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BASIC OPERATION GUIDE i

Making Full Use of Advanced Functions

1 Enlarging/reducing copies toa desired size between 50 %and 200 %: Zoom mode.

(Refer to page 4-9)

2 Copying at a previouslyregistered Zoomratio:Standard Zoom mode.

(Refer to page 4-8)

3 Making clear reproductionsof photographs: Imagequality selection.

(Refer to page 4-2)

4 Saving on toner useEcoPrint mode.

(Refer to theAdvancedOperation Guide)

5 Making one copy from eithertwo or four originals:Combine modes.(Refer topage 4-14)

6 Collating automatically:Collate mode.(Refer to page 4-11)

7 Sending scanned data by e-mail. (Refer to page 4-19)

8 Making full-color scans.(Refer to page 4-22)

9 A full range of optionalequipment is available:

Document Processor(Refer to page 5-3)

Paper Feeder(Refer to page 5-6)

Expansion Memory(Refer to page 5-7)

50%

200%

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ii BASIC OPERATION GUIDE

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Legal and Safety Information

BASIC OPERATION GUIDE iii

Legal and SafetyInformation

Please read this informationprior to using yourmachine. This chapter explains the following topics:

Legal Information ............................................. iv

Energy Star Program........................................ vi

Safety Conventions......................................... vii

Caution Labels ................................................. ix

Installation Precautions..................................... x Power Supply/Grounding the Machine............. xi

Precautions for Use......................................... xii

Laser Safety.................................................... xv

Disconnection of Power ................................. xvi

CE Declaration of Conformity......................... xvi

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iv BASIC OPERATION GUIDE

Legal Information

CAUTION: No liability is assumed for any damage caused byimproper installation

Notice

The information in this guide is subject to change without notification.Additional pages may be inserted in future editions. The user is asked toexcuse any technical inaccuracies or typographical errors in the presentedition.

No responsibility is assumed if accidents occur while the user is followingthe instructions in this manual. No responsibility is assumed for defects inthe printers firmware (contents of its read-only memory).

Copyright

This guide, and any copyrightable subject matter sold or provided with, orin connection with the sale of the machine, are protected by copyright. Allrights are reserved. Any copies made of all or part of this manual, or anycopyrightable subject must contain the same copyright notice as thematerial from which the copying is done.

Regarding Trade names

PRESCRIBE is a registered trademark of Kyocera Corporation. KPDL andKIR (Kyocera Image Refinement) are trademarks of Kyocera Corporation.

Diablo 630 is a product of Xerox Corporation. IBM Proprinter X24E is aproduct of International Business Machines Corporation. Epson LQ-850 isa product of Seiko Epson Corporation. Hewlett-Packard, PCL, and PJL areregistered trademarks of Hewlett-Packard Company. Centronics is a tradename of Centronics Data Computer Corp. PostScript is a registeredtrademark of Adobe Systems Incorporated. Macintosh is a registeredtrademark of Apple computer, Inc. Microsoft, Windows, and Windows NTare registered trademarks of Microsoft Corporation. PowerPC is atrademark of International Business Machines Corporation. ENERGYSTAR is a U.S. registered mark. All other brand and product names areregistered trademarks or trademarks of their respective companies.

GPL

This product contains GPL (www.fsf.org/copyleft/gpl.html) software as partof its firmware. For information on availability of the source code, see theKyocera Mita dealer from which you purchased this product.

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BASIC OPERATION GUIDE v

Legal Restriction On Copying

It may be prohibited to copy copyrighted material without permission ofthe copyright owner.

It is prohibited under any circumstances to copy domestic or foreigncurrencies.

Copying other items may be prohibited.

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vi BASIC OPERATION GUIDE

Energy Star Program

We have determined as a participating company in the InternationalEnergy Star Programthat this product is compliant with the standards laidout in the International Energy Star Program.

The International Energy Star Programhas as its basic goals thepromotion of efficient energy use and the reduction of the environmentalpollution that accompanies energy consumption by promoting themanufacture and sale of products that fulfill program standards.

International Energy Star Programstandards require that multifunctiondevices come equipped with Low Power Mode and Auto Sleep Mode. Aftera specified period of time since the last operation the machine remains ina waiting state but enters Lower Power Mode orAuto Sleep Modeandreduces power consumption. This product is equipped with the followingfeatures as a result of its compliance with International Energy StarProgramstandards:

Low Power Mode

The device automatically enters Low Power Mode after 5 minutes ofmachine inactivity. The period of time the machine is idle before enteringLow Power Modecan be lengthened. Refer to Low Power Mode onpage 4-17for more information.

Auto Sleep Mode

The device automatically entersAuto Sleep Modeafter 30 minutes ofmachine inactivity. The period of time the machine is idle before entering

Auto Sleep Mode can be lengthened. Refer toAuto Sleep Mode onpage 4-18for more information.

Paper Recycling

The Energy Star Programencourages use of environmentally friendlyrecycled paper. Your Sales or Service Representative can provideinformation about recommended paper types.

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BASIC OPERATION GUIDE vii

Safety Conventions

Please read this Operation Guide before using the machine. Keep it

close to the machine for easy reference.

The sections of this guide and parts of the machine marked with symbolsare safety warnings meant to protect the user, other individuals andsurrounding objects. Also, to ensure correct and safe usage of themachine.

The symbols and their meanings are indicated below.

Symbols

The following symbols indicate that the related section includes safetywarnings. Specific points of attention are indicated inside the symbol.

DANGER:Indicates that serious injury or even death will verypossibly result from insufficient attention to or incorrect

compliance with the related points.

WARNING: Indicates that serious injury or even death mayresult from insufficient attention to or incorrect compliance with the

related points.

CAUTION: Indicates that personal injury or mechanical damagemay result from insufficient attention to or incorrect compliance with the

related points.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

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viii BASIC OPERATION GUIDE

The following symbols indicate that the related section includesinformation on prohibited actions. Specifics of the prohibited action areindicated inside the symbol.

The following symbols indicate that the related section includesinformation on actions which must be performed. Specifics of the requiredaction are indicated inside the symbol.

Please contact your Service Representative to order a replacement if the

safety warnings in this Operation Guide are illegible or if the guide itself ismissing. (Fee required.)

.... [Warning of prohibited action]

.... [Disassembly prohibited]

.... [Alert of required action]

.... [Remove the power plug from the outlet]

.... [Always connect the machine to an outlet with a ground connection]

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BASIC OPERATION GUIDE ix

Caution Labels

Caution labels have been attached to the machine at the following

locations for safety purposes. Take care to avoid fire or electric shockwhen removing a paper jam or when replacing toner.

Label 1

High temperature inside.Do not touch parts in this area,because there is a danger of gettingburned.

NOTE: Do not remove these labels.

Label 2

High temperature inside.

Do not touch parts in this area,because there is a danger of getting

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x BASIC OPERATION GUIDE

Installation Precautions

EnvironmentCAUTION: Avoid placing the machine on or in locationswhich are unstable or not level. Such locations may cause the

machine to fall down or fall over. This type of situation presents

a danger of personal injury or damage to the machine.

Avoid locations with humidity or dust and dirt. If dust or dirtbecome attached to the power plug, clean the plug to avoid thedanger of fire or electrical shock.

Avoid locations near radiators, heaters, or other heat sources, orlocations near flammable items, to avoid the danger of fire.

To keep the machine cool and facilitate changing of parts andmaintenance, allow access space as shown below. Leaveadequate space, especially around the vents, to allow air to beproperly ventilated out of the machine.

Other Precautions

Adverse environmental conditions may affect the safe operation andperformance of the machine. Install in an air-conditioned room(recommended room temperature: around 68 F (20 C), humidity: around65 %), and avoid the following locations when selecting a site for the

machine.

Avoid locations near a window or with exposure to direct sunlight.

Avoid locations with vibrations.

Avoid locations with drastic temperature fluctuations.

Avoid locations with direct exposure to hot or cold air.

Avoid poorly ventilated locations.

Left:11 13/16"30 cm

Front:39 3/8"100 cm

Right:11 13/16"30 cm

Rear:11 13/16"30 cm

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BASIC OPERATION GUIDE xi

During copying, some ozone is released, but the amount does not causeany ill effect to one's health. If, however, the machine is used over a longperiod of time in a poorly ventilated room or when making an extremelylarge number of copies, the smell may become unpleasant. To maintainthe appropriate environment for copy work, it is suggested that the roombe properly ventilated.

Power Supply/Grounding the Machine

WARNING: Do not use a power supply with a voltageother than that specified. Avoid multiple connections in thesame outlet. These types of situations present a danger offire or electrical shock.

WARNING: Plug the power cord securely into theoutlet. If metallic objects come in contact with the prongson the plug, it may cause a fire or electric shock.

WARNING: Always connect the machine to an outletwith a ground connection to avoid the danger of fire orelectrical shock in case of an electric short. If an earthconnection is not possible, contact your servicerepresentative.

Other Precautions

Connect the power plug to the closest outlet possible to the machine.

The power supply cord is used as the main disconnect device. Ensure that

the socket/outlet is located/installed near the equipment and is easilyaccessible.

Handling of Plastic Bags

WARNING: Keep the plastic bags that are used withthe machine away from children. The plastic may cling totheir nose and mouth causing suffocation.

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xii BASIC OPERATION GUIDE

Precautions for Use

Cautions when Using the Machine

WARNING: Do not place metallic objects or containerswith water (flower vases, flower pots, cups, etc.) on or nearthe machine. This situation presents a danger of fire orelectrical shock should they fall inside.

WARNING: Do not remove any of the covers from themachine as there is a danger of electrical shock from highvoltage parts inside the machine.

WARNING: Do not damage, break or attempt to repair

the power cord. Do not place heavy objects on the cord,pull it, bend it unnecessarily or cause any other type ofdamage.These types of situations present a danger of fire or electrical shock.

WARNING: Never attempt to repair or disassemble themachine or its parts as there is a danger of fire, electricalshock or damage to the laser. If the laser beam escapes,there is a danger of it causing blindness.

WARNING: If the machine becomes excessively hot,smoke appears from the machine, there is an odd smell, or

any other abnormal situation occurs, there is a danger offire or electrical shock. Turn the power switch off ()immediately, be absolutely certain to remove the power plug fromthe outlet and then contact your service representative.

WARNING: If anything harmful (paper clips, water,other fluids, etc.) falls into the machine, turn the powerswitch off () immediately. Next, be absolutely certain toremove the power plug from the outlet to avoid the dangerof fire or electrical shock. Then contact your service representative.

WARNING: Do not remove or connect the power plug

with wet hands, as there is a danger of electrical shock.

WARNING: Always contact your service representativefor maintenance or repair of internal parts.

CAUTION: Do not pull the power cord when removing itfrom the outlet. If the power cord is pulled, the wires may become broken

and there is a danger of fire or electrical shock. (Always grasp the power

plug when removing the power cord from the outlet.)

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BASIC OPERATION GUIDE xiii

CAUTION: Always remove the power plug from the outletwhen moving the machine. If the power cord is damaged, there

is a danger of fire or electrical shock.

If the machine will not be used for a short period of time(overnight, etc.), turn the power switch off (). If it will not be

used for an extended period of time (vacations, etc.), remove thepower plug from the outlet for safety purposes during the time themachine is not in use.

Always only hold the designated parts when lifting or moving themachine.

For safety purposes, always remove the power plug from theoutlet when performing cleaning operations.

If dust accumulates within the machine, there is a danger of fireor other trouble. It is therefore recommended that you consult

with your service representative in regard to cleaning of internalparts. This is particularly effective if accomplished prior toseasons of high humidity. Consult with your servicerepresentative in regard to the cost of cleaning the internal parts of themachine.

Other Precautions

Do not place heavy objects on the machine or cause other damage to themachine.

Do not open the upper front cover, turn off the power switch, or pull out thepower plug during copying.

When lifting or moving the machine, contact your service representative.

Do not touch electrical parts, such as connectors or printed circuit boards.They could be damaged by static electricity.

Do not attempt to perform any operations not explained in this handbook.

CAUTION: Use of controls or adjustments or performance ofprocedures other than those specified herein may result in hazardous

radiation exposure.

Do not look directly at the light from the scanning lamp as it may cause youreyes to feel tired or painful.

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xiv BASIC OPERATION GUIDE

Cautions when Handling Consumables

CAUTION: Do not attempt to incinerate the TonerContainer. Dangerous sparks may cause burns.

Keep the Toner Container out of the reach of children.

If toner happens to spill from the Toner Container, avoidinhalation and ingestion, as well as contact with your eyes andskin.

If you do happen to inhale toner, move to a place with fresh airand gargle thoroughly with a large amount of water. If coughing develops,contact a physician.

If you do happen to ingest toner, rinse your mouth out with water and drink1 or 2 cups of water to dilute the contents of your stomach. If necessary,

contact a physician.If you do happen to get toner in your eyes, flush them thoroughly withwater. If there is any remaining tenderness, contact a physician.

If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the Toner Container.

Other Precautions

After use, always dispose of the Toner Containerin accordance withFederal, State and Local rules and regulations.

Store all consumables in a cool, dark location.

If the machine will not be used for an extended period of time, remove thepaper from the cassette, return it to its original package and reseal it.

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BASIC OPERATION GUIDE xv

Laser Safety

Laser radiation could be hazardous to the human body. For this reason,laser radiation emitted inside this machine is hermetically sealed within theprotective housing and external cover. In the normal operation of the

product by a user, no radiation can leak from the machine.

This machine is classified as a Class 1 laser product under IEC 60825.

CAUTION: Performance of procedures other than those specified inthis manual may result in hazardous radiation exposure.

This label is attached to the laser scanner unit inside the machine and isnot in a user access area.

The label shown below is attached on the rear side of the machine.

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xvi BASIC OPERATION GUIDE

Disconnection of Power

CAUTION: The power plug is the main isolation device! Otherswitches on the equipment are only functional switches and are not

suitable for isolating the equipment from the power source.

CAUTION: Der Netzstecker ist die Hauptisoliervorrichtung! Dieanderen Schalter auf dem Gert sind nur Funktionsschalter und knnen

nicht verwendet werden, um den Stromflu im Gert zu unterbrechen.

CE Declaration of Conformity

DECLARATION OF CONFORMITY

TO

89/336/EEC, 73/23/EEC and 93/68/EEC

We declare under our sole responsibility that the product to whichthis declaration relates is in conformity with the following specifications.

Limits and methods of measurement forimmunity characteristics of informationtechnology equipment

EN55024

Limits and methods of measurement for radiointerference characteristics of informationtechnology equipment

EN55022 Class B

Limits for harmonic currents emissionsfor equipment input current 16A per phase EN61000-3-2

Limitation of voltage fluctuations and flicker in

low-voltage supply systems for equipmentwith rated current 16A

EN61000-3-3

Safety of information technology equipment,including electrical equipment EN60950

Radiation Safety of laser products, equipmentclassification, requirements and users guide EN60825-1

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BASIC OPERATION GUIDE xvii

Introduction

This Basic Operation Guide has the following chapters:

1 Installation

Contains initial installation and set-up procedures.

2 Machine Parts

Identifies the names and functions of the machine and

operation panel.

3 Preparation

Contains explanations on loading paper and attachingthe Face-up Tray.

4 Basic Operation

Explains how to make simple copies and prints and

how to scan originals.

5 Optional Equipment

Describes the available optional equipment.

6 Maintenance

Describes the maintenance and toner replenishment

procedures.

7 Troubleshooting

Explains how to handle problems such as error

indications or paper jams.

Appendix

Contains machine specifications.

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Introduction

xviii BASIC OPERATION GUIDE

Guides included

The following guides are included with this machine. Refer to the guide thatcorresponds to your particular objective.

Basic Operation Guide (this guide)

This Basic Operation Guidecontains procedural steps for initial installationand set-up of the machine and connection to a computer. It also includesbasic procedures for using the machine as a copier, printer and scannerand has a Troubleshootingsection.

Advanced Operation Guide

TheAdvanced Operation Guidecontains explanations on copier, printer,and scanner functions as well as default settings adjusted on the machine.This guide is stored on the CD-ROM as a PDF document.

KX Printer Driver Operation Guide

Describes how to install and set-up the printer driver. This guide is storedon the CD-ROM as a PDF document.

PRESCRIBE Technical Reference

PRESCRIBE is the native language of the Kyocera Mita printers. ThisTechnical Referencecontains information about how printing is performedusing the PRESCRIBE commands, as well as a font and emulationdescription. This guide is stored on the CD-ROM as a PDF document.

PRESCRIBE Command Reference

Gives a detailed explanation of the PRESCRIBE command syntax andparameters with the aid of print examples. This guide is stored on the CD-ROM as a PDF document.

KM-NET for Clients Operation Guide

KM-NET for Clientsis a network printing utility intended to monitor andconfigure the printing system. This guide describes how to install and

operate KM-NET for Clients. This guide is stored on the CD-ROM as aPDF document. [CD-ROM drive]:\Document\Utility\Clients\ClientsE.pdf.

KM-NET Direct Print ing Operation Guide

KM-NET for Direct Printingis a utility that allows you to directly print PDFfiles without starting Adobe Acrobat by directly sending a PDF file throughthe Windows spooler. This guide describes how to install and operate KM-NET for Direct Printing. This guide is stored on the CD-ROM as a PDFdocument.[CD-ROM drive]:\Document\Utility\D_Printing\DirectPrintingE.pdf.

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Introduction

BASIC OPERATION GUIDE xix

KM-NET for Accounting Operation Guide

KM-NET for Accountingis a utility that tracks usage and supportsdepartment management. This guide describes how to install and operateKM-NET for Accounting. This guide is stored on the CD-ROM as a PDFdocument.

[CD-ROM drive]:\Document\Utility\Accounting\AccountingE.pdf.

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xx BASIC OPERATION GUIDE

Conventions

This manual uses the following conventions.

Convention Description Example

Italic Typeface Used to emphasise a key word,phrase or message. In addition,references to other publicationsare displayed in italic typeface.

A Completedmessage displays and theCopy Basicscreen returns.

Bracket Bold Text

Typeface

Used to emphasise theselection of a feature mode orkey.

Press [Copy].

Notes Used to provide additional oruseful information about afunction or feature. Can also

contain references to otherpublications.

NOTE: For information about storing thepin, refer to step 10.

Important Use to provide importantinformation.

IMPORTANT: Ensure paper is notfolded, curled, or damaged.

Caution Cautions are statements thatsuggest mechanicaldamage asa result of an action.

CAUTION: Do not pull the cassetteout when holding the front of the

machine.

Warning Used to alert users to thepossibility of personalinjury.

WARNING: High voltage is presentin the charger section.

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BASIC OPERATION GUIDE xxi

Contents

Making Full Use of Advanced Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i

Legal and Safety Information ..........................................................i iiLegal Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ivEnergy Star Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viSafety Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viiCaution Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ixInstallation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xPower Supply/Grounding the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiPrecautions for Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiiLaser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Disconnection of Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviCE Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xvi

Introduct ion ...................................................................................xviiGuides included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviiiConventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx

1 Installation ..................................................................................... 1-1Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2One Touch Key Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

2 Machine Parts ................................................................................ 2-1Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

3 Preparation .................................................................................... 3-1Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2Using the Face-up Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7Connecting the Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8Powering On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Setting the Time Zone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15Summer Time Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17Setting the Default Operation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18Character Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19Language Selection Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

4 Basic Operation ............................................................................. 4-1Basic Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

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Contents

xxii BASIC OPERATION GUIDE

Canceling Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6Making Zoom Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8Using Collate Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11Combine Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17Auto Sleep Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Basic Scanning Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19Selecting Scan Color Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22Basic Printing Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

5 Optional Equipment ...................................................................... 5-1Optional Equipment Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2Document Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

6 Maintenance................................................................................... 6-1

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2Replacing the Toner Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

7 Troubleshooting ............................................................................ 7-1Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2Error Messages and Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Appendix ............................................................................................1Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

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BASIC OPERATION GUIDE 1-1

1 Installation

This chapter explains the following topics:

Installation Procedure .................................... 1-2

One Touch Key Sheet .................................... 1-8

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Installation

1-2 BASIC OPERATION GUIDE

Installation Procedure

The following installation procedure must be performed prior to using themachine

CAUTION:Hold both the

front and rear sides of the

machine when carrying it, as

shown in the illustration.

Do not pull the cassette out whenholding the front of the machine.

Ensure that the original cover isclosed whenever transporting themachine.

Do not attempt to carry the machine by holding only the top portion. Doingso may result in you dropping the machine and thereby damaging the

machine and/or its covers.

Unpacking the machine

1 Remove all the machine components from the box.

1 Toner Container 2Power Cord 3Main Body

4One-touch Key Sheet 5Basic Operation Guide

(this guide) and CD-ROMs

6Cleaning Cloth

3

2

1

6

5

4

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Installation


2 Remove the protective sheet (A)and the 2 pieces of packing tape(B).

3 Open the Original Cover.

4 Remove the 8 pieces of packing tape (C), the 2 pieces of protectivepacking (D)and the protective sheet (E).

5 Pull the cassette out of themachine.

(B) (A) (B)(B) (A) (B)

(D)

(E)

(D)

(C)

(C)

(C)

(C)

(C)

(C)

(C)

(C)

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Installation


6 Remove the protective packing(F)from inside the cassette.

7 Rotate the yellow transport pin(G)on the left side of the machinecounter-clockwise to remove itand the paper tag (H).

NOTE: For information about storing the pin, refer to step 10.

8 Open the Top Cover(I).

9 Open the Front Cover(J).

10 Store the yellow transport pin (G)(removed in step 7) on the insideof the front cover, as shown in theillustration. Ensure the pin is keptas it is essential that it is usedwhenever the machine is moved.

(F)

(G)(H)

(I)

(J)

(G)

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Installation


Installing the Toner Container

1 Remove the process unit (K)fromthe machine.

IMPORTANT: Place the processunit on a clean, level surface.

Never expose the process unit toany sort of impact or shock.

The drum in the process unit issensitive to light. Never exposethe drum, even to normal officelighting (500 lux), for more than five minutes.

2 Move the lock lever (L)towardsyou into its release position

(marked UNLOCK).

3 Shake the Toner Containerhorizontally back and forth 5 or 6times to evenly distribute thetoner inside.

4 Remove the orange protectiveseal (M).

(K)

(L)

(M)

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Installation


5 Align the knob on the left side ofthe container with the groove inthe process unitand place theToner Containerinto the processunit.

6 Push on the areas marked PUSHHEREuntil the container clicksinto place.

7 Push the lock lever (L)back intothe locked position (away fromyou).

8 Align the pins (N)on both sides ofthe process unit with the guidesinside the machine, then slide theprocess unit into the machine untilit stops.

9 Close the Front and Top Covers.

(L)

(N) (N)

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Installation


Turning the Machine On

1 Connect the Power Cord.

2 Press the Power Switchto the ONposition ( | ).

3 The machine will replenish the toner. When the toner has been replenished(15 minutes) and the machine is in a ready-to-use state, Ready to copyorReady to senddisplays and the green Startindicator illuminates.

4 Load paper into the cassette. Refer to Loading Paper on page 3-2forinstructions.

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Installation


One Touch Key Sheet

The One Touch Keysheetallowsyou to record destinationinformation registered under the

One Touch Keys. Place the sheetnext to the One Touch Keys.

1 Remove the One Touch Keysheetfrom the bottom side of theOperation Panel.

2 Enter the destination information on the One Touch Keysheet.

NOTE: There are 4 spare One Touch Key sheets included with themachine.

3 Insert the sheet between the OneTouch Keysfrom the bottom sideof the Operation Panel.

A- - - - - -

B- - - - - -

C- - - - - -

D- - - - - -

E- - - - - -

F- - - - - -

G- - - - - -

H- - - - - -

H------

G------

F------

E------

D------

C------

B------

A------

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2 Machine Parts


Main Body ...................................................... 2-2

Operation Panel ............................................. 2-5

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Machine Parts


Main Body

1 Original Cover Open/close when you are positioning the originalon the Platen.

2 Platen Place originals here for copying. Ensure originals are face-down and align them against the left rear corner of the Platen.

3 Original Size Indicator Plate Ensure originals are alignedagainst this plate when positioning them on the Platen.

4 Operation Panel Perform operations here.

5 Top Cover Open when you need to replace the Toner Container,or if a paper jam occurs inside the machine.

6 Front Cover Open to replace the Toner Container,or if a paperjam occurs inside the machine.

7 Process Unit Remove to replace the Toner Containeror if apaper jam occurs inside the machine

8 Charger Cleaner Slide this knob back and forth to clean thecharger.

9 Lock Lever Operate to replace the Toner Container.

10 Toner Container

11 Toner Container Release Lever Operate to replace the TonerContainer.

1

2

3

4

5

6

7

10 119

8

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Machine Parts


20 Document Processor Connector Attach the connection cable toinstall the optional Document Processor.

21 Parallel Interface Connector Use a parallel cable to connect tothe parallel port of your computer.

22 USB Interface Connector Conforms to Hi-Speed USB2.0. Use aUSB cable to connect with a USB port on your computer.

23 Right Cover Anchor Pin Remove this pin and open the rightcover to access the additional memory slot. To add additionalmemory, contact your Service Representativeor anAuthorizedService Center.

24 Network Interface Connector Use a 10Base-T/100Base-TX

network cable to connect the machine to a network.25 Rear Cover (Face-up Tray) When open, it is used as the Face-up

Tray. Finished copies or prints can be output face up to this tray.

26 Power Switch Press to on ( | ) to power on the machine.

27 Power Cord

26

24

27

20

23

21

22

25

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Machine Parts


Operation Panel

1 Status/Job Cancel Key and Indicator Press to access theStatus Menu screen. (For information, refer to Chapter 4,

Advanced Operation Guide.)

2 Copy Key and Indicator Press to use the copier functions. Theindicator will light when the machine is in Copying Operationmode.

3 E-Mail (Scan) Key and Indicator Press to use the scannerfunctions. The indicator will light when the machine is in theScanning Operationmode.

4 One Touch Keys (1 to 8) The One Touch Keyscan be used toregister e-mail destination information. (For information, refer toChapter 5,Advanced Operation Guide.) Enter information for theregistered destinations on the supplied One Touch Keysheet andinsert it between the One Touch Keysfrom the bottom side of theOperation Panel.

5 Scan Color Select Key and Indicator Press to change the Scan

Colormode. (For information, refer to Chapter 2, Advanced

Operation Guide.)

6 Scan Resolution Key and Indicator Press to change the Scan

Resolution. (For information, refer to Chapter 2, Advanced

Operation Guide.)7 Function Key and Indicator Press to access the Function

screen.

8 Print Indicator Flashes green when the machine is processing aprinting job.

9 Send/Receive Indicator Flashes green when the machine issending or receiving data.

1. 2

3

13 14107 98 115 6

2815

4

16

12

23

2218

20 2117 19 24

25

27 26 29

*

Ready to copy.

A 4 A 4: 1

Zoom100%

set

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Machine Parts


10 Error Indicator Flashes red when an error occurs. Check themessage display and follow instructions to correct the error. (Refer topage 7-5)A red light displays when the machine is experiencing a mechanicalproblem. Switch off the power () and then switch on ( | ) again. Ifthe Error indication still displays, make a note of the message

displayed.11 System Menu/Counter Key and Indicator Press to change the

display language and program default and other settings. (Forinformation, refer to theAdvanced Operation Guide.)

12 Keypad Use to enter the number of copies and other values. Alsoused to enter characters.

13 Reset/Power Key Press to reset all temporary selections made.The machine returns to the Initial Mode. Press for at least twoseconds to engage auto sleepmode. To release the machine fromauto sleep mode, press again. (Refer toAuto Sleep Mode on page4-18.)

NOTE: Initial Mode is the state the machine enters after warm-up. If nooperations are performed for a preset period of time, the machine returnsto initial mode. Any settings that have been selected will be cleared. Formore information, refer to theAdvanced Operation Guide.

14 Main Power Indicator A red light displays when the power switchis on ( | ).

15 Original Quality Key and Indicator Press to select the OriginalQuality. (Refer to Basic Copying Procedure on page 4-2.)

16 Original Size Key and Indicator Press this key to light theindicator to select the size of the original. (For details, refer to theAdvanced Operation Guide.)

17 Exposure Key and Indicator Press to change the Exposuresetting.

18 Paper Select key and Indicator Press to switch paper feedbetween the cassette(s) and the MP tray.

19 Message Display Displays messages about machine operationand errors. (Refer to Message Display on page 2-7.)

20 Left Select Key Press to select options available on the bottomleft of the display. If pressed when Cancel displays, the top screen for

the current menu returns.21 Right Select Key Press to select options available on the bottom

right of the display.

22 Back Key Press to go back to the previous screen of the currentmenu.

23Key - Press to move the display cursor to the left. Also used toverify, enter or delete an e-mail destination.

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Machine Parts


24 Key Press to move the display cursor upwards. When settingthe Zoomratio, registering a custom paper size, or making settingsfor one of the timers, use this key to change the currently selectedvalue. Hold down the key to continuously change the selected value.

25 Key Press to move the display cursor downwards. Whensetting the Zoomratio, registering a custom paper size, or makingsettings for one of the timers, use this key to change the currentlyselected value. Hold down the key to continuously change theselected value.

26Key Press to move the display cursor to the right.27 Enter Key Press to select the current default item or register the

currently displayed setting.

28 Stop/Clear Key Press to stop scanning or copying.

29 Start Key and Indicator Press to start copying or scanning. Theoperation will begin immediately if pressed when the green indicatoris lit.

Message Display

The following examples explain the messages and icons used on themessage display.

Reference

numberMeaning

1 Indicates the current machine status. Also displays the title of thecurrent menu when the Operation Panel is being used.

2 Displays an icon indicating the source of paper feed selected.The meaning of each icon is described below.

The standard paper cassette is selected. When the icondisplays as , the cassette is empty.

The optional paper feeder cassette is selected. When theicon displays as , the cassette is empty.

The MP Tray is selected.

Ready to copy.

A 4 A 4set

Zoom

100%

: 1:[email protected]

Ready to send.Dest.

SubjectPlacemnt

Left Off

: 1

1

3

4

5

27

6

8

9

Copier Screen Scanner Screen

10

11

12 13

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Machine Parts


3 Displays the original(s) size.

4 Displays the current setting for a menu that can be set using the

left or right Selectkeys.

5 Displays the title of the menu that can be set using the left orright Selectkeys.

6 Indicates the keys which can be used when scrolling throughmenus or entering characters: or .

7 Indicates if the current setting can be registered using the Enterkey.

8 Displays the number of copies.

9 Displays the size of paper to be copied.

10 Displays the number of destinations. Only 1 destination can beused on this machine.

11 Displays the destination e-mail address.

12 Displays Rearwhen top edge to rear has been selected as theoriginal placement setting, andLeft when top edge to left hasbeen selected.

13 Displays Onduring a scan transmission (e-mail) if characters areentered in the Subject or the Message, and Offif no charactersare entered.

Reference

numberMeaning

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3 Preparation


Loading Paper................................................ 3-2

Using the Face-up Tray.................................. 3-7

Connecting the Cables................................... 3-8

Connecting the Power Cord ........................... 3-9

Powering On ................................................ 3-10

Network Settings...........................................3-11

Setting the Time Zone.................................. 3-14 Setting the Date and Time ........................... 3-15

Summer Time Setting .................................. 3-17

Setting the Default Operation Mode............. 3-18

Character Entry............................................ 3-19

Language Selection Function....................... 3-24

Other Settings .............................................. 3-24

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Preparation


Loading Paper

Paper and media can be loaded in the Cassetteor MP Tray.

NOTE: For information about the types of media that can be used, referto Chapter 5, Advanced Operation Guide.

Prepare the Paper

After removing paper from thepackaging, fan through the sheetsto separate prior to loading.

If using paper that has beenfolded or is curled, straighten itprior to loading. Failure to do so

may result in a paper jam.

If using paper that has alreadybeen copied or printed on, ensurestaples or clips are removed.

Loading Paper into a Cassette

Standard paper (60 to 90 g/m), thick paper (90 to 105 g/m), recycledpaper, or color paper can be loaded. Up to 250 sheets of standard paper(80 g/m) can be loaded into each cassette at one time.

The paper sizes which can be loaded are: A4, A5R, ISO B5, JIS B5, Folio,16K, 8 1/2 14" (Legal), 8 1/2 11" (Letter), Executive, and 8 1/2 13"(Oficio II).

NOTE: When loading paper for the first time, or when changing papersizes, use the Operation Panel to register the paper size. Refer to page 3-5.

1 Pull the cassette completely out ofthe machine.

IMPORTANT: When pulling the

cassette out of the machine,ensure it is supported and doesnot fall out suddenly.

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Preparation


2 Adjust the Paper Stopper locatedat the rear of the cassette bypressing the release buttons andsliding the stopper to fit the size ofthe paper being loaded. Thepaper sizes are marked on the

base of the cassette - the factorydefault setting is A4/Letter.

NOTE: For information on adjusting the Paper Stopper for Folio orOficio II size paper, refer to page 3-4.

3 Adjust the paper width guides onboth sides of the cassette bypressing the release buttons andsliding the guides to fit the width of

the paper - the factory defaultsetting is for A4/Letter.

4 Load the paper in the cassette,the leading edge must be alignedagainst the Paper Stopper.Ensure the paper doesnt catchon the overhanging tabs.

IMPORTANT: Always adjust thepaper stopper and paper widthguides before loading paper toavoid skewed paper feed and/or apaper jam.

Ensure the paper is placedsecurely against the paperstopper and the paper width

guides with no gap.Ensure the side to be printed isfacing downward and the paper is not folded, curled, or damaged.

Do not load paper above the fill lines located on the width guides.

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Preparation


5 Push the cassette securelyback into the machine until itstops.

NOTE: If the machine is not being used for a prolonged period of time,remove all paper from the cassette(s) and reseal it in its originalpackaging to protect against moisture.

Adjust ing the Paper Stopper for Fol io or Oficio II Size Paper

1 Remove the Stopper ExtensionLockfrom the Paper Stopper.

2 Slide the Paper Stoppertowardsthe rear of the cassette until the

grooves in the Paper Stopperarealigned with the rear edge of thecassette.

3 Insert the Stopper Extension Lockinto the holes in the PaperStopper.

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Preparation


4 Press down on the StopperExtension Lock and slide thePaper Stopper towards the rear ofthe cassette, to lock into place.

The Paper Stopperis now in

position for Folio and Oficio II sizepaper.

Loading Paper in the MP Tray

Standard paper (60 to 90 g/m), thick paper (90 to 163 g/m), color paper,transparencies, and letterhead paper can be used in the MP Tray. Alwaysuse the MP traywhen copying and printing onto special paper.

The types of paper and the number of sheets that can be loaded are asfollows:

Standard paper (80 g/m): 50 sheets

Thick paper (120 g/m): 25 sheets

Thick paper (160 g/m): 10 sheets

Transparencies: 1 sheet

IMPORTANT: After loading the MP tray, use the Operation Panel to selectthe paper size. (For details, refer to Chapter 5, Advanced OperationGuide.)

To use non-standard size paper, register the default paper size. (Fordetails, refer to Chapter 5, Advanced Operation Guide.)

When using transparencies, use a type of film that can withstand the heatof the fixing process. The following products are recommended: Arkwright(LTR) and 3M PP2500 (A4).

1 Open the MP Trayuntil you hear itclick into place.

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Preparation


2 Pull out the MP Tray Extensionand then flip it open.

3 Adjust the insert guides to fit thewidth of the paper.

4 Slide the paper along the insertguides and into the tray as far asit will go.

IMPORTANT: Only load the MP Tray when you are planning to use it. Donot leave paper in the MP tray for long periods of time.

When loading the MP Tray, ensure the side to be copied or printed onto isfacing upward.

When using 8 1/2 14" (Legal), 8 1/2 13" (Oficio II), or Folio size paper, itis recommended that you use the cassette(s). If you need to use the MPTray and the paper does not feed smoothly, continue to support the paperby its trailing edge until all of the paper has been fed into the machine.

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Preparation


Using the Face-up Tray

When copying and printing onto special paper, such as thick paper (90 to163 g/m) and transparencies, always use the Face-up Tray. The Face-upTraycan hold approximately 30 sheets of standard paper (80 g/m), but

only 1 sheet of special paper can be stored there at one time.

NOTE: To avoid paper jams or damage to the machine, do not leavemore than approximately 30 sheets of standard paper or one sheet ofspecial paper in the Face-up Tray.

1 Open the Face-up Tray (locatedat the rear of the machine).

2 Perform the standard copying orprinting procedure.

Finished copies or prints will bedelivered to the Face-up Tray.

IMPORTANT: Always close theFace-up Tray after use, it shouldnot be left open.

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Preparation


Connecting the Cables

The machine can be connected to a network or directly to a singlecomputer. This section describes the procedures to make both types ofconnection.

Connecting the Network Cable

To connect the machine to a network, use a network cable (10Base-T or100Base-TX).

1 Press the Power Switchlocatedon the rear side of the machine toOff (), and remove the powercord from the outlet.

2 Connect the network cable to theNetwork Interface Connector onthe rear side of the machine.

3 Connect the other end of the network cable to your network device (hub).

4 Program the required network settings. Refer to Network Settings onpage 3-11.

Connecting the Parallel or USB Cable

To connect the machine directly to your computer, use a parallel cable ora USB cable.

IMPORTANT: Always power off the machine () and remove the powercord from the outlet before connecting the printer cable.

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Preparation


1 Press the Power Switchlocatedon the rear side of the machine toOff(), and remove the powercord from the outlet.

2 Connect the printer cable (notincluded) to the Parallel InterfaceConnectoror USB InterfaceConnector located on the rearside of the machine.

NOTE: Use a USB cable thatcomplies with Revision 2.0 ofUSB standard (a rectangularType A plug and a square Type Bplug).The USB cable should beshielded and not be longer than 5meters (16 feet).

3 Connect the other end of the printer cable to the Parallel InterfaceConnectoror USB Interface Connector on your computer.

Connecting the Power Cord

1 Connect the power cord to thePower Cord Connector on therear side of the machine.

2 Connect the other end of the power cord to a power outlet.

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Preparation


Powering On

Press the power switchto the On( | ) position.

The machine begins to warm up.

Once warm-up is complete, theBasic Screendisplays.

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Preparation


Network Settings

IP Address Setting

Use the following procedure to register the IP Address.

NOTE: The IP Address could differ depending on your networkenvironment. Check with your Network Administrator before programmingthis setting. Any changes made to the network settings will become validafter you power the machine off then on.If you use the following procedure to register the IP Address manually,ensure the DHCP setting is Off and the TCP/IP setting is On, refer toChapter 3, Advanced Operation Guidefor details.

1 Press [System Menu / Counter]. The System Menu/Count screendisplays.

2 Pressorto select SystemSettingand press [Enter].

The System Settingscreendisplays.

3 Pressorto select NetworkSettingand press [Enter].

The Network Settingscreendisplays.

4 Pressorto select TCP/IPSettingand press [Enter].

The TCP/IP Setting screendisplays.

*

Sys. Menu/Count.:

CounterSystem Setting

Report

Exit

*System Setting:

BackNetwork SettingParallel Setting

Exit

*

TCP/IP Setting:

Back

TCP/IPDHCP

Exit

*

Network Setting:

Back

AppleTalk Set.TCP/IP Setting

Exit

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Preparation


5 Pressorto select IPAddressand press [Enter].

The IP Address screen displays.

6 Use the keypad to enter theaddress. Enter the first block of 3digits in the highlighted area.

7 Press and enter the next 3digits of the IP Address.

Press [Enter].

8 Enter the digits for the next 2blocks using the same procedure,then press [Enter].

A Completed message displaysand the TCP/IP Settingscreenreturns.

NOTE: If you make an error when entering the IP Address, press toreturn to the previous block of digits and reenter the correct number.

*

TCP/IP Setting:

TCP/IPDHCP

Exit

IP Address

*

IP Address:

Cancel

0. 0. 0. 0

*

IP Address:

Cancel

10. 0. 0. 0

IP Address:

Cancel

168. 0.12310.

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Preparation


Setting the Time Zone

Use the following procedure to designate the time zone that you are in.

NOTE: COMMAND CENTER can also be used to program this setting,refer to theAdvanced Operation Guidefor information.

1 Press [System Menu/Counter]. The Sys. Menu/Countscreen displays.

2 Press or to select Date/Timer Setand press [Enter].

The Date/Timer Setscreendisplays.

3 Press or to select Time Zoneand press [Enter].

The Time Zonescreen displays.

4 Press or to select the TimeZone required and press [Enter].

A Completedmessage displaysand the Date/Timer Setscreenreturns.

*

Sys. Menu/Count.:

System Setting

Date/Timer Set.Adjust

Exit

*

Exit

Date/Timer Set.:

Time ZoneDate FormatYear/Time

-05:00 Indiana

Cancel

Time Zone:

-05:00 Bogota-05:00 Estn Time

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Preparation


Sett ing the Date and Time

It is recommended that you follow the instructions below to set the date andtime correctly prior to using the machine for sending scan data by e-mail.

NOTE: COMMAND CENTER can also be used to program this setting,refer to theAdvanced Operation Guidefor information.

1 Press the [System Menu / Counter]key. The Sys. Menu/Countscreendisplays.



3 Press or to select Year/Timeand press [Enter].

The Date Settingscreen displays.

4 Press or to register thecurrent Year and press .

5 Press or to register thecurrent Monthand press .

*

Sys. Menu/Count.:

System Setting


Exit

*

Date/Timer Set.:

Date FormatYear/Time

Back

Exit

Date Setting:

2004 04 15Year Month Day

Cancel)Time Zone( :Greenwich

Date Setting:

Year Month Day2004 04 15

CancelTime Zone Greenwich( : )

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Preparation


6 Press or to register thecurrent Day and press [Enter].

The Time Settingscreen displays.

NOTE: To correct an error, press to return to the Year or Month setting.

7 Press or to register thecurrent Hourand press .

8 Press or to register thecurrent Minuteand press .

9 Press or to register thecurrent Second.

Press [Enter].


NOTE: To correct an error, press to return to the Hour or Minutesetting.

c

Date Setting:

Year Month Day

2004 04 15

Cancel

Time Zone:Greenwich( )

Time Setting:

11 45 50Hour Min Second

Cancel

: :)Greenwich:Time Zone(

Cancel

Time Setting:

Hour Min Second: :c11 45 50

(Time Zone Greenwich: )

Cancel

c

Time Setting:

11 45 50Hour Min Second

: :(Time Zone Greenwich ):

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Preparation


Summer Time Setting

Use the following procedure to set the summer (daylight saving) time.

NOTE: COMMAND CENTER can be used to program this setting, referto theAdvanced Operation Guidefor information.

1 Press [System Menu / Counter]. The Sys. Menu/Countscreen displays.



3 Press or to select SummerTimeand press [Enter].

The Summer Timescreendisplays.

4 Press or to select Onor Offand press [Enter].


NOTE: This setting is only valid in the an area where summer time isobserved.

*

Sys. Menu/Count.:

System Setting


Exit

*

Date/Timer Set.:

Time Zone

Summer Time

Date Format

Exit

*

Summer Time:

On*Off

Cancel

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Preparation


Setting the Default Operation Mode

Use the following procedure to set the operation mode displayed when themachine is powered on. Modes available are Copy Operation, ScannerOperationor Status Operation. It is recommended you select the most

commonly used mode as the default.

1 Press [System Menu/Counter]. The Sys. Menu/Countscreen displays.

2 Press or to select CommonSettingand press [Enter].

The Common Settingscreendisplays.

3 Press or to select DefaultOperat.and press [Enter].

The Default Operat.screendisplays.

4 Press or to select the defaultoperation mode required andpress [Enter].

A Completedmessage displaysand the Common Settingscreenreturns.

*

Sys. Menu/Count.:


Common SettingExit

Common Setting:

Default Operat.

LanguageBack

Exit

Default Operat.:

E-mail

Copy*

Cancel

Status

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Preparation


Character Entry

Input screen and key functions

To enter e-mail addresses, file names, etc. the characters are entered

using the keypad.To move the cursor, use the and keys.

1 Cursor - Characters are entered in the location of the cursor. Todelete a character, move the cursor to the location of thecorresponding character and press [Stop/Clear] .

2 Character Limit Icon - Indicates when character entry has reachedthe maximum number allowed.

3 Keypad - Use to enter characters. Refer to page 3-20for a list ofcharacters that can be entered using each key.

4 Reset/Power Key - Use to cancel the machines temporaryconditions and character entry procedure.

5 Select Key (left) - Press to select options available on the bottom leftof the display.

6 Select Key (right) - Press to switch between character entry modes.

7 Key - Press to move the display cursor to the left.8 Back key - Press to go back to the previous screen of the current

menu.

9 Key - Press to move the display cursor upwards.10 Key - Press to move the display cursor downwards.11 Enter Key - Press this key to register the currently entered

characters.

12Key - Press to move the display cursor to the right.13 Stop/Clear Key - Press to delete the character in the cursor position.

If the cursor is in an open position, the character to the left of thecursor is deleted.

4

13

3

7

8

5 6 9

10

11 12

21

TextABC

Cancel

Address Entry:h_pttr@

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Preparation


Avai lab le Characters

The following three character entry modes are available. Press the right[Select] key to switch between character types.

Character Assignments

The following characters can be entered using the keypad. Each time a keyis pressed the character changes. For example, press key 1 twice to enterthe character @. Use or another key to register each character afterentry. This procedure is repeated until all the characters are entered.

Mode Available characters

Alphabetic/SymbolText ABC

Refer to the list of character assignments below.

NumericText 123

SymbolText Symbols

! # $ % & ( )

* + , - . / : ; < =

> ? @ [ \ ] ^ _ ` {

| } ~

Key Entry mode Available characters

Alphabetic/Symbol . @ - _ / : ~ 1

Numeric 1

Alphabetic/Symbol a b c A B C 2

Numeric 2

Alphabetic/Symbol d e f D E F 3

Numeric 3

Alphabetic/Symbol g h i G H I 4

Numeric 4

Alphabetic/Symbol j k l J K L 5

Numeric 5

Alphabetic/Symbol m n o M N O 6

Numeric 6

Alphabetic/Symbol p q r s P Q R S 7

Numeric 7

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Preparation


Alphabetic/Symbol t u v T U V 8

Numeric 8

Alphabetic/Symbol w x y z W X Y Z 9Numeric 9

Alphabetic/Symbol . , - _ ! ? (space) 0

Numeric 0

Alphabetic/Symbol Switch between upper-/lowercase

Numeric *

Alphabetic/Symbol/Numeric #

Key Entry mode Available characters

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Preparation


Entering Characters

The following example shows how to enter the e-mail address:[email protected]

AccessAddress Entry. Refer

to Basic Scanning Procedure onpage 4-19.

1 Press2 times. h displays.

2 Press4 times._ displays.

3 Press. p displays.

TextABC

Address Entry:

Cancel

TextABC

Cancel

Address Entry:h

*

TextABCCancel

Address Entry:

h_

*

TextABC

Cancel

Address Entry:

h_p

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Preparation


4 Press. tdisplays.

5 Press . The cursor moves onespace to the right.

To repeatedly enter the samecharacter, press to move thecursor and then enter thecharacter again.

6 Press.tdisplays.

7 Press3 times. rdisplays.

8 Press2 times. @displays.

*

Text

ABC

Cancel

Address Entry:h_pt

TextABC

Cancel

Address Entry:

h_pt

TextABC

Cancel

Address Entry:

h_ptt

TextABC

Cancel

Address Entry:h_pttr

TextABC

Cancel

Address Entry:

h_pttr@

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Preparation


9 Enter the remaining charactersusing the same procedure andpress [Enter].

Registered displays and the Basicscreenreturns.

Language Selection Funct ion

You can select the language that will be used in the message display.

The following languages are available for selection: English, French(Franais), German (Deutsch), Italian (Italiano), Nederlands (Nederlands),

Spanish (Espaol), andPortuguese (Portugus). You can also download

messages in other languages. Contact your dealer for information.

Other Settings

Various default settings on the machine can be adjusted to yourpreference. For information about adjustable default items, refer toChapter 5, Advanced Operation Guide.

Text

ABC

Cancel

Address Entry:[email protected]

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4 Basic Operation

This chapter contains explanations on the followingtopics:

Basic Copying Procedure............................... 4-2

Canceling Copy.............................................. 4-6

Making Zoom Copies ..................................... 4-8

Using Collate Mode.......................................4-11

Combine Modes........................................... 4-14

Low Power Mode ......................................... 4-17

Auto Sleep Mode.......................................... 4-18

Basic Scanning Procedure........................... 4-19

Selecting Scan Color Mode.......................... 4-22

Basic Printing Procedure.............................. 4-23

Refer to theAdvanced Operation Guidefor details ofthe additional functions.

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Basic Operation


Basic Copying Procedure

1 Press the power switch to the On( | ) position.

At the end of warm-up, the Startindicator lights.

2 Select from the copiers variousfunctions.

3 Press [Paper Select]to select thepaper feed location, and press[Enter].

The Basicscreen displays.

If you select MP Tray, enter thesize and type of paper or mediabeing loaded.

NOTE: For details on entering the size and type of paper or media beingused in the Cassette and MP Tray, refer to theAdvanced OperationGuide

You can change the default setting for which Cassette will beautomatically selected. For details, refer to theAdvanced OperationGuide.

*

Cancel

A 4 Plain

MP TrayA 5 Plain

Paper Select:

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Basic Operation


4 Press [Original Quality].

The Original Qualityscreendisplays.

5 Pressorto select therequired option and press [Enter].

The Basicscreen displays

NOTE: To adjust the default Copy Exposure in each of the Image Qualitymodes, refer to Chapter 5, Advanced Operation Guide.You can also select which Image Quality mode will be the default settingin the initial mode, refer to Chapter 5, Advanced Operation Guidefordetails.

6 Copy Exposurecan be adjustedautomatically or manually.

Manual adjustment is set as the

default mode initially. Usuallythere is no need to adjust theCopy Exposure, if it does requireadjustments, refer to Chapter 1,Advanced Operation Guide.

*

Original Quality:

PhotoText+Photo*

Cancel

Text

*

Mode Description

Text+Photo Select for originals containing a mixture of bothtext and photographs.

Photo Select for originals containing mostlyphotographs.

Text Select for originals containing mostly text.

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7 Enter the number of copiesrequired.

Up to 999 can be entered.

8 Open the Original Coverandplace the original face-down ontothe Platen. Align the original flushup against the left rear corner ofthe Platen.

NOTE: If the optional Document Processor is installed on your machine.Refer to Document Processor on page 5-3.

9 Press [Start]. Copying beginsimmediately once the green Startindicator is lit.

NOTE: To cancel copying press [Stop/Clear] . Refer to page 4-6.

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Basic Operation


10 Finished copies are delivered tothe Output Tray.

NOTE: To avoid paper jams or damage to the machine, do not leavemore than approximately 150 sheets in the Output Tray. To deliver outputface-up when copying onto label sheets, thick paper, and transparencies,use the Face-up Tray. Refer to Using the Face-up Tray on page 3-7.

CAUTION: If the machine isnot being used for an extended

period of time (vacations, etc.),remove the power plug from the

outlet for safety purposes.

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Basic Operation


Canceling Copy

1 Press [Stop/Clear] . The Status Menu screen displays.

2Press [Select].

The Pausing Job List displays alist of copying jobs beingprocessed.

3 Press or to select the copying job to cancel.

4 Press the left [Select]key.A Cancel Job. Are you sure?message displays. Press the left[Select] key.

A Cancelingmessage displaysand the copying job is canceled.

5 The message display returns tothe Pausing Job Listscreen.

If you want to cancel another job,repeat steps 2 through 5.

Pausing Job List:

0010

00080009

Cancel Resume

CopyCopy-ADoc-1

*Cancel Job.Are you sure?

9

NoYes

*Canceling.

Pausing Job List:

0011

00080010

Cancel Resume

CopyReportDoc-1

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Basic Operation


6 Press the right [Select] key. The Status Menuscreen is displayed andprocessing of jobs is resumed.

7 Press [Copy]. The Basic screen displays.

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Basic Operation


Making Zoom Copies

It is possible to change the Zoomratio in order to make copies of anenlarged or reduced size.

The following modes are available for selecting the required Zoomratio.

Standard Zoom

1 Press [Copy].

Mode Description

Standard

Zoom mode

Copies can be made at one of the fixed Zoomratios.The following ratios are registered in the machine:

200 %, 141 % (A5A4), 129 % (StatementLetter), 115 % (B5A4), 100 % (default setting),90 % (FolioA4), 86 % (A4B5), 78 % (LegalLetter), 70 % (A4A5), 64 % (LetterStatement),and 50 %.

Variable

Zoom mode

The Zoomratio can be set to any 1 % increment

between 50 % and 200 %, as desired.

50 %

200 %

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Basic Operation


2 Press the left [Select]key.

3 Press or to select StandardZoomand then press [Enter].The Standard Zoomscreendisplays.

4 Press or to select aStandard Zoom ratio, then press[Enter].

A Completedmessage displaysand the Copy Basicscreenreturns.

Place the original on the Platenand press [Start].

The original is copied using the selected Zoomratio.

Variable Zoom

Use the following procedure to program Variable Zoommode.

1 Press [Copy].

*Ready to copy.

A 4 A 4set: 1

Zoom

100%

*

Cancel

Zoom:

AutoStandard Zoom

100%*

*

Cancel

Standard Zoom:

129% STMT >> LTR141% A5 >> A4

*200%

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2 Press the left [Select]key.

3 Press or to select ZoomEntry, then press [Enter].

The Zoom Entry screen displays.

4 Press or to select a Zoomratio in 1 % increments. Thenpress [Enter].

A Completedmessage displaysand the Copy Basicscreenreturns.

*Ready to copy.

A 4 A 4set: 1

Zoom

100%

*Zoom:

Standard ZoomZoom Entry

Auto

Cancel

*Zoom Entry:

(50

150%

~ 200)

Cancel

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Basic Operation


Using Collate Mode

Multiple originals can be scanned into memory in a single operation andthe required number of copy sets created.

The maximum number of originals which can be scanned depends on themachines available memory.

If the optional Document Processor is installed, Collate mode is selectedautomatically when originals are loaded in the Document Processor.

NOTE: Continuous Scanmust be Onif using Collatemode. For details,refer to Chapter 1,Advanced Operation Guide.

1 Press [Copy]. The Copy Basicscreen displays.

2 Press [Function].

3 Press or to select Collateand then press [Enter]. TheCollate screen displays.

4 Press or to select Onor Offand then press [Enter].

A Completedmessage displaysand the Functionscreen returns.

Original Collate: OnCollate: Off

Copy

*CombineZoom

Collate

Function:

Exit

*Collate:

*

Cancel

OffOn

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Basic Operation


5 Press the right [Select] key.

The Copy Basicscreen displays.

6 Use the Numeric keys to enter thenumber of copies required.

7 Position the original.

8 Press [Start]. The original isscanned.

If using the Platen, a messagedisplays Set original and pressStart Key.

9 Place the next original on thePlaten ready for scanning andpress [Start].

The next original is scanned.

Repeat until all the originals havebeen scanned.

*Set original

Page:

Cancel

Job No.:1

123

and press Start key.

End Scan

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Basic Operation


10 When all originals have beenscanned, press the right [Select]key. AnAccepted messagedisplays and copyingcommences.

*Set original

Page:

Cancel

Job No.:2

123

and press Start key.

End Scan

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Basic Operation


Combine Modes

The images from either 2 or 4 originals can be reduced and combined ontoa single copy. The Border Lineof each original can also be marked with asolid or dotted line.

2-in-1

Use this mode to copy twooriginals onto each sheet ofcopy paper.

Positioning the originals

The following illustrations indicate how the orientation of the original willaffect the resulting copies:

Using the Platen

NOTE: Ensure that the first page of the originals is scanned first.

Mode Description

2 in 1 Copies two originals onto one sheet.

4 in 1 Copies four originals onto one sheet.

Originals Copy

CopyOriginals

CopyOriginals

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Basic Operation


Using the Document Processor

NOTE: Refer to Chapter 1, Advanced Operation Guidefor theprocedure to set the Combine modes.

4-in-1

Use this mode to copy fouroriginals onto each sheet ofcopy paper.

CopyOriginals

CopyOriginals

Originals Copy

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Basic Operation


Position the originals

Ensure to position the originals as shown in the following illustrations.

Using the Platen

Using the Document Processor

NOTE: Ensure the originals are positioned so that the first page isscanned first.Refer to Chapter 1, Advanced Operation Guidefor the procedure to setthe Combine modes.

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Basic Operation


Low Power Mode

Low Powermode automaticallyputs the machine into an energy-saving state if no operation has

been performed for a presetperiod of time (between 1 minuteand 240 minutes). The factorydefault setting is 5 minutes.

The message display showsLowPower Mode, and nothing isshown on the Operation Panel.

To enable copying or scanning, press any key on the Operation Panel. Ifthe optional Document Processoris installed, copying will be enabledautomatically when an original is loaded in the Document Processor.

NOTE: It is possible to set the amount of time before Low Power modeengages. For details, refer to theAdvanced Operation Guide.When Low Power mode is engaged, the optical lamp will be dimly lit.

*

Low power

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Basic Operation


Auto Sleep Mode

TheAuto Sleepmodeautomatically puts the machineinto a state of sleep if no operation

has been performed for a presetperiod of time (between 1 and 240minutes). The factory defaultsetting is for 30 minutes.

The main power indicator willlight, and nothing is shown on theOperation Panel.

It is possible to engageAutoSleep mode manually. Pressdown on the [Reset/Power]keyfor at least two seconds.Auto

Sleepmode engagesimmediately.

To enable copying or scanningagain, press [Power/Reset] .

NOTE: When Auto Sleep mode is engaged, all power to the machine,except to the operation panel, is switched off. When power is switched Off(), all power to the machine, including to the operation panel, is off.It is possible to set the amount of time before Auto Sleep mode engages.For details, refer toChapter 5, Advanced Operation Guide.

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Basic Operation


Basic Scanning Procedure

This section explains the basic procedures for scanning documents andthe method for attaching scan data to an e-mail for transmission.

To use the e-mail function a network environment which enables themachine to connect to a mail server is required. It is recommended that aLocal Area Network (LAN)is used to assist with transmission speed andsecurity issues.

To attach a scanned data file to an e-mail and send it, the SMTP settingsmust be completed.

NOTE: There may be instances where a particular e-mail cannot betransmitted. For example, if Internet Service Providers (ISPs) and hostingservices place a limit on the size or volume of e-mails sent. Attaching alarge scanned image to e-mail will result in increased network traffic and

longer transmission times.

1 Press [E-Mail]. The Scanner Basicscreen displays.

2 Press .The Destinationscreen displays.

3 Pressorto select E-mailandpress [Enter].

TheAddress Entryscreendisplays.

4 Enter the destination e-mailaddress and press [Enter].

The Scanner Basicscreendisplays.

Destination:

E-mail

Cancel

Dest. Confirm.

Address Entry:

TextABC

Cancel

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Basic Operation


NOTE: For information about entering characters, refer to page 3-19.

5 To enter a subject and/ormessage, press the right [Select]

key.

The Subject Entryscreendisplays.

6 Enter the subject for the e-mail, upto 60 characters can be entered.Press [Enter].

The Message Entry screendisplays.

7 Enter the message for the e-mail,up to 60 characters can beentered. Press [Enter].

A Registeredmessage displaysand the Scanner Basicscreen

returns.

8 Select the options required for thejob, for example Original Qualityand Scan Resolution.

For details, refer to theAdvancedOperation Guide.

:[email protected]

Ready to send.

Dest.

SubjectPlacemntLeft Off

: 1

*

TextABC

Cancel

Subject Entry:

*

Text

ABC

Cancel

Message Entry:

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Basic Operation


9 Position the original.

10 Press[Start]. Scanning beginsimmediately if the green Startindicator is lit.

The scanned image is sent as anattachment. The image is namedas doc.pdf (default).

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Basic Operation


Selecting Scan Color Mode

The following color modes are available for scanning:

NOTE: Refer to theAdvanced Operation Guidefor the procedure to setthe Scan Color mode.

The maximum resolution using full color and grayscale modes is 300 dpi.To scan in full color or grayscale at 400 dpi or 600 dpi resolution, expandthe amount of the internal memory. Refer to Expansion Memory on page5-7.

1 Press [E-Mail]. The Scanner Basicscreen displays.

2 Press [Scan Color Select].

3 Pressorto select therequired mode and press [Enter].

A Completed message displaysand the Scanner Basicscreenreturns.

4 Press [Start]to commence scanning.

When scanning is completed, the machine automatically sends an e-mailto the destination address with the scanned image attached.

Mode Description

Full Color The original will be scanned in full color.

Grayscale The shading of the original will be reproduced.

Monochrome The original will be scanned in monochrome.The resulting file size for the scan data will besmaller in comparison with the other colormodes.

*

ScanColor Select:

Full Color

Cancel

MonochromeGrayscale*

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Basic Operation


Basic Printing Procedure

Ensure the machines printer and network cables and the power cord areconnected correctly.

Installing the Printer Driver

To use the printer function of your machine, the printer driver softwaremust be installed in your computer. For information on how to install theprinter driver software, refer to the KX Printer Drivers Operation Guide.

Printing from Application Software

The steps required to print a document created with an application areexplained below. You can select the printing Paper Sizeand OutputDestination.

NOTE: The following procedure explains how to print from MicrosoftWord as an example. Steps may vary if using a different application.

1 Load the paper required into the paper cassette.

2 From the application Filemenu, select [Print]. The Printdialog boxdisplays.

3 Click the drop down list of printer names. All the printers installed inWindows are listed. Click the name of the machine.

4 Use [Number of copies] to enter the number of prints required. Up to 999copies can be entered.

When printing 2 or more copies, click to add a c

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