Fundamentals: CAL-PASS SMART TOOL · Success (Cal-Pass) is a data consortium with participation...

Fundamentals:CAL PASS SMART TOOLCAL-PASS SMART TOOL

Fall 2011Fall 2011

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SMC Office of Institutional Research

Workshop OverviewWorkshop Overview

Your Research QuestionsYour Research QuestionsLearning outcomesBackgroundBackgroundData variables/elementsB iBasicsFunctionsWorked out examplesPractice

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Your Research QuestionsYour Research Questions

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Learning OutcomesLearning Outcomes

• By the end of the session workshop By the end of the session, workshop participants will…• Be able to access Cal-Pass data• Be able to access Cal-Pass data• Be familiar with the data variables/elements

in the SMART toolin the SMART tool• Be able to query data tables to answer

research questionsresearch questions

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BackgroundBackground

• California Partnership for Achieving Student p gSuccess (Cal-Pass) is a data consortium with participation from 6,800 K-12, community college and four year institutionscollege, and four-year institutions

• Improves student outcomes, preparation, instruction, articulation, and statewide instruction, articulation, and statewide accountability

• Contains• SMART tool (standard queries)• Data-sharing with participating K-12 and 4-years

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Background (continued)Background (continued)

• SMART: Standardized Metrics for Analysis, SMART: Standardized Metrics for Analysis, Reporting, and Tracking

• Dynamic and interactive data cubesy• Institution-specific data• Data source: Chancellor’s Office Management Data source: Chancellor s Office Management

Information System (COMIS)• Data are lagged by one year: most recent data

reflects last year’s data

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Data Variables MeasuresData Variables - Measures

What’s being measuredgCourse Enrollment CountCourse Enrollment Count Column PercentCourse Enrollment Count Row PercentDistinct Student Count

SFTESRetention RateSuccess RateSuccess RateAward Count

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Data Variables DimensionsData Variables - Dimensions

Variables that group, Disabilityg p,disaggregates, filters, and organizes the measuresAccounting Method

yEthnicityGenderG dAccounting Method

Age at TermBasic Skills Status

GradeLevels Below TransferSAM Code

CollegeCourse HierarchyCredit Status

SAM CodeTime PeriodTOP Code

Credit StatusDay Evening StatusDepartment

Transfer Status

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Basics Accessing SMART ToolBasics – Accessing SMART Tool

Step 1: Go to http://my.calpass.org and enter Step 1: Go to http://my.calpass.org and enter your username and password

Step 2: Click on Data and then Reports in the p : ptool bar

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Basics Accessing SMART Tool

Step 3: Click on SMART Tool

Basics – Accessing SMART Tool

Step 3: Click on SMART Tool

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Step 4: Click on one of the following “I Step 4: Click on one of the following I would like to know” options, depending on your research questionon your research question

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Step 5: A list of preconfigured questions Step 5: A list of preconfigured questions will appear. Click on the question that best fits your research questionbest fits your research question.

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Step 6: If you agree to the data sharing & Step 6: If you agree to the data sharing & reporting rules, click on “I Agree”

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Functions: Changing Page SizeFunctions: Changing Page Size

Control how much of the data table you want to see by pulling d h idown the page size

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Functions: Access ResourcesFunctions: Access Resources

Access resources by clicking on the yellow titles Access resources by clicking on the yellow titles, including:

• Data Element Description• Training Manual• Technical Notes

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Functions: Change the Preconfigured Research QuestionPull down the menu on top to select a Pull down the menu on top to select a

different preconfigured research question

Click on to revert to original question

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Functions: Drag & Drop Functions: Drag & Drop

You are able to drag and drop any of the variables into one of three boxes:

• Filter/Slicer: Filters the entire table• Series: Column/horizontal axis• Categories: Row/vertical axis• Measure can be put into series or categories boxes

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Functions: Drag & DropFunctions: Drag & Drop

Or drag and drop variables into the table itself Or drag and drop variables into the table itself (columns or rows) • You should see a green check mark confirming

where the variable will be moving

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Functions: Remove VariablesFunctions: Remove Variables

Drag variable back into the Measures & Dimensions menug

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Functions: Filter & SelectFunctions: Filter & Select

You can filter the table You can filter the table by selecting specific values of each values of each variable by clicking on the arrow next to the arrow next to the variable name and a option box will a option box will appear

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Functions: Filter & SelectFunctions: Filter & SelectClick to UNSELECT all l f i bl Sort values displayed

Click here to select ALL values of variable

values of variable Sort values displayed in alphabetical or reverse order

Cli k

of variable

Click on check box to select values you want displayed

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Functions: Choose Variable LevelsFunctions: Choose Variable Levels

• The following variables have gmultiple levels that can be viewed by clicking the button:• Course Hierarchy• Course Hierarchy• Disability• Time Period• TOP Code

• To condense the view, click the

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Functions: Chart ViewFunctions: Chart View

Data can be viewed in a chart format by clicking Data can be viewed in a chart format by clicking on the ‘Chart’ icon

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Functions: ToolbarFunctions: Toolbar

C idToggle chart (move

Revert to original report (revert to data based on question listed)

Copy grid

Print preview grid

gg (horizontal axis to vertical axis and vice versa)

Grid orientationPivots table

Switch to simple question listed) p g Switch to simple view

Save chart image

Print grid

Select chart type

Chart properties (able to change

Color palette

Show grid total

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(able to change colors & names)


Worked Out Examples & PracticeWorked Out Examples & Practice

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Additional AssistanceAdditional Assistance

• http://www smc edu/EnrollmentDevelophttp://www.smc.edu/EnrollmentDevelopment/InstitutionalResearch/Pages/Staff-Development-Resources aspxDevelopment Resources.aspx

• (310) 434-4556

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Fundamentals: CAL-PASS SMART TOOL · Success (Cal-Pass) is a data consortium with participation...

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