Framework and Toolkit for UN Coherence, Effectiveness and Relevance at Country Level:

Step 9 – Coordinate change and ongoing implementation

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FRAMEWORK FOR UN COHERENCE, EFFECTIVENESS AND RELEVANCE AT COUNTRY LEVEL

Increasedcoherence,

effectiveness and

relevance

Initiate & mobilize

Prioritize and set

outcomes

Determine strategy

Plan organis-

ation changes

Plan implement-

ationImplement

1 2 3 4 5 6

7

8

9

Communicate about change

Monitor and evaluate

Coordinate change & ongoing implementation

Manage change programme, put in place the required processes, resources and governance structure to manage the

change

STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION : OBJECTIVES

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Ensure overall coordination and successful implementation of the change process

Coordinate and oversee the implementation of the integrated

programme and operations strategy

STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION : MAIN ACTIONS

Main actionsStep

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• Assign roles & responsibilities and governance structure for the change process [starting at Step 1, updating as needed during subsequent steps]

• Develop budget tracking approach [at each step of the process]

• Produce periodic progress reports on implementation of the integrated programme and operations strategy [at each step of the process]

Coordinate change and

ongoing implementati

on

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STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION: ACTIVITIES & TOOLS

Guidance and Templates

Main action Sub activities / analyses

Examples (Pilot & Non pilot)

Assign roles & responsibilities and

governance structure for change process

(starting at Step 1, updated as needed during later steps)

• Set up governance for change process coordination

• Define and agree on roles & responsibilities in the change process

• Illustrative governance for the effort to improve coherence, effectiveness and relevance

• Role descriptions of change team

• Examples of governance structures successfully adopted in pilot countries

Produce periodic reports on implementation(at each step of the

process)

• Track progress against plan

• Identify risks

• Work charter and progress report

• Issue log

• Sample of pilot country status report, issue log

Develop budget tracking approach

(at each step of the process)

• Track budget throughout the change process

• Template: Budget tracking sheet

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Main action Checklist

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STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION: ACTIVITY CHECKLIST

Assign of roles & responsibilities and

governance structure for the change process

• Dedicated change team in place (whether part the RCO or from one of the agencies)

• Dedicated change management resources – both people and funds – are in place (likely to increase as the steps proceed before decreasing again as the changes take root)

• Governance structure for the change management process is defined

Produce periodic progress reports on

implementation of the integrated programme

and operations strategy

• Periodic progress reports to the UNCT, according to the monitoring plan, on execution of the implementation plan

• Issues consistently identified through progress review discussions or otherwise, and successfully and promptly addressed

Develop budget tracking approach

• Budget tracking approach developed

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