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Transcript of FUNCTIONAL ICT LEVELS 1. Task (5 mins) – Log on to the pc’s, then go onto : LearnZone Login...
FUNCTIONAL ICT LEVELS 1
EXAM REVISION
ICE BREAKER
Task (5 mins) – Log on to the pc’s, then go onto :
LearnZoneLogin MyZone ICT Functional Skills Level One (1&2) Exam Revision Quizzes
Attempt a couple of the quizzesDid you get any of
the questions wrong ?
Which ones ?
ICE BREAKER
Task (5 mins) Using the board, write down what the formula in Excel would be for the following. You can help each :
Add together A1 through A10 Minus B5 from A5 Multiply C6 by D7 Find the lowest value between D5 and H5
As a group Find the highest value between D5 and H5 Determine the average value of C2- F2
What should you do to the data to make it meaningful ?
When could you
use the MIN
function at work ?
Session outline
Lesson Aims and Objectives Format data in a spreadsheet Manipulate data to extract required data Create and format Word documents
You will learn how to: Structure and present data in a table Format data Sort and filter data Apply formulas Formatting fonts and backgrounds Inserting images , bullet points and tables Printing in various formats
10:45 – 11:00
Break
FUNDAMENTALS OF EXCEL
Excel
Starting a Spreadsheet
Tables of information can sometimes be difficult to understand.
What things do you think you should do to make the spreadsheet understandable ?
For example:
Use titles that make it clear what the table is about.
Starting a Spreadsheet
Tables of information can sometimes be difficult to understand. To make your tables clear and easy to read: Use titles that make it clear what the table is about. Make sure column headings are meaningful and displayed in
full. Check column alignment. This can cause problems if you
have a right-aligned column next to one that is left aligned. Use the date function to insert the date into the page footer. Switch on grid lines. Hide columns that contain unnecessary information. Use landscape orientation and adjust the margins to fit
everything onto one page.
Excel task
Make sure the data is clear and easy to understand. YOU must be able to READ ALL OF THE TEXT Must be formatted – date , currency or number of
decimal places. If the data is about money = Currency.
Font style to make the headings standout Shading and borders for headings
How could this layout
be improved ?
Data types
Apply “Currency” data type to
monetary data
How many d.p for
currency ?
Setting the data format
How would you do it ?
Sorting and filtering
Sorting Ascending and Descending• When ?
Largest or smallest • When ?
Filtering Select dataSort and filter – creates a drop down menu
Excel Sorting
Make sure you sort the whole table – NOT just the single column
When you are asked to filter e.g. use the filter function - do not just delete the non matching data
Custom Sorting
Sorting and Filtering
Open the spreadsheet called Sorting Example on LearnZone1. Format the data to make it meaningful2. Sort the data A-Z on ‘produce’3. Filter so that only ‘carrots’ are shown4. ‘Price’ over £1 (hint – use greater than function)5. Filter showing ‘number sold’ and ‘price’ over £1
Take a screen shot of each stage and paste into a word document
Extension – Using conditional formatting to change any sales over £30 to green and sales = < £5.40 to red.
Insert a chart
Using the matrix mark yours and a partners work and record the score
10 min
s
SELF/PEER ASSESSMENT
5 min
s
What things were completed well and what
was forgotten or not undertaken ?
FORMULAS
Excel
Formulas
Formulas
A formula allows you to perform a calculation on the data in the spreadsheet.
What calculations might need to be performed on data ?
1. Add2. Subtract3. Multiply4. Divide5. Average 6. Minimum 7. Maximum
At Level 2 – you will be expected to be able to
use Vlookup and IF functions
To use a formula
All formulas start with = (equals sign)=SUM(A1:A3)
Adds all the numbers in a range of cells. Syntax =SUM(number1,number2, ...)
=SUM(A3-A2) Subtracts number held in A2 from A3
What does this
do ?
What does this
do ?
To use a formula
All formulas start with = (equals sign)Multiplication:
Division=SUM(A2/A3)
Formula Description (Result)
=SUM(A2*A3) Multiplies the numbers in the first two cells
=PRODUCT(A2:A4) Multiplies all the numbers in the range
=PRODUCT(A2:A4,2) Multiplies all the numbers in the range, and 2
To use a formula
All formulas start with = (equals sign)Average:
=AVERAGE(B2:B10)Minimum:
=MIN(B2:B10)Maximum:
=MAX(B2:B10)Count :
=COUNT(A1:c20)
Copying a formula
First enter your Formula and press enter Select the corner of the cell and the cursor will change to a thin black cursor.
Drag down to copy
Showing formulas
We will be asked to show your formulas and these need to be on one page.
Formulas tab
Make sure all of the formula can be seen.Print – Settings – Landscape – Fit to one page.
Setting print area and inserting comments
Print areaPage layoutPrint area Set Print area – note landscape for excel
Inserting commentsRight click on a cellFrom the drop down – insert comments
Formula Task 2a - Worksheet
You are working as a volunteer for the registered charity The Retired Greyhound Trust as a data entry clerk. You have been asked to create a spreadsheet that will hold customers orders from the Greyhound Trust mail order catalogue.
Refer to worksheet
Extension- Reformat the spreadsheet to improve layout and usability
Using the matrix mark yours and a partners work and record the score
15 min
s
SELF/PEER ASSESSMENT
5 min
s
Exam practice
Practice examsAll exam files are located on :
LearnZone MyZone FS ICT Supplementary Session Feb 2013
BBQ food.xls ChipIt.xls RentalsL2.xls
Work comparison matrixAreas of improvement
30 mins
http://padlet.com/wall/SkillsForEmployers
Recap
Lesson Aims and Objectives Format data in a spreadsheet Manipulate data to extract required data
You will learned how to: Structure and present data in a table Format data Sort and filter data Apply formulas to your data