FS 2.0 Accounting System Part I - Suntek · PDF file11 Billing Codes Billing Code Entry Screen...
Transcript of FS 2.0 Accounting System Part I - Suntek · PDF file11 Billing Codes Billing Code Entry Screen...
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FS 2.0 Accounting System
Part I
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FS Accounting Flow ..…………………………………………………………………….
Requirements for FS Accounting ..............................................
FS Setup ............................................................................
Billing Code ........................................................................
General Ledger Code ……………………………………………………………………..
Bank Code ……………………………………………………………………………………..
Accounting from OP ………………………………………………………………………..
Deposit Journal (A/R Received) ……………………………………………………….
Check Journal (A/P Payment) ………………………………………………………….
Accounting & Management Report (Part I) .…………………………………..
Agenda
Table of Contents (Part I)
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63
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Ocean Import
Ocean Export
Air Import
Air Export
Other OP
…
Local
Invoices
Credit/Debit
Notes
Accounts
Payable
Deposit
Journal
Check
Journal
General
Journal
A/R, A/P Aging
Revenue Cost Report
Bank Balance
Bank Reconciliation
OP Report
G/L Report
Trial Balance
Income Statement
Balance Sheet
Accounting
Accounting
Slip
FS Accounting Flow
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F/S Setup Billing Code G/L CodeBank Code
Local Invoice o oLocal A/P o oCr/Db o oCheck /Deposit Journal o oGeneral Journal o oBank Book Balance oBank Reconciliation oAging Report o oRevenue/Cost Report oLocal Statement oProfit Report oG/L Report o o o oTrial Balance o o o oIncome Statement o o o oBalance Sheet o o o o
Requirements for FS Accounting
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FS Setup1. From the main menu, click FS and select the FS Set Up
FS Setup (Accounting Sections)
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FS Setup overview (Accounting Sections)
Each time you create Local Invoices or A/P or CR/DR notes, FreightStream records transaction and apply it to
one or more G/L accounts. You need to set up several G/L codes and Billing Codes before you start creating
any accounting files.
FS Setup (Accounting Sections)
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FS Setup (Accounting Sections)Set up default G/L codes & Billing Code
You can select the correct G/L codes and billing codes in the drop-down list.
Set up default Agent Profit Share billing codesIf you prefer to use a billing code in CR/DR notes, put a checkmarkon the Use Billing code and set up the agent profit share billing codes(Read Unified Billing Code for more details.)
Set up default inventory informationYou can set preferences for inventory.
(Read FS Inventory for more details.)
Note:If you’re not sure what to selecting in these sections, we highly recommend that you to use the same sample codes as you see here or ask Suntek for help.
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FS Setup (Accounting Sections)Set up default H/CYou can set the company’s flat handling charge and it will appear in the house b/l accounting section automatically, if necessary, you can overwrite it.
Set up default TermsYou can set a payment terms. If you prefer to set up oneach customer, you can set up in the Company Profile.(Read Company Profile for more details.)
Set up Aging for A/R, A/P Aging ReportYou can age aging reports from either 15 days, 30 days,60 days or 90 days.
Set up GeneralWhen you set up a Credit Hold, you will receive a warning alert while making any accounting files.
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Billing Codes
Billing Codes1. From the main menu, click Code File and select the Billing Code.
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Printing Billing Code List
1. From the Code File Menu, choose billing Code
2. From the Iconbar menu, Click PRINT icon.
Billing Codes
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Billing Codes
Billing Code Entry Screen
CodeType a new billing code.
DescriptionType the billing code description.
Revenue G/LType the associated Revenue G/L numberNote: Press ENTER to link after typing the G/L number.
Approval Required to issue checksOnce you’ve marked on this option, it needs an approval before issuing a check.Note: This function is available in the A/P file.
Cost G/LType the associated Cost G/L numberNote: Press ENTER to link after typing the G/L number.
MergeThis function is available if you have used different cost billing code and you want to use a new unified billing code.(Read “Unified Billing Code” for more details.)
CR/DR G/LType the associated CR/DR G/L numberNote: Press ENTER to link after typing the G/L number(Read “FS setup for using Billing Code” for more details.)
Options To minimize billing code list for each department,Select the checkboxes which department will use theBilling code(See Department Table on page 5. )
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Billing Codes
Dept. Code Which dept. to display the billing code Where to display the
billing code
A/R Accounts Receivable If the B/C is assigned with income G/L number
A/P Accounts Payable If the B/C is assigned with cost G/L number
OI Ocean Import A/R: Local Invoice entry screen
A/P: A/P entry screen
OO Ocean Export A/R: Local Invoice entry screen
A/P: A/P entry screen
AI Air Import A/R: Local Invoice entry screen
A/P: A/P entry screen
AO Air Export A/R: Local Invoice entry screen
A/P: A/P entry screen
General Operating Expenses
(non-related M or HB/L)
A/R: Individual Local Invoice
A/P: Individual A/P entry screen
OIM Ocean Import Master Master Accounting Info entry screen
OIH Ocean Import House House Accounting Info entry screen
AIM Air Import Master Master Accounting Info entry screen
AIH Air Import House House Accounting Info entry screen
OOM Ocean Export Master Master Accounting Info entry screen
OOH Ocean Export House House Accounting Info entry screen
AOM Air Export Master Master Accounting Info entry screen
AOH Air Export House House Accounting Info entry screen
Department Table
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General Ledger (Chart of Account)
General Ledger OverviewYour company’s General Ledger (chart of account) tracks who owes you money, how much money you owe, what you’ve earned, what you’ve spent, and what you own.
Understanding account typesTo organize the General Ledger, FreightStream uses account types.
Asset:Thins that you own. Money in checking and savings accounts, office equipments, and money that others owe you are all examples of assets.
Liability:Debts that you owe to others. Bills from your vendors and bank loans are examples of liabilities.
Equity:Also known as net worth, equity represents the amount that owners have invested in the company.
Income:The sales that you make to your customers.
Cost:The known cost to your business of selling goods or services to customers.
Expense:The costs that your business incurs to operate, such as wages, rent, and electricity.
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General Ledger
FreightStream G/L Types, G/L Groups and What They Represent
G/L Type G/L Group Represents Related Reports
Asset Current Asset
Fixed Asset
Investment Asset
Other Asset
Current Assets that are likely to be converted to cash or used up within one year, such as cash in bank, A/R.
Fixed Assets that you own for long-term use in your business, such as property and equipment.
Balance Sheet
Trial Balance
G/L Report
Liability Current Liability
Long term Liability
Current Liabilities that are debts that you must pay in less that one year. Long Term Liabilities that are debts you must pay but you have longer that one year to pay them.
Balance Sheet
Trial Balance
G/L Report
Equity Capital Stock
Retained Earning
Net Income
Owner’s equity, including capital investment, draws, and retained earnings.
Balance Sheet
Trial Balance
G/L Report
Income Air Export
Air Import
Ocean Export
Ocean Import
Other
The value of sales that you make to your customers from the Air & Ocean, and other operation department.
Income Statement
Trial Balance
G/L Report
Cost Air Export
Air Import
Ocean Export
Ocean Import
Other
The cost from the Air & Ocean, and other operation department.
Income Statement
Trial Balance
G/L Report
Expense N/A Money spent on business operations, such as rent, telephone expenses, salary expenses.
Income Statement
Trial Balance
G/L Report
Other Income
N/A Money received for something other than normal business operations, such as interest incomes.
Same as Income
Other Expense
N/A Money spent on something other than normal business operations, such as corporate taxes.
Same as Expense
Income Tax
N/A Money spent on business tax expenses. Same as Expense
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General LedgerNumbering General Ledgers
As we describe in the preceding section, G/L types help you organize the appearance of G/L accounts on financial statements.
The G/L numbers that you use can also affect the information that you can presents on financial reports.
FreightStream sample general ledger numbers place few meanings on the numbering scheme that you use.
Be aware of the following points when you create a new number. You can use any scheme you want, but we suggest that
you keep it logical.
G/L Type G/L Number
Asset All asset accounts in the 10000 range
Liability All liability accounts in the 20000 range
Equity All equity accounts in the 30000 range
Income All income accounts in the 40000 range
40100 Income from Air Export
40200 Income from Air Import
40300 Income from Ocean Export
40400 Income from Ocean Import
Cost All cost accounts in the 45000 range
45100 Cost from Air Export
45200 Cost from Air Import
45300 Cost from Ocean Export
45400 Cost from Ocean Import
Expense All expense accounts in the 50000 range or higher
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General LedgerG/L Numbers
1. From the menu, click Code File and select the G/L Code.
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Printing G/L List
1. From the main menu, click Code File and select the G/L Code.
2. Click PRINT icon.
General Ledger
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General Ledger
G/L No.
Type a number for the new G/L code
G/L Type
Select the G/L Type (see page 2 for more detail on G/L Type)
G/L Group
Select the G/L Group (see page 2 for more detail on G/L Group)
G/L Sub Group
You can Grouping such as Bank
Description
Type a name for G/L description as you want it to appear on
Financial reports.
Inactive
You can hide the G/L number without deleting. You’ll receive a
warning message when you attempt to use inactive G/L Code.
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Bank
1. From the main menu, click Code File and select the Bank Setup.
Bank Setup
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Bank Setup
Bank NameType a new bank name.
G/L NoType the associated bank G/L numberNote: Press ENTER to link after typing the G/L number.
Next Check NoEnter a starting check number. Note: The check number will appear automatically byclicking check number from the Check Journal.
End Check NoEnter an ending check number.
Check FormSuntek will use this field when you have two differentcheck format.
Default BankPrimary to use from the bank selection drop-down list.
Do Not Allow Duplicate Check NumberYou’ll receive a warning message when you use a duplicate no.
Non ListHide the bank from the bank selection drop-down list.
Inactive DateEnter an inactive date when the bank is closed or unused.Note: Do Not Delete the bank information
EDI Type, Date Colum, Date Format, etc…These fields need to setup when you use import data fromyour bank to FreightStream.Note: Read Bank Data Import Option for more detail.
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Auto Generation from Ocean Import House (Local Invoice)
Accounting from OP
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Auto Generation from Ocean Import House (Local Invoice)
Post Date : Master B/L Post date (Final E.T.A)Import House Collect Revenue
Accounting from OP
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Auto Generation from Ocean Export House (Local Invoice)
Accounting from OP
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Auto Generation from Ocean Export House (Local Invoice)
Post Date : Master B/L Post date (E.T.D)Export House Prepaid Revenue
Accounting from OP
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Auto Generation from Air Import House (Local Invoice)
Accounting from OP
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Auto Generation from Air Import House
Post Date : Master B/L Post date (Final E.T.A)Import House Collect Revenue
Local Invoice
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Auto Generation from Air Export House
Local Invoice
Auto Generation from Air Export House (Local Invoice)
Post Date : Master B/L Post date (E.T.D)Export House Prepaid Revenue
Accounting from OP
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Prepaid Revenue Collect Revenue
OI HouseO
OE HouseO
AI HouseO
AE HouseO
Local Invoice Auto Generation from Operation
Accounting from OP
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A/P Create to B/L Account Carrier for Collect Amount with A/P tickedA/P Create to Pier Pass for Predefined amount by container sizeA/P Create to CTF for Predefined amount by container size
Auto Generation from Ocean Import Master (Local A/P)
Accounting from OP
31FS Setup for CTF Charges & Pier Pass Charges & Billing Code.
Auto Generation from Ocean Import Master (Local A/P)
Accounting from OP
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Post Date : Master B/L Post date (Final E.T.A)Import Master Collect Cost with a/p ticked
Auto Generation from Ocean Import Master (Local A/P)
Accounting from OP
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A/P Create to B/L Account Carrier for Prepaid Amount with A/P ticked
Auto Generation from Ocean Export Master (Local A/P)
Accounting from OP
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Post Date : Master B/L Post date (E.T.D)Export Master Prepaid Cost with a/p ticked
Auto Generation from Ocean Export Master (Local A/P)
Accounting from OP
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A/P Create to B/L Account Carrier for Collect Amount with A/P ticked
Auto Generation from Air Import Master (Local A/P)
Accounting from OP
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Post Date : Master B/L Post date (Final E.T.A)Import Master Collect Cost
Auto Generation from Air Import Master (Local A/P)
Accounting from OP
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Post Date : Master B/L Post date (E.T.D)Export Master Buying Rate
Air Line Code
Auto Generation from Air Export Master (Local A/P)
Accounting from OP
Post Date : Master B/L Post date (E.T.D)Export Master Buying Rate
Auto Generation from Air Export Master (Local A/P)
Accounting from OP
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Prepaid Cost Collect Cost
OI Master O
OE Master O
AI Master O
AE Master O
Local A/P Auto Generation from Operation
Accounting from OP
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Local Invoice Auto Generation from Operation
Can not be changed ticked line item from Invoice.But new line item can be added Must Changed from OP for ticked line item.
Accounting from OP
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Auto Generation from Ocean Import House & Master (Cr/Db)
Ocean Import House B/L
Ocean Import Master B/L
Prepaid Collect
Revenue Cost Revenue Cost Remarks
Master N/A P/S Only N/A Debit (+) All
House P/S only P/S only Credit(-) Debit (+) Ticked only
Ocean Import Cr/Db Mapping
Accounting from OP
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Auto Generation from Ocean Import House & Master (Cr/Db)
Click Auto to Auto Generate
Accounting from OP
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Auto Generation from Ocean Import House & Master (Cr/Db)
Click P/S Calculate for Profit Share (Revenue (PP + CC) – Cost (PP+CC) ) x Profit Share %Post Date : Master B/L Post date (Final E.T.A)
Accounting from OP
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Auto Generation from Ocean Export House & Master (Cr/Db)
Ocean Export House B/L
Ocean Export Master B/L
Prepaid Collect
Revenue Cost Revenue Cost Remarks
Master N/A P/S Only N/A Credit (-) All
House P/S only P/S only Debit(+) Credit (-) Ticked only
Ocean ExportCr/Db Mapping
Accounting from OP
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Auto Generation from Ocean Export House & Master (Cr/Db)
Click Auto to Auto Generate
Accounting from OP
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Auto Generation from Ocean Export House & Master (Cr/Db)
Click P/S Calculate for Profit Share (Revenue (PP + CC) – Cost (PP+CC) ) x Profit Share %Post Date : Master B/L Post date (E.T.D)
Accounting from OP
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Auto Generation from Air Import House & Master (Cr/Db)
Air Import House B/L
Air Import Master B/L
Prepaid Collect
Revenue Cost Revenue Cost Remarks
Master N/A P/S Only N/A Debit (+) All
House P/S only P/S only Credit(-) Debit (+) Ticked only
Air Import Cr/Db Mapping
Accounting from OP
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Click Auto to Auto Generate
Auto Generation from Air Import House & Master (Cr/Db)
Accounting from OP
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Click P/S Calculate for Profit Share (Revenue (PP + CC) – Cost (PP+CC) ) x Profit Share %Post Date : Master B/L Post date (Final E.T.A)
Auto Generation from Air Import House & Master (Cr/Db)
Accounting from OP
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Prepaid Collect
Revenue Cost Revenue Cost Remarks
House P/S only P/S only Debit(+) Credit (-) Ticked only
Air Export Cr/Db Mapping
Auto Generation from Air Export House (Cr/Db)
Accounting from OP
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Click Auto to Auto Generate
Auto Generation from Air Export House (Cr/Db)
Accounting from OP
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Click P/S Calculate for Profit Share (Revenue (PP + CC) – Cost (PP+CC) ) x Profit Share %Post Date : Master B/L Post date (E.T.D)
Auto Generation from Air Export House (Cr/Db)
Accounting from OP
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Deposit Journal overview
The Deposit Journal feature allows you to enter all checks you receive and post them to your checking account.
FreightStream provides two ways to apply payments.
Receiving Multiple Payments
When you receive a payment and it covers more than one invoice or CR/DR notes.
Adding a Multiple Payment
1. From the main menu, click Accounting and select the Deposit Journal.
2. Press F2 or click Add icon to add a new file.
Deposit Journal
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Customer
Type a customer name.
Received From
If payment received from a different company, type the company’s name.
Check No.
Enter the customer’s check number.
Post Date
Enter the date you received the check, not the date on the check.
Deposit Date
Leave a blank deposit date if you want to batch deposit later.
Void Date
You will see the void date when this deposit file has been voided it.
Deposit Bank
Select the bank that you want to make a deposit.
Deposit Journal
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CR/DR Note, Local Invoice, A/P, OI HB/L, AI HB/L
You can limit the display list by selecting the department.
Open, All, Confirmed
Open: It will display outstanding invoices only
All: It will display all invoices
Confirmed: It will display confirmed invoices only
List
Click this button to display the list
Deposit Journal
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3. After you click the List button, you see the list of invoices, CR/DR notes, A/P files.
Select the invoice and double click on the Selected Amount column. If the amount doesn’t match the invoice amount,
enter the actual amount received in the Selected Amount column.
Deposit Journal
4. Click Confirm button when you’ve selected the amount.
5. Press F12 or click Save icon to save it.
Note:
You can sort Inv. Date,
Invoice No, Reference,
B/L no, Invoice Amount
by clicking each heading
of column.
You can also search the
Invoice by using F5
Search function key.
Click in the any column,
For example, if you want
To search by Ref. No.,
Then click in the Ref. No.
Column and then press
F5 or click Search icon.
Type the Information in
the search window and
click OK Button.
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Receiving Single Payment
When you receive a payment and it covers only one invoice or CR/DR note.
Adding a Single Payment
1. From the main menu, click Accounting and select Local invoice or Credit Debit Note.
2. Search the invoice or CR/DR note you want to apply the payment.
Deposit Journal
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Received From
If payment received from a different company,
type the company’s name.
Post Date
Enter the date you received the check,
not the date on the check.
Bank
Select the bank that you want to
make a deposit.
Check No.
Enter the customer’s check number.
Payment
Balance displays automatically. If you
receive a partial payment, overwrite the
amount manually.
Paid List
This window displays the payment history.
3. After you’ve searched the invoice, press F7 or click Accounting icon.
4. Enter the necessary fields.
5. Press F12 or save icon.
Deposit Journal
Batch Accounting (Deposit)
When you receive checks daily and enter them into FreightStream daily, but you don’t go to the bank
Until you accumulate several checks. You can group deposited checks together by using Batch Accounting.
To Batch deposit:
1. From the main menu, click Accounting Batch Accounting.
2. Select Deposit and click OK button.
3. Select the bank you want make a deposit and click OK button.
Batch Accounting (Deposit)
4. Deposit Date: Enter the date when you will make the deposit.
5. Seq.: If you make a deposit more than two times a day, simply use Seq. feature by entering 1, 2, 3
and so on. You will see the separate transaction Deposit Report and it also helps when you
reconcile your checking account.
6. Select All: When you click this button, it will select all checkbox in the Select column.
7. Select the check box in the Select column next to the received check amount.
8. Click Apply button to apply selected checks.
Batch Accounting (Cancel Deposit)
If you make a deposit and then discover a problem with the deposited check, you must cancel depsoit
before making any edit deposited checks. After you cancel a deposited check, FreightStream reduce your
cash account automatically.
To Cancel Deposit:
1. From the main menu, click Accounting Batch Accounting.
2. Select Cancel Deposit and click OK button.
3. Enter the period of deposit date and click OK button.
Batch Accounting (Cancel Deposit)
4. Select All: When you click this button, it will select all checkbox in the Select column.
5. Select the check box in the Select column the deposited check you want to cancel.
6. Click Apply button to apply selected checks.
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Check Journal overview
The Check Journal feature allows write a checks, pay accounts payable, record any bank fee, and post them to your checking
account. FreightStream provides two ways to pay accounts payable.
Paying Multiple A/P(s)
When you write a check and it covers more than one A/P file or CR/DR notes.
1. From the main menu, click Accounting and select the Check Journal.2. Press F2 or click Add icon to add a new file.
Check Journal
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VendorType the vendor name and press ENTER to link the vendor.
Paid ToIf you pay to a different name, type the company’s name.
BankSelect the bank.
Post DateEnter the date you issue the check. Most people use today’s date.
Check No.Assign a check number by clicking Check No, or type a check number
manually.
Check Journal
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CR/DR Note, Local Invoice, A/P, AllYou can limit the display list by selecting the department.
Open, All, ConfirmedOpen: It will display outstanding A/P onlyAll: It will display all A/P(s)Confirmed: It will display A/P invoice recieved only
ListClick this button to display the list
Check Journal
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3. After you click the List button, you see the list of A/P files, CR/DR notes.Select the A/P files and double click on the Selected Amount column.
You also can change the amount you pay bytyping a different number in the Selected Amount column.
Check Journal
4. Click Confirm button when you’ve selected the amount.
Note:You can sort
Inv. Date,Invoice No,
Reference,B/L no, Invoice
Amountby clicking
each heading
of column.
You can also search the
Invoice by using F5
Search function key.
Click in the any
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6. After you save the file, FreightStream displays Print Check window. Click Yes to print the check or click No to print the
check later. (Read Printing Checks for more details)
Check Journal
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Paying Single A/P
When you write a check and it covers only one A/P file.
1. From the main menu, click Accounting and select Local invoice orCredit Debit Note.
2. Search the A/P file you want to pay.
Check Journal
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Paid ToIf you pay to a different
name, type the company’s name.
Post DateEnter the date you received
the check, not the date on the check.
BankSelect the bank that you
want to make a deposit.
Check No.Assign a check number by
clicking Check No,
3. After you’ve searched the A/P, press F7 or click Accounting icon.
4. Enter the necessary fields.
5. Press F12 or save icon.
Check Journal
Batch Accounting (Clear Check)
When you receive a bank statement, or you review online banking, the bank statement shows checks
that have cleared the bank, along with cleared date. You should enter the cleared checks
complete to prepare for bank reconciliation. (Read Bank Reconciliation for more details.)
To Clear Check:
1. From the main menu, click Accounting Batch Accounting.
2. Select Clear Check and click OK button.
3. Select the bank and click OK button.
Batch Accounting (Clear Check)
4. After selecting bank, you’ll see the check transaction list.
5. Clear Date: Enter the date of cleared the check.
6. Select the check box in the Select column that appear on the bank statement as cleared.
7. Click Apply button to apply selected checks.
Note 1: Each check transactions might have different check cleared date, you should repeat step 5, 6, 7.
If you don’t need to enter on each date, simply enter the ending statement date in the clear date and
select every checks that appear on the bank statement as cleared.
Note 2: If you want automatically marking cleared transaction, read “Date Import Option” for more details.
Batch Accounting (Cancel Clear)
If you cleared a check and then discover a problem with the check, you must cancel clear before making
Any changes. After you cancel a clear check, FreightStream increases your Cash account automatically.
Remember that you enter the clear date again after editing the cleared check. If you leave a blank
Cleared date, you’ll have wrong starting balance when it effects previous bank reconciliation.
To Cancel Clear Check:
1. From the main menu, click Accounting Batch Accounting.
2. Select Cancel Clear Check and click OK button.
3. Enter the period of cleared date and click OK button.
Batch Accounting (Cancel Clear Check)
4. Select All: When you click this button, you’ll see the cleared check list.
5. Select the check box in the Select column the cleared check you want to cancel.
6. Click Apply button to apply selected checks..
Accounting Reports
Accounting Reports Overview
You can have accounting reports ranging from a list of your G/L accounts to a Check Register to a
Sales Profitability report. You can preview the reports on-screen, or print them to your printer, an e-mail,
a fax, a PDF file, or export to an Excel, Word workbook.
Printing Accounting Reports
From the main menu, click Utility Accounting Report or Management Report.
Accounting Reports
Accounting Reports and What It Does
Report Name What It Does
Aging Report Lists your company Accounts Receivable and Accounts Payable.
Local Statement Lists Local Invoice and Accounts Payable for a customer.
Agent Statement Lists CR/Dr Notes and Local Invoices for an agent.
Revenue/Cost Report Lists Local Invoices (Revenue) and A/P (Cost).
Check/Deposit Report Lists check registers and deposit information.
Bank Reconciliation Reconciling bank account.
Bank Book Balance Shows bank book balance by daily, weekly, monthly, and so on.
Outstanding Checks/Deposit Report Lists unclear checks and undeposit funds.
Weekly Payment History Shows annual payment history itemized by weekly.
AR for Credit/Non Credit Account Lists Accounts Receivable for Credit/Non Credit customer.
Payment History Lists payment history of agent, customer, or salesman.
Accounting Reports
Management Report and What It Does
Report Name What It Does
Volume Report Shows FCL, LCL, Consol information by MB/L or HB/L.
Profit Report Shows profitable amount by MB/L or HB/L.
Employee performance Shows number of MB/L, HB/L, accounting files done by each user.
Sales Profit Report / Volume Report Shows the profit or volume information only for one salesman.
Profit Detail Report by Master B/L Lists Master/House profit report by periodically.
Customer Non-Activity Report Lists the non-activity customers.
Company Information List Lists Agents, Customers, Vendor information.
Accounting Reports
Aging Reports
From the main menu, click Utility Accounting Report -> Aging Report.
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Accounting Reports
Aging Reports Samples
Sample:Local invoice only.Department : OI,OE,AI,AEType : DetailEnding date 07/31/2010 Accounting Type: Accrual Basis
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Accounting Reports
Aging Reports Samples Accrual Basis
LINV-1000 LINV-1001
LINV-1000 is paid LINV-1001 is not paid as of July 31,2010Aging shows based on Due Date
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Accounting Reports
Aging Reports Samples
Sample:Local invoice only.Department : OI,OE,AI,AEType : DetailEnding date 07/31/2010 Accounting Type: Cash Basis
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Accounting Reports
Aging Reports Samples Cash Basis
LINV-1000 LINV-1001
LINV-1001 shows paid as of July 31,2010 Aging shows based on Due Date
Accounting Reports
Local Statement
From the main menu, click Utility Accounting Report -> Local Statement.
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Accounting Reports
Local Statement
Sample:Local invoice only.Department : OI,OE,AI,AE,OtherPeriod Type : Posting DateEnding date 07/31/2010 Open/All : Open
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Accounting Reports
Local Statement Samples
LINV-1000 LINV-1001
LINV-1001 Shows paid as of July 31,2010Aging shows based on Due Date as of statement date
Accounting Reports
Revenue/Cost Report
From the main menu, click Utility Accounting Report -> Revenue/Cost Report
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Accounting Reports
Revenue/Cost Report
Sample:Local invoice only.Department : OI,OE,AI,AE,OtherPeriod Type : Posting DatePeriod : 07/01/2010 - 07/31/2010 Status : All
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Accounting Reports
Revenue/Cost Report Samples
By Posting Date
Accounting Reports
Check/Deposit Report
From the main menu, click Utility Accounting Report -> Check/Deposit Report
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Accounting Reports
Check/Deposit Date
Sample:Check/DepositPeriod Type : Bank DatePeriod : 07/15/2010 - 07/15/2010
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Accounting Reports
Check /Deposit Report Samples
Check Journal : Clear DateDeposit Journal : Deposit Date
Check Journal
Deposit Journal
Accounting Reports
Bank Reconciliation
From the main menu, click Utility Accounting Report -> Bank Reconciliation
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Accounting Reports
Bank ReconciliationBeginning Statement Balance
Displays beginning bank balance.
Total Deposit/Credit
Displays total deposit of the current period.
Total Checks/Debit
Displays total cleared check of the current period.
Ending Statement
Deposit-Check=Ending balance and these fields
should be matched with bank statement)
Outstanding Deposit/Credit
Displays all total outstanding deposit (not deposit yet).
Outstanding Checks/Debit
Displays all total outstanding checks (not clear yet)
Actual Ending Balance
Ending State Bal + Outstanding Dep. – Outstanding Check
Beginning Book Balance
Displays beginning book balance
Total Deposit/Credit
Total deposit included outstanding deposit of the current period
Total Check/Debit
Total check included outstanding check of the current period
Ending Book Balance
Beginning Book Bal + TTL Dep. – TTL Check
Check Journal
Deposit Journal
93
Accounting Reports
Check /Deposit Report Samples
Check Journal : Clear DateDeposit Journal : Deposit Date
Check Journal
Deposit Journal
Accounting Reports
Outstanding Check/Deposit Report
From the main menu, click Utility Accounting Report -> Outstanding Check/Deposit Report
95
Accounting Reports
Outstanding Check/Deposit Date
SamplePeriod : As of 07/31/2010
96
Accounting Reports
Outstanding Check /Deposit Report Samples
Posting Date <= 07/31/2010 and Clear Date/Deposit Date > 07/31/2010
Check Journal
Deposit Journal
Management Reports
Profit Report
From the main menu, click Utility Management Report -> Profit Report
98
Management Reports
Profit Report
Sample:Profit ReportDepartment : OI,OE,AE,AI,OTPeriod Type : Master B/L PostingPeriod : 07/01/2010 - 07/31/2010 View Type : Special
99
Management Reports
Profit Report Samples
Local Invoice
Local A/P
Cr/Db
Profit Summary
O/E Agent Cr/Dr
O/E Agent P/S