) and the American Federation of State, County and Municipal Employees (AFSCME).
The system is behind two STEP/LEVEL increases for FY 2011 and FY 2015.
The chart includes data based on the current scales and salary grades prior to collective bargaining, which can change how salaries are distributed. There is a one percent COLA provision included in this proposal. One percent COLA is approximately $2.2 million.
14FY 2019 Proposed Operating Budget
•COLLECTIVE BARGAINING ASSUMPTIONS$13.9 Million Description Estimate $
One STEP/LEVEL $6,022,500
Two STEP increases behind (FY 2011 and FY 2015) $5,749,300
15FY 2019 Proposed Operating Budget
•Health Care Costs Insurance
The budget includes a cost increase of $2.0 million, or 5.0 percent over the FY 2018 budget.
Funding would provide for anticipated industry trend cost increases.
An ongoing insurance committee is reviewing health care costs. The potential impact of the Affordable Care Act is under review.
Changes in benefits are subject to collective bargaining and directly impact overall compensation.
$.0
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
$35.0
$40.0
$45.0
$50.0
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General Fund Actual Expenditures($ in Millions)
16FY 2019 Proposed Operating Budget
•Student Transportation - $1,413,000
The school system’s operational bus fleet is 366 (358 contractual and 8 owned by CCPS).
This request provides funds to replace 25 buses beyond the 15-year limitation and three additional bus routes to accommodate student needs.
State transportation funding represents 40.0 percent of transportation expenditures.
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Student Transportation Actual Contractual Expenditures ($ in Millions)
17FY 2019 Proposed Operating Budget
•Teachers’ Pension $865,700
The budget increase required by the Budget Reconciliation and Financing Act of 2012 (BRFA [Senate Bill 1301/House Bill 1801]) to support the teachers’ pension is $865,700 more than last fiscal year.
The teachers’ pension cost was shared between the county and the Board of Education between fiscal years 2013 through 2016.
Starting in FY 2017, the incremental ‘normal cost’ for teachers’ pension is the burden of the Board of Education.
Total FY 2018 cost is $8.1 million.
$.0
$.5
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$1.5
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$3.5
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$4.5
2013 2014 2015 2016 2017 2018Budget
2019Request
Pension Funding Incremental Requirements$ in Millions
• Capital Projects - $1,069,680
To restore base budget reductions implemented in FY 2018 in order to balance the budget.
Funding will be restored to support various maintenance projects at the schools.
• Maryland Association of Boards of Education insurance premium - $181,300
This budget request reflects an insurance premium increase for workers’ compensation liability
and property insurance (10 percent increase).
• Nurses’ contract - $103,700
Contract increases of 3.2 percent increase, for benefits and wages.
FY 2019 Proposed Operating Budget 18
•Other Mandatory Costs
• Teachers for Enrollment Growth - $1,807,000Funds would support an estimated 461 additional students based on a 25-to-1 student-to-teacher ratio (18 additional teachers).
• ASPIRE Program - $842,000Funds would support positive classroom environment for elementary students who demonstrate persistent maladaptive behavior (four teachers, four instructional assistants and four psychologists).
• Instructional Assistants - $331,000Support staff for the delivery of special education instruction (five instructional assistants) and support the English Language Learner students (five instructional assistants).
• Psychologists - $216,300Support the instructional and mental health needs of our students.
FY 2019 Proposed Operating Budget 19
•Other Cost Increases
•Expenditure Schedule
20
Amount $
FY 2018 Expenditure Budget 352,242,260
Requested cost changes:
Collective bargaining assumptions 13,986,300
Health care costs 2,000,000
Bus contracts (25 bus replacements, 3 special ed. routes) 1,413,000
Teachers for enrollment growth 1,807,000
Capital Projects 1,069,680
Teachers' pension (SB1301) 865,700
ASPIRE program 842,000
Non-public placement tuition 336,400
Special education and English language learner instructional assistants 331,000
Psychologists 216,300 MABE insurance premium increase (workers' compensation 10.0 percent) 181,300
Nurses' contract 103,700
Total requested cost changes 23,152,380
FY 2019 Expenditure Budget 375,394,640
Percent increase 6.6%
FY 2019 Proposed Operating
Budget
•Future Financial and Program Considerations
• Funding OPEB (Other Post-Employment Benefits) requirement ($35.4 million Annual Contribution Rate).
• Funding operating costs for a new elementary school scheduled to open FY 2020.
• Financial impact of the Affordable Care Act requirements and managing health care costs.
• Unmet requirements (Supplemental budget request, deferred maintenance projects, GWWO capital improvement study, technology).
• Funding STEP/LEVEL increases and cost-of-living adjustments.
21FY 2019 Proposed Operating Budget
•Next Steps• BOE final approval – February 13, 2018.
• BOE budget submission to the county – February 28, 2018.
• Collective bargaining – Mid March 2018.
• End of legislative session – Mid April 2018.
• County government public hearing – April 3, 2018.
• Board adopts final budget based on final cost estimates, funding levels and contract ratifications – June 12, 2018.
22FY 2019 Proposed Operating Budget