FY2018PROJECT-BASEDGRANTS:

EASTOFTHERIVER(EOR)GUIDELINESApplicantsmaysubmitone(1)EastoftheRiverapplicationpergrantcycle

Organizationsmayrequestupto$35,000Deadline:Friday,June2,20174:00PMEDT

GovernmentoftheDistrictofColumbiaCommissionontheArtsandHumanities

200I(Eye)Street,SE,Suite1400Washington,DC20003

2

TABLEOFCONTENTSEastoftheRiverDescription....................................................................................3EastoftheRiverGoals.............................................................................................4EligibilityRequirements...........................................................................................4FundingRestrictions................................................................................................5TechnicalAssistanceandWorkshops......................................................................5ApplicationProcess..................................................................................................6ReviewProcess........................................................................................................8NotificationandPayment........................................................................................9RiskManagementandPerformanceMonitoring....................................................9ContactInformation................................................................................................9ReviewCriteria.......................................................................................................10ApplicationChecklist..............................................................................................11AddendumA:WorkSamplesandSupplementaryMaterials.................................12

3

NOTICE:Applicantsmustreadtheentireguidelinespriortosubmittinganapplicationforthisgrantprogram.Forquestionsoradditionalinformation,

pleasecontacttheCommissionontheArtsandHumanities(CAH).

PROJECT-BASEDGRANTS

Applicantsmaysubmitone(1)EastoftheRiverapplicationpergrantcycle

FY2018EastoftheRiverProjects(EOR)ReleaseDate: April25,2017RFAID: FY18.EOR.1SubmissionDeadline: Friday,June2,2017at4:00PMEDTOrganizationsmayapplyforupto$35,000IntroductionThe DC Commission on the Arts and Humanities (CAH) is soliciting grant applications fromqualified arts, humanities and arts education organizations and program providers forexemplaryprogramsservingtheartists,humanitiesprofessionals,andresidentsandvisitorsofWards7and8.Grantsarecompetitive.Fundingforthisprogramisauthorizedfrom:ArtsProgram–EastoftheRiverGrantProgram.EastoftheRiverProgramDescriptionTheEastoftheRiver(EOR)grantprovidesaccesstohigh-qualityartsandhumanitiesexperiencesforDCresidentswholiveeastoftheAnacostiaRiver.Activitiesmaybeprogramsorprojectsthatinclude,butare not limited to: dance, design, folk and traditional arts, literature,media arts,music, theater andvisualarts.FundingmaybeusedtosupportprogrammaticcostsdirectlyrelatedtotheEastoftheRiveractivitiesdescribedintheapplication.

4

PrioritywillbegiventoorganizationswithaprincipalplaceofbusinessinWards7and8.TheEastof theRiverProgramdoesnotrequirematching funds.All fundsmustbespentwithinCAH’sfiscalyear(October1,2017toSeptember30,2018).

EastoftheRiverGoals

• Provide access to high-quality arts and humanities experiences for residentswho live east of the

AnacostiaRiver;• Increasequalityoflifebysupportingavibrantcommunityidentitythroughtheartsandhumanities;

and,• SupportthecreativeeconomylocatedeastoftheAnacostiaRiverthroughinvestmentsinlocalarts

andhumanitiesorganizations.SuccessfulEastoftheRiverApplications• BringdiversepopulationsinWards7and/orWard8togetherinnewanddynamicways.• Demonstrateclosecollaborationamongartsandhumanitiesorganizationsandincludepractitioners

andorganizationsworkinginotherfields,suchasscienceandtechnology,inWards7and/or8.• Establish robust and/or long-term public-private partnerships among local government and other

fundersfromtheprivateandcorporatesectorsthroughoutalleightWards.EligibilityRequirementsOrganizations may apply if they meet all of the following eligibility requirements at the time ofapplication.Applicantsmust:• Beincorporatedasanonprofit,withadesignatedtaxexemptstatusundersection501(c)(3)ofthe

UnitedStatesInternalRevenueCode,aswellasincorporatedwithintheDistrictofColumbia;• HavetheirFederalandDCtaxexemptstatus(subjecttoDCRAverification)ingoodstandingforone

yearpriortotheapplicationdeadline;• Mustmeetatleastoneofthefollowing:

! HaveaprincipalplaceofbusinesslocatedinWard7or8,asdemonstratedbytheaddressontheorganization’sofficial990document.POBoxesandtheaddressesofboardmembersorvolunteersmaynotbeusedasaprimarybusinessaddress.Pleasedonotusetheaddressofaboardmemberorvolunteer;

! Haveasatellite location located inWard7or8,asdemonstratedbya lease,bill, letterofsupportoramemorandumofunderstanding;or,

! HaveanestablishedprogramorprojectpartnershipwithabusinessornonprofitlocatedinWard7or8,asdemonstratedbyaletterofsupportormemorandumofunderstanding.

• Have a demonstrated commitment to provide arts and humanities programs to the residents ofWashington,DC.At least fifty-onepercent (51%)of theapplicant’s scheduledarts activitiesoccurwithintheDistrictofColumbia;

• Be in good standing with CAH. Applicants with incomplete or delinquent reports in any fundingprogram,asofMonday,October16,2017,areineligibletoreceiveanadditionalawardfromCAHinFY18;

5

• Donotusefiscalagents;and,• Colleges,universities,serviceorganizations,foreigngovernmentsorotherDCgovernmentagencies,

includingDCPublicSchools,areprohibitedfromapplyingforanyCAHgrants.

OrganizationsawardedfundsintheFY18GeneralOperatingSupportProgramareprohibitedfromapplyingforFY18EastoftheRiverProjects(EOR).OrganizationsnotawardedfundsintheFY18GeneralOperatingSupportProgramarepermittedtoapplytouptotwo(2)project-based grants upon successfully meeting eligibility criteria established in the guidelines foreachprogram. FundingRestrictionsandAllowableCostsAs a District of Columbia agency, CAH must ensure that all grant funds are expended in a fiscallyresponsiblemanner.Allowablecostsare those thatDistrictgovernmentandCAHhavedeterminedasvalidexpenditures.ExamplesofallowablecostsforEastoftheRiver:• SalarysupportforemployeesworkingintheartsandhumanitiesEastoftheRiver;• ArtsandhumanitiesexpensesforprojectsoccurringEastoftheRiver;• OverheadandmaintenanceofbuildingslocatedEastoftheRiverthatprovideartsandhumanities

programsandexperiences;• Materials, supplies and equipment purchases no more than 25% of the award, that are directly

relatedtoprojectsoccurringEastoftheRiver;and,• TraveldirectlyrelatedtothecostofproducingartsandhumanitiesprogrammingEastoftheRiver.ExamplesofunallowablecostsforEastoftheRiver:• Operatingreserves;• ExpensesnotdirectlyassociatedwithprojectsoccurringEastoftheRiver;• Foodandbeverages;• Tuitionandscholarships;• Sub-grantingorregranting;• Costsrelatedtofundraisersandspecialevents;• Piecesofequipmentthatexceed25%ofthegrantaward;and,• Travelnotdirectlyrelatedtotheexecutionoftheproject;All project expenses must be documented by the grantee within the grant agreement. The grantagreementwillnotbeprocessedforpaymentuntilexpensesarereviewedandapprovedbythegrantsmanager.Thegranteeisresponsiblefordemonstratingcashexpensesininterimandfinalreports.TechnicalAssistanceandWorkshopsCAH staff members are available to help develop grant applications through group and individualtechnicalassistance.CAHwillconductfreeworkshopsandlivewebchatsforparticipantstolearnaboutthe agency’s funding opportunities and how to submit an application.More information about these

6

workshopsmaybefoundatwww.dcarts.dc.govunderGrantWritingAssistance.CAHstaffmembersarealsoavailablefor30-minuteappointmentsuptooneweekbeforethedeadline,asschedulesallow.Workshopdates, timesand locations listedbelowaresubject tochange.Allworkshopsare freeandopentothepublic;however,participantsareencouragedtoRSVP.Photo identification is requiredforin-person workshops. Call 202-724-5613 for additional information and workshop confirmation.Workshopattendanceisstronglyrecommendedforfirst-timeapplicants.

Day&Date Time Topic LocationFriday,April28 2:30pm-3:30pm Livewebchatwithgrantsteam OnlineThursday,May4 9:00am–11:00am OPENHOURS DMGEOThursday,May4 2:30pm-4:00pm EOR DMGEOFriday,May5 2:30pm–3:30pm Livewebchatwithgrantsteam OnlineMonday,May8 9:00am–11:00am OPENHOURS DMGEOThursday,May11 11:00am-12:30pm EOR CAHFriday,May12 2:30pm-3:30pm Livewebchatwithgrantsteam Online

Saturday,May13 10:00am–12:00pm OPENHOURS CAHThursday,May18 6:00pm–7:30pm EOR CAHFriday,May19 2:30pm-3:30pm Livewebchatwithgrantsteam Online

Saturday,May20 10:00am–12:00pm OPENHOURS CAH EastoftheRiverSatelliteLocationWorkshopsIn preparation for the grant application process, CAH staff provides applicants with one-on-oneassistancerelatedtotheirgrantapplicationsduring“openhours”attheOfficeoftheDeputyMayorforGreaterEconomicOpportunity(DMGEO)at2235ShannonPlaceSE,Suite3040,Washington,DC.Walk-insarewelcome.Inadditiontoone-on-oneassistance,CAHwillalsoofferworkshopsatDMGEO.PleaseseethescheduleaboveforalltechnicalassistanceopportunitiesavailableatDMGEO.LiveWebChatwithGrantsTeam

FY2018Workshopswillbelocatedat:DCCommissionontheArtsandHumanities

200I(Eye)StreetSE,Suite1400Washington,DC20003

OfficeoftheDeputyMayorforGreaterEconomic

Opportunity(DMGEO)2235ShannonPlaceSE,Suite3040

Washington,DC20020

7

OnFriday,April28,May5,May12,andMay19from2:30-3:30pmCAHgrantsstaffwillbeavailabletoansweryourquestionsonlineviawebchat.Thedirectionstoaccessthelivewebchatsareavailableatdcarts.dc.gov/livechat.OpenHoursIn preparation for the grant application process, CAH staff provides applicants with one-on-oneassistancerelatedtotheirgrantapplicationsduring“openhours”.Walk-insarewelcome.One-on-OneAssistanceCAH staff members are also available to discuss strategies thatmight help showcase the applicant’sactivitiesinthebestpossiblemanner.Theseappointmentsare30-minutesinlengthandhostedattheCAH offices up to one week before the deadline, as schedules allow. CAH encourages applicants tocontact theappropriateprogrammanagerwell inadvance to schedule, and sendadraftproposal forreviewinadvanceofthemeeting.ApplicationProcessAlloftheFY18grantprogramguidelinesareavailablewww.dcarts.dc.gov.CAHutilizesanonlinegrantportal.All applicationsmustbe submittedonlineby4:00pm, Friday, June2, 2017. Incompleteor lateapplications, or applications which do not follow the instructions, will be ineligible for review andfunding.ThegrantperiodisfromOctober1,2017toSeptember30,2018.Grantfundsmaynotbeusedforprojectactivitiesthatoccurprioroutsidethesedates.CAHwillnotacceptmailed,emailedorhand-delivered copies of grant applications unless approved prior to the grant deadline as a reasonableaccommodation request from applicants with disabilities. To request a reasonable accommodation,contactKaliWasenkoat202-724-5613orkali.wasenko@dc.gov.GrantApplicationProcedure:1.ReviewtheFY2018GuidetoGrantsandthegrantguidelinesforspecificgrantprogramsthoroughly

anddetermineeligibilityoftheapplicant,projectandprojectactivities;2.Visitwww.dcarts.dc.govandgototheGrantstabandselecttheGrantApplicationPortaltoregister

tosignupandsignin: (Toresetthepasswordselect“Forgotyourpassword?”)

3.Onceloggedin,applicantsmustselectthedesiredgrantprogram(s);

4.Completetheapplicationquestionsandbudget/budgetnarrativedata;

5.Uploadallrequireddocuments,supplementarymaterialandworksamples;and,

6.Submittheapplicationby4:00pmonthegrantprogram’sdeadlinedate.The application process is competitive and subject to the availability of funds. Applicants may notrequestorreceivefundingforthesameactivitiesthroughmorethanoneCAHgrantprogramorgrantcategory. Multiple applicants (entities) may not apply for funding for the same project – whetherthroughthesameordifferentgrantprograms.

8

Applicantsareresponsibleforthecontentoftheirapplicationpackages.Anautomatedconfirmationofan application’s submission does not guarantee an application’s eligibility or recommendation forfundingbytheadvisoryreviewpanel.CAHstaffisnotpermittedtomakecorrectionstoapplicationsonbehalfofapplicants.CAHstaffwillreviewapplicationsforcompletenessandcontactapplicantsforanyincomplete documents within five (5) business days of the deadline. Applicants are responsible forupdatingtheirapplicationwithinfive(5)businessdaysofCAH’snotification.Incompleteapplicationswillnotbeforwardedtotheadvisoryreviewpanelforconsideration.AddressingAccessibilityinGrantApplicationsLegalComplianceFederal andDistrictofColumbia statutes require thatall applicants complywith lawsand regulationsgoverningnondiscrimination.Theseinclude:TitleVIIoftheCivilRightsActof1964(P.L.88-352)whichprohibits discrimination on the basis of race, color, or national origin; Title IX of the EducationAmendmentsof1972,asamended(20U.S.C.Sections1681-1686),whichprohibitsdiscriminationonthebasisofsex;Section504oftheRehabilitationActof1973,asamended(29U.S.C.Section794),theDCHumanRightsActof1977, and theAmericanswithDisabilitiesActof1990 (42U.S.C.12101 -12213)whichprohibitsdiscriminationonthebasisofdisabilities.AmericanswithDisabilitiesActCAHiscommittedtoensuringthatallgranteescomplywiththeAmericanswithDisabilitiesAct(ADA)of1990.TheADAprovidescivilrightsprotectiontoindividualswithdisabilitiesintheareasofemployment,servicesrenderedbystateand localgovernment,placesofpublicaccommodation,transportationandtelecommunication services.Organizations fundedbyCAHmustmake reasonableaccommodations toensure that people with disabilities have equal physical and communications access, as defined byfederallaw.Organizations applying for funding fromCAH should includea response to the accessibility sectionoftheirapplicationsbydetailingthefollowingitems:1. Theprocessforformulatingaccessibilityplans(e.g.creatinganaccessibilityadvisorycommittee,

board and staff disability-rights training, budgeting for reasonable accommodation requests,etc.)

2. The current progress/status of an organization’s physical accessibility. If the location is notbarrier free, include a plan for project/programmodification that ensures access in a barrier-freeenvironment,whenneeded.

3. The current progress/status of the organization’s accessibility in presenting activities –communicationsaccess(e.g.TDD,largeprintorBraillematerials,audiodescriptionorassistivelisteningdevices,interpretedperformances,etc.)andmarketing/advertising.

Inclusion,Diversity,EquityandAccessInadditiontodetailedplansforADAcompliance,applicationsshoulddemonstratehowtheprojectwillbe inclusive, diverse, equitable and accessible throughout DC beyond participants with disabilities.Successful applications consider the broader definition of accessibility by addressing financial,geographic,culturalanddevelopmentalaccess.

9

ReviewProcessAll applications are scored according to three (3) categories: Arts and Humanities Content, Ward 7and/orWard 8 Impact and Engagement and Financial Capacity,Management and Sustainability. Theevaluation criteria are specific to each grant program and listed in each grant program’s guidelines.Pleasevisitwww.dcarts.dc.govforthecompleteFY18guidelinesandguidelinesforallprograms.Applicants are fully responsible for the contentof their applicationpackages. IncompleteapplicationswillnotbeforwardedtotheAdvisoryReviewPanelforconsideration.CAHselectsAdvisoryReviewPanelistsforeachgrantprogramtomakefundingrecommendationstotheCommission Board. Advisory Review Panelists are arts, humanities and/or business professionals,independentof theCommission,whoensure that theCAHprovidesprogramsand services thatmeettheneedsoftheDistrict’sculturalcommunity.AlleligibleapplicationswillbeforwardedtotheAdvisoryReview Panelists for evaluation and scoring based on the published criteria. Panelists will conduct athoroughreviewofallapplicationsandconveneasgrouptodiscusstheapplicationsandfinalizescores.Theevaluationprocesswill also take into considerationgeneral standardsofdecencyand respect forthediversebeliefsandvaluesof theAmericanpublic consistentwithTheNationalFoundationon theArtsandHumanitiesAct,asamendedin1990. FormoreinformationregardingthegrantreviewprocesspleasevisittheGuidetoGrants.TonominateapersontoserveonCAH’sAdvisoryReviewPanels,seeCAH’sFY2018CallforPanelists.

LIVEPRESENTATION(OPTIONAL)Each EOR applicant is invited to present to the Advisory Review Panel to clarify the organization’sprogramsandstructure.ThisisOPTIONALforeachapplicant.AnapplicantmusthaveaCONFIRMEDappointment for a live presentation, which should be scheduled through the EOR grant programmanager at 202-724-5613. CAH will not accept walk-ins. Upon confirmation, applicants will beprovideddirectionsonhowtoprepareforlivepresentations,includingwhatquestionsmaybeasked.

NotificationandPaymentApplicantswillbenotifiedofagrantapplicationdecisionviaaconditionalgrantawardemail, letterofintentiontofund,letterofineligibilityorletterofdenialbyMonday,October2,2017–dependingupontheprogram.

Thedateofpaymentdisbursementissubjecttochangedependingontheavailabilityoffunds.CAHworkswithotherDCgovernmentagenciestopaygrantrecipientsinatimelymannerbutCAHdoesnotcreateordistributepaymentsonsite.Toexpeditethepaymentprocess,CAHstronglyrecommendsFY2018grantrecipientsregisterfordirectdepositbycompletinganAutomatedClearingHouse(ACH)VendorPaymentEnrollmentForm.TheACHFormcanbefoundontheCAHwebsiteatManagingGrantAward.

10

CAH reserves the right to rescind any and all grant awards for non-compliancewith grant guidelines,policiesandregulations,atanytime.FY2018granteeswithunfulfilledreportinginanyfundingprogramasof closeofbusinessonMonday,October16,2017are ineligible to receiveadditional awards fromCAH.RiskManagementandPerformanceMonitoringAllgrantrecipientsaresubjecttoriskassessmentsandmonitoringrequirementsasoutlinedintheCity-WideGrantsManualandSourcebook fromtheOfficeofPartnershipsandGrantServices (OPGS).CAHhasestablishedstandardsforgranteesinmakingdeterminationsofdemonstratedperformancepriortotheawardofallgrants.ActivitiesfundedbyCAHwillbemonitoredandevaluatedbystafftoassurecompliancewithallaspectsof the District of Columbia’s requirements. This may include site visits, evaluating allowable costs,meetingprojectedbenchmarks,providingproofofexpenditures,etc.AllFY2018grantrecipientsmustcompletefinalreportsbyOctober15,2018.Granteesarerequiredtodocumentpaymentofallgrantrelatedexpensesaswellastherequiredmatch.Interimandfinalreportsare completed through the online portal. Grantees may access the interim and final report pagesthrough theManage Grant Award page on CAH’swebsite. All grantees are responsible for reportinggrantawardsasincomeonfederalandlocaltaxreturnsandarestronglyencouragedtoconsultwithataxprofessionalandtheUSInternalRevenueService.ContactInformationFor more information regarding the East of the River Program or clarification about accessibilityrequirements, work sample submissions and the grant making process, please refer to the Guide toGrants or CAH grants program manager Khalid Randolph at 202-724-5613 or via emailKhalid.randolph@dc.gov.

11

FY2018EastoftheRiverReviewCriteriaArtsandHumanitiesContent40%• Theapplicant’sworksampleandsupportmaterials(brochures,articles,lettersofsupport,etc.)

demonstratehighstandardsofexcellencewithinthechosenartsand/orhumanitiesdiscipline(s);• Therelatedgoalsandscheduleofplannedactivitiesaresubstantialandfeasible;• Theapplicantusespersonnelwithdemonstratedartsandhumanitiesexpertise(suchasarts

administrators,humanitiesprofessionals,teachingartists,educators,professionalartists)toplanandimplementartsand/orhumanitiescontent;

• TheapplicantdemonstratesacommitmenttohiringDC-basedartsandhumanitiesprofessionals,whereapplicable,todeliverartsandhumanitiescontent(suchasartsadministrators,teachingartists,educators,humanitiesprofessionals);and,

• Theapplicantpresentseffectiveevaluationmethodsspecifictotheproject,whichareusedtoimprovefutureactivitiesandservices.

Ward7and/orWard8ImpactandEngagement30%• Applicanttargetsaudience(s)inWards7and/or8andprovidessupportfortheirselection;• Thedescribedartsandhumanitiesactivitiesmeettheuniqueneedsofthetargetaudience(s);• Variedandappropriatemarketingmethodsareusedtotargetthetargetaudience(s);• ApplicantpartnerswithsimilarorcomplementaryorganizationsinWards7and/or8toleverage

resourcesforthedescribedactivities;and,• Theproposedactivitiesandservicesareavailabletopeoplewithdisabilities.

FinancialCapacity,ManagementandSustainability30%• Theapplicantdemonstratescapablemanagementoversightwithwell-roundedexpertiserelatedto

theiractivity;• Theapplicantdemonstratesindividual/organizationalstabilitytoimplementtheproposedrequestin

termsofcapacityandfinancialexpertisetosuccessfullycompletetheprojectoractivity;• ForFestivals,theapplicanthasidentifiedanyrequiredpermitsandpermissionsnecessaryto

producetheeventandtheirrelatedcosts;• Theapplicantdemonstratestheinternalcapacitytoadministerthegrantandhasappropriate

financialmonitoringsystemsinplacetotrackexpenditures;• Theapplicant’sbudgetinformationisdetailed,accurate,feasibleanddirectlyrelatedtothe

activitiesofthegrantrequest.Allitemstobefundedbythegrantawardrepresenteligibleexpenseswithinthegrantguidelines;and,

• Theapplicantclearlydemonstratesitsabilitytoattractthefinancialsupportnecessarytocompletetheactivitiesandmatchrequiredfunds,ifapplicable.

12

FY2018EastoftheRiverApplicationChecklistInadditiontotherequirednarrativequestionswithintheonlinegrantapplication.ThischecklistincludesallmandatoryandsupplementarydocumentsrequiredtosubmittheEastoftheRiverapplication.Documentsmustbeuploadedpriortotheapplicationdeadline.MANDATORYDOCUMENTS

o WorkSample(s)–seeGuidetoGrantsformoreinformationonWorkSampleRequirements.Flyers

andbrochuresDONOTcountasworksamples.

o SupportMaterial–uptosix(6)additionalitems,e.g.,letterofagreementfromprojectsite(s),

publicity,lettersofsupport,programs,brochures,evaluations,strategicplans,etc.

o Resume(s)ofkeypersonnelinvolvedintheproject,suchasartsandhumanitiesstafforeducators

locatedEastoftheRiver

o SignedW-9(RequestforTaxpayerIdentificationandCertificate)

o IRSLetterofDetermination

o FY16Form990

o DistrictofColumbiaCertificateofIncorporation

o Listofcurrentboardofdirectors,includingofficers,occupationsandtermlimits

o OPGScompliancedocuments(templateshere:http://dcarts.dc.gov/page/managing-grantawards):

o ArrestandConvictionStatement

o RecentlydatedcertificateofCleanHands-MusthaveaCertificateofCleanHandsdated

within30daysofapplicationdate.

o CertificateofDCIncorporation

o CertificateofInsurance

o IRSLetterofDetermination

o StatementofCertification

o SignedW-9,noPostOfficeboxes–Mustmatchaddressinapplicationportal.

13

CAHvaluesandemphasizesexcellenceinallgrantprogramswithinalldisciplines.ThissectioncontainsdetailedinformationontheCAH’srequirementsandsuggestionsregardingcontent.Artsandhumanitiescontentand/ormeritisoneofseveralcriteriaonwhichanapplicationisreviewed.Other criteria include: District Impact and Engagement, Financial Capacity, Management andSustainability,andothersasdictatedwithintheprogramguidelines.Artsandhumanitiescontentand/ormeritisdemonstratedtotheadvisoryreviewpanelthroughtheapplicant’s:

• Section1-Worksample• Section2-Supportmaterials• Section3-Résumé(s)ofkeypersonnel• Section4–GeneralSuggestionsfromCAHstaff

Ofthese,theworksamplecarriesthemostweightbecauseitmustcontaintheclearestdepictionoftheapplicant’s best work(s) of art and/or humanities. All applicantsmust submit arts and/or humanitiesworksamplesordemonstrationofcontentofservicesprovidedtoartistsandhumanitiespractitioners.Tofurtherassisttheapplicantinsubmittingstrongartisticcontentwithanapplication,generalsuggestionsareprovidedinSection4(below).Section1-WorkSamplesWork samples are critical to each application and are carefully considered during application review.CAH strongly recommends that applicants pay close attention to the content of work samplesubmissions.The guidelinesonwhat to submitwithin awork sample submissiondependon the grant application.Applicants must adhere to the work sample requirements below in order to be eligible forconsideration.Worksamplesmustbenomorethantwo(2)yearsoldfromthedateofsubmission.Submittingolderworksampleswillrendertheapplicationineligibleforfundingconsideration.

ADDENDUMA:WORKSAMPLESAND

SUPPLEMENTARYMATERIALS

14

ArtsEducation

Includesvideoandaudioexcerpts,writingsamplesandstudentartwork.Syllabiand lesson plans should be included in support materials, unless created byteachingartistsandteachersinprofessionaldevelopmentprojects.

Educationalmaterialsarealsoacceptablealongsidetheartisticworksample.

Crafts

Individuals-Submitdigitalimagesoften(10)differentworks

Organizations-Submittwenty(20)digitalimagesofdifferentworks

Applicantsmust createan Image Identification Listof the imagesuploadedandshouldarrangethelistintheorderofviewingpreferenceTitlethepagewiththewords “Image Identification List” and the applicant’s name. For each image,includetheartist’sname,artworktitle,medium,sizeandtheyeartheworkwascompleted. Digital images must be numbered to correspond with the ImageIdentificationList.

Dance

Submituptotwo(2)videorecordingsofperformances.

Submit an ensemble selection unless the applicant is a soloist or the projectinvolvesasolo.

DesignArts

Individuals-Submitdigitalimagesoftendifferentworks

Organizations-Submittwenty(20)digitalimagesofdifferentworks

Applicantsmust createan Image Identification Listof the imagesuploadedandshouldarrangethelistintheorderofviewingpreference;Titlethepagewiththewords “Image Identification List” and the applicant’s name. For each image,includetheartist’sname,artworktitle,medium,sizeandtheyeartheworkwascompleted. Digital images must be numbered to correspond with the ImageIdentificationList.

Interdisciplinary

Individualsandorganizationsmustsubmituptoten(10)digital imagesoruptotwo audio/video recordings demonstrating the integration of disciplines in thework.

15

Literature(Includespoetry,fiction,creativewriting,screenwriting,spokenword,etc.)

FictionandCreativeNonfictionWriting

Applicants must submit between ten and twenty (10-20) pages from no morethanthree(3)shortworks,oraportionfromnomorethantwolargerworksupto20pages.

Applicantsmustlabelthework(s)asfictionornonfiction.

If thework is anexcerpt, applicant should includeaone-page statement in themanuscriptaboutwhereitfitsintothewholetoorientthereviewers.

Poetry Submit10-15pagesofpoetryfromnofewerthanfive(5)poems,nottoexceedten(10)poems.

Shorterpoemsshouldbeprintedone(1)toapage.

SpokenWord Inaddition to thePoetry requirementsabove, submitvideo recordingsof three(3)contrastingpieces.

MediaArts

Film,Video,Radio Applicantsmustsubmituptotwo(2)audio/videorecordingsofcompletedworkorwork-in-progress.

Multi-disciplinary

Provide therequiredworksamples (asdescribedherein) for two (2) (minimum)or three (3) (maximum)of the artistic disciplines that are relevant to the grantrequest.

Music

Applicantsmustsubmituptothree(3)audio/videorecordings.

Selectionsmustnotexceedfive(5)minutes.

Uploadeachselectioninaseparatefile.

Photography

Individuals-Submitdigitalimagesoften(10)differentworks.

Organizations-Submittwenty(20)digitalimagesofdifferentworks.

Applicantsmust createan Image Identification Listof the imagesuploadedandshouldarrangethelistintheorderofviewingpreference;Titlethepagewiththewords “Image Identification List” and the applicant’s name. For each image,includetheartist’sname,artworktitle,medium,sizeandtheyeartheworkwascompleted. Digital images must be numbered to correspond with the ImageIdentificationList.

16

Theatre

Actors Submitvideorecordingsoftwo(2)contrastingmonologues.

Stillimagesofproductionsareprohibited.

Costume,Lighting,orSetDesigners

Submitup to three (3)videosofup to fiveminutes,and/or (3) still images thatbestshowcasethedesigner’swork.

Directors Submit a copy of a one to three (1-3) page concept statement of a recentlydirectedplay.

Organizations Submituptotwo(2)videorecordingsofperformances.

Digitalimagesofproductionsareprohibited.

Playbills and programs are prohibited aswork samples. However, theymay beincludedassupportmaterial.

Playwrights SeeLITERATURE,above.

SoundDesigners Submituptothree(3)audiorecordings.

VisualArts

Individuals-Submitdigitalimagesoften(10)differentworks

Organizations-Submittwenty(20)digitalimagesofdifferentworks

Applicantsmust createan Image Identification Listof the imagesuploadedandshouldarrangethelistintheorderofviewingpreference;Titlethepagewiththewords “Image Identification List” and the applicant’s name. For each image,includetheartist’sname,artworktitle,medium,sizeandtheyeartheworkwascompleted. Digital images must be numbered to correspond with the ImageIdentificationList.

ArtBank:TheWashingtoniaCollection(FineArtAcquisitions)

ThiscycleisopentoDistrictofColumbiaresidentartistsonly.

Individuals–Submitdigitalimagesofuptofive(5)worksofartavailableforpurchaseacquisitionbyCAH

DistrictGalleriesandorganizations-Submitimagesofuptoten(10)worksofartbyDCresidentartists

Section2-SupportMaterialsSupportmaterials are documents that strengthen the application and provide additional informationthat directly relates to the grant request. Supportmaterials do not take the place of awork sample.Theydo,however,reinforcethequalityoftheapplicant’sartisticdisciplines(s).Someexamplesofsupportmaterialsare:

17

• Theatre/exhibitionreviews;• Lettersofrecommendation;• Certificates;• Samplelessonplans(onlyforArtsEducationGrants);• Assessmentsandevaluations(moreinformationbelow);and,• Awards

AssessmentandEvaluationsPurpose:

• Todeterminetheefficacyofaprogram,asarticulatedintheprogramgoalsandasrequiredforgrantreporting.

• Toprovideevidencetosupportchangesinordertoimprovetheprogramanditsdelivery.Types:

• Qualitativeassessmentisoftensubjectiveinapproachandnarrativeinnature.• Quantitative assessment provides empirical data that demonstrates growth in the

knowledge,skillsandunderstandingsoftheparticipants.AssessmentandEvaluationDesignTherearemanywaystoassessandevaluateprogrammingincluding;needsassessments,pre-andpost-testing,andformative,observationalandsummativeassessmentsthatutilizemixedmethodapproachessuchasportfolioassessment.Section3-RésumésofKeyPersonnelAnotherway for theadvisory reviewpanel todetermine theartistic contentof eachapplication is toreviewtherésumésofthekeyartists,administratorsandfacilitatorsinvolvedinthegrantactivities.Theprofessionalsinvolvedintheprojectdeterminethecapacityoftheprojectandabilityfortheapplicantto effectively create an excellent artistic product and/or experience. Their backgrounds as artists andadministrators should be relevant to the project and clearly demonstrated through their professionalrésumés. Section4-GeneralSuggestionsfromCAHStaffWhencreatingandpreparingworksamples,supportmaterialsandrésumés,CAHrecommendsconsideringthefollowing:

• Makesurethatyoucanseeandplayallofyourworksamplesintheapplicationbeforesubmitting.Ifyoucannotseeorplayit,thenpanelistswillnotbeabletoseeorplayit.

• Selectrecent,highqualitysamplesthatrelateasdirectlytotheapplicationaspossible.• UploadedpicturesshouldbeJPGswiththeresolutionofatleast72dpiandshouldnotexceed

20MBinsize.• Lessismore.Often,addingmorethantherecommendednumberofworksamplestoyour

applicationwillweakentheapplication.• Carefullychosenworksamples(pictures,videos,excerpts,etc.)tendtomakethebiggestimpact

andcreatethestrongestartisticimpression.• Advisoryreviewpanelistsarerequiredtorevieweachapplicant’sworksamples;however,they

arenotguaranteedtoreviewmultipleworksampleswithinthesameapplication.• Eachworksampleanddocumentmustbelabeledclearlysothatpanelistscanidentifywhatthey

arereviewing

18

• Forproject-basedgrants,ifyouhaveconductedsimilarprojectsinthepasttwoyears,includesamplesofworkthatillustratethecoremission,themeorimpactofthoseprojects.

• Panelistsmustbeabletoassesstheskillleveloftheartist(s)involvedintheworkthatwillbecreated,exhibitedortaught.

For video submission • Donotsendpromotionalworksamples(e.g.,highly-editedbookingtapes).• Donotsenddarkworksamplesorsampleswithpoorvisibility.• If your video work sample is longer than five minutes, please note where you would like

paneliststobeginviewing(e.g.5:35:00). For online materials and website:

• Awebsiteisnotasufficientworksample.Onlysubmitawebsitethatisanessentialpartoftheproject.

• Provideallpasswordsorincludeanynecessaryinformationrequiredtoviewyourworksample,suchasplug-insornavigationpaths.

• Be sure that the links to websites or online materials are fully functioning and maintainedthroughout the year. An inoperative link to a website containing your work sample willnegativelyaffectyourapplication.CAHisnotresponsibleforanymaterialoutsideoftheonlinegrantsportal.