Funding Program - transport.tas.gov.au€¦ · Web viewThe following schedule outlines when...

1LDMP Funding Program

ContentsFunding Program.................................................................................................................... 3

Funding Schedule................................................................................................................4Applying for Funding...........................................................................................................5Funding Requirements........................................................................................................5Program Evaluation.............................................................................................................5Assessing Applications........................................................................................................6

Part 1 –Funding Application......................................................................................................Section 1 – Applicant Details.............................................................................................10Section 2 – Program Overview...........................................................................................11Section 3 – Program Planning............................................................................................14Section 4 – Budget............................................................................................................15Section 5 - Declaration......................................................................................................17

Part 2 – Program Evaluation.....................................................................................................Section 1 – Program Details..............................................................................................20Section 3 – Overview.........................................................................................................22Section 4 – Outcomes........................................................................................................23Section 5 – Financials........................................................................................................24


Funding ProgramThe Government has made $1.5 million available from the Road Safety Levy, to continue to support Driver Mentoring Tasmania (DMT) and Learner Driver Mentor Programs (LDMPs), as part of a grants program over the next three years (2014-2017).

The Government recognises the very important role LDMPs play in assisting disadvantaged learner drivers to gain essential on-road driving experience towards obtaining a driver licence.

It is critical that these people are supported to enter the licensing system as this decreases the risk of unlicensed driving and encourages mobility within the community and increased job prospects.

Roles and Responsibilities

Naturally, with a large amount of funding being provided to LDMPs, there is an increased expectation of performance from the Government and from the community. As there are already a number of programs operating across the state it is recognised that neither the Department of State Growth (State Growth), nor Driver Mentioning Tasmania (DMT), can solely support LDMPs without the other. Therefore, both organisations are working in close partnership to support LDMPs.

State Growth is responsible for administering the funding program to LDMPs and is also responsible for:

Providing advice to the Minister on the performance of LDMPs. Reporting to the Road Safety Advisory Council (RSAC) on LDMP funding expenditure. Setting performance targets and reporting requirements for Government funded

LDMPs. Managing the engagement of a consultant to undertake an evaluation of LDMPs

(2016). Assisting LDMPs with applying for Government funding. Supporting Government funded LDMPs to meet performance targets and reporting

requirements. Monitoring and assessing six monthly evaluation reports, recognising achievements

and identifying issues to assist in improving performance. Work in conjunction with DMT to identify areas where extra support for individual

LDMPs is required. Facilitate Workshops for LDMPs (1-2 per year).

DMT, the peak body representing LDMPs in Tasmania, is responsible for:

Representing and lobbying to Government on behalf of member LDMPs. Working with Government to identify, prioritise and implement business

improvements to support LDMPs.


Providing high level support and advice to individual LDMPs, including providing tools and advice for managing and administering programs and recruiting and retaining mentors and learners.

Collecting data and reporting on LDMPs performance to State Growth on a quarterly basis.

Eligibility

To be eligible for funding organisations must meet all of the following criteria:

Not-for-profit Incorporated, or affiliated with an incorporated organisation Based in Tasmania Set up to address an identified need or opportunity aimed at improving outcomes for

disadvantaged learner drivers

Organisations may also be:

Already established Preparing to become established Affiliated with Local Government or non-Government organisations

IMPORTANT: Organisations must agree to all terms and conditions placed around funding.

State Growth will not consider applications for funding from:

State and Australian Government agencies or affiliated organisations (excluding Tasmanian Senior Secondary Colleges)

Individuals LDMPs that:

o Require payment (cash or in-kind) from participantso Allow volunteer mentors to receive reward for providing mentor driving

services

Funding ScheduleThe following schedule outlines when funding rounds are to be advertised and when funds are to be provided to successful LDMPs. This provides certainty to LDMPs and assists in future planning.

Funds advertised Funds provided

Round 1

November 2014 December 2014/ January 2015

(6 months funding) (until 30 June 2015)

Round 2


June 2015 July 2015

(12 month funding) (until 30 June 2016)


Round 3

June 2016 July 2016

(12 month funding) (until 30 June 2017)

Applying for FundingLimits no longer apply to the amount of funding Programs can apply for. Programs can apply for funding to establish, consolidate or expand their LDMP, providing a strong business case can be demonstrated that is in line with the funding request. The Funding Application will assist programs to outline plans for their program over the funding period (Template Attached).

The following are examples of some items that can be applied for funding:

Coordinator wages (i.e. will fund for more days if looking to expand program). Day-to-day running costs of vehicle/s (petrol, rego, insurance, etc). First or Second Vehicle (provided minimum hours are being met). Campaigns aimed at recruiting new mentors and/or learners (i.e. print, social media,

etc). Training for Mentors. Administration costs (It is expected that auspicing bodies provide significant in-kind

support, particularly for administration costs).

Funding RequirementsIt is a condition of Government funding that Program Coordinators actively work towards meeting reporting and performance requirements, including:

Achieving minimum on-road hours (1x car =15-20hrs p/wk) (2 x cars = 30-40hrs p/w).

Attend workshops (1-2 per year). Provide completed Program Evaluation (Template Attached). Provide monthly data reports to DMT. Spend the amount of hours per week funded by the Government grant to

manage programs.

It is understood that there are some circumstances where meeting these requirements may not be possible (i.e on road hours). In this instance, it is expected that a comprehensive explanation is provided in the Program Evaluation for State Growth to consider. However, it is also an expectation that any such issues are brought to the attention of DMT as soon as they arise. Providing regular reporting will assist in identifying any issues.

Program Evaluation6

LDMP Funding Program

Completion of six monthly reporting continues to be an essential requirement for LDMPs who are either currently funded or who are applying for funding from Government.

Completing a Program Evaluation helps State Growth see where funding is being spent. It also assists both State Growth and individual programs to identify areas where they are achieving and areas where more work needs to be done.

A Program Evaluation is to be provided to State Growth every six months, from the date funding is granted, until funding is wholly expended.

The template can be found at: transport.tas.gov.au/roadsafety/people/mentor

Assessing ApplicationsA Funding Assessment Panel assesses applications for LDMP funding. The Panel is made up of representatives from State Growth, DMT and an independent body (usually from the Local Government Association of Tasmanian, LGAT).

The Panel looks for clear, well thought-out, transparent and detailed applications. The Program Plan provides LDMPs with the greatest opportunity to demonstrate this.

It is important to note that applications for funding will be considered with a focus on demonstrated on-road hours.

A 1-5 scoring system is used by the Funding Assessment Panel to rate how well an LDMP is performing in key aspects of running a program (see example below).


http://www.transport.tas.gov.au/roadsafety/people/mentor

Key aspects of running an LDMP that are considered by the Panel include:

Target Group (how well the program is reaching its target disadvantaged group, benefits to community)

Learners (number of learner drivers in program, hours on road, strategies for engaging learners)

Mentors (number of active mentors in program, recruitment process, ongoing support, retention, recognition, induction)

Vehicles (vehicle management and safety) Program Management (management structure, governance, record keeping) Evaluation (measuring program success and sustainability)

The applications of those programs who rate overall superior, good or adequate in their performance are considered for funding

Score Description Full Description

5 Superior High achievement in this area. Demonstrated strengths, negligible errors, weaknesses or omissions.

4 Good Sound achievement in this area. Some errors, risks, weaknesses or omissions, which can be corrected/ overcome with minimum effort.

3 Adequate Reasonable achievement in this area. Some errors, risks, weaknesses or omissions, which are possible to correct/overcome and make acceptable.

2 Poor to deficient Minimal achievement in this area. Existence of numerous errors, risks, weaknesses or omissions, which are difficult to correct/overcome and make acceptable.

1 Unacceptable No achievement in this area. Totally deficient.

Examples of what the Panel would consider to be high or low performing are provided (see next page).


Example of high and low performing LDMP programs

HIGH PERFORMING LDMP (SCORE 5) LOW PERFORMING LDMP (SCORE 1)

TARGET GROUP

Has established strong links with various stakeholder groups i.e local Council, Police, LINC, employment agency and delivers clear benefits to community

Has no or limited engagement with local stakeholder groups

LEARNERS Program has a high number of actively engaged learners who are receiving at least 1hr on-road driving per week

Low number of learners receiving low on-road experience (30mins or less per week)

MENTORS High number of fully engaged mentors who are well trained and providing weekly on-road supervision of 1hr + per week, good mentor retention practices in place

0-2 Mentors actively involved in program, achieving 30mins or less on-road supervision per week, minimal training provided

VEHICLES Vehicle/s fully insured and registration and scheduled maintenance is up-to-date, modern vehicle (less than 10 years old). Vehicle transmission (auto\manual) suitable for program/client’s needs.

Vehicle/s insurance arrangements are unsatisfactory and registration and scheduled maintenance are behind, vehicle not appropriate to program’s needs (manual not preferred), vehicle older than 10 years


PROGRAM MANAGEMENT

Coordinator works sufficient hours to ensure performance measures are met, data collected is accurate and consistent, program fully supported by auspicing body

Coordinator does not dedicate allocated hours to program, data collection is poor, lack of support from auspicing body

EVALUATION Has sources of funding, other than from the Government, to access

Relies exclusively on Government funding


Section 1 – Applicants DetailsLDMP Program:

ABN:

Street Address:

Postal Address:

Program Coordinator:

Phone:

Email:

Auspicing Body:

ABN:

Street Address:

Postal Address:

Key contact:

Position:

Telephone

Email:

Person responsible for signing Deed:

Position:

Phone:

Email:

Amount of funding requested:


Section 2 – Program OverviewThis section requires you to provide a brief overview of how your LDMP is currently operating.

Target Group Describe how the target group for your program has been identified. Outline strategies used for engaging participants.

Learners Detail current learner numbers, on road hours and retention strategies.


Mentors Detail current number of active mentors, on road hours, screening processes, recruitment and retention strategies.

Vehicles Describe current vehicles, safety ratings, fuel, maintenance and insurance arrangements.


Program Management Describe the Governance arrangements for the program including the involvement and commitment of the auspicing body. Describe the Program’s management arrangements (i.e Coordinator hours). Describe current data collection practices. Outline current policies and procedures. Outline the current liability and insurance cover arrangements for the program (if applicable).

Evaluation How is the program working towards becoming sustainable? How is success of the program measured?


Section 3 – Program PlanningThis section allows you to tell us how you plan to use funding to improve your LDMP.

Please provide a Program Plan for the funding period using the table below. A Program Plan sets out the key activities you intend to undertake in order to continue to improve your LDMP. These activities must align with the key aspects of running your program. Refer to Page 6 for more information on key aspects of running an LDMP.

Activity Goal Strategy Intended Outcome

Target Group

Learners

Mentors

Vehicles

Program Management

Evaluation


Section 4 – BudgetThis section requires you to outline how much Government funding you are seeking and how you plan to spend that money over the funding period.

Outline current financial position of program - including any other grants or funding received since 1 January 2014


Items or services required

Cost Cost explanation Funding sources (including from any government, businesses, or other sources)

Is funding: secured / unsecured / in-kind

$

$

$

$

$

$

$

$

$

$

$

Total funding sought through this application $

Total secured – other funding $

Total unsecured – other funding $

Total in-kind support $

Total cost of project $


Section 5 - Declaration

I, the undersigned, certify that I have been authorised by the Learner Driver Mentor Program (LDMP) and

auspicing body named in this application (if applicable), to submit this application, that the LDMP is eligible for

funding, that I agree to the funding and performance requirements and that the information contained herein and

attached (if applicable) is to the best of my knowledge true and correct.

Grant writer

Name:

Organisation:

Position:

Signature: Date:

Auspicing body

Name:

Organisation:

Position:

Signature: Date:


Section 1 – Program DetailsProgram:

Key contact:

Postal Address:

Phone:

Email:

Auspicing body:

Reporting Period:


Section 2 – PerformanceThis section requires you to self-report on your compliance with funding reporting requirements.

Funding Requirement Compliance

Meeting minimum on-road hours*

Attendance at workshops

Provide completed Program Evaluation

Provide monthly data reports to DMT

Spend the amount of days per week funded by the Government grant to manage programs

Publicly acknowledge Government as major sponsor

*1x car =15-20hrs minimum p/wk

2 x cars = 30-40hrs minimum p/wk


Section 3 – OverviewThis section requires programs to report on their progress from the last reporting period (if applicable) this period, in numbers. This provides a clear indication of progress.

What was the date of your last evaluation?

Of particular interest are the on road hours being completed by your program.

As of the last reporting period(if applicable)

As at this reporting period

Secondary reporting measure

How many mentors were reported as actively engaged in the program in last Program Evaluation?

How many are currently in the program?

Secondary reporting measure

How many learners were reported as actively engaged in the program in last Program Evaluation?

How many are currently in the program?

Key reporting measure

How many on road hours per week of supervised driving were reported in the last Program Evaluation?

How many on road hours per week are currently been recorded?

Were there any issues which have impacted on your program’s performance since last reporting period?


Section 4 – OutcomesThis section requires you to detail how your program has gone towards achieving goals outlined in the Program’s Project Plan.

Activity OutcomesDescribe any successes and/or challenges faced while working towards achieving this?

Target Group

Learners

Mentors

Vehicles

Program Management

Evaluation


SECTION APPLIES TO FUTURE PROGRAM

EVALUATIONS

Section 5 – FinancialsThis section required full disclosure of how Government funding is being expended to support your program.

Funding received from State Growth (insert

date: )

$

Other income (other Government grants, sponsorship)

If applicable

$

Total $

How were State Growth funds actually expended (detail below)?

$

$

$

$

$

$

$

$


SECTION APPLIES TO FUTURE PROGRAM

EVALUATIONS

Total $

Have you acquitted the entire amount provided by State Growth? If no, what is the outstanding amount to be acquitted and when are funds are expected to be fully acquitted?



Please send all completed forms by mail or email(details below).Department of State Growth10 Murray Street Hobart TAS 7000 AustraliaPhone: 03 6166 3241

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