Funds Management SCT Banner Financial Aid 4.02IntroductionsIntroductions Name Organization ...

Funds ManagementFunds ManagementFunds ManagementFunds Management

SCT Banner Financial Aid 4.0SCT Banner Financial Aid 4.0 22

IntroductionsIntroductionsIntroductionsIntroductions

Name Organization Title/Function Job Responsibility SCT Banner Experience Expectations

Name Organization Title/Function Job Responsibility SCT Banner Experience Expectations


ObjectivesObjectivesObjectivesObjectives

Performance Objectives Create and maintain Financial Aid funds Create default award and disbursement

schedules Create fund-specific award and disbursement

schedules Create fund awarding and disbursement

rules Reconcile funds, monitor fund balances Run basic fund reports

Performance Objectives Create and maintain Financial Aid funds Create default award and disbursement

schedules Create fund-specific award and disbursement

schedules Create fund awarding and disbursement

rules Reconcile funds, monitor fund balances Run basic fund reports


Funds Management Funds Management Module overviewModule overview

Funds Management Funds Management Module overviewModule overview

Process overview Funds Management menu

No control menu -- the Funds Management menu is itself a control menu

Module definition Establish fund type codes Establish fund source codes Establish fund base information Creation of funds (part 1)

Process overview Funds Management menu

No control menu -- the Funds Management menu is itself a control menu

Module definition Establish fund type codes Establish fund source codes Establish fund base information Creation of funds (part 1)


Funds Management Funds Management Module overview Module overview (cont.)(cont.)

Funds Management Funds Management Module overview Module overview (cont.)(cont.)

Module definition (cont.)

Create default award and disbursement schedules

Create fund-specific award and disbursement schedules

Disbursement datesMemo expiration datesAward percentages by term

Module definition (cont.)

Create default award and disbursement schedules

Create fund-specific award and disbursement schedules

Disbursement datesMemo expiration datesAward percentages by term


Funds Management Funds Management Module overview Module overview (cont)(cont)


Funds Management Form (RFRMGMT) Budget allocation, award minimum and

maximum fund-specific options for each aid year

Funds and budget components Funds and detail codes Funds and applicant requirements Funds and message codes Disbursement and packaging options Form is aid year-specific

Funds Management Form (RFRMGMT) Budget allocation, award minimum and

maximum fund-specific options for each aid year

Funds and budget components Funds and detail codes Funds and applicant requirements Funds and message codes Disbursement and packaging options Form is aid year-specific




Creation of funds (part 2)

Fund inquiry forms Fund Budget Inquiry Form (RFIBUDG) Federal Fund ID Inquiry Form (RFIFFID) Federal Rules Inquiry Form (RFIFEDR)

Manage Funds (ROAMGMT) Establish fund award and

disbursement rules (RORRULE) Processes related to Funds

Management

Creation of funds (part 2)

Fund inquiry forms Fund Budget Inquiry Form (RFIBUDG) Federal Fund ID Inquiry Form (RFIFFID) Federal Rules Inquiry Form (RFIFEDR)

Manage Funds (ROAMGMT) Establish fund award and

disbursement rules (RORRULE) Processes related to Funds

Management

Funds Management:Funds Management: Process overviewProcess overviewFunds Management:Funds Management: Process overviewProcess overview

Fund MgmtFund MgmtMenuMenu

PackagingPackagingProcessProcessPackagingPackagingProcessProcess

DisbursementDisbursementProcessProcessDisbursementDisbursementProcessProcess

FundFundtypetype

codescodes

1111FundFund

sourcesourcecodescodes

2222FundFundbasebaseinfo.info.

3333Fund MgmtFund Mgmt

FormForm

4444

Aid year andAid year andfund-specificfund-specific

optionsoptions

Aid year andAid year andfund-specificfund-specific

optionsoptions

5555Award &Award &

Disb. Disb. SchedulesSchedules

StandardStandardStandardStandard

Award &Award &Disb. Disb.

SchedulesSchedules

Fund SpecificFund SpecificFund SpecificFund Specific

6666

Fund Fund AwardingAwarding& Disb. & Disb.

rulesrules

RORRULERORRULERORRULERORRULE

7777

FundFundReconciliation &Reconciliation &

managementmanagement

FundFundReconciliation &Reconciliation &

managementmanagement

RUPFNDBL.SQLRUPFNDBL.SQLRUPFNDBL.SQLRUPFNDBL.SQL

RSLFNDBL.SQLRSLFNDBL.SQLRSLFNDBL.SQLRSLFNDBL.SQL

ROAMGMTROAMGMTROAMGMTROAMGMT


Module definitionModule definitionModule definitionModule definition

Establish fund type codes Define the fund’s basic

characteristics Define fund type Create Accounts Receivable

detail codes Associate appropriate Federal

Fund ID as required - source codes, etc.

Establish fund type codes Define the fund’s basic

characteristics Define fund type Create Accounts Receivable

detail codes Associate appropriate Federal

Fund ID as required - source codes, etc.


Module definition Module definition (cont.)(cont.)Module definition Module definition (cont.)(cont.)

Establish fund source codes Indicate if fund will come from:

Federal State Organization Other

Create as many fund source codes as necessary

Examples: Institutional Endowment FundInstitutional Athletic

Department

Establish fund source codes Indicate if fund will come from:

Federal State Organization Other

Create as many fund source codes as necessary

Examples: Institutional Endowment FundInstitutional Athletic

Department



Establish fund base information Establish a code and description Associate an A/R detail code with each

Financial Aid fund code This is a “one to one” relationship; each fund

code must have a distinct A/R detail code Associate Fed ID code, if applicable Establish the print order for award letters Associate fund type and source codes

previously discussed

Establish fund base information Establish a code and description Associate an A/R detail code with each

Financial Aid fund code This is a “one to one” relationship; each fund

code must have a distinct A/R detail code Associate Fed ID code, if applicable Establish the print order for award letters Associate fund type and source codes

previously discussed


RFRBASERFRBASERFRBASERFRBASE

EstablishEstablishbase base informationinformation

EstablishEstablishbase base informationinformation

AssociateAssociatefund source fund source and fund and fund type codestype codes

AssociateAssociatefund source fund source and fund and fund type codestype codes



Review Fund type codes established on the

Financial Aid Fund Type Validation Form (RTVFTYP)

Fund source codes established on the Fund Source Code Validation Form (RTVFSRC)

Fund base information on the Fund Base Data Form (RFRBASE)

Rule and validation forms

Review Fund type codes established on the

Financial Aid Fund Type Validation Form (RTVFTYP)

Fund source codes established on the Fund Source Code Validation Form (RTVFSRC)

Fund base information on the Fund Base Data Form (RFRBASE)

Rule and validation forms



Create default award and disbursement schedules Semester organization vs. quarter or

term organization Determine the percentage of the

award by term Determine the percentage of

disbursement within a term, multiple disbursements in same term?

SCT Banner is term driven

Create default award and disbursement schedules Semester organization vs. quarter or

term organization Determine the percentage of the

award by term Determine the percentage of

disbursement within a term, multiple disbursements in same term?

SCT Banner is term driven



Create default award and disbursement schedules (cont.)

Set the date funds will be disbursed Set the memo expiration date

NOTE: The session on fund disbursement will describe “memo’d” financial aid in detail

Will create both default schedules and fund-specific schedules

Create default award and disbursement schedules (cont.)


NOTE: The session on fund disbursement will describe “memo’d” financial aid in detail

Will create both default schedules and fund-specific schedules



Create fund-specificfund-specific award and disbursement schedules Create fund-specific schedules for funds

that are unique in awarding and disbursement requirementsExample: Scholarship pays 25% for fall

and 75% for spring, based on fall grades


Create fund-specificfund-specific award and disbursement schedules Create fund-specific schedules for funds

that are unique in awarding and disbursement requirementsExample: Scholarship pays 25% for fall

and 75% for spring, based on fall grades



Funds Management Form Funds Management Form (RFRMGMT)(RFRMGMT)

Funds Management Form Funds Management Form (RFRMGMT)(RFRMGMT)

Funds Management Form Main form for fund options

aid year-specific 9 windows

- Set Budget amount, fund min and max amount

- Offer, accept, and decline status- Memo and disbursement options, lock

disbursements- Associate the fund with budget components,

A/R detail codes, tracking requirements and messages

Funds Management Form Main form for fund options

aid year-specific 9 windows

- Set Budget amount, fund min and max amount

- Offer, accept, and decline status- Memo and disbursement options, lock

disbursements- Associate the fund with budget components,

A/R detail codes, tracking requirements and messages


RFRMGMT RFRMGMT (cont.)(cont.)RFRMGMT RFRMGMT (cont.)(cont.)

Fund type, source and fed fund ID* default to RFRMGMT from RFRBASE

Set the amount budgeted for the year, transfer amount, and over-commitment percentage

Make specific comments about a fund Review packaging and disbursement

options in detail from SCT Banner

* If applicable

Fund type, source and fed fund ID* default to RFRMGMT from RFRBASE

Set the amount budgeted for the year, transfer amount, and over-commitment percentage

Make specific comments about a fund Review packaging and disbursement

options in detail from SCT Banner

* If applicable



Associating funds with other modules Funds and budget components Funds and A/R detail codes Funds and tracking requirements

Funds and message codes

Associating funds with other modules Funds and budget components Funds and A/R detail codes Funds and tracking requirements

Funds and message codes



Funds and budget components Associate a budget component with a

particular fund Set the percentage of the budget

component that the fund award should not exceed

Example: A Barnes & Noble scholarship that cannot exceed the budgeted amount for books and supplies

Books and Supplies component = 100%System will not award above books and

supplies

Funds and budget components Associate a budget component with a

particular fund Set the percentage of the budget

component that the fund award should not exceed

Example: A Barnes & Noble scholarship that cannot exceed the budgeted amount for books and supplies

Books and Supplies component = 100%System will not award above books and

supplies



Funds and A/R detail codes Associate an A/R detail code with a

particular fund Set the percentage of the detail code that

the fund award should not exceed, just like you would for a budget componentExample: Institutional grant that meets

100% of need up to 50% of tuition charges

Tuition detail code = 50%System will not award above 50% paid

to tuition

Funds and A/R detail codes Associate an A/R detail code with a

particular fund Set the percentage of the detail code that

the fund award should not exceed, just like you would for a budget componentExample: Institutional grant that meets

100% of need up to 50% of tuition charges

Tuition detail code = 50%System will not award above 50% paid

to tuition



Funds and message codesMessages in SCT Banner can be used in a variety of ways Tracking requirements Budget components Student specific messages, and …..

With fund codes

Funds and message codesMessages in SCT Banner can be used in a variety of ways Tracking requirements Budget components Student specific messages, and …..

With fund codes



Funds and message codes (cont.)

In the previous example for tracking requirement association:Thank You letter required for scholarship

You may wish to have a message that tells the student that a Thank You letter is required for that particular scholarship

Funds and message codes (cont.)

In the previous example for tracking requirement association:Thank You letter required for scholarship

You may wish to have a message that tells the student that a Thank You letter is required for that particular scholarship

Creation of Funds Creation of Funds (part 2)(part 2)Creation of Funds Creation of Funds (part 2)(part 2)

Funds ManagementFunds ManagementForm (RFRMGMT)Form (RFRMGMT)

...From part 1...From part 1RFRBASERFRBASE...From part 1...From part 1RFRBASERFRBASE

DefaultDefaultAward Sched.Award Sched.

RFRDEFARFRDEFA

FundFundAward Sched.Award Sched.

RFRASCHRFRASCH

Disbursement & Fund Disbursement & Fund Awarding Rules FormAwarding Rules Form

RORRULERORRULE

Packaging andPackaging andDisbursementDisbursementPackaging andPackaging andDisbursementDisbursement


Inquiry formsInquiry formsInquiry formsInquiry forms

Fund Budget Inquiry Form (RFIBUDG) View status of entire budget for a specific

fund per aid year Federal Fund ID Inquiry Form (RFIFFID)

Delivered from SCT, lists all Federal Fund ID’s

Federal Rules Inquiry Form (RFIFEDR) Delivered from SCT, displays fund awarding

rules per federal regulations

Fund Budget Inquiry Form (RFIBUDG) View status of entire budget for a specific

fund per aid year Federal Fund ID Inquiry Form (RFIFFID)

Delivered from SCT, lists all Federal Fund ID’s

Federal Rules Inquiry Form (RFIFEDR) Delivered from SCT, displays fund awarding

rules per federal regulations


Fund Budget Inquiry FormFund Budget Inquiry Form(RFIBUDG)(RFIBUDG)

Fund Budget Inquiry FormFund Budget Inquiry Form(RFIBUDG)(RFIBUDG)

Understanding/reading this form For Packaging

In determining whether there is enough money remaining to make additional offers to students, the System adds together Current Offer + Declined + Canceled and compares it to Available to Offer. Additional awards can be offered if: Available to Offer - (Current Offered + Declined + Canceled) > 0

For Disbursement In determining whether there is enough money

remaining to pay students, the System adds Memo’d + Authorized + Paid and compares it to Total Allocated. Additional payments can be made if: Total Allocated - (Memo’d + Authorized + Paid) > amount paid

Understanding/reading this form For Packaging

In determining whether there is enough money remaining to make additional offers to students, the System adds together Current Offer + Declined + Canceled and compares it to Available to Offer. Additional awards can be offered if: Available to Offer - (Current Offered + Declined + Canceled) > 0

For Disbursement In determining whether there is enough money

remaining to pay students, the System adds Memo’d + Authorized + Paid and compares it to Total Allocated. Additional payments can be made if: Total Allocated - (Memo’d + Authorized + Paid) > amount paid


Understanding/Understanding/reading this form reading this form (cont.)(cont.)

Understanding/Understanding/reading this form reading this form (cont.)(cont.)

• For the following examples:– Total Allocated will = $ 10,000– Amount Available to Offer will = $

12,000(over commit % =

120)

– Accepted amount will = $ 5,000– Paid amount will = $ 0.00

• For the following examples:– Total Allocated will = $ 10,000– Amount Available to Offer will = $

12,000(over commit % =

120)

– Accepted amount will = $ 5,000– Paid amount will = $ 0.00


‘‘Remaining’ columns Remaining’ columns calculatedcalculated

‘‘Remaining’ columns Remaining’ columns calculatedcalculated

Current OfferCurrent Offer: Remaining amount = ($ 7,000.00) Available to Offer - (Current Offered + Declined +

Canceled) $ 12,000.00 - ($ 5,000.00 + 0.00 + 0.00)

Current OfferCurrent Offer: Remaining % = (58.34 %) (Available to Offer - (Current Offered + Declined +

CANCEL)) / AVAILABLE TO OFFER ($ 12,000.00 - ($ 5,000.00 + 0.00 = 0.00)) / $ 12,000.00

Current OfferCurrent Offer: Actual amount remaining = ($ 5,000.00)

TOTAL ALLOCATED - CURRENT OFFERED = Amount Remaining

$ 10,000.00 - $ 5,000.00 = $ 5,000.00

Current OfferCurrent Offer: Remaining amount = ($ 7,000.00) Available to Offer - (Current Offered + Declined +

Canceled) $ 12,000.00 - ($ 5,000.00 + 0.00 + 0.00)

Current OfferCurrent Offer: Remaining % = (58.34 %) (Available to Offer - (Current Offered + Declined +

CANCEL)) / AVAILABLE TO OFFER ($ 12,000.00 - ($ 5,000.00 + 0.00 = 0.00)) / $ 12,000.00

Current OfferCurrent Offer: Actual amount remaining = ($ 5,000.00)

TOTAL ALLOCATED - CURRENT OFFERED = Amount Remaining

$ 10,000.00 - $ 5,000.00 = $ 5,000.00


‘‘Remaining’ columnsRemaining’ columns calculatedcalculated (cont)(cont)

‘‘Remaining’ columnsRemaining’ columns calculatedcalculated (cont)(cont)

Accepted - Remaining Amount: ($ 0.00) Current Offered - Accepted $ 5,000.00 - $ 5,000.00

Accepted - Remaining %: ($ 0.00) (Current Offered - Accepted) /

Current Offered ($ 5,000.00 - $ 5,000.00) / $ 5,000.00

Paid - Remaining Amount: ($ 5,000.00) Accepted - Paid $ 5,000 - $ 0.00

Paid - Remaining %: (100%) (Accepted - Paid) / Accepted ($ 5,000.00 - $ 0.00) / $ 5,000.00

Accepted - Remaining Amount: ($ 0.00) Current Offered - Accepted $ 5,000.00 - $ 5,000.00

Accepted - Remaining %: ($ 0.00) (Current Offered - Accepted) /

Current Offered ($ 5,000.00 - $ 5,000.00) / $ 5,000.00

Paid - Remaining Amount: ($ 5,000.00) Accepted - Paid $ 5,000 - $ 0.00

Paid - Remaining %: (100%) (Accepted - Paid) / Accepted ($ 5,000.00 - $ 0.00) / $ 5,000.00


Federal Fund ID Inquiry Form Federal Fund ID Inquiry Form (RFIFFID)(RFIFFID)

Federal Fund ID Inquiry Form Federal Fund ID Inquiry Form (RFIFFID)(RFIFFID)

Displays all federal funds and the federal ID for that fund

Delivered by SCT Hard-coded

Displays all federal funds and the federal ID for that fund

Delivered by SCT Hard-coded


Federal Rules Inquiry Form Federal Rules Inquiry Form (RPIFEDR)(RPIFEDR)

Federal Rules Inquiry Form Federal Rules Inquiry Form (RPIFEDR)(RPIFEDR)

Displays rules for all federal funds Class load Award minimum and maximum Extended Loan Option (ELO), HEAL

Loan, and Additional Stafford Eligibility

Used in packaging process Delivered by SCT Hard-coded

Displays rules for all federal funds Class load Award minimum and maximum Extended Loan Option (ELO), HEAL

Loan, and Additional Stafford Eligibility

Used in packaging process Delivered by SCT Hard-coded


Manage Funds FormManage Funds Form(ROAMGMT)(ROAMGMT)

Manage Funds FormManage Funds Form(ROAMGMT)(ROAMGMT)

Use segments from entire Funds Management module

Monitor, update, and create financial aid fund activity

Sort by fund source, type or all funds From RT

Custom display displays funds by: Available to offer Accepted Paid Current offer Declined Remaining

Use segments from entire Funds Management module

Monitor, update, and create financial aid fund activity

Sort by fund source, type or all funds From RT

Custom display displays funds by: Available to offer Accepted Paid Current offer Declined Remaining


Manage Funds FormManage Funds Form(ROAMGMT) (ROAMGMT) (cont.)(cont.)

Manage Funds FormManage Funds Form(ROAMGMT) (ROAMGMT) (cont.)(cont.)

View information on a yearly basis or term by term

Detailed information about awards made to all students from a specific fund for a particular year

View information on a yearly basis or term by term

Detailed information about awards made to all students from a specific fund for a particular year

Manage Funds (ROAMGMT)Manage Funds (ROAMGMT)Manage Funds (ROAMGMT)Manage Funds (ROAMGMT)

Sort byfund source, ,

Sort byfund source, , type,type,or all fundsor all funds

Custom displayCustom display


Financial Aid Selection Rules Financial Aid Selection Rules FormForm (RORRULE)(RORRULE)

Financial Aid Selection Rules Financial Aid Selection Rules FormForm (RORRULE)(RORRULE)

Create specific fund awarding and disbursement rules Create and modify selection criteria to

award aid to students Create and modify selection criteria to

disburse aid to students Assign funds to applicants within a

certain packaging group Driven by rule type

A, F, and D pertain to Funds Management

Create specific fund awarding and disbursement rules Create and modify selection criteria to

award aid to students Create and modify selection criteria to

disburse aid to students Assign funds to applicants within a

certain packaging group Driven by rule type

A, F, and D pertain to Funds Management


Processes related to Funds Processes related to Funds ManagementManagement

Processes related to Funds Processes related to Funds ManagementManagement

Account Balances Report (RFRABAL) Prints detailed information on the

status of each fund for a given aid year 7 parameters:

Aid year code, fund code, source, type, fed fund ID, term code, sort (ascending or descending)

Fund Budget Report (RFRBUDG) Prints fund budget allocation information

for each fund account for a given aid year

Account Balances Report (RFRABAL) Prints detailed information on the

status of each fund for a given aid year 7 parameters:

Aid year code, fund code, source, type, fed fund ID, term code, sort (ascending or descending)

Fund Budget Report (RFRBUDG) Prints fund budget allocation information

for each fund account for a given aid year


Processes related to Funds Processes related to Funds Management Management (cont.)(cont.)


Fund Budget Report (RFRBUDG) (cont.)

6 parameters:Aid year code, fund code, source, type, federal fund ID, sort sequence

Fund Description Report (RFRFUND) Provides detailed descriptive

information on the fund, System rules, and budget allocation assigned each fund for a given aid year

Fund Budget Report (RFRBUDG) (cont.)


Fund Description Report (RFRFUND) Provides detailed descriptive

information on the fund, System rules, and budget allocation assigned each fund for a given aid year




Fund Description Report (RFRFUND) (cont.)


Simulation Balance Report (RFRSBAL) Provides detailed fund balance information

for use during packaging simulation 6 parameters:

Aid year code, fund code, source, type, federal fund ID, sort sequence

Fund Description Report (RFRFUND) (cont.)


Simulation Balance Report (RFRSBAL) Provides detailed fund balance information

for use during packaging simulation 6 parameters:

Aid year code, fund code, source, type, federal fund ID, sort sequence


Fund reconciliationFund reconciliationFund reconciliationFund reconciliation

Fund balances stored in the RFRASPC table

Updated when: Student’s award for year changes Award status changes When memo, authorize, or disburse

amount changes

Fund balances stored in the RFRASPC table

Updated when: Student’s award for year changes Award status changes When memo, authorize, or disburse

amount changes


Fund reconciliation Fund reconciliation (cont.)(cont.)Fund reconciliation Fund reconciliation (cont.)(cont.)

Two SQL*PLUS scripts ensure that summary balances in the RFRASPC table match the student-by-student totals from the RPRAWRD table:

RSLFNDBL.SQL & RUPFNDBL.SQL

Two SQL*PLUS scripts ensure that summary balances in the RFRASPC table match the student-by-student totals from the RPRAWRD table:

RSLFNDBL.SQL & RUPFNDBL.SQL



RSLFNDBL.SQL Selects and displays fund balances

for all funds for a selected year Calculated based on the sum of

awards on the RPRAWRD table Compare to the Fund Budget Inquiry

Form to see if totals match……..

RSLFNDBL.SQL Selects and displays fund balances

for all funds for a selected year Calculated based on the sum of

awards on the RPRAWRD table Compare to the Fund Budget Inquiry

Form to see if totals match……..



…. If totals do not match RUPFNDBL.SQL

Can be run to update the balances stored in the RFRASPC table to match the student-by-student totals stored in RPRAWRD

SCT Banner may stop awarding or disbursing if a fund is out of balance

RECON ALL button from ROAMGMT will also run this process

…. If totals do not match RUPFNDBL.SQL

Can be run to update the balances stored in the RFRASPC table to match the student-by-student totals stored in RPRAWRD

SCT Banner may stop awarding or disbursing if a fund is out of balance

RECON ALL button from ROAMGMT will also run this process

Questions?……………..Questions?……………..Questions?……………..Questions?……………..

Funds Management SCT Banner Financial Aid 4.02IntroductionsIntroductions Name Organization ...

Documents

Transcript of Funds Management SCT Banner Financial Aid 4.02IntroductionsIntroductions Name Organization ...