Ideal and RAG Fundraising and

Budgeting

University of the Arts London Students’ Union

Ideal/ RAG 07/08

Aims

To equip volunteers with the basic skills and knowledge to fundraise and budgeting for their projects and events

ObjectivesParticipants should be able to:

• Understand what financial support RAG and Ideal projects will receive from the Students’ Union

• Know what types of fundraising there are

• How to approach each of these potential funders

• Understand how to put together a fundraising plan

• Know the key elements to construct and keep to a budget

• Generate fundraising and budgeting ideas within the group

• Identify and share the skills and contacts that the group of volunteers already have

Why do you need to fundraise?• What funding do you get from the Students’ Union?

• Volunteer expenses• Volunteer Training• Volunteer Travel• Use of the University sites and SU e.g. room hire, printing

etc.• Staff and Sabbatical time

• What funds do you need to raise? • Project Costs including equipment, art resources, publicity,

food, drink etc.• i.e. anything you need to pay for to put on a successful

project!

Ideal/ RAG 07/08

Ideal/ RAG 07/08

Why do you need to fundraise?• What funding do you get from the Students’ Union?

• Volunteer expenses• Volunteer Training• Volunteer Travel• Use of the University sites and SU e.g. room hire, printing

etc.• Staff and Sabbatical time

• What funds do you need to raise? • Project Costs including equipment, art resources, publicity,

food, drink etc.• i.e. anything you need to pay for to put on a successful

project!

Ideal/ RAG 07/08

Why do you need to fundraise?• What funding do you get from the Students’ Union?

• Volunteer expenses• Volunteer Training• Volunteer Travel• Use of the University sites and SU e.g. room hire, printing

etc.• Staff and Sabbatical time

• What funds do you need to raise? • Project Costs including equipment, art resources, publicity,

food, drink etc.• i.e. anything you need to pay for to put on a successful

project!

Methods of Fundraising• Grants from Charitable Trusts or Foundations

• Corporate Sponsorship

• Event Fundraising

Ideal/ RAG 07/08

Ideal/ RAG 07/08

Methods of Fundraising• Grants from Charitable Trusts or Foundations

• Ideal Projects – these projects all work with and directly benefit members of the community. This is a great position to be in when applying to trusts or foundations as many support those sorts of projects

• Examples include the National Lottery, Local Council or Charitable Trusts• RAG – this may be more difficult however there may be trusts or foundations that

support students and charitable work. • Corporate Sponsorship

• Event Fundraising

Ideal/ RAG 07/08

Methods of Fundraising• Grants from Charitable Trusts or Foundations• Corporate Sponsorship

• Sponsorship from a local business or company – offer something such as publicity in return for cash.

• Donations from companies – e.g. art materials or decorations for the project• What will they get out of it? Offering something in return to the company

often works wonders, don’t forget that there are 22,000 students at UAL - that is a lot of publicity for one company with little effort on their part!

• Event Fundraising

Ideal/ RAG 07/08

Methods of Fundraising• Grants from Charitable Trusts or Foundations• Corporate Sponsorship• Event Fundraising

• Self fundraising is a good way to have more control over what money you raise • Sponsorship events• Raffles• Band night in the SU bar• Clothes sale in your college• Collections at the local supermarket or cinema• The list goes on and on!

Planning…

Ideal/ RAG 07/08

• The most important part of any project or fundraiser is the PLAN!

• The 5 Ws … and a H!• What?• Why?• When?• Where?• Who?• How?

Ideal/ RAG 07/08

Planning…• The most important part of any project or fundraiser is the PLAN!• The 5 Ws … and a H!

• What?• Why?• When?• Where?• Who?• How?

Ideal/ RAG 07/08

Planning…• The most important part of any project or fundraiser is the PLAN!• The 5 Ws … and a H!

• What?• Why?• When?• Where?• Who?• How?

Ideal/ RAG 07/08

Planning…• The most important part of any project or fundraiser is the PLAN!• The 5 Ws … and a H!

• What?• Why?• When?• Where?• Who?• How?

Ideal/ RAG 07/08

Planning…• The most important part of any project or fundraiser is the PLAN!• The 5 Ws … and a H!

• What?• Why?• When?• Where?• Who?• How?

Ideal/ RAG 07/08

Planning…• The most important part of any project or fundraiser is the PLAN!• The 5 Ws … and a H!

• What?• Why?• When?• Where?• Who?• How?

Ideal/ RAG 07/08

Planning…• The most important part of any project or fundraiser is the PLAN!• The 5 Ws … and a H!

• What?• Why?• When?• Where?• Who?• How?

Planning…Then think about…

• Time plan – give yourself plenty of time to do everything properly• Finance

• what money have you got?• what do you need?• How much the event will cost vs. how much it will raise – does it balance?

• Insurance, Risk Assessments and Security• Publicity and Marketing• Contingency Plan• Evaluation

Ideal/ RAG 07/08

Ideal/ RAG 07/08

Planning…Then think about…

• Time plan – give yourself plenty of time to do everything properly• Finance

• what money have you got?• what do you need?• How much the event will cost vs. how much it will raise – does it balance?

• Insurance, Risk Assessments and Security• Publicity and Marketing• Contingency Plan• Evaluation

Ideal/ RAG 07/08

Planning…Then think about…

• Time plan – give yourself plenty of time to do everything properly• Finance

• what money have you got?• what do you need?• How much the event will cost vs. how much it will raise – does it balance?

• Insurance, Risk Assessments and Security• Publicity and Marketing• Contingency Plan• Evaluation

Ideal/ RAG 07/08

Planning…Then think about…

• Time plan – give yourself plenty of time to do everything properly• Finance

• what money have you got?• what do you need?• How much the event will cost vs. how much it will raise – does it balance?

• Insurance, Risk Assessments and Security• Publicity and Marketing• Contingency Plan• Evaluation

Ideal/ RAG 07/08

Planning…Then think about…

• Time plan – give yourself plenty of time to do everything properly• Finance

• what money have you got?• what do you need?• How much the event will cost vs. how much it will raise – does it balance?

• Insurance, Risk Assessments and Security• Publicity and Marketing• Contingency Plan• Evaluation

Ideal/ RAG 07/08

Planning…Then think about…

• Time plan – give yourself plenty of time to do everything properly• Finance

• what money have you got?• what do you need?• How much the event will cost vs. how much it will raise – does it balance?

• Insurance, Risk Assessments and Security• Publicity and Marketing• Contingency Plan• Evaluation

Ideal/ RAG 07/08

Planning…Then think about…

• Time plan – give yourself plenty of time to do everything properly• Finance

• what money have you got?• what do you need?• How much the event will cost vs. how much it will raise – does it balance?

• Insurance, Risk Assessments and Security• Publicity and Marketing• Contingency Plan• Evaluation

Ideal/ RAG 07/08

Budgeting• Be prepared to keep a tight hold on your budgets! Losing control

means spending more money than you may have• Remember to cost even the small things such as pens and paper,

don’t rely on anyone else to remember these things – have it in the plan!

• Keeping costs down • Economise – shop around and make sure you have the best price

before you buy• Blag! Ask companies to donate things or give you a discount • As a final resort use the cash that you have fundraised

Ideal/ RAG 07/08

Budgeting• Be prepared to keep a tight hold on your budgets! Losing control

means spending more money than you may have• Remember to cost even the small things such as pens and paper,

don’t rely on anyone else to remember these things – have it in the plan!

• Keeping costs down • Economise – shop around and make sure you have the best price

before you buy• Blag! Ask companies to donate things or give you a discount • As a final resort use the cash that you have fundraised

Ideal/ RAG 07/08

Budgeting• Be prepared to keep a tight hold on your budgets! Losing control

means spending more money than you may have• Remember to cost even the small things such as pens and paper,

don’t rely on anyone else to remember these things – have it in the plan!

• Keeping costs down • Economise – shop around and make sure you have the best price

before you buy• Blag! Ask companies to donate things or give you a discount • As a final resort use the cash that you have fundraised

Ideal/ RAG 07/08

Budgeting• Be prepared to keep a tight hold on your budgets! Losing control

means spending more money than you may have• Remember to cost even the small things such as pens and paper,

don’t rely on anyone else to remember these things – have it in the plan!

• Keeping costs down • Economise – shop around and make sure you have the best price

before you buy• Blag! Ask companies to donate things or give you a discount • As a final resort use the cash that you have fundraised

Ideal/ RAG 07/08

Katy CushenVolunteering Co-ordinator020 7514 2320k.cushen@su.arts.ac.uk

Katie HenryActivities and Volunteering Sabbatical Officer020 7514 6261 k.henry@su.arts.ac.uk

Any Questions?

Ideal/ RAG 07/08

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Ideal/ RAG 07/08

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