[email protected] do something amazing! · exciting fundraising adventure you will be...
Transcript of [email protected] do something amazing! · exciting fundraising adventure you will be...
CLANnow @CLANnow
Picture This: CLAN Landmark Walk
dosomethingamazing!
Information PackYour Fundraising
fantastic fundraising ideas
and fun things you can do
to raise money for CLAN
Whether you know what fundraiser you would like to do or are looking for some useful hints and tips, this pack has everything you need to make your event a success and raise as much money as possible for CLAN.
We cannot wait to hear from you and find out what
exciting fundraising adventure you will be taking on.
If you have any questions please do not hesitate to
contact us, we are always happy to help.
CLAN Cancer Support is a well-established local charity
providing emotional and practical support to people
affected by cancer across north-east Scotland, Moray,
Orkney and Shetland. Whether affected personally, as
a carer, family member or close friend our services are
freely offered to all from pre-diagnosis and diagnosis,
through treatment and beyond.
for choosing to raise funds for CLAN Cancer Support!
What we do...
We offer a relaxed, welcoming and caring environment
both at CLAN House, our support and wellbeing centre
in Aberdeen, and at our many bases in the community.
CLAN aims to help people live with and beyond their
or their loved one’s cancer diagnosis and improve the
quality of life for all those who turn to us for help and
support.
You can read more about our services on our website at www.clanhouse.org
It currently costs over £2 million every year to ensure our free support services are widely available. We rely on the generous support of individuals, families and companies to ensure this continues.
You can help us in so many ways – attending,
organising or sponsoring events, becoming a
volunteer, nominating CLAN as your workplace
‘charity of the year’, providing opportunities for CLAN
to attend information events, lunch and learn sessions
and so much more. By supporting CLAN, you will help
us continue to support thousands of people in their
communities on a daily basis.
Here are some examples of what your support can provide...
Why we need
your help
can provide 25 group activity classes including relaxation and yoga
can operate CLAN House (excluding CLAN Haven) for one day
can put on an activity for our Children’s and Teen’s Groups
can provide training for one support volunteer
can provide transport services to our clients for one day
can provide a counselling or complementary therapy session
can provide breakfast for one day for all guests staying at CLAN Haven
can provide 100 leaflets detailing our services£1
£25
£40
£115
£200
£250
£850
£1000
Picture This: Your donation could provide an activity for our children’s group
Picture This: Why not hold a tea or coffee morning with your friends to raise funds..?
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Figures are correct as of January 2015.
Thank you...
started...Getting
Get some fundraising ideas...Take a look at our Fundraising A-Z in the centre pages to help inspire your fundraising.
Keeping it safe and legalNo one likes a rule breaker, so to keep your event in the clear check out our guidelines and advice on page 7.
Make a plan and promote...The key to any successful event is forward planning and promotion. Our top tips can be found page 6.
Grow your pound...Everything you need to know about getting sponsored and making your pound go a little further can be found on page 11.
7 steps to organising a fun, safe and successful fundraising event
Step 1 Step 3
Step 2Step 4
Picture This: Bring out the daredevil in you... why not do a charity skydive... or play safe - a golf day is always a great fundraising idea or you could have a bake-off with your friends...
After the event...Put your feet up and have a nice cup of tea while reading page 16 to find out how to get the money you raised to us.
Making your fundraising go furtherWe can provide a range of helpful tools to help make your fundraising go further, find out more on pages 12 & 13.
Step 6
Step 7
Step 5
Let US know...We would love to hear about your fundraising plans so please keep in touch, find out how on page 13.
still got questions?
We are happy to speak to you anytime, just give us a call. You can find contact details on the back page.
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of actionMake a plan
Once you have decided what your event is, spreading the word is key to its success.
It is a good idea to come up with a timeline for
organising and promoting your event. Some of
the basics could include:
• What your event is
• Date, time and location of your event
• Where you can buy tickets or find out more
information
• That you are raising money in aid of CLAN
• Our web address www.clanhouse.org
• Our Registered Charity Number SC022606
We can provide you with the CLAN Logo and standard
text for you to use when creating your event posters.
The CLAN logo is important to us. If you would like to
use it please contact your local CLAN Coordinator who
will provide you with an official version of our logo
along with our branding guidelines.
Asking a local radio station or newspaper to cover your
event is a great way to let others know what you are
doing and why. Contact your local CLAN Coordinator
for a template press release, simply add in your event
details and send to the media.
Promoting your event online is free and can be very
effective.
• Send an email to all your contacts.
• Use social networking sites like Facebook and Twitter
for promoting your event and telling your friends
about it. Do not forget to ask them to share it too.
• Create an event page on Facebook and invite all your
friends to attend.
Posters
Logo guidelines
Online
Press & local media
Regulations regarding lotteries can be complicated so
if you plan to hold a lottery of any kind please contact
your local authority for guidance.
Here are some general rules to follow for small raffles
(for example if held as part of an event or party):
• Ticket sales and the announcement of results must be
held during the event.
• All tickets should be sold at the same price and no
discounts for bulk buys (three for two).
• Tickets should not be sold to anyone under the age
of 16.
Protect yourself, always have two people present to
count any money raised.
Please note the above is guidance only. CLAN Cancer Support cannot accept any responsibility for your event, nor for anyone who participates in it.
Public Collections
Counting Money
Lotteries & Raffles
Keep itsafe...
It is always a good idea to consider the health, safety and legal side of any event. Here are some guidelines to follow when planning your event:
Carry out a full risk assessment of your event. You can
find out more and download a template from the
Health and Safety Executive website.
If your event involves the public you will need to have
public liability insurance. Check with the venue first as
they may already have insurance that covers your event.
For information on food hygiene regulations please
check the Food Standards Agency website.
Ensure that your event is properly and adequately
supervised.
We do not encourage public collections, however if
you are considering carrying out any public collection
you must obtain a licence from your local authority in
advance.
Keep itlegal!Events
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YPI Choose CLAN as your
charity for YPI (Youth
Philanthropy Initiative).
Zumb-athon How long can you zumba for?
Xmas Evening Invite
your family and friends
over for a night of festive
delights.
Wedding Favours Make CLAN a part of your special day, we can organise personalised wedding favours.
Victory Night Watch a big
game with all your
nearest and
dearest.
Up-Helly-Aa Organise a party for Shetland’s infamous Up-Helly-Aa.
Tidy UpHave a good old clear
out and donate your
unwanted items to the
CLAN Charity Shops.
Skydive Face your fear and see the world from 3,000 metres up.
Recycle We can recycle your old mobile phones and receive a donation for it.
Quiz Night Become a quiz master for the evening and ask your friends and family to enter teams.
Pin Pals Wear one of CLAN’s pin badges and encourage your friends and family to do the same to show your support for CLAN.
Overseas Challenges From trekking the Great Wall of China, to cycling from London to Paris, there’s something for everyone.
Nippy Dipper Take part in the annual Boxing Day Nippy Dipper.
Marathon Take
on the ultimate
challenge by
running a marathon
and getting
sponsored for it.
Ladies Lunch Get the girls together for a ladies lunch or whynot book a table at the CLAN Lunch.
Karaoke Night Host your own karaoke party.
Justgiving You can
raise money online by
setting up a justgiving page; an easy way to
raise funds.
In-house Events Come along to one of CLAN’s in-house events with your friends and family.
Happy Birthday
Celebrate with CLAN by
asking for donations in
lieu of cards or gifts.
Go Purple for CLAN Ask your
workplace or school to
Go Purple for CLAN. Get in touch
for a fundraising pack today.
Fashion Show Put on a show with CLAN Charity Shop goods but with your very own models.
Easter Egg Hunt A great game for the kids and a great way to raise funds too. Hide goodies in your garden or local park and ask for a donation to take part in the hunt.
Dinner Dance Put on a ceilidh or dance in your school, community centre or church hall and have a ball.
Car Wash Get the
sponges out and ask for a
donation in return.
Baker Hughes 10K Run for CLAN in Aberdeen’s Baker Hughes 10K.
Afternoon Tea We have a stock
of vintage tea cups, saucers, cake
stands and more which you can
hire for your event. FundraisingYour
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Making yourfundraising go further...
There are a number of items we can provide to help raise awareness and funds for CLAN at your event.
Contact your local CLAN Coordinator to arrange these,
though we do ask that you return items to us as soon as
possible after your event.
PVC banner: 6ft x 2ft “Fundraising for CLAN” banner, suitable for indoor and outdoor use
CLAN information leaflets
CLAN keyring and pin-badge
CLAN t-shirts
Tools to help... CLAN Merchandise
poundGrow your
Sponsor Forms
Once you have decided what event or challenge you are going to do, the next step is encouraging people to donate and it is now easier than ever. Approach your family, friends and colleagues and
you will be surprised how quickly the donations start
coming in.
We can provide a personalised sponsor form for your
event or challenge. Simply contact your local CLAN
Coordinator and we will send one to you.
Online giving is now more popular than ever. It is quick
and easy to set up, simply go to the website and follow
the step by step guide. You can then send your link to
family, friends and colleagues through social media and
email.
www.justgiving.com
www.virginmoneygiving.com
Gift Aid is a government scheme which enables
charities to reclaim the tax on their donations. By asking
people to gift aid their donations we can claim an extra
25p for every pound from HM Revenue & Customs, at
no extra cost to you or your supporters. Simply follow
the instructions on your sponsor form or if using online
giving, the website will sort this for you.
Some companies will pledge to match whatever
monies you raise and donate it to the cause. We are
happy to help fill in any forms that are required.
You can pledge to make a regular donation to CLAN by
completing a standing order form. Ask your local CLAN
Coordinator for details.
Online Giving
Standing Orders
Match Giving
Gift Aid
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We love to hear about our supporters fundraising plans.
Please contact your local CLAN Coordinator with details of your event so we can provide any items or advice
you may require. We may also help to promote your event on our website www.clanhouse.org and in our
Fundraising What’s On guide.
CLAN Cancer Support will process your information lawfully and in accordance with the principles of the Data
Protection Act 1998. It will be kept securely and will not be disclosed to any third party.
Let us know..!
CLAN wristbands
CLAN pens and logo bugs
CLAN donation buckets, boxes and houses
CLAN bags
The sale of donated goods in our charity shops is a
vital source of revenue. We have two charity shops
in Aberdeen and one each in Ballater, Kirkwall and
Lerwick.
Each shop has a wide range of clothing, accessories,
household items and books. Much of the stock is new
or nearly new. Our charity shops also regularly organise
fashion shows, auctions and special sales.
Without donations our shops simply would not
function. You can organise your own donations drive
at home or at your workplace. Encourage the whole
family to have a clear out and donate any unwanted
items.
Set a time and a place for your colleagues to drop
off donations, we can even arrange for these to be
collected by our CLAN van.
GAYE
Sponsorship Opportunities
CLAN Charity Shops
You would be amazed at the range of items we can
accept, even clothes that are no longer wearable can be
donated so we can recycle them and receive a donation
for doing so.
However there are a few things that we cannot accept:
• Electricals
• Videos
• Broken toys
• Cuddly toys
• Marked cushions or quilts
• Large pieces of furniture
You can find your nearest CLAN Charity Shop on our
website www.clanhouse.org
We are all being encouraged to write a will and leaving a
legacy to charity is becoming very popular. Leaving a gift
of money to CLAN can be a tax efficient way of giving.
Trust funding is vital in allowing us to offer our support
services, free of charge, to anyone affected by cancer and
we are very grateful to the many trusts that support us.
Call our fundraising team on 01224 647000 to find out
more about legacy giving and trust funding.
What can and
cannot be donated
Donations Drive
As a company, there are a number of ways in which you can support CLAN.
You could get involved by attending CLAN events such
as in-house events, golf days and corporate dinners. We
have a range of CLAN merchandise which you could
sell for us at your workplace reception. We also have
donation houses which could be placed around your
workplace.
We can come to your workplace or you and your
colleagues can visit CLAN House or any of our
community bases. We will do a short talk about CLAN
and the services we provide. This is a great way to help
us spread the word about CLAN and the support we
can offer.
If you are hosting a corporate event and need favours,
we can help. We can provide CLAN merchandise with a
personalised card attached and the option of including
your company logo, event name and event date for a
minimum donation of £1.50 each.
CorporateFundraising
Lunch & Learn
Corporate Favours
Volunteering
Does your company have an Employee Volunteering
Day? Why not give your hours to CLAN? You could help
at one of our many fundraising events or in one of our
CLAN charity shops.
This is a simple and tax efficient way for your employees
to make a regular donation to CLAN through their pay
packet. All donations are tax free, so it costs less to give
more.
If your company is not already part of the Give As You
Earn scheme, you can find further information at
www.cafonline.org.
We have a variety of sponsorship opportunities
available for various events throughout the year.
Ranging from £300 upwards, your support could help
to make our event a success.
Nominate CLAN as
your workplace charity
Picture This: As a company, there are a number of ways you could support CLAN... We will help you make your event a success!
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Other ways to give
The hard work has been done, you should be feeling proud. Take a moment to reflect on your achievement and the support you have enabled CLAN to give.
The money you have raised can be donated to us in few
different ways, but please always include a note with your
contact details and an outline of what your event was.
• Drop into CLAN House or any of our community bases
with cash or cheques, please contact your local CLAN
Coordinator to arrange a suitable time.
• Send a cheque made payable to CLAN to:
Fundraising Department, CLAN House, 120 Westburn Road, Aberdeen, AB25 2QA.
• Donate online via our justgiving page
www.justgiving.com/supportCLAN
• Make a donation by credit or debit card by calling the
fundraising team on 01224 647000
• Pay your donation direct into CLAN’s bank account,
please contact your local CLAN Coordinator for the details.
We send a letter, certificate or card of
acknowledgment for every donation
we receive. We have a two week policy
for this, if you have not received yours by
then please do not hesitate to contact us.
You are always welcome to visit any of our
CLAN centres to have a look around
and see what your support has enabled
us to provide.
Afteryour event...
AcknowledgementVisit CLAN
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And finally, keep in touch!
Find us on Facebook
www.facebook.com/CLANnow
Follow us on Twitter - @CLANnow
Sign up via our website to
receive our e-newsletter CLANnow
www.clanhouse.org
Your local CLAN Coordinator is:
Contact us:
www.clanhouse.org
01224 647000
CLAN Cancer Support, CLAN House, 120 Westburn Road, Aberdeen, AB25 2QA
CLAN Cancer SupportRegistered Scottish Charity No. SC022606
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