From:

RSubject:Date:

To:

Raymond Murphy raymond.murphy@peterborough.gov.ukCMDN - SMGSeptember 07, 2016 at 8:28 AM America/Los_AngelesOliver Hayward oliver.hayward@peterborough.gov.uk

Hi Oliver,

Please find attached a CMDN based on the CMT report.

Many thanks

Ray

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

Attachments:CMDN for St Michael's Gate.doc (144 kB)

From:

RSubject:Date:

To:

Raymond Murphy raymond.murphy@peterborough.gov.ukSt Michael's GateSeptember 15, 2016 at 12:59 AM America/Los_AngelesJenny Harris jenny.harris@peterborough.gov.uk

Hi Jenny,

Please see the link below for background info on St MIchael's Gate.

https://docs.google.com/document/d/1-EsREwubFHa-APYAFfcgG4u0fE_NyH6nANVyMByInu0/edit?ts=57da4c1d

In a nutshell, we are looking to use St Michael's Gate as temporary accommodation for homelessfamilies. There is currently a large number of families in temporary accommodation in bed andbreakfast or travel lodges out of Peterborough due to a lack of accommodation that can be usedwhen someone makes a homeless declaration. The properties at St.mIchael's gate have beenoffered to be use by the owner who will offer it to another local authority if we do not make use of it. This decision has been through various meetings and a CMDN is to be signed imminently by CllrDavid Seaton.

The owner's of St. Michael's Gate have sent us a Service Level Agreement.

Please could you review and confirm if this is ok or give your feedback?

Please let me know if you have any questions or want to talk about this.

Many thanks and kind regards,

Ray

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

Attachments:S&P SLA & Blocked Booking Agreement v7.0 (1).pdf (486.82 kB)

From:

RSubject:Date:

To:

Raymond Murphy raymond.murphy@peterborough.gov.ukRe: St Michael's GateSeptember 23, 2016 at 2:06 AM America/Los_AngelesJenny Harris jenny.harris@peterborough.gov.uk

Hi Jenny,

On 15 September 2016 at 08:59, Raymond Murphy <raymond.murphy@peterborough.gov.uk>wrote:

Hi Jenny,

Please see the link below for background info on St MIchael's Gate.

https://docs.google.com/document/d/1-EsREwubFHa-APYAFfcgG4u0fE_NyH6nANVyMByInu0/edit?ts=57da4c1d

In a nutshell, we are looking to use St Michael's Gate as temporary accommodation forhomeless families. There is currently a large number of families in temporary accommodation inbed and breakfast or travel lodges out of Peterborough due to a lack of accommodation that canbe used when someone makes a homeless declaration. The properties at St.mIchael's gatehave been offered to be use by the owner who will offer it to another local authority if we do notmake use of it. This decision has been through various meetings and a CMDN is to be signed imminently by CllrDavid Seaton.

The owner's of St. Michael's Gate have sent us a Service Level Agreement.

Please could you review and confirm if this is ok or give your feedback?

Please let me know if you have any questions or want to talk about this.

Many thanks and kind regards,

Ray

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

From:

RSubject:Date:

To:

Raymond Murphy raymond.murphy@peterborough.gov.ukRe: St Michaels GateSeptember 27, 2016 at 7:18 AM America/Los_AngelesSteven Pilsworth steven.pilsworth@peterborough.gov.uk

Thank you Steven

On 27 September 2016 at 13:02, Steven Pilsworth <steven.pilsworth@peterborough.gov.uk>wrote:

sorry for delay in responding.

In financial implications can we add a note to the effect that there is a risk that if homelessnessnumbers fall, we could be paying for places but not have them filled (and in turn not able toclaim HB), but current trends suggest this risk is low

Otherwise approved

thanks

Steven

Steven PilsworthService Director Financial ServicesPeterborough City Council Town Hall, Bridge StreetPeterborough. PE1 1HG Tel: 01733 384564Fax: 01733 384585steven.pilsworth@peterborough.gov.ukTo find out more about Peterborough City Council please go to:www.peterborough.gov.uk

On 19 September 2016 at 11:38, Fiona Chapman <fiona.chapman@peterborough.gov.uk>wrote:

I am happy with the financials - they are the same as contained within the CMT report and willreduce the overspend.

Fiona

Fiona Chapman

Head of Finance – People Directorate

Peterborough City Council

3rd Floor Bayard Place

Broadway

Peterborough

PE 1 1FB

T: 01733 863917 / F: 01733 863935

fiona.chapman@peterborough.gov.uk

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

Please consider the environment before printing this email.

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk>wrote:

Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and havereceived initial approval to progress with this from CMT, final approval will be sought fromCllr Peach for this.

Can I ask that you review and provide comments/approval back to Raymond Murphy as Iam on leave next week. I appreciate the short notice but we ideally need a final versionapproved by next Thursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

From:

HSubject:Date:

To:

"Hodgson, Richard" Richard.Hodgson@nps.co.ukRE: St Michaels GateSeptember 27, 2016 at 5:40 AM America/Los_AngelesSteven Pilsworth steven.pilsworth@peterborough.gov.uk, Fiona Chapmanfiona.chapman@peterborough.gov.uk,

Fiona I wasn't able to attend the meeting yesterday so my comments should be considered in thiscontext and others may have picked up already. 2 points and I have spoken about these toRaymond Murphy this morning in a different context (valuation - see below). 1. I would suggest making the link between 74 units and 98 more explicit. I understand they areadapting certain units to add numbers 2. I think we should also say to what standard the units will be delivered (I understand some needrefurbishment) My point above about valuation was in response to a request from Legal to make sure we cover offwhat the market rents for these would be if they were standard market lets. If there are differencesbetween that and the rents being paid then Jenny in Legal suggested we need to explain this (theservice element). I have a local agent ready to advise but need the updated schedule of areas. Jenny - I amassuming we still need this or have matters progressed. Raymond is sending me the schedule inpreperation for. I suggest a simple statement in the paper covers this to say that the figures arehigher than market rents (which on first look appear to be) because of all the other services whichare provided. Jenny advised that with the lease will come a schedule of duties on Stef & Philips Welcome your advice Richard

Richard Hodgson Head of Strategic Development Consultant

NPS Group T 01733 384535 M E richard.hodgson@nps.co.uk W nps.co.uk

Consider the environment before printing this emailNPS Peterborough Limited is a limited company controlled by Norfolk County Council and Peterborough City Council and is registered in England and Wales.Registered number: 10213568. Registered office: Lancaster House, 16 Central Avenue, St Andrews Business Park, Norwich, Norfolk NR7 0HR. Our e-maildisclaimer can be found here

From: Steven Pilsworth [steven.pilsworth@peterborough.gov.uk]Sent: 27 September 2016 13:02To: Fiona Chapman; Louise BirtCc: Oliver Hayward; Israr Ahmed; Alison Stuart; Andy Cox; Sean Evans; Richard Hodgson; Philippa Turvey; RaymondMurphySubject: Re: St Michaels Gate

sorry for delay in responding.

In financial implications can we add a note to the effect that there is a risk that if homelessness numbers fall,we could be paying for places but not have them filled (and in turn not able to claim HB), but current trendssuggest this risk is low

Otherwise approved

thanks

Steven

Steven PilsworthService Director Financial ServicesPeterborough City Council Town Hall, Bridge StreetPeterborough. PE1 1HG

Tel: 01733 384564Fax: 01733 384585steven.pilsworth@peterborough.gov.ukTo find out more about Peterborough City Council please go to:www.peterborough.gov.uk

On 19 September 2016 at 11:38, Fiona Chapman <fiona.chapman@peterborough.gov.uk> wrote:I am happy with the financials - they are the same as contained within the CMT report and will reduce theoverspend.

Fiona

Fiona ChapmanHead of Finance – People DirectoratePeterborough City Council3rd Floor Bayard PlaceBroadwayPeterboroughPE 1 1FB

T: 01733 863917 / F: 01733 863935

peterborough.gov.uk

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk Please consider the environment before printing this email.

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk> wrote:Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We are seeking toinvoke the urgency procedure which is set out in the document and have received initial approval toprogress with this from CMT, final approval will be sought from Cllr Peach for this.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I am on leavenext week. I appreciate the short notice but we ideally need a final version approved by next Thursday22nd.

Thanks,

CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director:

People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Conditions apply to the confidentiality, copyright, legal liability and use of this email.For full information relating to the transmission and use of this emailplease visit www.peterborough.gov.uk/emaildisclaimer~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Attachments:116092713424606791.jpg (1.47 kB)116092713424606991.jpg (1.6 kB)

On 20 September 2016 at 09:52, Philippa Turvey <philippa.turvey@peterborough.gov.uk>wrote:

Hi Ray,

Dem Services comment and approval (subject to comments) have been included on thedoc.

I've made some amendments to the urgency paragraphs, which you will need to take intoconsideration, namely that Cllr Peach needs to agree to special urgency before the decisionis presented to Cllr Seaton.

If you have any questions, please let me know.

Kind regards,

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk>wrote:

Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and havereceived initial approval to progress with this from CMT, final approval will be sought fromCllr Peach for this.

Can I ask that you review and provide comments/approval back to Raymond Murphy as Iam on leave next week. I appreciate the short notice but we ideally need a final versionapproved by next Thursday 22nd.

Thanks,

CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910

Mob

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

--

Raymond Murphy

Assistant Commissioner

Peterborough City Council

01733 864052

Attachments:~WRD000.jpg (823 B)image001.png (40.89 kB)

From:

SSubject:Date:

To:

Cc:

Steven Pilsworth steven.pilsworth@peterborough.gov.ukRe: St Michaels GateSeptember 27, 2016 at 5:02 AM America/Los_AngelesFiona Chapman fiona.chapman@peterborough.gov.uk,

Oliver Hayward oliver.hayward@peterborough.gov.uk, Israr Ahmed israr.ahmed@peterborough.gov.uk, AlisonStuart Alison.Stuart@peterborough.gov.uk, Andy Cox andy.cox@peterborough.gov.uk, Sean Evanssean.evans@peterborough.gov.uk, Richard Hodgson richard.hodgson@peterborough.gov.uk, Philippa Turveyphilippa.turvey@peterborough.gov.uk, Raymond Murphy raymond.murphy@peterborough.gov.uk

sorry for delay in responding.

In financial implications can we add a note to the effect that there is a risk that if homelessnessnumbers fall, we could be paying for places but not have them filled (and in turn not able to claimHB), but current trends suggest this risk is low

Otherwise approved

thanks

Steven

Steven PilsworthService Director Financial ServicesPeterborough City Council Town Hall, Bridge StreetPeterborough. PE1 1HG Tel: 01733 384564Fax: 01733 384585steven.pilsworth@peterborough.gov.ukTo find out more about Peterborough City Council please go to:www.peterborough.gov.uk

On 19 September 2016 at 11:38, Fiona Chapman <fiona.chapman@peterborough.gov.uk> wrote:I am happy with the financials - they are the same as contained within the CMT report and willreduce the overspend.

Fiona

Fiona Chapman

Head of Finance – People Directorate

Peterborough City Council

3rd Floor Bayard Place

Broadway

Peterborough

PE 1 1FB

T: 01733 863917 / F: 01733 863935

fiona.chapman@peterborough.gov.uk

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

Please consider the environment before printing this email.

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk>wrote:

Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and have receivedinitial approval to progress with this from CMT, final approval will be sought from Cllr Peachfor this.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I amon leave next week. I appreciate the short notice but we ideally need a final version approvedby next Thursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

From:

JSubject:Date:

To:

Jenny Harris jenny.harris@peterborough.gov.ukRE: St Michaels GateSeptember 23, 2016 at 3:47 AM America/Los_AngelesRaymond Murphy raymond.murphy@peterborough.gov.uk, Israr Ahmedisrar.ahmed@peterborough.gov.uk

Ray, If the SLA you have sent me were to be entered into as a standalone agreement, this would be a contract subject to theprocurement rules. If Stef and Philips are willing to enter into a lease the SLA can form part of the lease agreement setting the landlord’sservices provided under the lease. I am advised that the cost of the SLA is broadly similar to the commercial rent of theproperty so, as there is no real value to these services, there isn’t really a procurement issue if we go down that route. Internally this is the way we have been looking at the deal but I do not know if Stef and Philips have been approachedabout this. The CMDN as drafted doesn’t work. It bases the decision on entering into the SLA as a standalone agreement. If this isthe way the deal with Stef and Philips has to be done then we have to address the procurement aspects. If Stef andPhilips are prepared to grant us a lease then the CMDN needs to be amended to reflect the lease arrangement.Kind regards,Jennifer HarrisGrowth and Regeneration - Property Lawyer

Email: jenny.harris@peterborough.gov.uk (please note that service by email is not accepted)Tel: 01733 452586Fax: 01733 452220 LLG Legal Team Winner

To find out more about Peterborough City Council please go to: www.Peterborough.gov.ukPlease consider the environment before printing this email From: Raymond Murphy [mailto:raymond.murphy@peterborough.gov.uk] Sent: 23 September 2016 10:12To: Israr Ahmed; Jenny HarrisSubject: Re: St Michaels Gate Hi Jenny, Please could you advise regarding Israr's questions. I have sent you Steff and Philips SLA. Would this constitute a contract or just part of the lease? Do we needto do anything additional to the CMDN? Please could you give me a call to discuss? Many thanks and kind regards,

Ray

On 20 September 2016 at 10:16, Israr Ahmed <israr.ahmed@peterborough.gov.uk> wrote:

Ray/Oliver I am not sure why approval is being sought to enter into a contract given my previous advice thatthis should be structured as a lease type arrangement to benefit from the exemptions availablefor such type of arrangements under the Public Contracts Regulations. My understanding wasthat we would be entering into a lease and subsequently renting the property - please can youconfirm. I have also forwarded to my property colleague Jenny Harris to assist. Regards,

Israr AhmedContracts and Procurement Lawyer - Project Delivery TeamLegal ServicesPeterborough City CouncilTown HallBridge StreetPeterboroughPE1 1HGTel: 01733 452326Fax: 01733 452524email:israr.ahmed@peterborough.gov.uk (please note that service by email is not accepted).

Peterborough City Council Legal Services is Lexcel accredited. For further information on theLexcel standard visit www.lawsociety.org.uk/lexcel

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk.

Please consider the environment before printing this email.

On 20 September 2016 at 09:52, Philippa Turvey <philippa.turvey@peterborough.gov.uk> wrote:

Hi Ray, Dem Services comment and approval (subject to comments) have been included on the doc. I've made some amendments to the urgency paragraphs, which you will need to take into consideration,namely that Cllr Peach needs to agree to special urgency before the decision is presented to Cllr Seaton. If you have any questions, please let me know. Kind regards, On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk> wrote:

Hi All Please find attached the CMDN in relation to St Michaels Gate for your approval. We are seeking toinvoke the urgency procedure which is set out in the document and have received initial approval toprogress with this from CMT, final approval will be sought from Cllr Peach for this.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I am on leavenext week. I appreciate the short notice but we ideally need a final version approved by next Thursday22nd. Thanks,

CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

--Raymond Murphy

Assistant CommissionerPeterborough City Council01733 864052

Attachments:~WRD000.jpg (823 B)image001.png (40.89 kB)

From:

RSubject:Date:

To:Cc:

Raymond Murphy raymond.murphy@peterborough.gov.ukRe: St Michaels GateSeptember 23, 2016 at 3:26 AM America/Los_AngelesKim Sawyer kim.sawyer@peterborough.gov.ukPhilippa Turvey philippa.turvey@peterborough.gov.uk, Gemma George gemma.george@peterborough.gov.uk

Hi Kim,

Please find attached a CMDN for use of St Michael's Gate to temporarily accommodate homelessfamilies.

Pippa Turvey has asked

On 19 September 2016 at 16:37, Philippa Turvey <philippa.turvey@peterborough.gov.uk> wrote:Hi Ray,

Sorry - forgot Oliver was away. See below.

Thanks, Pippa

---------- Forwarded message ----------From: Philippa Turvey <philippa.turvey@peterborough.gov.uk>Date: 19 September 2016 at 16:36Subject: Re: St Michaels GateTo: Oliver Hayward <oliver.hayward@peterborough.gov.uk>

Hi Oliver,

I'm going to try to go through this tomorrow morning.

Can I just confirm, you're after urgency and special urgency (i.e so it doesn't have to go on theforward plan, and doesn't have to be published for consideration), but you're still happy for it togo out to call-in?

Also - have you let Kim know about this, as I know she wasn't actually at CMT when it wasdiscussed. And is Cllr Peach happy to wave the consideration period, as it will require hisapproval?

Thanks,

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk>wrote:

Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and have receivedinitial approval to progress with this from CMT, final approval will be sought from Cllr Peachfor this.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I amon leave next week. I appreciate the short notice but we ideally need a final version approvedby next Thursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

From:

RSubject:Date:

To:

Raymond Murphy raymond.murphy@peterborough.gov.ukRe: St Michaels GateSeptember 23, 2016 at 2:12 AM America/Los_AngelesIsrar Ahmed israr.ahmed@peterborough.gov.uk, Jenny Harrisjenny.harris@peterborough.gov.uk

Hi Jenny,

Please could you advise regarding Israr's questions.

I have sent you Steff and Philips SLA. Would this constitute a contract or just part of the lease? Do we need to do anything additional to the CMDN? Please could you give me a call to discuss?

Many thanks and kind regards,

Ray

On 20 September 2016 at 10:16, Israr Ahmed <israr.ahmed@peterborough.gov.uk> wrote:Ray/Oliver

I am not sure why approval is being sought to enter into a contract given my previous advicethat this should be structured as a lease type arrangement to benefit from the exemptionsavailable for such type of arrangements under the Public Contracts Regulations. Myunderstanding was that we would be entering into a lease and subsequently renting the property- please can you confirm. I have also forwarded to my property colleague Jenny Harris to assist.

Regards,

Israr AhmedContracts and Procurement Lawyer - Project Delivery TeamLegal ServicesPeterborough City CouncilTown HallBridge StreetPeterboroughPE1 1HGTel: 01733 452326Fax: 01733 452524email:israr.ahmed@peterborough.gov.uk (please note that service by email is not accepted).

Peterborough City Council Legal Services is Lexcel accredited. For further information on theLexcel standard visit www.lawsociety.org.uk/lexcel

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk.

Please consider the environment before printing this email.

On 20 September 2016 at 09:52, Philippa Turvey <philippa.turvey@peterborough.gov.uk>wrote:

Hi Ray,

Dem Services comment and approval (subject to comments) have been included on the doc.

I've made some amendments to the urgency paragraphs, which you will need to take intoconsideration, namely that Cllr Peach needs to agree to special urgency before the decision ispresented to Cllr Seaton.

If you have any questions, please let me know.

Kind regards,

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk>wrote:

Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and havereceived initial approval to progress with this from CMT, final approval will be sought fromCllr Peach for this.

Can I ask that you review and provide comments/approval back to Raymond Murphy as Iam on leave next week. I appreciate the short notice but we ideally need a final versionapproved by next Thursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

From:

SSubject:Date:

To:

Sean Evans sean.evans@peterborough.gov.ukRe: St Michaels GateSeptember 20, 2016 at 5:30 AM America/Los_AngelesOliver Hayward oliver.hayward@peterborough.gov.uk, Raymond MurphyRaymond.Murphy@peterborough.gov.uk, Chapman Adrian adrian.chapman@peterborough.gov.uk

Hi Oliver/Ray,

I have contacted the ward Cllrs.

Cllr Iqbal & Cllr Simms have been briefed and seemed content. I have not spoken to Cllr Johnson, I lefta voicemail, but have received no response.

I have spoken to Cllr Peach and briefed him and he advised he is happy to invoke the urgency processfor the CMDN.

I have also briefed Benadetta Omondi from the Parnwell Residents Association who has agreed todisseminate the information to the other members.

Please let me know if you need me to do anything further.

Regards

Sean

Sean EvansHousing Needs ManagerHousing NeedsAdult Services and CommunitiesPeterborough City Council4th Floor Bayard PlaceBroadwayPeterboroughPE1 1HZ Tel: 01733 864083Fax: 08702 384084Email: sean.evans@peterborough.gov.ukSecure email: sean.evans@peterborough.gcsx.gov.uk To find out more about Peterborough City Council, visit www.peterborough.gov.uk Please consider the environment before printing this email

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk> wrote:Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and have receivedinitial approval to progress with this from CMT, final approval will be sought from Cllr Peach forthis.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I am onleave next week. I appreciate the short notice but we ideally need a final version approved bynext Thursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

From:

ISubject:Date:

To:Cc:

Israr Ahmed israr.ahmed@peterborough.gov.ukRe: St Michaels GateSeptember 20, 2016 at 2:16 AM America/Los_AngelesPhilippa Turvey philippa.turvey@peterborough.gov.ukRaymond Murphy raymond.murphy@peterborough.gov.uk, Steven PilsworthSteven.pilsworth@peterborough.gov.uk, Fiona Chapman fiona.chapman@peterborough.gov.uk, Alison StuartAlison.Stuart@peterborough.gov.uk, Andy Cox andy.cox@peterborough.gov.uk, Sean Evanssean.evans@peterborough.gov.uk, Richard Hodgson richard.hodgson@peterborough.gov.uk, Oliver Haywardoliver.hayward@peterborough.gov.uk, Jenny Harris jenny.harris@peterborough.gov.uk

Ray/Oliver

I am not sure why approval is being sought to enter into a contract given my previous advice thatthis should be structured as a lease type arrangement to benefit from the exemptions available forsuch type of arrangements under the Public Contracts Regulations. My understanding was that wewould be entering into a lease and subsequently renting the property - please can you confirm. Ihave also forwarded to my property colleague Jenny Harris to assist.

Regards,

Israr AhmedContracts and Procurement Lawyer - Project Delivery TeamLegal ServicesPeterborough City CouncilTown HallBridge StreetPeterboroughPE1 1HGTel: 01733 452326Fax: 01733 452524email:israr.ahmed@peterborough.gov.uk (please note that service by email is not accepted).

Peterborough City Council Legal Services is Lexcel accredited. For further information on theLexcel standard visit www.lawsociety.org.uk/lexcel

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk.

Please consider the environment before printing this email.

On 20 September 2016 at 09:52, Philippa Turvey <philippa.turvey@peterborough.gov.uk> wrote:Hi Ray,

Dem Services comment and approval (subject to comments) have been included on the doc.

I've made some amendments to the urgency paragraphs, which you will need to take intoconsideration, namely that Cllr Peach needs to agree to special urgency before the decision ispresented to Cllr Seaton.

If you have any questions, please let me know.

Kind regards,

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk>wrote:

Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and have receivedinitial approval to progress with this from CMT, final approval will be sought from Cllr Peachfor this.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I amon leave next week. I appreciate the short notice but we ideally need a final version approvedby next Thursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

From:

ASubject:Date:

To:Cc:

Andy Cox andy.cox@peterborough.gov.ukRe: St Michaels GateSeptember 20, 2016 at 2:09 AM America/Los_AngelesOliver Hayward oliver.hayward@peterborough.gov.ukSteven Pilsworth Steven.pilsworth@peterborough.gov.uk, Fiona Chapmanfiona.chapman@peterborough.gov.uk, Israr Ahmed israr.ahmed@peterborough.gov.uk, Alison StuartAlison.Stuart@peterborough.gov.uk, Sean Evans sean.evans@peterborough.gov.uk, Richard Hodgsonrichard.hodgson@peterborough.gov.uk, Philippa Turvey philippa.turvey@peterborough.gov.uk, RaymondMurphy raymond.murphy@peterborough.gov.uk

Hi Olly

Approved but there are two section 8.3's and two Option 3's.

Regards

Andy

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk> wrote:Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and have receivedinitial approval to progress with this from CMT, final approval will be sought from Cllr Peach forthis.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I am onleave next week. I appreciate the short notice but we ideally need a final version approved bynext Thursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

-- Andy CoxHead of Energy ProgrammesResources DirectorateTown HallBridge StreetPeterboroughPE1 1HQ

e-mail. andy.cox@peterborough.gov.uktel. 01733 452465

From:

PSubject:Date:

To:Cc:

Philippa Turvey philippa.turvey@peterborough.gov.ukRe: St Michaels GateSeptember 20, 2016 at 1:52 AM America/Los_AngelesRaymond Murphy raymond.murphy@peterborough.gov.ukSteven Pilsworth Steven.pilsworth@peterborough.gov.uk, Fiona Chapmanfiona.chapman@peterborough.gov.uk, Israr Ahmed israr.ahmed@peterborough.gov.uk, Alison StuartAlison.Stuart@peterborough.gov.uk, Andy Cox andy.cox@peterborough.gov.uk, Sean Evanssean.evans@peterborough.gov.uk, Richard Hodgson richard.hodgson@peterborough.gov.uk, Oliver Haywardoliver.hayward@peterborough.gov.uk

Hi Ray,

Dem Services comment and approval (subject to comments) have been included on the doc.

I've made some amendments to the urgency paragraphs, which you will need to take intoconsideration, namely that Cllr Peach needs to agree to special urgency before the decision ispresented to Cllr Seaton.

If you have any questions, please let me know.

Kind regards,

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk> wrote:Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and have receivedinitial approval to progress with this from CMT, final approval will be sought from Cllr Peach forthis.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I am onleave next week. I appreciate the short notice but we ideally need a final version approved bynext Thursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

From:

PSubject:Date:

To:

Philippa Turvey philippa.turvey@peterborough.gov.ukFwd: St Michaels GateSeptember 19, 2016 at 8:37 AM America/Los_AngelesRaymond Murphy raymond.murphy@peterborough.gov.uk

Hi Ray,

Sorry - forgot Oliver was away. See below.

Thanks, Pippa

---------- Forwarded message ----------From: Philippa Turvey <philippa.turvey@peterborough.gov.uk>Date: 19 September 2016 at 16:36Subject: Re: St Michaels GateTo: Oliver Hayward <oliver.hayward@peterborough.gov.uk>

Hi Oliver,

I'm going to try to go through this tomorrow morning.

Can I just confirm, you're after urgency and special urgency (i.e so it doesn't have to go on theforward plan, and doesn't have to be published for consideration), but you're still happy for it to goout to call-in?

Also - have you let Kim know about this, as I know she wasn't actually at CMT when it wasdiscussed. And is Cllr Peach happy to wave the consideration period, as it will require hisapproval?

Thanks,

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk> wrote:Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and have receivedinitial approval to progress with this from CMT, final approval will be sought from Cllr Peach forthis.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I am onleave next week. I appreciate the short notice but we ideally need a final version approved bynext Thursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, Broadway

Peterborough, PE1 1FDTel: 01733 863910Mob

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

From:

FSubject:Date:

To:Cc:

Fiona Chapman fiona.chapman@peterborough.gov.ukRe: St Michaels GateSeptember 19, 2016 at 3:38 AM America/Los_AngelesOliver Hayward oliver.hayward@peterborough.gov.ukSteven Pilsworth Steven.pilsworth@peterborough.gov.uk, Israr Ahmed israr.ahmed@peterborough.gov.uk,Alison Stuart Alison.Stuart@peterborough.gov.uk, Andy Cox andy.cox@peterborough.gov.uk, Sean Evanssean.evans@peterborough.gov.uk, Richard Hodgson richard.hodgson@peterborough.gov.uk, Philippa Turveyphilippa.turvey@peterborough.gov.uk, Raymond Murphy raymond.murphy@peterborough.gov.uk

I am happy with the financials - they are the same as contained within the CMT report and willreduce the overspend.

Fiona

Fiona Chapman

Head of Finance – People Directorate

Peterborough City Council

3rd Floor Bayard Place

Broadway

Peterborough

PE 1 1FB

T: 01733 863917 / F: 01733 863935

fiona.chapman@peterborough.gov.uk

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

Please consider the environment before printing this email.

On 16 September 2016 at 17:22, Oliver Hayward <oliver.hayward@peterborough.gov.uk> wrote:Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We areseeking to invoke the urgency procedure which is set out in the document and have receivedinitial approval to progress with this from CMT, final approval will be sought from Cllr Peach forthis.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I am onleave next week. I appreciate the short notice but we ideally need a final version approved bynext Thursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

From:

OSubject:Date:

To:

Oliver Hayward oliver.hayward@peterborough.gov.ukSt Michaels GateSeptember 16, 2016 at 9:22 AM America/Los_AngelesSteven Pilsworth Steven.pilsworth@peterborough.gov.uk, Fiona Chapmanfiona.chapman@peterborough.gov.uk, Israr Ahmed israr.ahmed@peterborough.gov.uk, Alison StuartAlison.Stuart@peterborough.gov.uk, Andy Cox andy.cox@peterborough.gov.uk, Sean Evanssean.evans@peterborough.gov.uk, Richard Hodgson richard.hodgson@peterborough.gov.uk, Philippa Turveyphilippa.turvey@peterborough.gov.uk, Raymond Murphy raymond.murphy@peterborough.gov.uk

Hi All

Please find attached the CMDN in relation to St Michaels Gate for your approval. We are seekingto invoke the urgency procedure which is set out in the document and have received initialapproval to progress with this from CMT, final approval will be sought from Cllr Peach for this.

Can I ask that you review and provide comments/approval back to Raymond Murphy as I am onleave next week. I appreciate the short notice but we ideally need a final version approved by nextThursday 22nd.

Thanks, CMDN for St Michael's Gate.doc

Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City CouncilBayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

From:

JSubject:Date:

To:

Jenny Harris jenny.harris@peterborough.gov.ukRE: Title Deeds for St. Michael's GateSeptember 27, 2016 at 2:44 AM America/Los_AngelesRaymond Murphy raymond.murphy@peterborough.gov.uk

I have added this and made other additional amendments and comments to the CMDN in google drive.Kind regards,Jennifer HarrisGrowth and Regeneration - Property Lawyer

Email: jenny.harris@peterborough.gov.uk (please note that service by email is not accepted)Tel: 01733 452586Fax: 01733 452220 LLG Legal Team Winner

To find out more about Peterborough City Council please go to: www.Peterborough.gov.ukPlease consider the environment before printing this email From: Raymond Murphy [mailto:raymond.murphy@peterborough.gov.uk] Sent: 27 September 2016 10:19To: Jenny HarrisCc: Oliver Hayward; Ahmed Israr; Hodgson RichardSubject: Re: Title Deeds for St. Michael's Gate Hi Jenny, I would say that the amount £30k will not change the decision. Do I need to update the CMDN to show theadditional cost? thanks

Ray On 27 September 2016 at 10:05, Jenny Harris <jenny.harris@peterborough.gov.uk> wrote:

All, As I was considering the legal implications of entering into a lease it occurred to me that this will incur Stamp DutyLand Tax which would not be payable for a service level agreement. A rough estimation of the stamp duty payable if we are granted a 3 year lease would be £30,976. Please confirm if you still wish to proceed in this way.Kind regards,Jennifer HarrisGrowth and Regeneration - Property Lawyer

Email: jenny.harris@peterborough.gov.uk (please note that service by email is not accepted)

From:

PSubject:

Date:To:Cc:

Philippa Turvey philippa.turvey@peterborough.gov.ukIMPORTANT: Notification of Urgency Provision and Approval Required forSpecial UrgencySeptember 27, 2016 at 9:05 AM America/Los_AngelesJohn Peach john.peach@peterborough.gov.ukRaymond Murphy raymond.murphy@peterborough.gov.uk

Dear Councillor Peach,

A request as come though from Adult Services and Communities to utilise the Urgency andSpecial Urgency provision set out in the constitution in relation to a decision to:

"The Cabinet Member for Resources is recommended to:

Give approval for the Council to enter into a three year lease with a break clause at the end of thesecond year, with Stef and Philips regarding the use of St Michael’s Gate, Parnwell as interimaccommodation for homeless families at a £966,337 per annum and a total cost of up to£2,899,011 for a three year period."

Urgency and Special Urgency provisions are as follows:

Urgency - If Key Decision has not been included on the Forward Plan prior to adecision being required.Special Urgency - If a Key Decision is required and it is so urgent that it cannot wait 5clear days for advertising.

To invoke Urgency, Officers need simply to inform yourself, as Chair of the Sustainable Growthand Environment Capital Scrutiny Committee, and Kim Sawyer, as the Monitoring Officer.

In order to invoke Special Urgency, officers must gain your approval. To approve the use of thisprovision, you will need to satisfy yourself that the decision is "urgent", as per the following criteria:

Urgency - The decision must be taken by such a date that it is impracticable to deferthe decision until it has been included in the next Forward Plan and until the start ofthe first month to which the next forward plan relates.Special Urgency - That the taking of the decision cannot be reasonably deferred.

To inform your decision, please find attached the draft Cabinet Member Decision Notice intendedto be made.

For your information the Monitoring Officer has been consulted on the use of the provisions, and ishappy to proceed.

I would be grateful if you could confirm your notification of the use of the Urgency provision and, ifyou are happy to do so, your approval to invoke the Special Urgency provision. If you have anyqueries regarding the provisions, please let me know. Any questions in relation to the decisionshould be directed to Raymond Murphy, the report author.

Kind regards,

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

Attachments:Draft CMDN - St Michaels Gate.docx (38.21 kB)

From:

RSubject:

Date:To:

Raymond Murphy raymond.murphy@peterborough.gov.ukRe: IMPORTANT: Notification of Urgency Provision and Approval Required forSpecial UrgencySeptember 28, 2016 at 5:49 AM America/Los_AngelesPhilippa Turvey philippa.turvey@peterborough.gov.uk

Hi Pippa,

Thank you for this.

Did you get any response from Cllr Peach yet?

Many thanks and kind regards,

Ray

On 27 September 2016 at 17:05, Philippa Turvey <philippa.turvey@peterborough.gov.uk> wrote:Dear Councillor Peach,

A request as come though from Adult Services and Communities to utilise the Urgency andSpecial Urgency provision set out in the constitution in relation to a decision to:

"The Cabinet Member for Resources is recommended to:

Give approval for the Council to enter into a three year lease with a break clause at the end ofthe second year, with Stef and Philips regarding the use of St Michael’s Gate, Parnwell asinterim accommodation for homeless families at a £966,337 per annum and a total cost of up to£2,899,011 for a three year period."

Urgency and Special Urgency provisions are as follows:

Urgency - If Key Decision has not been included on the Forward Plan prior to adecision being required.Special Urgency - If a Key Decision is required and it is so urgent that it cannot wait5 clear days for advertising.

To invoke Urgency, Officers need simply to inform yourself, as Chair of the Sustainable Growthand Environment Capital Scrutiny Committee, and Kim Sawyer, as the Monitoring Officer.

In order to invoke Special Urgency, officers must gain your approval. To approve the use of thisprovision, you will need to satisfy yourself that the decision is "urgent", as per the followingcriteria:

Urgency - The decision must be taken by such a date that it is impracticable to deferthe decision until it has been included in the next Forward Plan and until the start ofthe first month to which the next forward plan relates.Special Urgency - That the taking of the decision cannot be reasonably deferred.

To inform your decision, please find attached the draft Cabinet Member Decision Noticeintended to be made.

For your information the Monitoring Officer has been consulted on the use of the provisions, andis happy to proceed.

I would be grateful if you could confirm your notification of the use of the Urgency provision and,if you are happy to do so, your approval to invoke the Special Urgency provision. If you haveany queries regarding the provisions, please let me know. Any questions in relation to thedecision should be directed to Raymond Murphy, the report author.

Kind regards,

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

From:

PSubject:

Date:To:

Philippa Turvey philippa.turvey@peterborough.gov.ukRe: IMPORTANT: Notification of Urgency Provision and Approval Required forSpecial UrgencySeptember 29, 2016 at 1:09 AM America/Los_AngelesRaymond Murphy raymond.murphy@peterborough.gov.uk

Hi Ray,

Nothing yet. I'll give him a call if I don't get a response by the end of today.

Thanks,

On 28 September 2016 at 13:49, Raymond Murphy <raymond.murphy@peterborough.gov.uk>wrote:

Hi Pippa,

Thank you for this.

Did you get any response from Cllr Peach yet?

Many thanks and kind regards,

Ray

On 27 September 2016 at 17:05, Philippa Turvey <philippa.turvey@peterborough.gov.uk>wrote:

Dear Councillor Peach,

A request as come though from Adult Services and Communities to utilise the Urgency andSpecial Urgency provision set out in the constitution in relation to a decision to:

"The Cabinet Member for Resources is recommended to:

Give approval for the Council to enter into a three year lease with a break clause at the end ofthe second year, with Stef and Philips regarding the use of St Michael’s Gate, Parnwell asinterim accommodation for homeless families at a £966,337 per annum and a total cost of upto £2,899,011 for a three year period."

Urgency and Special Urgency provisions are as follows:

Urgency - If Key Decision has not been included on the Forward Plan prior to adecision being required.Special Urgency - If a Key Decision is required and it is so urgent that it cannotwait 5 clear days for advertising.

To invoke Urgency, Officers need simply to inform yourself, as Chair of the SustainableGrowth and Environment Capital Scrutiny Committee, and Kim Sawyer, as the MonitoringOfficer.

In order to invoke Special Urgency, officers must gain your approval. To approve the use ofthis provision, you will need to satisfy yourself that the decision is "urgent", as per thefollowing criteria:

Urgency - The decision must be taken by such a date that it is impracticable todefer the decision until it has been included in the next Forward Plan and until the

start of the first month to which the next forward plan relates.Special Urgency - That the taking of the decision cannot be reasonably deferred.

To inform your decision, please find attached the draft Cabinet Member Decision Noticeintended to be made.

For your information the Monitoring Officer has been consulted on the use of the provisions,and is happy to proceed.

I would be grateful if you could confirm your notification of the use of the Urgency provisionand, if you are happy to do so, your approval to invoke the Special Urgency provision. If youhave any queries regarding the provisions, please let me know. Any questions in relation tothe decision should be directed to Raymond Murphy, the report author.

Kind regards,

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

From:

PSubject:

Date:To:

Philippa Turvey philippa.turvey@peterborough.gov.ukFwd: IMPORTANT: Notification of Urgency Provision and Approval Requiredfor Special UrgencySeptember 30, 2016 at 5:20 AM America/Los_AngelesRaymond Murphy raymond.murphy@peterborough.gov.uk

Hi Ray,

FYI the below for your records.

Kind regards, Pippa

---------- Forwarded message ----------From: John Peach <jp@johnpeach.net>Date: 30 September 2016 at 13:20Subject: Re: IMPORTANT: Notification of Urgency Provision and Approval Required for SpecialUrgencyTo: Philippa Turvey <philippa.turvey@peterborough.gov.uk>

Yes as per our phone chat happy to agree this.

John Peach

jp@johnpeach.net

On 27 Sep 2016, at 17:05, Philippa Turvey <philippa.turvey@peterborough.gov.uk> wrote:

Dear Councillor Peach,

A request as come though from Adult Services and Communities to utilise the Urgencyand Special Urgency provision set out in the constitution in relation to a decision to:

"The Cabinet Member for Resources is recommended to:

Give approval for the Council to enter into a three year lease with a break clause at theend of the second year, with Stef and Philips regarding the use of St Michael’s Gate,Parnwell as interim accommodation for homeless families at a £966,337 per annumand a total cost of up to £2,899,011 for a three year period."

Urgency and Special Urgency provisions are as follows:

Urgency - If Key Decision has not been included on the Forward Plan priorto a decision being required.Special Urgency - If a Key Decision is required and it is so urgent that itcannot wait 5 clear days for advertising.

To invoke Urgency, Officers need simply to inform yourself, as Chair of the SustainableGrowth and Environment Capital Scrutiny Committee, and Kim Sawyer, as theMonitoring Officer.

In order to invoke Special Urgency, officers must gain your approval. To approve theuse of this provision, you will need to satisfy yourself that the decision is "urgent", asper the following criteria:

Urgency - The decision must be taken by such a date that it is impracticableto defer the decision until it has been included in the next Forward Plan anduntil the start of the first month to which the next forward plan relates.Special Urgency - That the taking of the decision cannot be reasonablydeferred.

To inform your decision, please find attached the draft Cabinet Member Decision Noticeintended to be made.

For your information the Monitoring Officer has been consulted on the use of theprovisions, and is happy to proceed.

I would be grateful if you could confirm your notification of the use of the Urgencyprovision and, if you are happy to do so, your approval to invoke the Special Urgencyprovision. If you have any queries regarding the provisions, please let me know. Anyquestions in relation to the decision should be directed to Raymond Murphy, the reportauthor.

Kind regards,

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

<Draft CMDN - St Michaels Gate.docx>

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

From:

RSubject:

Date:To:

Raymond Murphy raymond.murphy@peterborough.gov.ukRe: IMPORTANT: Notification of Urgency Provision and Approval Required forSpecial UrgencySeptember 30, 2016 at 7:53 AM America/Los_AngelesPhilippa Turvey philippa.turvey@peterborough.gov.uk

Thank you Pippa!

On 30 September 2016 at 13:20, Philippa Turvey <philippa.turvey@peterborough.gov.uk> wrote:Hi Ray,

FYI the below for your records.

Kind regards, Pippa

---------- Forwarded message ----------From: John Peach <jp@johnpeach.net>Date: 30 September 2016 at 13:20Subject: Re: IMPORTANT: Notification of Urgency Provision and Approval Required for SpecialUrgencyTo: Philippa Turvey <philippa.turvey@peterborough.gov.uk>

Yes as per our phone chat happy to agree this.

John Peach

jp@johnpeach.net

On 27 Sep 2016, at 17:05, Philippa Turvey <philippa.turvey@peterborough.gov.uk> wrote:

Dear Councillor Peach,

A request as come though from Adult Services and Communities to utilise theUrgency and Special Urgency provision set out in the constitution in relation to adecision to:

"The Cabinet Member for Resources is recommended to:

Give approval for the Council to enter into a three year lease with a break clause atthe end of the second year, with Stef and Philips regarding the use of St Michael’sGate, Parnwell as interim accommodation for homeless families at a £966,337 perannum and a total cost of up to £2,899,011 for a three year period."

Urgency and Special Urgency provisions are as follows:

Urgency - If Key Decision has not been included on the Forward Planprior to a decision being required.Special Urgency - If a Key Decision is required and it is so urgent that itcannot wait 5 clear days for advertising.

To invoke Urgency, Officers need simply to inform yourself, as Chair of theSustainable Growth and Environment Capital Scrutiny Committee, and Kim Sawyer,as the Monitoring Officer.

In order to invoke Special Urgency, officers must gain your approval. To approve theuse of this provision, you will need to satisfy yourself that the decision is "urgent", asper the following criteria:

Urgency - The decision must be taken by such a date that it isimpracticable to defer the decision until it has been included in the nextForward Plan and until the start of the first month to which the nextforward plan relates.Special Urgency - That the taking of the decision cannot be reasonablydeferred.

To inform your decision, please find attached the draft Cabinet Member DecisionNotice intended to be made.

For your information the Monitoring Officer has been consulted on the use of theprovisions, and is happy to proceed.

I would be grateful if you could confirm your notification of the use of the Urgencyprovision and, if you are happy to do so, your approval to invoke the Special Urgencyprovision. If you have any queries regarding the provisions, please let me know. Anyquestions in relation to the decision should be directed to Raymond Murphy, thereport author.

Kind regards,

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

<Draft CMDN - St Michaels Gate.docx>

--

Pippa Turvey

Senior Democratic Services Officer

Democratic Services Team

Governance

Peterborough City Council

Town Hall, Bridge Street

Peterborough

PE1 1HQ

Email: philippa.turvey@peterborough.gov.uk

Tel: 01733 452460

To find out more about Peterborough City Council please go to: www.peterborough.gov.uk

P Please consider the environment - do you really need to print this email?

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

From:

RSubject:Date:

To:

raymond.murphy@peterborough.gov.ukCMDN for St Michael's Gate.doc - Invitation to editSeptember 28, 2016 at 7:45 AM America/Los_AngelesRichard.Hodgson@nps.co.uk

Raymond Murphy has invited you to edit the following document:

CMDN for St Michael's Gate.doc

Hi Richard,

I have updated the CMDN as per our telephone conversation.

Please see 9.1 - I have explained the reason for the increase from 74 to 98 unitsPlease see 9.5 - I have explained that additional services are included in the price

Let me know if you are happy to approve

Many thanks and kind regards

Ray

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"Hodgson, Richard" Richard.Hodgson@nps.co.ukRE: CMDN for St Michael's Gate.doc - Invitation to editSeptember 28, 2016 at 8:16 AM America/Los_AngelesRaymond Murphy raymond.murphy@peterborough.gov.uk

Thanks Raymond I think it may worth a slight tweak to the para below as I have done in blue. The cost of using St Michael’s Gate includes additional services provided by Stef and Philips Limited. A fullrefurbishment on all properties to a good standard, as they become vacant at no additional cost to the council.Stef and Philips will also provide the council with property management service delivered by an on site caretakerand supported by the back office staff. The cost of using St Michael’s Gate includes additional services provided by the Landlord, Stef and PhilipsLimited. They will commit to a refurbishment where necessary so that units are in a good standard, as theybecome vacant at no additional cost to the council. The landlord will also provide the council with propertymanagement service delivered by an on site caretaker and supported by the back office staff. Approved otherwise Thanks Richard

Richard Hodgson Head of Strategic Development Consultant

NPS Group T 01733 384535 M E richard.hodgson@nps.co.uk W nps.co.uk

Consider the environment before printing this emailNPS Peterborough Limited is a limited company controlled by Norfolk County Council and Peterborough City Council and is registered in England and Wales.Registered number: 10213568. Registered office: Lancaster House, 16 Central Avenue, St Andrews Business Park, Norwich, Norfolk NR7 0HR. Our e-maildisclaimer can be found here

From: Raymond Murphy (via Google Docs) [drive-shares-noreply@google.com]Sent: 28 September 2016 15:43To: Hodgson, RichardSubject: CMDN for St Michael's Gate.doc - Invitation to edit

Raymond Murphy has invited you to edit the following document:

CMDN for St Michael's Gate.doc

Hi Richard,

I have updated the CMDN as per our telephone conversation.

Please see 9.1 - I have explained the reason for the increase from 74 to 98 unitsPlease see 9.5 - I have explained that additional services are included in the price

Let me know if you are happy to approve

Many thanks and kind regards

Ray

Open in Docs

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You have received this email because someone shared a document with you from Google Docs.

Attachments:116092816190101583.jpg (1.47 kB)116092816190101783.jpg (1.6 kB)

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To:

Raymond Murphy raymond.murphy@peterborough.gov.ukRe: CMDN for St Michael's Gate.doc - Invitation to editSeptember 29, 2016 at 12:11 AM America/Los_Angeles"Hodgson, Richard" Richard.Hodgson@nps.co.uk

Thank you Richard

On 28 September 2016 at 16:16, Hodgson, Richard <Richard.Hodgson@nps.co.uk> wrote:Thanks Raymond I think it may worth a slight tweak to the para below as I have done in blue. The cost of using St Michael’s Gate includes additional services provided by Stef and Philips Limited. A fullrefurbishment on all properties to a good standard, as they become vacant at no additional cost to the council.Stef and Philips will also provide the council with property management service delivered by an on sitecaretaker and supported by the back office staff. The cost of using St Michael’s Gate includes additional services provided by the Landlord, Stef and PhilipsLimited. They will commit to a refurbishment where necessary so that units are in a good standard, as theybecome vacant at no additional cost to the council. The landlord will also provide the council with propertymanagement service delivered by an on site caretaker and supported by the back office staff. Approved otherwise Thanks Richard

Richard Hodgson Head of Strategic Development Consultant

NPS Group T 01733 384535 M E richard.hodgson@nps.co.uk W nps.co.uk

Consider the environment before printing this emailNPS Peterborough Limited is a limited company controlled by Norfolk County Council and Peterborough City Council and is registered in England andWales. Registered number: 10213568. Registered office: Lancaster House, 16 Central Avenue, St Andrews Business Park, Norwich, Norfolk NR7 0HR.Our e-mail disclaimer can be found here

From: Raymond Murphy (via Google Docs) [drive-shares-noreply@google.com]Sent: 28 September 2016 15:43To: Hodgson, RichardSubject: CMDN for St Michael's Gate.doc - Invitation to edit

Raymond Murphy has invited you to edit the following document:

CMDN for St Michael's Gate.doc

Hi Richard,

I have updated the CMDN as per our telephone conversation.

Please see 9.1 - I have explained the reason for the increase from 74 to 98 unitsPlease see 9.5 - I have explained that additional services are included in the price

Let me know if you are happy to approve

Many thanks and kind regards

Ray

Open in Docs

This email grants access to this item without logging in. Only forward it to people you trust.

Google Docs: Create and edit documents online.

Google Inc. 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA

You have received this email because someone shared a document with you from Google Docs.

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

Attachments:116092816190101783.jpg (1.6 kB)116092816190101583.jpg (1.47 kB)

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Karen Dunleavy karen.dunleavy@peterborough.gov.ukFwd: Decision: Lease with Stef and Philips Limited for the use of St. Michael'sGate, Parnwell, as interim accommodation for homeless familiesSEPT16/CMDN/62September 30, 2016 at 9:35 AM America/Los_Angelesundisclosed-recipients:;

Decision: Lease with Stef and Philips Limited for the use of St. Michael's Gate, Parnwell, asinterim accommodation for homeless families SEPT16/CMDN/62 The above decision has been taken and can be viewed at the following link: Lease with Stef and Philips Limited for the use of St. Michael's Gate, Parnwell, as interimaccommodation for homeless families SEPT16/CMDN/62 Subject to the Council’s call-in mechanism the decision can be implemented on Thursday, 6October 2016.

-- Kind regardsMrs Karen S DunleavyDemocratic Services OfficerDemocratic ServicesGovernance DepartmentPeterborough City Council, Town Hall, Bridge Street, Peterborough PE1 1HQkaren.dunleavy@peterborough.gov.uk01733 452233To find out more about Peterborough City Council please go to: www.peterborough.gov.ukPlease consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbookwith the free modern.gov app

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Jenny Harris jenny.harris@peterborough.gov.ukFW: Decision: Lease with Stef and Philips Limited for the use of St. Michael'sGate, Parnwell, as interim accommodation for homeless familiesSEPT16/CMDN/62October 06, 2016 at 3:04 AM America/Los_AngelesSean Evans sean.evans@peterborough.gov.uk, Raymond Murphy raymond.murphy@peterborough.gov.uk, LeaRuth ruth.lea@peterborough.gov.uk

Ruth, Although the agreements will be short term, I believe they will be leases (exclusive occupation of the property) rather thanlicences (which suggests an element of sharing occupation with the landlord/ability of the landlord to move the licencee toalternative accommodation). Sean Evans was working on drawing something up based on what is used in South Hollandbut I am not sure the form of agreement has been finalised as yet. Sean, can you confirm to Ruth please. The democracy pages on insite do not appear to be working at the moment. You may wish to raise this with the teamthere. I don’t have the final version with approvals. Ray, can you please give Ruth the CMDN. I have also attached for your information the land registry title information for the property. I don’t know if you hadappreciated (as I hadn’t) that St Michael’s Gate is a street, not a building, it is just that the whole street is in the ownershipof a single landlord hence why we are able to take a lease of the area.Kind regards,Jennifer HarrisGrowth and Regeneration - Property Lawyer

Email: jenny.harris@peterborough.gov.uk (please note that service by email is not accepted)Tel: 01733 452586Mob: Fax: 01733 452220 LLG Legal Team Winner

To find out more about Peterborough City Council please go to: www.Peterborough.gov.ukPlease consider the environment before printing this email

From: Ruth Lea [mailto:ruth.lea@peterborough.gov.uk] Sent: 06 October 2016 10:20To: Jenny HarrisSubject: RE: Decision: Lease with Stef and Philips Limited for the use of St. Michael's Gate, Parnwell, asinterim accommodation for homeless families SEPT16/CMDN/62 Hi Jenny The planning officer has indicated that the ‘tenants’ will be there on licence and will be for a short period of time only(2weeks to 12 months maximum). In planning terms it appears to be more sui generis than class C3(more akin to a hostel than a dwellinghouse), although Iacknowledge that it is not a hostel. Do you have more detail on how it will be used. I have tried to look at the CMDN but the link is not opening for some reason.

Many thanks Kind regards Ruth Ruth Lea Senior Lawyer, Growth & RegenerationPeterborough City Council ruth.lea@peterborough.gov.ukTel: 01733 452615Fax: 01733 452220 LLG Legal Team Winner

To find out more about Peterborough City Council please go to: www.peterborough.gov.ukPlease consider the environment before printing this email

From: Jenny Harris [mailto:jenny.harris@peterborough.gov.uk] Sent: 06 October 2016 10:16To: Ruth LeaSubject: RE: Decision: Lease with Stef and Philips Limited for the use of St. Michael's Gate, Parnwell, asinterim accommodation for homeless families SEPT16/CMDN/62 Hi Ruth, To be honest it did not occur to me that planning permission would be necessary. It is currently residentialaccommodation and will continue to be residential accommodation (albeit presumably with a higher turnover of tenants).They will still be individual tenants of individual properties.Kind regards,Jennifer HarrisGrowth and Regeneration - Property Lawyer

Email: jenny.harris@peterborough.gov.uk (please note that service by email is not accepted)Tel: 01733 452586Mob:Fax: 01733 452220 LLG Legal Team Winner

To find out more about Peterborough City Council please go to: www.Peterborough.gov.ukPlease consider the environment before printing this email

From: Ruth Lea [mailto:ruth.lea@peterborough.gov.uk] Sent: 06 October 2016 10:06To: Jenny HarrisSubject: FW: Decision: Lease with Stef and Philips Limited for the use of St. Michael's Gate, Parnwell, asinterim accommodation for homeless families SEPT16/CMDN/62

Hi Jenny The urgent advice required relates to St Michael’s Gate as it would appear that they had not sought planning permissionfor the change of use. Do you recall whether this was ever dealt with as it seems planning had not been asked to give anopinion? I will be looking at it this morning. Kind regards Ruth Ruth Lea Senior Lawyer, Growth & RegenerationPeterborough City Council ruth.lea@peterborough.gov.ukTel: 01733 452615Fax: 01733 452220 LLG Legal Team Winner

To find out more about Peterborough City Council please go to: www.peterborough.gov.ukPlease consider the environment before printing this email

Attachments:image002.png (19.98 kB)image003.png (40.89 kB)image001.png (17.57 kB)SKM_C364e16092712140.pdf (707.29 kB)

From:

SSubject:

Date:To:Cc:

Sean Evans sean.evans@peterborough.gov.ukRe: FW: Decision: Lease with Stef and Philips Limited for the use of St.Michael's Gate, Parnwell, as interim accommodation for homeless familiesSEPT16/CMDN/62October 10, 2016 at 3:22 AM America/Los_AngelesJenny Harris jenny.harris@peterborough.gov.uk, Lea Ruth ruth.lea@peterborough.gov.ukRaymond Murphy raymond.murphy@peterborough.gov.uk, Chapman Adrianadrian.chapman@peterborough.gov.uk, Child Belinda belinda.child@peterborough.gov.uk, Debbie McQuadedebbie.mcquade@peterborough.gov.uk

HI Jenny/Ruth,

Jenny I am of the same opinion as you. I don't believe that this constitutes a change of use. Theaccommodation will continue to be utilised as single self contained dwellings, which occupants will havesole exclusive use of.

The accommodation will be provided unfurnished and residents will have liability for council tax andutilities etc.

All residents will be issued with licences, but this is only because the accommodation is being utilised inorder to fulfil our duties under S.188 of the Housing Act 1996. Therefore tenants will not be protectedunder the Protection from Eviction Act 1977.

I have attached a copy of the licence that South Holland district council use when they useaccommodation of this type. We intend to utilise very similar.

Regards

Sean

Sean EvansHousing Needs ManagerHousing NeedsAdult Services and CommunitiesPeterborough City Council4th Floor Bayard PlaceBroadwayPeterboroughPE1 1HZ Tel: 01733 864083Fax: 08702 384084Email: sean.evans@peterborough.gov.ukSecure email: sean.evans@peterborough.gcsx.gov.uk To find out more about Peterborough City Council, visit www.peterborough.gov.uk Please consider the environment before printing this email

On 6 October 2016 at 11:04, Jenny Harris <jenny.harris@peterborough.gov.uk> wrote:Ruth, Although the agreements will be short term, I believe they will be leases (exclusive occupation of the property) ratherthan licences (which suggests an element of sharing occupation with the landlord/ability of the landlord to move thelicencee to alternative accommodation). Sean Evans was working on drawing something up based on what is used inSouth Holland but I am not sure the form of agreement has been finalised as yet. Sean, can you confirm to Ruthplease. The democracy pages on insite do not appear to be working at the moment. You may wish to raise this with the teamthere. I don’t have the final version with approvals. Ray, can you please give Ruth the CMDN. I have also attached for your information the land registry title information for the property. I don’t know if you hadappreciated (as I hadn’t) that St Michael’s Gate is a street, not a building, it is just that the whole street is in theownership of a single landlord hence why we are able to take a lease of the area.

Kind regards,Jennifer HarrisGrowth and Regeneration - Property Lawyer

Email: jenny.harris@peterborough.gov.uk (please note that service by email is not accepted)Tel: 01733 452586Mob: Fax: 01733 452220 LLG Legal Team Winner

To find out more about Peterborough City Council please go to: www.Peterborough.gov.ukPlease consider the environment before printing this email

From: Ruth Lea [mailto:ruth.lea@peterborough.gov.uk] Sent: 06 October 2016 10:20To: Jenny HarrisSubject: RE: Decision: Lease with Stef and Philips Limited for the use of St. Michael's Gate, Parnwell, asinterim accommodation for homeless families SEPT16/CMDN/62 Hi Jenny The planning officer has indicated that the ‘tenants’ will be there on licence and will be for a short period of time only(2weeks to 12 months maximum). In planning terms it appears to be more sui generis than class C3(more akin to a hostel than a dwellinghouse),although I acknowledge that it is not a hostel. Do you have more detail on how it will be used. I have tried to look at the CMDN but the link is not opening for some reason. Many thanks Kind regards Ruth Ruth Lea Senior Lawyer, Growth & RegenerationPeterborough City Council ruth.lea@peterborough.gov.ukTel: 01733 452615Fax: 01733 452220 LLG Legal Team Winner

To find out more about Peterborough City Council please go to: www.peterborough.gov.ukPlease consider the environment before printing this email

From: Jenny Harris [mailto:jenny.harris@peterborough.gov.uk] Sent: 06 October 2016 10:16To: Ruth LeaSubject: RE: Decision: Lease with Stef and Philips Limited for the use of St. Michael's Gate, Parnwell, asinterim accommodation for homeless families SEPT16/CMDN/62 Hi Ruth, To be honest it did not occur to me that planning permission would be necessary. It is currently residentialaccommodation and will continue to be residential accommodation (albeit presumably with a higher turnover oftenants). They will still be individual tenants of individual properties.Kind regards,Jennifer HarrisGrowth and Regeneration - Property Lawyer

Email: jenny.harris@peterborough.gov.uk (please note that service by email is not accepted)Tel: 01733 452586Mob:Fax: 01733 452220 LLG Legal Team Winner

To find out more about Peterborough City Council please go to: www.Peterborough.gov.ukPlease consider the environment before printing this email

From: Ruth Lea [mailto:ruth.lea@peterborough.gov.uk] Sent: 06 October 2016 10:06To: Jenny HarrisSubject: FW: Decision: Lease with Stef and Philips Limited for the use of St. Michael's Gate, Parnwell,as interim accommodation for homeless families SEPT16/CMDN/62 Hi Jenny The urgent advice required relates to St Michael’s Gate as it would appear that they had not sought planningpermission for the change of use. Do you recall whether this was ever dealt with as it seems planning had not beenasked to give an opinion? I will be looking at it this morning. Kind regards Ruth Ruth Lea Senior Lawyer, Growth & RegenerationPeterborough City Council ruth.lea@peterborough.gov.ukTel: 01733 452615Fax: 01733 452220

LLG Legal Team Winner

To find out more about Peterborough City Council please go to: www.peterborough.gov.ukPlease consider the environment before printing this email

Attachments:image002.png (19.98 kB)image001.png (17.57 kB)image003.png (40.89 kB)2.Licence Agreement.doc (73 kB)

From:

RSubject:Date:

To:

Raymond Murphy raymond.murphy@peterborough.gov.ukOwnership of St Michael's GateOctober 04, 2016 at 12:44 AM America/Los_Angeles"Evans Sean (G)" sean.evans@peterborough.gov.uk, Duke Bobbybobby.duke@peterborough.gov.uk, Oliver Hayward oliver.hayward@peterborough.gov.uk

Hi all,

FYI

St Michael's Gate is owned by Paul Simon Magic Group Investments Limited

https://beta.companieshouse.gov.uk/officers/mPELOdddTA5rPVJItziVRqJEtkw/appointments

Stef and Philips Limited are the agents.

Christakis Philippou is a director of both companies.

thanks

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

From:

PSubject:Date:

To:

Cc:

Paulina Ford paulina.ford@peterborough.gov.ukCall-In - St Michael's Gate - SEPT16/CMDN/62October 05, 2016 at 10:01 AM America/Los_Angeles"Cllr Seaton David (G)" david.seaton@peterborough.gov.uk, Ogle-Welbourn Wendiwendi.ogle-welbourn@peterborough.gov.uk, Simon Machen simon.machen@peterborough.gov.uk, RaymondMurphy raymond.murphy@peterborough.gov.ukSawyer Kim kim.sawyer@peterborough.gov.uk

Dear All

Just to let you know I have received the following call-in today for the above decision. Seeattached draft I am just waiting for confirmation from the Members that they are happy with it as Ihad to type up their original submission as google did not translate the document into word verywell. I will send out formal notification of when a meeting will be held to hear the call-in tomorrow. The decision appears to cross over two committees e.g. Sustainable Growth & EnvironmentCapital and Strong and Supportive Communities Scrutiny Committee. As the call in relates tohomeless people it would therefore be more appropriate to go to the Strong and SupportiveCommittees Committee. I have spoken with Kim about this and she is in agreement, however Iwould be grateful if you could let me know your view on this.

Thank you.

Regards

--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the freemodern.gov app

Attachments:Call In Request Formv1.doc (51.5 kB)

From:

WSubject:Date:

To:Cc:

Wendi Ogle-Welbourn wendi.ogle-welbourn@peterborough.gov.ukRe: Call-In - St Michael's Gate - SEPT16/CMDN/62October 05, 2016 at 12:38 PM America/Los_AngelesPaulina Ford paulina.ford@peterborough.gov.uk"Cllr Seaton David (G)" david.seaton@peterborough.gov.uk, Simon Machensimon.machen@peterborough.gov.uk, Raymond Murphy raymond.murphy@peterborough.gov.uk, Sawyer Kimkim.sawyer@peterborough.gov.uk, "Chapman Adrian (G)" adrian.chapman@peterborough.gov.uk

agree wendi

On 5 October 2016 at 18:01, Paulina Ford <paulina.ford@peterborough.gov.uk> wrote:Dear All

Just to let you know I have received the following call-in today for the above decision. Seeattached draft I am just waiting for confirmation from the Members that they are happy with it as Ihad to type up their original submission as google did not translate the document into word verywell. I will send out formal notification of when a meeting will be held to hear the call-intomorrow. The decision appears to cross over two committees e.g. Sustainable Growth &Environment Capital and Strong and Supportive Communities Scrutiny Committee. As the callin relates to homeless people it would therefore be more appropriate to go to the Strong andSupportive Committees Committee. I have spoken with Kim about this and she is in agreement,however I would be grateful if you could let me know your view on this.

Thank you.

Regards

--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the freemodern.gov app

--

Wendi Ogle-Welbourn

Corporate Director: People and Communities

Peterborough City Council

Bayard Place

3rd Floor

Broadway

Peterborough

PE1 1FB

Mob: 07920160458

Tel: 01733 863749

From:

DSubject:Date:

To:Cc:

David Seaton david.seaton@peterborough.gov.ukRe: Call-In - St Michael's Gate - SEPT16/CMDN/62October 05, 2016 at 3:27 PM America/Los_AngelesPaulina Ford paulina.ford@peterborough.gov.ukOgle-Welbourn Wendi wendi.ogle-welbourn@peterborough.gov.uk, Simon Machensimon.machen@peterborough.gov.uk, Raymond Murphy raymond.murphy@peterborough.gov.uk, Sawyer Kimkim.sawyer@peterborough.gov.uk

OK by me

On 5 October 2016 at 18:01, Paulina Ford <paulina.ford@peterborough.gov.uk> wrote:Dear All

Just to let you know I have received the following call-in today for the above decision. Seeattached draft I am just waiting for confirmation from the Members that they are happy with it as Ihad to type up their original submission as google did not translate the document into word verywell. I will send out formal notification of when a meeting will be held to hear the call-intomorrow. The decision appears to cross over two committees e.g. Sustainable Growth &Environment Capital and Strong and Supportive Communities Scrutiny Committee. As the callin relates to homeless people it would therefore be more appropriate to go to the Strong andSupportive Committees Committee. I have spoken with Kim about this and she is in agreement,however I would be grateful if you could let me know your view on this.

Thank you.

Regards

--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the freemodern.gov app

From:

PSubject:Date:

To:

Cc:

Paulina Ford paulina.ford@peterborough.gov.ukRe: Call-In - St Michael's Gate - SEPT16/CMDN/62October 06, 2016 at 5:40 AM America/Los_Angeles"Cllr Seaton David (G)" david.seaton@peterborough.gov.uk, Ogle-Welbourn Wendiwendi.ogle-welbourn@peterborough.gov.uk, Simon Machen simon.machen@peterborough.gov.uk, RaymondMurphy raymond.murphy@peterborough.gov.ukSawyer Kim kim.sawyer@peterborough.gov.uk, Alison Stuart Alison.Stuart@peterborough.gov.uk,

Dear All

Further to my email of yesterday I am writing to let you know that the possible dates for the call-into be heard by the Strong and Supportive Communities Committee with be either be Tuesday 18October or Wednesday 19 October. I am just waiting to hear back from some members of theCommittee on their availability. This means the agenda will be published either on Monday 10th orTuesday 11 October. A written response will be required to the call-in which if ready can bepublished with the agenda. If it is not ready then will need to be with me a few days prior to themeeting to allow Members to consider the response.

Cabinet Member and relevant Director/Officers will be required to attend the meeting to respond tothe call-in and take questions from the committee.

Please can you therefore let me know who will be in attendance once I have confirmed the date ofthe meeting.

Thank you.

Regards

Paulina

On 5 October 2016 at 18:01, Paulina Ford <paulina.ford@peterborough.gov.uk> wrote:Dear All

Just to let you know I have received the following call-in today for the above decision. Seeattached draft I am just waiting for confirmation from the Members that they are happy with it as Ihad to type up their original submission as google did not translate the document into word verywell. I will send out formal notification of when a meeting will be held to hear the call-intomorrow. The decision appears to cross over two committees e.g. Sustainable Growth &Environment Capital and Strong and Supportive Communities Scrutiny Committee. As the callin relates to homeless people it would therefore be more appropriate to go to the Strong andSupportive Committees Committee. I have spoken with Kim about this and she is in agreement,however I would be grateful if you could let me know your view on this.

Thank you.

Regards

--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the freemodern.gov app

--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the freemodern.gov app

From:

RSubject:Date:

To:

Raymond Murphy raymond.murphy@peterborough.gov.ukFwd: Call-In - St Michael's Gate - SEPT16/CMDN/62October 06, 2016 at 6:14 AM America/Los_AngelesOliver Hayward oliver.hayward@peterborough.gov.uk, Adrian Chapmanadrian.chapman@peterborough.gov.uk

Hi,

Please see below from Paulina Ford

Thanks

Ray---------- Forwarded message ----------From: Paulina Ford <paulina.ford@peterborough.gov.uk>Date: 6 October 2016 at 13:40Subject: Re: Call-In - St Michael's Gate - SEPT16/CMDN/62To: "Cllr Seaton David (G)" <david.seaton@peterborough.gov.uk>, Ogle-Welbourn Wendi<wendi.ogle-welbourn@peterborough.gov.uk>, Simon Machen<simon.machen@peterborough.gov.uk>, Raymond Murphy<raymond.murphy@peterborough.gov.uk>Cc: Sawyer Kim <kim.sawyer@peterborough.gov.uk>, Alison Stuart<Alison.Stuart@peterborough.gov.uk>,

Dear All

Further to my email of yesterday I am writing to let you know that the possible dates for the call-into be heard by the Strong and Supportive Communities Committee with be either be Tuesday 18October or Wednesday 19 October. I am just waiting to hear back from some members of theCommittee on their availability. This means the agenda will be published either on Monday 10th orTuesday 11 October. A written response will be required to the call-in which if ready can bepublished with the agenda. If it is not ready then will need to be with me a few days prior to themeeting to allow Members to consider the response.

Cabinet Member and relevant Director/Officers will be required to attend the meeting to respond tothe call-in and take questions from the committee.

Please can you therefore let me know who will be in attendance once I have confirmed the date ofthe meeting.

Thank you.

Regards

Paulina

On 5 October 2016 at 18:01, Paulina Ford <paulina.ford@peterborough.gov.uk> wrote:Dear All

Just to let you know I have received the following call-in today for the above decision. Seeattached draft I am just waiting for confirmation from the Members that they are happy with it as Ihad to type up their original submission as google did not translate the document into word very

well. I will send out formal notification of when a meeting will be held to hear the call-intomorrow. The decision appears to cross over two committees e.g. Sustainable Growth &Environment Capital and Strong and Supportive Communities Scrutiny Committee. As the callin relates to homeless people it would therefore be more appropriate to go to the Strong andSupportive Committees Committee. I have spoken with Kim about this and she is in agreement,however I would be grateful if you could let me know your view on this.

Thank you.

Regards

--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

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--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the freemodern.gov app

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

From:

OSubject:Date:

To:Cc:

Oliver Hayward oliver.hayward@peterborough.gov.ukRe: Call-In - St Michael's Gate - SEPT16/CMDN/62October 06, 2016 at 11:19 AM America/Los_AngelesRaymond Murphy raymond.murphy@peterborough.gov.ukAdrian Chapman adrian.chapman@peterborough.gov.uk

Thanks Ray.

On Thursday, 6 October 2016, Raymond Murphy <raymond.murphy@peterborough.gov.uk>wrote:

Hi,

Please see below from Paulina Ford

Thanks

Ray---------- Forwarded message ----------From: Paulina Ford <paulina.ford@peterborough.gov.uk>Date: 6 October 2016 at 13:40Subject: Re: Call-In - St Michael's Gate - SEPT16/CMDN/62To: "Cllr Seaton David (G)" <david.seaton@peterborough.gov.uk>, Ogle-Welbourn Wendi<wendi.ogle-welbourn@peterborough.gov.uk>, Simon Machen <simon.machen@peterborough.gov.uk>, Raymond Murphy <raymond.murphy@peterborough.gov.uk>Cc: Sawyer Kim <kim.sawyer@peterborough.gov.uk>, Alison Stuart<Alison.Stuart@peterborough.gov.uk>,

Dear All

Further to my email of yesterday I am writing to let you know that the possible dates for the call-in to be heard by the Strong and Supportive Communities Committee with be either be Tuesday18 October or Wednesday 19 October. I am just waiting to hear back from some members ofthe Committee on their availability. This means the agenda will be published either on Monday10th or Tuesday 11 October. A written response will be required to the call-in which if ready canbe published with the agenda. If it is not ready then will need to be with me a few days prior tothe meeting to allow Members to consider the response.

Cabinet Member and relevant Director/Officers will be required to attend the meeting to respondto the call-in and take questions from the committee.

Please can you therefore let me know who will be in attendance once I have confirmed the dateof the meeting.

Thank you.

Regards

Paulina

On 5 October 2016 at 18:01, Paulina Ford <paulina.ford@peterborough.gov.uk> wrote:Dear All

Just to let you know I have received the following call-in today for the above decision. Seeattached draft I am just waiting for confirmation from the Members that they are happy with itas I had to type up their original submission as google did not translate the document intoword very well. I will send out formal notification of when a meeting will be held to hear thecall-in tomorrow. The decision appears to cross over two committees e.g. SustainableGrowth & Environment Capital and Strong and Supportive Communities Scrutiny Committee. As the call in relates to homeless people it would therefore be more appropriate to go to theStrong and Supportive Committees Committee. I have spoken with Kim about this and she isin agreement, however I would be grateful if you could let me know your view on this.

Thank you.

Regards

--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the freemodern.gov app

--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the freemodern.gov app

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

-- Oliver HaywardAssistant Director: People Commissioning and Commercial Operations Peterborough City Council

Bayard Place, BroadwayPeterborough, PE1 1FDTel: 01733 863910Mob:

From:

PSubject:Date:

To:

Cc:

Paulina Ford paulina.ford@peterborough.gov.ukNotification of Call-In - St Michael's Gate - Decision SEPT16/CMDN/62October 07, 2016 at 5:21 AM America/Los_Angeles"Cllr Seaton David (G)" david.seaton@peterborough.gov.uk, Ogle-Welbourn Wendiwendi.ogle-welbourn@peterborough.gov.uk, "Chapman Adrian (G)" adrian.chapman@peterborough.gov.uk,Simon Machen simon.machen@peterborough.gov.uk, Raymond Murphyraymond.murphy@peterborough.gov.uk, Oliver Hayward oliver.hayward@peterborough.gov.ukCabinet Member cabinetmember@peterborough.gov.uk,

Please find attached formal notification of the call-in received regarding the above decision andconfirmation of when the call-in meeting will be held.

Regards

Paulina

--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the freemodern.gov app

Attachments:Notification to Cabinet Members.doc (285 kB)Call In Request Formv1.doc (51.5 kB)Decision Notice Word Doc.docx (37.95 kB)CMDN - St Michaels Gate - PUB.pdf (122.1 kB)

From:

RSubject:Date:

To:

Raymond Murphy raymond.murphy@peterborough.gov.ukFwd: Notification of Call-In - St Michael's Gate - Decision SEPT16/CMDN/62October 07, 2016 at 5:45 AM America/Los_Angeles"Evans Sean (G)" sean.evans@peterborough.gov.uk

Hi Sean,

Please see attached details of call in.

The scrutiny meeting is 19:00 on Wednesday 19th.

Thanks

Ray

---------- Forwarded message ----------From: Paulina Ford <paulina.ford@peterborough.gov.uk>Date: 7 October 2016 at 13:21Subject: Notification of Call-In - St Michael's Gate - Decision SEPT16/CMDN/62To: "Cllr Seaton David (G)" <david.seaton@peterborough.gov.uk>, Ogle-Welbourn Wendi<wendi.ogle-welbourn@peterborough.gov.uk>, "Chapman Adrian (G)"<adrian.chapman@peterborough.gov.uk>, Simon Machen<simon.machen@peterborough.gov.uk>, Raymond Murphy<raymond.murphy@peterborough.gov.uk>, Oliver Hayward<oliver.hayward@peterborough.gov.uk>Cc: Cabinet Member <cabinetmember@peterborough.gov.uk>,

Please find attached formal notification of the call-in received regarding the above decision andconfirmation of when the call-in meeting will be held.

Regards

Paulina

--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the freemodern.gov app

-- Raymond MurphyAssistant CommissionerPeterborough City Council01733 864052

Attachments:Notification to Cabinet Members.doc (285 kB)Call In Request Formv1.doc (51.5 kB)Decision Notice Word Doc.docx (37.95 kB)CMDN - St Michaels Gate - PUB.pdf (122.1 kB)

From:

PSubject:

Date:To:

Paulina Ford paulina.ford@peterborough.gov.ukStrong and Supportive Communities Scrutiny Committee - Call-In Meeting on19 October 2016 - Response to Call-In ReportOctober 17, 2016 at 12:28 PM America/Los_Angelesundisclosed-recipients:;

Dear All

Please find link below to the agenda for the Strong and Supportive Communities ScrutinyCommittee - Call-In Meeting on 19 October 2016.

Please note that a supplementary report has been added at item 3, - RESPONSE TO CALL-IN OFAN EXECUTIVE DECISION: LEASE WITH STEF AND PHILIPS LTD FOR THE USE OF STMICHAEL’S GATE, PARNWELL AS INTERIM ACCOMMODATION FOR HOMELESS FAMILIES -SEPT16/CMDN/62.

Strong and Supportive Communities Scrutiny Committee - Call-In Meeting - 19 October 2016

Regards--

Paulina Ford

Senior Democratic Services Officer, Scrutiny

Democratic Services Team

Legal and Governance

Peterborough City Council

Town Hall

Bridge Street

Peterborough

PE1 1HQ

Email: paulina.ford@peterborough.gov.uk

Tel: 01733 452508

To find out more about Peterborough City Council go to www.peterborough.gov.uk

Please consider the environment before printing this email

modern.gov app availableView upcoming public committee documents on your iPad, Android Device or Blackberry Playbook with the free

modern.gov app