Fuel Business Growth with Mail.dat J Jeffery Peoples CEO, Window Book, Inc.

Fuel Business Growth

with Mail.dat

J Jeffery PeoplesCEO, Window Book, Inc.

Smart Postal Solutionswww.windowbook.com

1-800-370-2410

Have You Ever Made a Plan?

Have you ever had to change that plan?


1-800-370-2410

Have You Ever Made a Presort?

Have you every had to make a change to that presort?


1-800-370-2410

The Easy and Efficient way

Utilizing Mail.dat is the easiest and most efficient way to update and edit the information about your presort so it reflects the realities of what you are actually mailing.


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Obstacles you face today

Do you rerun your presort due to last minute changes or other circumstances?

Are you able to process partial mailings?

Do you pay for pieces that you didn’t actually mail?

Mail.dat offers solutions!

Partial mailings


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Agenda

What is Mail.dat®?

What is Mail.dat used for?

Benefits from using Mail.dat

How do I use Mail.dat?


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What is Mail.dat®?

Industry standard file for mailing information, set by the IDEAlliance®

- Output from the presort process

- Summarizes all the information pertaining to each specific mailing

- The ONLY electronic mailing information accepted by the

United States Postal Service®


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What is Mail.dat®?

A database that summarizes all of the information pertaining to a specific mailing.


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Mail.dat® enables electronic processing

Accurate USPS documentation Access & storage of mailing data Speedy mail acceptance and verification Improved postage data management Faster postage calculation & payment Enhanced transportation planning

Greatly reduce or eliminate paper documentation


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Who benefits from Mail.dat®?

300+ mail service provider companies Mail owners List processors Logistics / shipping companies Lettershops & Print/Mailers The U.S. Postal Service®

Industry Collaboration Standard is Key


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PRESORT software – the focus is on ADDRESSES

Address verification Address management

(Move updates, ACS, etc.) Address standardization Application of USPS regulations to sort Address de-dupe (remove duplicates) Sortation level qualification of mail (carrier route,

etc.) Presort mailing data output to Mail.dat format


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Mail.Dat– the focus is on MAILING

Never touches address data – only the mailing data

Benefits that cannot be achieved with Presort Software alone: Mailing statement creation/retention flexibility Mailing-specific paperwork (matching each day’s mailing) Ability to update piece weight and ad percentage as final Transportation and Drop Ship discount optimization

(without changing production values or “breaking” the original presort) Simplified mail verification and acceptance by the USPS

(with many options) Enhanced relationship with USPS (standardized documentation) USPS optional service support (Confirm, PostalOne!, FAST) Retained mailing data for reporting, both internal and external


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Getting Started with Mail.dat® files

Your presort system may already have capability to produce Mail.dat files

Invest in Mail.dat software - that enables you to edit Mail.dat files

- that enables you to communicate mailing information via Mail.dat

- that can grow with your needs


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Make post-presort changes with Mail.dat®

Merge files from multiple jobs Process partial mailing Make last minute changes easy

to manage Generate accurate postage documentation Utilize data for reporting


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Benefits of Mail.dat®

Combine Mail.dat files from multiple jobs and:

- Manage production- Produce consolidated

documentation - Co-palletize across multiple

jobs

Job 1 _

Job 2 _

Job 3 _

Job 4


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Process partial mailings

Manage multiple piece weight mailings

Gain flexibility

Partial mailings


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Produce accurate statements Make last minute changes Reduce discrepancies Gain faster USPS® acceptance Participate in advanced USPS®

Programs


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Account for Spoiled Pieces Edit Mail.dat to remove spoilage

from your final statements and pay only for pieces that were actually mailed

Adjust postal documentation by manifesting spoilage


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Mail.dat®: account for spoilage

“Mail.dat has assisted Alltel in saving approximately $175,000 annually in postage by providing a standard format for exchanging postal data between our systems to accurately account for pieces spoiled during production.”

John CarterGeneral Manager, Alltel Output Processing


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Exchange information with mailers and transportation companies

Reduce paperwork and paperwork storage

Exchange information with the USPS®


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Save with drop-shipping & transportation planning

- Optimize drop-ship discounts- Make entry points changes in- Provide freight billing reports- Use the data to get

comprehensive freight cost savings analysis


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PostalOne!® – Mail.dat®

Transmit Mail.dat files electronically to USPS®

Centralize online account management Automate drop shipment scheduling via FAST Accurately track your jobs Gain accountability for all participants Promote quality control and efficiency


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PostalOne!® Web Services – Mail.dat®

Online information of your mailing activities:

- Mailings - Postage info


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PostalOne!® Web Services – FAST

Automate your drop-shipping with PostalOne!’s FAST system

- Save time by scheduling your drop-ship appointments electronically

- Improve induction process and

facility access- Receive automatic tracking of

appointments


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Printing Comp

Facilitates Communication Between:

Transportation

Management

Customer Service

Your Clients

Postal Service

Accounting Mail.dat


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Post-Presort Changes

Split & Merge Mlngs

Com-mingle Presorts

Manifest Mailings

Save Doc. Print & Ship Costs

Reduce Paper & Storage Costs

Speed Accep-tance

Use PostalOne!®

Drop-Shipping

Speed Delivery Save $$

First-Class™ X X X X X X X X

Benefits by Class of Mail


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Split & Merge Mlngs

Com-mingle Presorts

Manifest Mailings



Speed Accep-tance

Use PostalOne!®

Drop-Shipping



Periodicals X X X X X X X X X



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Split & Merge Mlngs

Com-mingle Presorts

Manifest Mailings



Speed Accep-tance

Use PostalOne!®

Drop-Shipping




Standard Mail™ X X X X X X X X X X



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Split & Merge Mlngs Com-

mingle Presorts

Manifest Mailings



Speed Accep-tance

Use PostalOne!®

Drop-Shipping




Standard Mail™ X X X X X X X X X X

Package Services

X X X X X X X X X X



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Make post-presort changes with Mail.dat® & Post-Presort Software

Mail.dat provides the information you need to perform these functions, but you need a Post-Presort software to execute them.

PresortSoftware

Mail.dat Post-Presort

Software: DAT-MAIL

Quality Control Data Management

Profitability


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Make post-presort changes with Mail.dat® & Post-Presort Software

Invest in post-presort software, DAT-MAIL:

- Mail.dat files, when paired with software that reads and manages these files, will easily transmit mail production & postage information that the files contain- Post-presort specializes in complete management and flexibility of your mailing data- Post-presort takes your operation to the next level, enabling you to manage your postal documentation in a way not possible with only presort software


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Mail.dat®: Time Savings Support Growth

“Six years ago, DIS Direct was processing 25 million pieces annually and now we’re doing over 700 million! Without Mail.dat, we couldn’t make our statements fast enough to keep up with our growing client base or to secure this tremendous amount of new business.”

Gene Kryczka, Sr., Executive VP, Postal Affairs & Marketing, DIS Direct


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Go beyond Presort with Mail.dat®

PresortSoftware

MLOCR

Mail.datPost-Presort

Software:DAT-MAIL

Electronic postal statements toUSPS® PostalOne! for faster verification

Exchange data & reports with in-house, end-users & clients

Edit Mail.dat to reflect actual mailings

Process partial jobs

Merge multiple mailings from various sources

Eliminate spoiled pieces

Improve postal data maintenance


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Mail.dat®

Now is the time to streamline your mailing operation and profit with Mail.dat.

Contact [email protected] for more information on Mail.dat and DAT-MAIL.

Thank you!

J. Jeffery [email protected]

Fuel Business Growth with Mail.dat J Jeffery Peoples CEO, Window Book, Inc.

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Transcript of Fuel Business Growth with Mail.dat J Jeffery Peoples CEO, Window Book, Inc.