From AEON to AtoM:

•Expert users of archives can do research successfully within the systems and procedures of the archives.” (National Archives UK blog, 2012)

• Understand archival concepts• Use catalogues and finding aids

• When they visit different archives, or use different archives’ websites, they can pick up and adjust to variations in how things are done

Who are the ‘Archivally Intelligent’?

Context Entities

Record EntitiesRecord Series [WAS]

Item

Document [SRO Piece]( ISAD/G)

Function EntitiesFunction

Activity(ISDF)

Agency EntitiesOrganisation

Agency/ Person [WAA]ISAAR (CPF)

Archival DescriptionIs hierarchicalBut also relationalBasic description defined by International Standards ISAD (G)ISAAR/CPF

Created in 2000 by SRNSWImplemented by SROWA in 2004

Catalogue is created in backendUses Microsoft databaseAccessed with Internet Explorer

Limited search functionality

AEON – Archives Explored Online

Different look and feel - Search – many ways Digital objects (Pdf and other formats)

Request items online

AtoM – Access to Memory

Developed for the International Council on Archives Based on international standards for archives.

Used by archives around the world, including

system to rule them all

So many ways to browse and search

SearchSearch options - whole catalogue filter with side menu

wild card*

Search strategies – Search boxview

Phrase or specific searching “ “e.g. north fremantle finds everything with north or fremantle, but add some quotes and you only get ‘north fremantle”. Also use for file numbers. E.g.”1900/0827”

Wild Card search *e.g. premis* also finds premise and premisesCan also use the * to find words which end in a phrase, or *phrase*

Straight search – e.g. Fremantle. Choose from drop down, or press return. Will also find related files, which might have a place or other link.

Filter by side menu.Use the side menu to further refine your search, e.g. choose Fremantle and then choose the creating agency.

Search strategies – Advanced search

Advanced search Click in Search box, then choose advanced search. Can search by ID, title and type. Uses Boolean logic – and,or, not. Don’t get carried away…

Browse

Browse – digital objects

Browse

Archival description –series (a group of records housed together with a common purpose or

information type, e.g. minutes or correspondence files)item (a file, folder, photograph album or map set, etc.)

Organisations and people – State and local government agenciesSome Ministerial Offices. But now we can add….

Series page

Search within SeriesQuick Search

Item page

Request an item

Request an item

FAQsWhen will SRO go AtoMic?

User acceptance testing to be completed

Data migration from old system

What happens to my old links?They will,unfortunately, be broken. But because you have archival

intelligence, you should be able find items using series and item searches, and by retaining the standard reference formats for your items – Series, cons/acc, item.

For more information – keep an eye on our blog, Facebook and Twitter feeds.