From Agenda to Zany
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Transcript of From Agenda to Zany
From Agenda to ZanyFast Effective Business
Meetings
A Agenda
• Advance• detailed• background
information• reports
B Bylaws
• Current?• Minimum
Standards• Duties of Officers• Required
Meetings
C Consent Agenda
• Allows routine to be handled quickly
• To be effective should be sent in advance
• doesn’t permit discussion
D Duty of Care, Duty of Loyalty
• Loyalty means the board owns the decisions it makes
• the officers must act in interest of the organization
• they are expected to avoid and declare conflicts of interest
E Everyone Participates
• Don’t let people not have their say
• Seek out other opinions
• votes all count the same
F Financials
• The board, not just the Treasurer is responsible
• learn to read your financial reports
• publish as required
G Generations
• How does your board reflect your membership?
• Realize that time commitment /expectations may be different
H Homework
• DO IT..– When you come
on the board– before each
meeting
• Join e-lists with other group officers
• Talk to your RVC
I Interesting
• Introduce new topics
• Feel a sense of accomplishment
J Jokes & Fun
• Board meetings shouldn’t be BORED meetings
• Get to know your fellow board members early on
• have fun but remember why you are there
K Kitchen
• FOOD helps all meetings go smoothly
• It is hard to argue with a mouth full of M & Ms
L Location
• Try to have meeting in a location that is convenient to all
• Make sure facility is conducive to meeting
M Minutes and motions
• Minutes are formal legal documents of actions taken
• Other information is optional
• Motions clarify issue under consideration– I move that…..– Second allows for
discussion
N Neutral
• The Ombudsman can help keep local group problems to a minimum
• The chair should refrain from taking a side on an issue
O Officer Reports
• Submit in advance
• Put in writing• Summarize action
to be taken by the board
• Board accepts not approves reports
P Planning
• Board should strive for an annual planning meeting
• Come together to determine goals
• Make assignments
Q Quorum
• Take roll • note who attends
in the minutes
R Roberts Rules of Order
• Guidelines for effective meetings
• can be very helpful• Can be overused
and make things more complicated
• Give members a cheat sheet for mtgs.
S Schedule
• Once you schedule board meetings avoid changing the dates
• set regular date/time
• put in the newsletter
T Time
• Start on time• avoid going over
time • if it happens
regularly you may need a change in format
• Limit discussion if necessary
U Unanimous
• Doesn’t have to be the goal
• Offers the chance to get others to help own the decision
V Votes
• Elections need to happen via mail ballot.
• Recording in minutes
• LocSec/President voting
W Working Board
• Understanding that the board role vs the committee role
• Try to have separate meetings if possible
X extensive discussion
• Have a special forum for contentious issues
• limit time for each person before debate starts
• don’t allow person attacks
Y Yield to others
• Mensans have Opinions
• alternate sides• come to
compromise• majority rules
Z Zany
• Themes• Toys• prizes & games