FY 2012 Budget Workshop #2 July 27, 2011 1. 2 Richard J. Lemack Town Administrator July 27, 2011...
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Transcript of FY 2012 Budget Workshop #2 July 27, 2011 1. 2 Richard J. Lemack Town Administrator July 27, 2011...
FY 2012 Budget Workshop #2
July 27, 2011
1
2
Richard J. LemackTown Administrator
July 27, 2011
Town Council Budget Workshop
Introduction
FY 2012 Budget Outlook
• No Millage Rate Increase (maintain current millage rate)
• No Fire Assessment Increase• No Use of General Fund Undesignated Reserves
(with the exception of CIP)• No Layoffs• No Reduction of Services• Reduced Voted Debt Millage• Reduced Solid Waste Assessment
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Human Resources Department
Davie, Florida
TownCouncil
Residents of the Town of Davie, Florida
Town Administrator
Parks & RecreationDepartment
Fire-Rescue Department
Assistant Town Administrator
Intergovernmental Affairs
Manager
Town Administration
Department
Budget & Finance
Department
Town Attorney
Public Works
Department
Police Department
Legislative AgendaSpecial ProjectsLiaison to CRA
C.I.P CoordinationGrants CoordinationPublic Relations/PIO
Economic Development
Technology Information
ManagementSystems
Department
Community Redevelopment
Agency
Town Clerk
Planning & Zoning
Housing &Community
Development
Special Events & Cultural
Arts
UtilitiesDepartment
Today’s Agenda
• Discuss budget revisions made since the June 14th Budget Workshop
• CIP presentation
• Endowment presentation
• Discuss upcoming meetings5
Town of Davie FY 2012 Budget
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Town of Davie TotalProposed Budget
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Adopted FY 2011 Budget - $191.5 MillionAdopted FY 2011 Budget - $191.5 MillionProposed FY 2012 Budget - $148.8 MillionProposed FY 2012 Budget - $148.8 Million
Decrease of $42.7 million or 23% mainly due to W&S CapitalDecrease of $42.7 million or 23% mainly due to W&S Capital
Projects and CRA reserves appropriationProjects and CRA reserves appropriation
FY 2012 Proposed Budget
Water and Sewer Fund (millions)
FY 2011 FY 2012 Δ
Personal Services $4.0 $3.6 ($.4)
Operating $7.4 $7.9 $.5
Capital Outlay $7.5 $2.5 ($5.0)
Debt Service $1.7 $1.7 $0
Other Uses $3.5 $5.2 $1.7
Total $24.1 $20.9 ($3.2)8
General Fund
FY 2012Proposed
Budget
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FY 2012 Proposed Budget
General Fund
June 14, 2011 – General Fund 2012 Budget$93,007,687
July 27, 2011 – General Fund 2012 Budget $93,650,645
Budget Increase $ 642,958
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Notable General Fund Revenue Changes
• Appropriated $1.2 million from General Fund Reserves for FY 2012 CIP
• Appropriated $615k from Voted Debt Reserves
• Reduced Ad Valorem Voted Debt Revenues ($615k)
• Reduced Solid Waste Franchise Fees ($65k) • Reduced Building Reserves ($392k)
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Millage Rate Options
• Current millage rate: 4.8124– Allowable with simple majority vote– No advertised tax increase– Estimated ad valorem revenue of $30,047,732 (at 95% receipt rate)
• Rolled-back millage rate: 4.8656 – Allowable with simple majority Vote– No advertised tax increase– Estimated ad valorem revenue increase $332,171 (at 95% receipt rate)
• Maximum majority vote millage rate: 5.2815– Allowable with simple majority vote– No advertised tax increase– Estimated ad valorem revenue increase $2,928,973 (at 95% receipt
rate)12
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Property Tax Revenue & Millage Rate Comparison ($ millions)
Millage
Tax Assessment
$0
$40
2007 2008 2009 2010 2011 2012 Proposed
4.9879 4.1215 4.2456 4.8124 4.8124 4.8124
$37.42 $35.00 $34.53 $35.89
$32.30 $31.62
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Estimated Homeowner’s OperatingAd Valorem Tax Reduction FY2012
Assessed Value of Home Tax 2011 Tax 2012 Reduction
$200,000 $721.86 $710.31 ($11.55)
$300,000 $1,203.10 $1,185.78 ($17.32)
$400,000 $1,684.34 $1,661.24 ($23.10)
For Fiscal Year 2012, assume a 1.2% drop in assessed value.
FY 2012 – Revenue
• One-time revenue sources for the General Fund - $3,713,407– Cost Allocation Plan, recapture previous years -
$428,790– School Resource Officers – Utilize Forfeiture Funds
- $678,140– Utilize Vehicle Maintenance Fund – $1,000,000
($571,000 Reserves; $429,000 Operations)– Utilize Self Insurance Fund Reserves – $1,615,625
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General Fund Expenditures (in millions)
$0
$10
$20
$30
$40
$50
$60
$70
Personal Services
Operating Expenditures
Capital Outlay Debt Service Other Uses
$63
$17
$1
$8
$2
$66
$18
$1
$8
$1
FY 2011 Budget
FY 2012 Budget
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Adopted FY 2011 Budget - $91.18 MillionAdopted FY 2011 Budget - $91.18 MillionProposed FY 2012 Budget - $93.65 MillionProposed FY 2012 Budget - $93.65 Million
Increase of $2.47 million or 2.7%Increase of $2.47 million or 2.7%
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Projected 2012 General Fund Expenditures by Category
Personal Services71%
Operating Expenditures
19%
Capital Outlay1%
Debt Service8%
Other Uses1%
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Projected 2012 General Fund Expenditures by Department
Parks & Recreation4%
Town Administrator
2%Budget and
Finance2%
Debt Service9%
Law Enforcement39%
Fire Protection Serv.24%
Engineering1% Building
4%P & Z1%
Human Resources & Risk
2%Other
Departmental2%
Non-Departmental3%
Public Works8%
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Notable General Fund Expenditure Changes
• Transfer $1.2 million of General Fund Reserves for FY 2012 CIP
• Remove the 7 new/proposed Building Division positions – ($541k)
• Eliminated the Project Manager position in Public Works – ($117k)
• Added two part-time positions in Budget and Finance - $47k
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Personnel Summary COLAs andSteps Budgeted for FY 2012
• Police (per current contract) – $420,000– Not Topped Out Employees - 5% step increase on anniversary (3.5%
for New Employees)– Topped Out Employees – 2.5% step increase on Oct 1
• Fire - $0 - Ongoing Contract Negotiations
• FOPA Civilian (per current contract) - $284,000– Not Topped Out Employees - 5% Step Increase– Topped Out Employees – 2% COLA on Oct 1
• Executive, Management and Non-Represented Employees and Town Council - $0– 0% Step (3rd consecutive year)– 0% COLA (second time over three years)
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Est. Property Tax Bill Reduction in FY2012 for aSingle Family Home with $200,000 Taxable Value in FY2011
FY2011Tax Bill
FY2012 Est. Tax Bill Variance
Ad Valorem $962.48 $950.93 ($11.55)
GO Debt Service $172.96 $175.25 $2.29
Solid Waste Assessment $331.64 $266.50 ($65.14)
Fire Assessment $130.00 $130.00 $0
Total Bill $1,597.08 $1,522.68 ($74.40)
The above reflects the Town of Davie’s portion of the tax bill only.
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FY 2012 Comparison of the Est. Property Tax Bill Utilizing $614,500 Voted Debt Reserves
Single Family Home with $200,000 Taxable Value in FY2011
FY2011Tax Bill
Scenario 1 FY2012
Est. Tax Bill
Scenario 2 FY2012
Est. Tax Bill
Ad Valorem $962.48 $950.93 $950.93
GO Debt Service $172.96 $175.25 $155.81
Solid Waste Assessment $331.64 $266.50 $266.50
Fire Assessment $130.00 $130.00 $130.00
Total Bill $1,597.08 $1,522.68 $1,503.24
Total Reduction ($74.40) ($93.84)
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Discussion
• What Still May Change– Utilities - Capital Projects– CRA - Reserves / Capital Projects– Golf Fund– State Revenue Estimates– IAFF Negotiations– Red Light Cameras
• General Discussion about FY 2012 Budget
Capital Improvements Program
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FY12-16 Capital Improvements Program
• 60 projects in the FY12-16 CIP Program.- $93.1 million
• 28 projects scheduled for FY12 CIP Year.- $46.4 million
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FY12 CIP Budget per department
$16,025,000
$442,500
$67,000
$1,070,000
$28,517,299
$250,000
FY12 CAPITAL PROJECTS TOTAL
CRA
FIRE
PARKS AND RECREATIONPUBLIC WORKS
UTILITIES
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FY12 General Fund (GF) Reserves
15 projects are proposed to be funded by GF Reserves, totaling $1.169 million in FY12 CIP Year.
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FY12 GF Reserves Projects
Fire- Cardiac Monitor Equipment - $60,000- Chest Compression - $12,500- EMS Ambulance - $150,000- Field Operations Center (FOC) - $100,000- Fire Hoses - $70,000- SCBA Air Bottles - $50,000
Parks and Recreation- PI Park Multipurpose Center ADA Improvements - $20,000- PI Pool Heater and Cooler - $17,000
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FY12 GF Reserves Projects
Parks and RecreationPI Pool Leak Repair - $60,000PI Pool Vacuum - $10,000
Public WorksAir Conditioner Evaluation - $20,000Asphalt Overlay - $400,000Guardrail Installation - $50,000Police Department HVAC - $130,000Wind Vulnerability Building Assessment - $60,000
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Program Highlights
• ADA Improvements to Pine Island Park Multi-purpose Center Entrance
• College Avenue Improvements (SR84 to Nova)
• FOC Improvements (Bamford Park)
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Discussion / Questions / Comments
Community Endowment Grant
Program
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Community Endowment Grant Program
• Transition from Donation to Grant Program
• Current process – Donations
• Donation Quarterly Reporting
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Grant Program
– Non-profit tax exempt status
– Grant agreement
– Site visits
– Required Quarterly Reports
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Endowment Balance
• Current Endowment balance is $950,000
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Yearly allocation increases, balance decreases
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
FY08 FY09 FY10 FY11
COMMUNITY ENDOWMENT DONATIONS
COMMUNITY ENDOWMENT BALANCE
Proposed FY12 Cycle1. Interested agencies submit documentation:– Proof of non-profit tax exempt status– Organization and impacts on Davie residents– Financial Documentation– Quarterly Reports (if previously funded)
2. Staff conducts site visits and completes analysis of submitted documentation.
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Proposed FY12 Cycle
3. At a Council workshop, funding will be distributed based on a pre-determined cap.
4. Recipient agencies will be required to execute a grant agreement detailing site visits and quarterly reports.
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Community Endowment Future
• Evaluate the grant program to determine if any changes are necessary.
• Create a grant application for the FY13 cycle.
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Endowment Cap – FY2012
At this workshop, we are recommending that Council set a Endowment cap of $250,000 for FY12. This funding amount would bring the Endowment back to its FY08 funding allocation.
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Discussion / Questions / Comments
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Dates / Meetings
– Next Workshop (Community Endowment / Budget)• August 17th at 4:00pm
– Budget Hearings• September 7th & 21st at 5:01pm (coincide with
Council meetings)
– Special Assessment Hearing• September 14th, Noon
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Thank You