FY 2015 MITHI ICT PLAN AND BUDGET PREPARATION

IDEAL/FULL COMPLIANCE

SUBSTANTIAL COMPLIANCE

March 28, 2014 STRATEGIC PLAN (covering 3 YEARS)

PLAN for FY 2015 (highlighted fields)

Plan for FY2015 translated into Budgetary Requirements = Entered into DBM OSBPS

April 4, 2014 OSBPS Printout + ISSP/Plan for FY2015 = Submitted to MITHI (due date) through OED of DOST-ICTO

March* to May, 2014

*may begin as soon as a submission is made as early as

February

MITHI evaluates: 1. 3-YEAR ISSP 2. OSBPS printout (BP Form 201)

MITHI evaluates: 1. FY 2015 Plan (highlighted fields) 2. OSBPS printout (BP Form 201)

MITHI conducts TBH for ICT-related budget requests

May, 2014 MITHI submits its Recommendation on ICT-related budget requests to the DBM

May to June, 2014 DBM makes its final review

Nov 28, 2014 STRATEGIC PLAN (covering 3 YEARS) to be submitted

Translate the Plan into Budgetary Requirements

Enter Budgetary Requirements into

DBM OSBPS

Print out BP Forms on ICT Budget from

OSBPS

Submit: 1.  ISSP/FY2015 Plan

AND 2.  OSPBS Printout

MITHI Evaluates: 1.  ISSP/FY2015 Plan

AND 2.  OSPBS Printout

MITHI conducts Technical Budget Hearings on ICT

Information Systems a.  Strategic Plan

OR b.  FY 2015 Plan

MITHI recommends agency ICT budget level to the DBM

MITHI BUDGET PROCESS

DBM conducts final review

Information Systems a. Strategic Plan OR

b. FY 2015 Plan

ISSP / FY 2015 IS Plan

• Mandatory on all agencies – Even agencies with existing/active ISSPs – FYI: For FY 2016 and 2017, only an Updated Development Plan will be required

ISSP / FY 2015 IS Plan

•  No ISSP, No ICT Budget – Basis for evaluation of the budget – Substantial Compliance: FY 2015 IS Plan • Complete ISSPs will be given preference

– The Complete ISSP must be submitted on or before November 28, 2014. • No ISSP, No IT Budget (release)

Enter Budgetary Requirements into

DBM OSBPS

ICT Budgetary Requirements and The OSBPS

•  ICT-pertinent Sub-Object Classes and Sub-Object Codes – Organic-use ICT hardware: GASS, STO, O – Project-specific use ICT hardware: Project

•  Tagging: MITHI Key Program Code – Project-level (vs Item-level) will be followed – Thus: ICT Projects (with non-ICT Items) vs. Non-ICT Projects (with ICT Items)

ICT-PERTINENT EXPENDITURE ITEMS MAINTENANCE AND OTHER

OPERATING EXPENSES (MOOE) OTHER MOOE CAPITAL OUTLAYS (CO)

TRAINING AND SCHOLARSHIP EXPENSES •  ICT Training Expenses

RENT/LEASE EXPENSES •  ICT Office

Equipment •  ICT Infrastructure

Machineries and Equipment

OFFICE EQUIPMENT, FURNITURE AND FIXTURES •  ICT Office Equipment include

desktop computers, mobile computing devices, tablets, printers, scanners, and other ICT office equipment necessary for office productivity, and network devices (e.g. switches, routers, power supplies).

•  ICT Software include essential office productivity software, network management and database management software.

SUPPLIES AND MATERIALS EXPENSES •  ICT Office Supplies, particularly expendable

and semi-expendable ICT supplies, accessories, and peripherals

COMMUNICATION EXPENSES •  Telephone (mobile and landline); •  Internet Subscription; •  Cable, Satellite, Telegraph and Radio

SUBSCRIPTION EXPENSES •  ICT Software

Subscriptions

PROFESSIONAL SERVICES •  ICT Consultancy Services

GENERAL SERVICES •  pertains to maintenance of existing ICT

systems

MACHINERIES AND EQUIPMENT •  ICT Infrastructure, Machineries

and Equipment - shall include the value or cost of machineries for communication networks and data center and storage facilities.

REPAIRS AND MAINTENANCE •  All ICT Infrastructure, Machineries and

Equipment (Including Leased ICT Resources)

ICT Budgetary Requirements and The OSBPS

1.  The Printout from the OSBP System of: a.  Items logged into ICT Sub-Object Classes b.  Projects tagged as part of MITHI

+ 2.  IS Strategic Plan OR the FY 2015 IS Plan

= ICT Plan and Budget which will be the Primary Evaluation Document

ICT Budgetary Requirements and The OSBPS

•  TO: MITHI Steering Committee •  THRU:

Louis Napoleon C. Casambre Executive Director Information and Communications Technology Office Department of Science and Technology •  SUBJ: ICT Plan and Budget Submission for FY 2015

MITHI Evaluates: 1. ISSP/FY2015 Plan

AND 2. OSPBS Printout

MITHI Evaluation •  Some Criteria – Priority projects of the Administration – Consistency with the EGMP – Redundancy with iGovPhil – Feasibility of incorporation into Approved Projects – Magnitude and degree of impact – Level of maturity/readiness of the proposal – Capability of the agency to implement

•  Clarificatory TBH

Public Financial Management Citizen

Frontline Services Delivery

Health

Higher Education

Basic Education

Transparency and Citizen’s Participation Justice,

Peace and Order

Energy

iGov and Infrastructure

Land and Geospatial Information

Citizen Registry

Disaster Manageme

nt and Climate Change

MITHI Sector

Clusters

MITHI Evaluation

•  MITHI Steering Committee Endorsement to DBM = Recommended ICT budget level for the Agency which submitted the same

•  The DBM Executive Review Board (ERB)

Other Provisions •  NEDA Investment Coordination Committee (ICC)

review and approval for Projects > P1B •  Approved budgets shall not be realigned without

prior approval of the MITHI •  All agencies to which E-Government Funds have

been given since the inception of the Fund shall be required to submit a Project Status Report or a Project Completion Report

•  Follow other DBM Budget Prep Guidelines: FEs, PIB, ZBB, etc.

Dec.%27,%2013Issuance%of%NBM%119%7%Budget%Priorities%Framework%for%the%Preparation%of%the%FY%2015%Agency%Budget%Proposals%(incl.%FEs)

Jan.%6,%2014 Issuance%of%NBM%120%7%2015%Budget%CallBudget%Forum

Jan.%13,%2014 %%%DBM%Officials/Employees%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%National%Government%Agencies,%by%Sectoral%Grouping%%%%

Jan.%14,%2014 %%%%%%%%%%%1.%Infrastructure,%Agriculture%and%Gen.%ServicesJan.%15,%2014 %%%%%%%%%%%2.%Social%and%DefenseJan.%16,%2014 %%%GOCCs%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%

Starting%Jan.%17,%2014 %%%DBM%ROs%with%Agency%ROs

3rd%wk.%of%Jan. Cabinet%Meeting%on%Priorities,%Budget%Strategies%and%Processes%

4th%wk.%of%Jan. Workshop%with%Key%Departments%on%Priorities%and%StrategiesJan.7%Feb,%2014 Agency%consultations%on%on7going%programs%and%projects%w/:

%%%%RDCs%/%CSOs%/%Other%/%Stakeholders%under%GPB1st%wk.%of%Feb.%2014 Meeting%with%the%President%on%the%Priorities%for%FY%2014

FY 2015 Budget Prep Calendar

IDEAL/FULL COMPLIANCE

SUBSTANTIAL COMPLIANCE

March 28, 2014 STRATEGIC PLAN (covering 3 YEARS)

PLAN for FY 2015 (highlighted fields)

Plan for FY2015 translated into Budgetary Requirements = Entered into DBM OSBPS

April 4, 2014 OSBPS Printout + ISSP/Plan for FY2015 = Submitted to MITHI (due date) through OED of DOST-ICTO

March* to May, 2014

*may begin as soon as a submission is made as early as

February

MITHI evaluates: 1. 3-YEAR ISSP 2. OSBPS printout (BP Form 201)

MITHI evaluates: 1. FY 2015 Plan (highlighted fields) 2. OSBPS printout (BP Form 201)

MITHI conducts TBH for ICT-related budget requests

May, 2014 MITHI submits its Recommendation on ICT-related budget requests to the DBM

May to June, 2014 DBM makes its final review

Nov 28, 2014 STRATEGIC PLAN (covering 3 YEARS) to be submitted

Deadline for submission of 2013 actual obligations - BP 201

Deadline for submission (online) of 2015 Budget Proposals

Technical Budget Hearings with Agencies

DBM Budget Review

DBCC Deliberation

Presentation to the President and Cabinet of the FY 2015 Proposed Budget Levels of Departments/Agencies/SPFs

Sending of Confirmation Letters to Agencies

Finalization of FY 2015 Budget Documents

Printing of FY 2015 Budget Documents

Submission of FY 2015 Budget Documents to the President

Submission of FY 2015 President's Budget to Congress

March 10, 2014

March 28, 2014

Apr 7 - May 9, 2014

May 12 - June 6, 2014

June 9 - 10, 2014

June 13, 2014

June 23 - 27, 2014

July 1 - 9, 2014

July 10 - 24, 2014

July 25, 2014

July 29, 2014

FY 2015 Budget Prep Calendar

THANK YOU.