FY 2012 Performance Report for Grants and Cooperative Agreements for the Bureau of Health...
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FY 2012 Performance Report for Grants and Cooperative Agreements for the Bureau of Health Professions Department of Health and Human Services Health Resources and Services Administration Bureau of Health Professions Division of Medicine and Dentistry Primary Care Medical Education Branch
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Transcript of FY 2012 Performance Report for Grants and Cooperative Agreements for the Bureau of Health...
FY 2012 Performance Report for Grants and Cooperative
Agreementsfor the Bureau of Health
ProfessionsDepartment of Health and Human ServicesHealth Resources and Services Administration
Bureau of Health ProfessionsDivision of Medicine and Dentistry
Primary Care Medical Education Branch
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Primary Care Medical Education Branch
Programs:• Physician Faculty Development
in Primary Care• Academic Administrative Units in
Primary Care• Predoctoral Training in Primary
Care• Residency Training in Primary
Care
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Primary Care Medical Education Branch
• Physician Assistant Training in Primary Care
• Interdisciplinary and Interprofessional Joint Graduate Degree Program
• Expansion of Physician Assistant Training
• Primary Care Residency Expansion Program
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Purpose of this Webinar
• Provide guidance on new 2012 reporting requirements• Review the Performance Report for
Grants and Cooperative Agreements Manual
• “Who do I count?”
• Present revised performance tables
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When Do the Changes in Reporting Requirements
Occur?• System Transition
• After June 30, 2012• Reports filed for grants ending on or
before June 30, 2012 will complete the previously used performance measures
• Any reports filed after June 30, 2012 will use the new performance measures
• ARRA funded grants• Reports for the quarter ending 6/30/12
will use the old system
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User Acceptance Testing; Call for Volunteers
• Volunteers are needed for User Acceptance Testing.
• Anyone interested in participating please contact your program officer.
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User Acceptance Testing Phases and Dates
• Phase I – July 16, 2012 to August 3, 2012
• Phase II – August 8, 2012 to August 20, 2012
• Final Phase – August 23 and 24, 2012
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Annual Performance Reports
• Grants continuing past July 1, 2012 • Use new system• System opens September 1, 2012 • System closes September 30, 2012 • Reporting period• July 1, 2011 to June 30, 2012
• No extensions will be granted
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Annual Performance Reports
• Revised Performance Report for Grants and Cooperative Agreements manual will be available at:• http://bhpr.hrsa.gov/grants/reporting/index.html
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Final Performance Report Dates
• Grants ending on or before June 30, 2012 • Use same system as last year• System opens July 1, 2012• System closes July 31, 2012
• Grants ending between July 1, 2012 and August 31, 2012• Use NEW system• System opens September 1, 2012• System closes November 30, 2012
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ARRA Grants
• ARRA reports for the quarter ending June 30, 2012•Use same system as last year• System opens July 1, 2012• System closes July 21, 2012•No extensions will be granted
Electronic Handbook (EHB)/
Bureau Performance Measures Handbook
(BPMH)
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2012 Performance Measures Manual
Table 1: Performance Reporting Required by programs
• Lists the required tables for your program
• Initiate Data Collection
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Health Professions/Discipline
Setup Form• Selects the health professions
and disciplines involved in grant funded activities
• Selections will determine the health profession and discipline choices in subsequent tables
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Health Professions/Discipline
Setup FormFaculty = community physician/physician
assistantFaculty = academic physician/physician
assistant
• Setup form selection changes must be reflected in all completed tables
Data Tables
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3 Types of Tables
Educational Trainee Program Data Tables• Grantee Required Tables
Aggregate and Individual Level Data Tables
• Grant Funded Activities
Past Year Data Table• Prior Year Graduate/Program Completer Data
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Grantee Required Tables
• LR-1• LR-2• DV-1• DV-2• DV-3
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Tips and Clarifications
• Differentiating between types of trainees• LR-1,LR-2, PC-1, individual level tables
• Table Instructions
• Glossary: Easily accessible
• Reporting period: 7/1/11 – 6/30/12
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• LR-1• LR-2• DV-1• DV-2• DV-3
• PC-1• R-1
Educational Program Trainee Data Tables
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LR-1• Determines trainee data in ALL
aggregated tables
Sub-tables• Organizes Data
Educational Program Trainee Data Tables
(cont’d)
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LR Legislatively Required
LR-1 Total Number of Trainees» Base table (validations)» Important for grantees to know their
appropriate “Category of Trainees”» “Category of Trainees” depends on the
grantee’s activity code
Educational Program Trainee Data Tables
(cont’d)
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LR-1: Total Number of Trainees
• Enrollees• Trainees who are newly enrolled and/or continuing the
program or did not graduate from a health professions program
• Graduating Trainees (Exclude Program Completers)• Trainees who successfully completed all educational
requirements for a specified academic program of study culminating in a degree or diploma, or certificate as in a university, college or health professions program
• Program Completers (Exclude Graduating Trainees)• Trainees who successfully completed a non-degree of
study or training programs• Categories: less than 120 hours/ equal to or more than
120 hours
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LR-1: Total Number of Trainees
• Attrition (Subset of Enrollees)• Trainees who left permanently without completing
the training program• Residencies and Fellowships (Not included as
Enrollees)• Trainees who are newly enrolled and/or continuing
residency and fellowship programs• Continuing Education (Exclude all)
• Trainees who successfully completed a continuing education offering. Include trainees receiving a continuing education offering that may or may not have received CEU/GME credit.
Sbolon
Please split the slide content and corresponding script into 2 slides.
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Activity Code: D54, D5AAcademic Administrative Units
in Primary Care (AAU)• Report Medical Students as Enrollees if correct grant focus
• Report Residents and Fellows as Residencies/Fellowships if correct
grant focus
• Faculty continuing to participate in grant funding are reported as
Enrollees
• Medical Students who graduated during reporting period are reported
as Graduates
• Residents, Fellows, and Faculty reported as Program Completers equal
to or more than 120 hours or Program Completers less than 120 hours
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Activity Code: D55, D5CPhysician Faculty Development in
Primary Care (PFD)
• Report fellows who continue to participate as
Residencies and Fellowships
• Report faculty training past the period as Enrollees
• Reports fellows and faculty who completed the
program as Program Completers equal to or more
than 120 hours or Program Completers less than 120
hours
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Activity Code: D56, D5DPre-Doctoral Training in
Primary Care• Report Medical Students continuing medical school as
Enrollees
• Report Residents, Fellows, and Faculty participating in
grant funded activities past the period as Enrollees
• Report Medical Students who graduated as Graduates
• Report Residents, Fellows, and Faculty who completed
their participation as Program Completers equal to or
more than 120 hours or Program Completers less than
120 hours
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Activity Code: D58, D5FResidency Training in Primary
Care
• Report Residents and Fellowships continuing training
past the period as Residencies/Fellowships
• Report Residents, Fellows, and Faculty who
completed their participation as Program Completers
equal to or more than 120 hours or Program
Completers less than 120 hours
• Faculty continuing training past the period will not be
counted on LR-1
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Activity Code: D57, D5BPhysician Assistant Training in
Primary Care (PAT)
• Report Physician Assistant Students continuing PA education past
the period as Enrollees
• Report Residents and Faculty continuing in grant funded
activities past the period as Enrollees
• Report PA Students who graduated during the period as
Graduates
• Report Residents and Faculty who completed their participation
as Program Completers equal to or more than 120 hours or
Program Completers less than 120 hours
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Activity Code: T85, T86Interdisciplinary and
Interprofessional Joint Graduate Degree Program
• Report Medical Students continuing medical school as Enrollees
• Report Residents, Fellows, and Faculty continuing to participate
in grant funded activities as Enrollees
• Report Medical Students who have graduated as Graduates
• Report Residents, Fellows, and Faculty who completed their
participation as Program Completers equal to or more than 120
hours or Program Completers less than 120 hours
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Activity Code: T88 Expansion of the Physician
Assistant Training in Primary Care (EPAT)
• Report Physician Assistant Students
continuing PA education as
Enrollees
• Report PA Students who graduated
as Graduates
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Activity Code: T89Primary Care Residency
Expansion (PCRE)
• Report Residents continuing training as
Residencies/Fellowships
• Report Residents who have completed
participation as Program Completers equal
to or more than 120 hours or Program
Completers less than 120 hours
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Educational Trainee Program Data
Tables
LR Legislatively RequiredLR-2 Trainee Age and Gender
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Educational Trainee Program
Data TablesDiversity
DV-1 Trainee Ethnicity and Race
DV-2 Trainee Disadvantaged Background
DV-3 Trainee Residential Background
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Educational Trainee Program Data Tables
PC-1 Program Level Supply Indicators for Primary Care
• Describes impact on primary care education and workforce development
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Educational Trainee Program Data Tables
R-1 Program Level Supply Indicators for
Residency Programs
• Trainee Capacity• Trainee Experiences• Trainee Outcomes
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Aggregate and Individual Level Data Tables
• PC-R Primary Care Curriculum Content
• EXP-1a Training Site Description• IND-GEN Individual Trainee General
Characteristics• IND-FAC Individual Faculty
Characteristics• INDGEN-EXP Trainee-to-Site Association
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Aggregate and Individual Level Data Tables
• CLSET-1 Clinical Settings per Training Year
• AAU-1 Academic Administrative Units in Primary Care Program
Characteristics and Activities
• PFD-1 Physician Faculty Development in Primary Care Program Purpose and Completer Outcomes
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Past Year Data Table
PY-1 Past Year Data Table
• Prior trainee data
QUESTIONS
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Summary/Reminders
• Revised guidance document at:• http://bhpr.hrsa.gov/grants/reporting/index.html
• Use new measures for data collected between July 1, 2011 – June 30, 2012
• System opens on September 1, 2012 and closes on September 30, 2012• No extensions will be allowed.
• Address questions to your Program Officer
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Contact Information
Anthony Anyanwu, MDProgram Officer
Residency Training in Primary Care Program
301- [email protected]
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Contact Information
Sylvia Joice, DrPHProgram Officer
Physician Faculty Development Training in Primary Care Program
301- [email protected]
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Contact Information
Sylvia Joice, DrPHProgram Officer
Interdisciplinary and Interprofessional Joint
Graduate Degree Program301- 443-1084
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Contact Information
Sherrillyn Crooks, PA-CProgram Officer
Physician Assistant Training in Primary Care Program
301- [email protected]
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Contact Information
Sherrillyn Crooks, PA-CProgram Officer
Expansion of Physician Assistant Training in Primary
Care Program301- 443-7662
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Contact Information
LT Cindy Eugene, MSAProgram Officer
Primary Care Residency Expansion Program
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Contact Information
Martha EvansProgram Officer
Academic Administrative Units in Primary Care Program
301- [email protected]
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Contact Information
Anne PattersonProgram Officer
Predoctoral Training in Primary Care Program
301- [email protected]
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THANK YOU!
