From Paper to DigitalAn Evolution of Products and Services

Taino Consultants IncDr. Jose I. Delgado

Solution & Evolution

• Paper Facts – the average company

• Paper Facts – the average companyContinuation

• Digitize/scan

Document imaging is the conversion of paper documents into electronic documents. Once stored on your desktop computer or our Applications Service Provider these documents can be retrieved effortlessly in seconds.

A Document Management System is a software that allows you to manipulate files as if they were paper documents.

A Document Management System is a software that allows you to manipulate files as if they were paper documents.

DOCUMENT MANAGEMENT SYSTEMDOCUMENT MANAGEMENT SYSTEM

Enhance the security of files; Accessibility of files across the World via Internet connection; Cost efficient retention guidelines alternative; Exonerate staff from dependence on others to locate files; Reduce the amount of time users have to spend managing paper; Reduce the volume of generated paper by 50%....

Electronic Forms

• Industry Specific• Template driven• May feed and be fed by database• Most current example – Electronic Health

Record

Doculinx

Technical Basics• Application software development tools used to construct systemGeneric code editor and the SQL Server management interface • Database software tools usedDoculinx can operate on any MS SQL Server Version, but was originally

developed on MS SQL Server 2000

• Reporting software toolsAll reporting that is not part of the common package can be done

using Crystal Reports, but custom reporting development is a common enhancement request through customer support.

Interfaces

• ÜberMover : file mover that enables organizations to move data from various sources to various destinations using an array of file formats and transfer protocols.

• ÜberXchange: enables health systems to exchange information securely to both internal and external trading partners, such as the CDC, health information exchanges (HIE), state public health laboratories, and the Nationwide Health Information Network (NHIN).

Compliance Software

• Independent Product• Designed to assist customers with compliance

issues required by legislation– Policies and Procedures– Action Items– PDF fillable forms

Uber University

• Online technical courses• Provides certification in technical subjects• Course length vary from 30 minutes to hours• Customer flexibility – Time and date– Number of courses

Underlying Issues

• Security• Portability• Audit trail• Controlled Access• Redundancy• Accessibility

Summary

• Transitions are difficult• Start with the basics• Consider Universal Interactions• Training is key• Document – How to: Policies and Procedures– Actions taken: Forms

Dr. Jose I. Delgado, President

www.TainoConsultants.comDrDelgado@tainoconsultan

ts.com