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MINOR HOCKEY 2013-2014
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MINOR HOCKEY
2013-2014
HANDBOOKTABLE OF CONTENTS
Message from the Executive . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
2013/14 MMHA Executive Members . . . . . . . . . . . . . . . . . . . . . . 2
Registration Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 - 4
Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 7
Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Team Selection/Affiliation/Releases . . . . . . . . . . . . . . . . . . . 9 - 10
Coach Information & Selection . . . . . . . . . . . . . . . . . . . . . . 11 - 12
Abuse Protocol & Sportsmanship . . . . . . . . . . . . . . . . . . . . . 13 - 14
Referees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
MMHA Job Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 – 20
Bingo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 - 22
Fundraising . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Tournaments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Team Positions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 - 26
MESSAGE FROM THE EXECUTIVE
Welcome to Millet Minor Hockey. In this handbook we will endeavor to answer questions that you may have regarding your child’s hockey experience and expectations. We hope that you will see it takes a joint effort from everyone to make an association run successfully. We are all just parent volunteers doing our best to make Millet a FUN place for our children to play.
As an association, we are governed by Hockey Canada and Hockey Alberta rules and regulations. This handbook is only a guideline and does not override Hockey Alberta, Hockey Canada or Alberta Gaming rules and guidelines.
www.hockey-alberta.ca www.hockeycanada.ca
Most Information required can be found on our website at:www.milletminorhockey.com
Other contact information for MMHA is:Box 146, Millet, AB, T0C 1Z0
Email: [email protected]
Please feel free to contact any member or our executive if you have any questions that you can not get answers for in this handbook or on the website.
Our teams play in: Pre Novice is house league team that plays exhibition games
only Novice – Midget are house league teams that play in the 1660
leaguewww.1660.ab.ca
Jr. C team plays in the Noralta Hockey Leaguewww.njhl.ca
Our Executive meets once per month and meetings are open to all members to attend. All meeting dates, agendas, and minutes are posted on the website.
We wish every team a FUN and successful season
2013-2014 MMHA Executive
-1-2013-14 MMHA Executive
President: Brenda McKinney – 780-387-5359 [email protected]
Vice President – James Johnston – [email protected]
Registrar – Debbie Herman – [email protected]
Treasurer – Donna Zurbrigg – [email protected]
Secretary – Nicole Harrington – [email protected]
Ice Coordinator – Claudine Parsons – 780-387-4676 or [email protected]
Bingo Coordinator – Erin Halldorson – [email protected]
Equipment Coordinator – Gio Favis – [email protected]
Public Relations – Sherri Di Lallo - [email protected]
Team Coordinators:Pre Novice – Vivian Humphreys – 780-669-9643 – [email protected] – Josephine Stewart – 780-387-2241 - [email protected] – Tanya Huolt – 780-387-3549 – [email protected] Peewee – Amy Alders – 780-990-2142 – [email protected] Bantam – Trish Schroeder – 780-387-4788 – [email protected] – Laura Johnston – 780-387-1878 – [email protected] Jr. C – Brenda Gablehouse – 780-387-3507 – [email protected]
-2-REGISTRATION INFORMATION
LEVEL AGE YEAR of BIRTH REGISTRATION FEE
(As of Dec 31st) (Up to November 1st)
Initiation (1st yr) 4, 5, 6 2007 – 2008 – 2009 $ FREE Initiation (2nd & 3rd yr) 4, 5, 6 2007 – 2008 – 2009 $ 312.00 Novice 7 – 8 2005 – 2006 $ 437.00 Atom 9 –10 2003 – 2004 $ 487.00 Pee Wee 11 – 12 2001 – 2002 $ 512.00 Bantam 13 – 14 1999 – 2000 $ 562.00 Midget 15, 16, 17 1996 – 1997 – 1998 $ 562.00 Jr. C 17 - 21 1993 - 1995 $ 662.00
Family Rate for registration fees (3+ children registered in MMHA to one family)
15% off TOTAL FEES
**Please note that there is an increase in the fees by $100 after November 1st.
In order to complete registration ALL of the following are required:
1. Registration paid in full 2. Deposit cheques for bingos in amount $200/cheque - not dated 1 child in hockey = 4 cheques 2 children in hockey = 7 cheques 3+ children in hockey = 10 cheques 3. Completed ONLINE registration and medical form printed and filled out, 4. Each family must complete the Parent "Respect in Sport" online program - A one hour course which costs $12 + GST - Can be found here RESPECT IN SPOR - Must provide MMHA with certification number by Nov 1st/2013 6. Bingos in good standing for last season - they must be worked or payment
made
Players will not be allowed on the ice until registration is FULLY completed.
_____________________________________________________________________________
Your registration includes: 2-3 ice times per week One home & one away tournament One pair of game socks (to be used for games only) Team photo
MMHA is willing to offer assistance for those needing financial assistance to cover fees and equipment. Please contact the registrar if assistance is required.
-3-2013/14 REGISTRATIONS CAN ONLY BE DONE
ONLINEMedical Forms must be printed off from the website, filled out and handed in separately.
Medical forms can be found at: www.milletminorhockey.com/
Payment & bingo/tournament cheques must follow registration online
3 ways to complete registration:
1. Contact registrar at 780-387-3533 or [email protected] to make arrangements2. Mail your medical form (if necessary), cheques, and payment to:
Millet Minor Hockey AssociationBox 146, Millet, AB, T0C 1Z0
3. Attend Registration Night - Thursday, September 5th, 2013 @ Millet Community Hall from 5:00-9:00 pm
**PLEASE NOTE: No registrations will be accepted after December 31st. The only exception to this deadline will be for those players who have just transferred into the Millet area and were registered and playing hockey in the current season elsewhere in Alberta. Late registrants will pay a prorated registration fee**
-4-EQUIPMENT
As members of Hockey Alberta and the Canadian Hockey Association, we are regulated by the rules and policies they set with regards to the safety of our children. The following is a list of basic minimum equipment that must be worn at all times while on the ice or the bench.
-5-Team jerseys and socks are to be worn at GAMES ONLY. Uniforms remain the property of MMHA, and must be cared for properly. All jerseys must be returned to the team’s Jersey Manager after each game. Players are required to wear practice jerseys and practice socks during all practice sessions.
EQUIPMENT INFORMATION AND TIPS
When purchasing hockey equipment, the most important aspect to consider is that the equipment is properly fitted. When equipment is not suitably fitted, the player is exposed to injury. MMHA recommends using great care when selecting appropriate protective equipment before stepping onto the ice. The following information is a guideline when purchasing equipment:
1. The equipment is in proper condition2. The equipment is properly maintained during it’s life span3. The equipment fits properly4. The equipment is CSA approved
If any piece of equipment is cracked or structurally unsound it should be replaced or properly repaired. Proper maintenance includes inspection of all equipment often so that all breaks can be recognized and properly attended to.
All equipment should be hung to dry after every game/practice. Skate blades/holders should be completely dried after every game/practice. This reduces deterioration in the equipment’s structure/quality.
Equipment should cover the entire area of the body that it is meant to cover and should never be bought “to grow in to”. This leaves the player at risk of serious injury, as it will slide away from the area it is protecting if it is too big or too small.
Remember that new is not necessarily better!! New equipment may be costly and with a little research you can locate safe, used equipment at a very reasonable price.
-6-HELMETS
Helmets are one of the most important pieces of hockey equipment your child will wear. When purchasing a new helmet, there are few things to consider – protection, comfort & fit. The helmet should not be too big or too small. You should always air dry your helmet after every game/practice.
Trying on a helmet: Loosen the screws or unclip the clips so the helmet is extended
all the way Put it on your child’s head and slide the helmet together until it
is fitting nice and snug Tighten screws or secure the clips Do up the chin strap so it is snug against your child’s chin Be sure to try on a selection of helmets to find one that fits your
child’s head the best.
How it should fit: The helmet should not slide up or down over the child’s
forehead The helmet should rest one finger above your child’s eyebrows.
If the helmet sits too high above the eyebrow, it will not protect your child’s head in the case of a fall. If the helmet is sits too low then it may slide down over your child’s eyes, particularly when you add a facemask.
Many helmets will come with extra padding to add inside the helmet to assist with the side-to-side fit.
It must be CSA Certified: If you are buying used equipment or passing down equipment
from one child to the next – ensure that the helmet is still CSA certified.
If you paint your helmet or remove the CSA sticker – your helmet is no longer CSA approved
You should not apply stickers to your helmet, as some stickers have glue that can harm the helmet and effect both the CSA certification and the manufacturers warranty.
If you remove the ear protection from your helmet, it is no longer CSA certified and does not meet Hockey Canada’s minimum requirements
Remember it is your child’s head – why take the risk
-7-INSURANCE
In keeping with Hockey Alberta regulations, all MMHA players and coaches must be covered by insurance. Each year, Pre Novice & Novice players and coaches are registered with Hockey Alberta on a team sheet. All Atom thru Midget level players and coaches are carded. Team sheeting and carding players, registers and insures them with Hockey Alberta. Please note that this is a secondary form of insurance only.
Procedure for claiming reimbursement for any expenses incurred while taking part in any MMHA activity is very specific
Claims are submitted first to your own insurance company. Photocopy and paperwork, including the invoice for the
expenses being claimed. Complete and remit a Hockey Canada Injury Report Form – this
can be found on the MMHA website under the tab FORMS This must be done within 90 days of the injury. Once you have received a statement from your insurance
company, send the original statement to Hockey Canada – remember to keep a copy for your records
Hockey Canada will pay the unpaid balance Some expenses are not covered – for information on what is
covered and this claim process please see the Hockey Alberta website at this link:
http://www.hockeyalberta.ca/index.php/ci_id/2627/la_id/1.htm
-8-PLAYER INFORMATION
TEAM SELECTION/RELEASES/AFFILIATION
Team Selection: In the event where there are enough players for two teams, registered players will skate for approximately two weeks prior to being placed on a team. Atom through Midget teams will be tiered with one team becoming a rep team, and the other team a house league team. A committee of impartial members of the community will evaluate the players and make recommendations to the Team Selection Committee.
This committee consists of the President, Vice President, immediate Past President, and all level coordinators. Any further movement of players from team to team, will be subject to the decision of the executive. Requests for players to be on the same team as friends or family members will be considered at the Pre Novice and Novice levels only.
Releases: MMHA will not force any child to play hockey in Millet, however Hockey Alberta guidelines are very strict. A player may try out in another association for a higher level (AA or higher) team – this in only applicable for the 2013-14 season, and will be required to be revisited and decided upon for the following season. Players must acquire a “permission to try out” from MMHA. They must make that team prior to being given a release. Prior to registration MMHA will grant a player a permission to tryout or release to play elsewhere.
If a player choses to withdraw from MMHA prior to December 31st, a pro-rated refund will be issued. If a registered player has not skated on the MMHA ice a full refund will be issued. This includes both players who move away from the Millet area and try out for higher level teams. If a registered player is suspended for any reason, registration fees will NOT be refunded. No refund will be issued after December 31st.
Once a registered player leaves to play hockey elsewhere, it is the responsibility of the player, parents, and new hockey association to
request the release. Once a refund has been issued, the player is considered de-registered and is not eligible to play or practice on MMHA ice for the remainder of the season.
-9-When refunds are PRO-RATED, they are calculated based on when the registered player stepped on the ice. This means that if they played on MMHA even once in a month, there will be no reimbursement for that month.
Affiliation: MMHA does a blanket “team to team” affiliation, but there may also be a named player affiliation. This intention is to allow teams to bring players up from the level just below theirs in order to have enough players to play a game – the intent is not to strengthen a team. If a player is required to skate at a higher level the request must go through the Head Coach to Head Coach first. The lower level coach will select a player and acquire approval from the parents and the player. This protocol must be followed, as it could make the player ineligible and result in suspension of coaches/mangers. Playing an ineligible player could result in a 3 year Hockey Alberta suspension.
Players are allowed to affiliate to a higher team to a maximum of 10 games. There are no timelines or deadlines for this, just 10 games in total. There is no moving up to that level anymore. The only exception to the 10 games is if the lower team is completely finished for the season and has no more games (tournament/exhibition/league). The player can then play for the higher team for the remainder of their games.
Player Development: MMHA is committed to player development. We endeavor to offer a variety of clinics for all players. From power skating, skill development, and goalie clinics, the executive will budget each year for the season’s clinics.
-10-COACH INFORMATION
Coaching in a small association is one of the most difficult roles in minor hockey. Coaches must try to satisfy the needs of highly competitive players and their parents, as well as the beginner learning to skate and their parents. Competition within leagues, playoffs and provincials is difficult, as the teams we face are comprised of tiered players, with more equal skill sets and experience. Coaches are faced with the dilemma of putting a first year player against other teams’ AAA players, and still trying to maintain equality in ice times. This is not easy and not always possible. With such a broad base of demands it is difficult to please everyone all of the time.
The association encourages that teams have a coach/parent meeting at the start of the season, as well as 3-4 more throughout the season to provide constructive feedback and formulate strategies. It is important that the parents have some input as to the number of away exhibition games and tournaments and the resulting costs.
Although the position of a coach is a volunteer one, the association requires a firm commitment from them because it costs the association to card each one.
Being a volunteer coach is one of the most important positions and holds a lot of responsibility to the club itself and most of all to the children.
The Coach Selection Committee, prior to the start of the season, selects coaches. Applications should be submitted early, as they need to be reviewed by the beginning of September. Selected head coaches will be given the names
of applicants for assistants and responsible to select their coaching team.
-11-We, The Association, strongly stress the importance of equal ice time to all hockey players regardless of their age, size, or ability. At any game or tournament the players assigned to the Millet team shall fill the team roster first. Only in the event that the team is short players shall the coach pick up players from their affiliated Millet team.
During the, course of the hockey season we appreciate that coaches and parents will not always agree with the referees calls; however, we ask your respect for their decision. It is our policy that all referee decisions are final. By respecting our referees we set a positive example to our children so they may continue to play a sportsmanlike game.
For the club to ensure a smooth running hockey season, we ask that one coach per team or the manager work closely throughout the year with the ice coordinator for all their teams’ ice bookings.
Each team is allowed 5-carded officials per team.
MMHA follows the certification requirements of Hockey Alberta. Every coach carded to the team must have “Respect in Sport” Coach certification.
Please check out the website under “Clinics” and “Coaching Clinics” for the up to date information on local clinics and coach requirements.
-12-GOOD SPORTSMANLIKE CONDUCT
MAKES FOR A GOOD GAME.
Parents shoulder the responsibilities of the expense and getting their children to all games, practices, and tournaments. It is important to respect your coaches’ request to be on time and ready to go. Of equal importance is notifying your child’s’ coach if he/she is unable to come to a practice, game or tournament at least 24 hours before. Coaches depend on each and every player. If you, as a parent, are unable to attend a game, please arrange transportation for your child rather than depend on the coach to drive.
ABUSE FROM FANS WILL NOT BE TOLERATED, whether that abuse is directed at a coach, player, or referee. It makes for hard feelings between teams, players, and parents. Millet is a small community and it is difficult to live, work and play in an atmosphere of animosity. Any fans displaying abusive behavior will be ejected from the arena. Referees, coaches, arena attendants, and executive members all have the authority to remove any persons acting inappropriately.
At the end of the game, regardless of the outcome, we encourage the emphasis not on winning but on the positive aspects of the game. Hockey is a team sport that should be fun and enjoyable; winning is not everything. Remember... “IT’S JUST A GAME!”
One of the objectives of Millet Minor Hockey Association is the belief that hard work and a good attitude will pay off in hockey, at school and in daily living.
-13- Swearing and profane language is prohibited by all coaches, children, parents, and fans whether it be on the ice surface, in the stands, on the players’ bench,
or in the dressing rooms
Consumption of alcoholic beverages is strongly prohibited before any games or practices by our
coaches, assistant coaches, managers and players.
MMHA enforces a zero tolerance policy for bullying
Each player, coach, and parent will sign a pledge at the beginning of the year. A team meeting will be
set up to go over the pledges, so that everyone is on the same page and agrees to be respectful to each
other
Please see the website under “MMHA INFO” for the “Inappropriate Conduct Protocol” and “How to Report” information.
Look under “FORMS” to get the “MMHA Incident Report Form”
-14-REFEREES
MMHA hires referees for all league, tournament and exhibition games played in the Millet arena. Referees for Pre-Novice games will be optional. Atom through Midget games will have a minimum of one senior referee and further officials as required by their respective leagues or tournaments.
MMHA will cover the costs of the registration fee for the Alberta Referee Committee, clinic fees, and assignor fees. As in the past, each referee is also responsible for his/her own uniform and equipment.
Referee in-services will be held in Millet to give our referees the opportunity to ask questions, sharpen their skills, and gain confidence. Our aim is to help referees feel more comfortable with making on ice decisions, and resulting in improved officiating of all games. Attendance at these in-services is strongly encouraged. MMHA also employs a mentorship and shadowing program to aid in the development of young officials.
Referee certification and clinic information can be found on the website under “Clinics” and “Referee Clinics”. Please contact the Referee in Chief if you have an interest in becoming a referee. Contact information can be found under “MMHA Info” and “Executive”. Another way to access clinic information is on the North Zone Referees website:
http://www.northzone.ab.ca/
Referees have the power to remove players form the game if their equipment does not meet Hockey Alberta regulations.
Referees in general, and junior referees in particular, have a difficult job, therefore, we request that fans DO NOT heckle the referees. This is in poor taste and displays our lack of respect. Also, it puts the referee under unnecessary pressure and may result in more poor calls. This is particularly true with the junior referees who are trying their best and may be feeling a bit insecure. Referees have the authority to eject any person behaving in an inappropriate manner – LET THEM DO THEIR JOB!!
Our association supports the referee’s committee zero tolerance policy.
-15-MEETINGS
Throughout the hockey season, MMHA will hold monthly executive meetings. All meetings are open to the general membership. Only members in good standing shall be entitled to take part in the debates or address the meeting without special permission of the president. Executive members have one vote each, with the president voting only in the event of a tie. All regular meetings require nine (9) executive members in attendance to form a quorum. If you have any problems or concerns, this is the time to have them heard. By submitting a letter to the president or your team coordinator, prior to the meeting, will get your concern on the agenda of the meeting.
The Annual General Meeting, and election of officers is held after the hockey season has drawn to a close. The meeting date, time, and location will be announced in our local newspaper and on the MMHA website/email. The information must be made public 30 days prior to the scheduled meeting date. 20 members in good standing determine a quorum. Attendance at this meeting is crucial to ensure the continuity of our association. This meeting is when MAJOR changes will be brought to the membership to be voted on. Only members in good standing are eligible to vote.
-16-MMHA Job Descriptions
President Presides at all general and executive meetings Exercises the powers of executive in case of an emergency Suspends teams, team officials, members or players for
unsportsmanlike conduct on or off the ice, for any infractions of our bylaws or policies, with suspension to be effective until dealt with by the Discipline Committee pursuant to Bylaw 7
Is a signing officer of the Association Is an ex-officio member of all committees Is the Associations representative to Hockey Alberta Is the Associations representative to leagues in which MMHA
participates Is a non-voting member of the executive except in the case
of a tie
Immediate Past President Will act in an ex-officio position to the association providing
advice and continuity Shall serve on the Appeals Committee Is a voting member of the executive
Vice President In the absence of the President, or in the event of his/her
ability to act, the Vice President shall have and exercise all the powers of the President
Shall perform duties as designated by the President Is a member of the Team Selection Committee Will act as the chair of the Coach Selection Committee Is a member of the Discipline Committee In cooperation with the executive and coaches, shall
oversee the coaches within the association - this will include working with coaches to meet the requirements set out by Hockey Alberta, MMHA & the National Certification Program.
Is a voting member of the MMHA Executive
-17-Treasurer
Keeps a record of all monies received and disbursed, deposit all monies in the bank, and shall ensure all disbursements are made by cheque
Presents at each AGM, a report of the years’ operations Is a member of the Budget Committee Has the books reviewed annually by a duly qualified
accountant, unless directed at an AGM Is a Signing Officer for MMHA Is a voting member of the MMHA Executive
Secretary Is responsible for all records, reports and fillings of MMHA Keeps minutes of all general meetings of MMHA and the
minutes of all Executive committees, as directed by the President, and on behalf of the Committee Chairpersons
Conducts correspondence on behalf of MMHA as directed Is a Signing Officer for MMHA Is responsible for picking up all mail Is a voting member of the MMHA Executive
Registrar Responsible for coordinating all aspects of player and coach
registration Ensures all conditions of registration for each individual are
met
Ensures all payment and refund policies are adhered to Completes all Hockey Alberta registrations for all players
and coaches with strict adherence to all Hockey Alberta time and date limits
Is a voting member of the executive
Ice Coordinator Is responsible for the acquisition and scheduling of ice times
for the hockey season and for special events Is the association’s contact with the Town of Millet arena
staff Is responsible for setting tournament dates Is a member of the budget committee Is a voting member of the executive
-18-Referee in Chief/Assignor
Is a certified referee Determines the requirements for and arranges referee
clinics as required Ensures an ongoing training program for referees is in place
and is empowered to act as or appoint an evaluator of officials
Is a member of the discipline committee Can nominate to the executive for their approval, one
person to act as assignor Oversees the Assignor (if applicable) who:
o Shall assign all referees for the MMHA gameso Shall be compensated on par with other hockey
associations assignorso The amount of compensation shall be reviewed and
agreed to annually by the executive
Bingo Coordinator Will coordinate bingo’s and casino’s of the association Assigns workers for each bingo event Will maintain records of bingo workers Is a delegate for the Peace Hills Bingo Association Is a member of the budget committee Is a voting member of the executive
Public Relations Coordinator Is responsible to liaison with the press to coordinate
reporting of MMHA news/events and is authorized to issue press releases
Coordinates (in cooperation with the Team Coordinators’) all aspects of team photos
Coordinates (in cooperation with the Executive) all aspects of Millet
Harvest Festival Parade if decided at a MMHA Executive meeting to participate
Will be recognized as a public relations officer with all sponsors, service clubs and agencies that conduct business with MMHA
Is responsible to approve and oversee all individual team fundraising
Coordinates (in cooperation with the Executive) all aspects of
events/fundraising pertaining to MMHA Is responsible for managing and updating the MMHA website Is a voting member of the MMHA Executive
-19-Equipment Coordinator
Is responsible for purchasing, controlling inventory, arranging repairs, and maintaining all MMHA equipment
Will establish and maintain records of equipment for each team
Is a member of the Budget Committee Will submit a list of equipment requirements for each
division to the Executive for purchasing approval
Is authorized to purchase equipment approved by the Executive
Is a voting member of the MMHA Executive
Team Coordinator Oversees the operation of all teams at their respective
levels and reports directly to the MMHA Executive Has the authority to enforce the rules, regulations and
guidelines established by MMHA
Will coordinate with team members the job responsibilities for the season – manager, jersey parent, tournament coordinator, website, wind up party, etc.
Oversees (in coordination with the Registrar) the registration for their level
Has authority to call team meetings and to report to the Executive team news, concerns, requests, etc.
Will secure league schedules and distribute to team members
Will consult with the President & coaches to determine the league and level at which the team will compete
Is a member of the Team Selection Committee Is a member of the Coach Selection Committee Is a voting member of the MMHA Executive
-20-BINGO INFORMATION
MMHA works bingos at the Peace Hills Bingo Association in Wetaskiwin. It is located 3725 56th Street – it can be found on the backside of the mall behind the McDonalds just off of Hwy 2A across from Wal-Mart.
Everyone in the association must be aware how important these bingos are to MMHA, for they provide funds throughout the year that would drastically change our fees without them. Our association works approximately 2 bingos/month, for 12 months of the year. The income from these bingos provides us with funds that have contributed to arena improvements, ice rental, referee wages, coach training & certification, new jerseys, socks and equipment.
MMHA Bingo Requirements: 1st year Pre Novice child = 2 bingos 1 child in hockey = 4 bingos 2 children in hockey = 7 bingos 3 children in hockey = 10 bingos
Upon hockey registration, bingo deposit cheques are required. You must supply MMHA with a $200, undated cheque, for each bingo owed. This is only a deposit to ensure that you meet your commitments. Once your commitment is fulfilled, your cheques will be returned.
You can sign up for your bingos through the website. Click on the tab “Bingo” and then “Bingo Dates”. The Bingo Coordinator will list a few bingos at a time, as they need to fill up before more will be listed. You can contact your Bingo Coordinator directly to sign up for bingos also – contact information can be found on the website under “MMHA Info” and click “Executive”.
The volunteer positions at the bingo include both sitting (in the cage) and walking positions. A maximum of 2 minors (must be at least 14 years of age) are permitted to work a bingo, and they are only permitted to sell bonanza and satellite cards.
-21-Your bingo chairperson will call you approximately 1 week prior to the event to remind you of your commitment. If you find that you are unable to work the bingo that you signed up for – it is your responsibility to find a replacement.
MMHA will pay for a meal and a drink for each volunteer. Remember that this comes out of our profits for the bingo, so must be kept at that. Please arrive at the bingo hall no later than 11:30am for an afternoon bingo and 5:30pm for an evening bingo. You must arrive earlier than those times if you would like to eat a meal, as you must eat before volunteering. The bingo hall has STRICT GUIDELINES for volunteers when working – such locking up personal items, no talking on cell phones, being present and reacting quickly to the needs of the customers. It is
a place of business, and must be treated as such. Everyone likes to visit from time to time, but the bingo customers come first. Please adhere to these guidelines to prevent the hall from having to write up our group. A write up could result in loss of bingo privileges, and in turn a loss of income for MMHA.
You will receive one (1) credit for each bingo worked, with the exception of chairperson in which you receive two (2) credits towards your bingos owed. Every 3 years, MMHA qualifies to work a casino. Those families that work the casino will also receive credits towards their bingos owed. The bingo hall has also created a Mega Bingo that will also be worth two credits. If a family works more than the owed amount of bingos, they will be credited $25/bingo towards their next season’s registration fees.
The bingo hall has extra bingo dates that need to be filled. Teams can choose to sign up for a bingo and raise funds for their team. Please contact the Bingo Coordinator for more information.
-22-FUNDRAISING/PUBLIC RELATIONS
Although bingos are MMHA’s primary fundraiser, there are other ways we generate revenue:
MMHA hosts one (1) tournament at each level. Each team runs these tournaments individually, but the profits from the tournaments are another major revenue for the association.
We organize between 1-3 special events/year. The purpose is not always a fundraiser, but rather fun & entertainment for our members and the community. The goal is usually to cover our costs, but if we can generate revenue, it really helps to offset association costs. The teams are asked to
participate in these events by volunteering to help with the organization, collecting donations, and attending the event. Some examples of past special events are:
MMHA Kick Off Party – dinner/dances Hockey Day in Millet Hockey Challenge Games – Critters vs Coaches,
Midgets vs Coaches, etc. Chili Cook Off Family Santa Skate
We participate in the Millet Harvest Festival each year with the goal of spreading the word about hockey and trying to recruit new members. We enter a float in the parade, as well as organize an outdoor event during the trade show.
Volunteers are the only way these events happen, so please consider helping out.
Teams are welcome to organize their own fundraising, but PERMISSION MUST BE GRANTED BY THE EXECUTIVE. This prevents conflicts and duplicates between the teams’ and the association. Some examples of team fundraisers are:
Bottle Drive Draws/Raffles Sponsorship Team Bingos
Please remember to check out our “Sponsors” page when looking for donations or sponsorship, as those businesses must be avoided.
-23-TOURNAMENTS
MMHA will host a tournament at each level from Pre Novice – Midget. The dates are set out at the beginning of the season. The Pre Novice tournament is hosted on one day, while the others are booked for Fri-Sun.
The players love tournaments and they are great community events, so mark your calendars.
The 2013-14 season tournament dates are as follows:
Pre Novice – February 1st, 2014 Novice – December 6th – 8th, 2013 Atom – February 7th – 9th, 2014 Peewee – January 10th – 12th, 2014 Bantam – November 22nd – 24th, 2013 Midget – March 28th – 30th, 2014
There is a lot of time and organization that goes into hosting a successful tournament, and it is expected that each family do their part. It takes the cooperation of everyone to help make light work of the event. Don’t be afraid of the work though, for if everyone takes a job, the event will come together easily. Many families have organized successful tournaments and have shared their insights with us to take away some of the guesswork.
Please use the “Tournament Handbook” that can be found on the website under “MMHA Info”. Of course the handbook is only a guideline, and there are many ways to make the tournament your own, but there is no need to recreate the wheel. The handbook is a working document, so if you have success in your tournament – share it with us, and others can see the same success.
-24-TEAM POSITIONS
Volunteers operate MMHA – it should not be expected that other families do the work, so your child can play. We all know how busy everyone is, but no one is busier than the next person . . . everyone has a life outside of hockey. Work, family, other obligations/teams, home life, and other volunteering all need to be balanced. No one’s outside obligations are more important than the next persons.
Coaching is a huge commitment, and they shoulder most of the volunteering hours on a team. There are many things required to keep a team organized – one person should not shoulder it. If everyone pitches in, the rest of the workload on the team can be made light.
We are all in this together . . . please consider doing your part to keep our children playing hockey in Millet:
Head or Assistant Coach – these individuals are responsible to meet the minimum certification requirements and be responsible for our player development on the ice, during practices & games, as well as off the ice.
Team Coordinator – please see MMHA Job Descriptions (page 20) for details on this position
Team Manager – this person is responsible for scheduling the team games & practices. They work closely with the coaches to meet the needs of the team. A manager handbook is being put together to assist with responsibilities.
Tournament Coordinator – this person is not responsible to organize the tournament . . . it is a team effort, but this person is responsible to coordinate everyone, and be sure that all jobs are being completed. Please see the “Tournament Handbook” on the website.
Away Tournament Coordinator – this person volunteers to research possible away tournaments for the team to attend. They should look into accommodations and present all the information to the team to make a decision on.
-25- Jersey Parent – this person is responsible for taking the
jerseys home after every game – checking for needed repairs – washing the jerseys, and bringing them to the next game. The home and away jerseys can be split between two different people.
Time Box Coordinator – this person is responsible for coordinating the volunteers that will work the time box during your team’s home games. A minimum of 3 volunteers is required for each game – one for operating the clock, one for entering in the scorebook, and the other to open gates for penalties. With the older teams, it is beneficial to have two volunteers doing the gates, as it is can get quite busy.
50/50 Coordinator – this person is responsible for coordinating the volunteers that will sell 50/50’s during your team’s home games. One volunteer is required for each game, but the coordinator must organize the method of selling (tickets, squares, etc.), as well as the float and savings of the money over the season. Each winner name’s must be recorded, along with the amount of money won, date, and game number. At the end of the season, this list (or winning sheets) must be turned in to MMHA in case of being audited by the gaming commission.
Time box volunteers & 50/50 sellers – these individuals are required at every home game. Please take your turn to help out the coordinators/managers, so that they do not need to scramble at the last minute and the same people don’t have to do these jobs.
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