FOUNDATION STAGE PROFILE 2017 - Staffordshire · EYFS Data Collection 2017 – Using SIMS...

FOUNDATION STAGE

PROFILE 2017

Using SIMS Assessment

Termly EYFS Resources

EYFS Data Collection 2017 – Using SIMS Assessment Termly EYFS Resources MIS Team | May 2017 | Version 1.0

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Foundation Stage Profile 2017 SIMS Assessment

Returning your FSP Results to the LA

For Those Schools That Have Used the EY TT Resources in SIMS to Record Assessments

Contents

Stage 1 Checking the Wizard is Available .................................................................................... 3

Stage 2 Checking That the Data Has Been Recorded in the EYFS Marksheets. ......................... 4

Stage 3 Creating a User-Defined Group ....................................................................................... 5

Stage 4 Using the EYFS Profile Wizard ....................................................................................... 8

Stage 5 Checking and Calculating the Assessment Data ............................................................. 9

Stage 6 Printing the Reports ....................................................................................................... 10

Stage 7 Creating the Export File to Send to the LA .................................................................... 12

Stage 8 Returning Foundation Stage Profile via Entrust Secure File Transfer ........................... 15

PLEASE NOTE: You will need to ensure that you have at least SIMS version 7.174 before the wizard will be available.

IMPORTANT The Foundation Stage Profile return should be submitted to the LA by:-

Tuesday 20th June 2017

Copyright © 2017 Entrust/Link2ICT. All rights reserved. Any unauthorised reproduction, distribution or use will constitute an

infringement of copyright.


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Stage 1 Checking the Wizard is Available 1. Login to SIMS.

2. Select Tools | Performance | Assessment | Wizard Manager.

3. The list of wizards will appear. If the wizard EYFS Profile Wizard 2017 is displayed in the list

then move to Stage 2 Checking That the Data Has Been Recorded in the EYFS Marksheets. If the wizard is not in the list then continue with the notes below which will guide you through importing the wizard.

4. Select Routines | Data In | Assessment | Import.

5. Click on the browse button and navigate to the folder C:\Program Files\SIMS\SIMS

.net\AMPA\England Primary (and Middle Deemed Primary)\Assessment Manager. NOTE: - At school it may read Program Files (x86) instead of Program Files. Some schools may not have access to the C Drive to be able to find the files, if this is the case then please raise a support call for your technical support team.

6. Highlight the file EYFS Profile Wizard 2017.xml and click on Open.

7. Click Finish and confirm that you wish to proceed.

8. Once the import is complete an activity log will appear, click Close.

9. The wizard should now be imported.


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Stage 2 Checking That the Data Has Been Recorded in the EYFS Marksheets. These notes are to be used by schools who have been entering data into the EY TT resources within SIMS. Before schools can create and submit the return the class teacher must have entered the Summer Term 2 data. To check that it has been entered, follow the steps below. 1. From within SIMS choose Focus | Assessment | Marksheet Entry. 2. In ‘Template Name’ type EY TT and click Search.

3. Scroll through the list of marksheets until you find one entitled EY TT Data Entry Reception

YR HT or EY TT Data Entry Reception YR, highlight either and click on Open.

4. The marksheet displays the 17 areas and you will notice that next to each of the Summer Term 2 columns there is a grey column displaying 1’s, 2’s and 3’s. This column is automatically populated once the Summer Term 2 data has been entered.

IMPORTANT – Ensure that the data has calculated correctly.

5. If the Summer Term 2 column is not complete then you will need to speak to the teacher and ask them to complete the appropriate assessments.

6. Close the marksheet once you have completed

checking.


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Stage 3 Creating a User-Defined Group IMPORTANT - Note about students to include If a child transfers schools before the summer half term holiday, the new setting must report the child’s EYFS profile data to the LA. If a child transfers schools during the second half of the summer term the previous school is responsible for reporting to the LA. 1. Select Focus | Groups | Assessment Defined Groups within SIMS. 2. Once the group browser appears click ‘New’ and a blank record will appear.

3. Insert a suitable description Foundation Stage Profile 2017 and short name for the group e.g.

FSP 2017.

4. From the drop down list set the Active State to ‘Active’.

5. Move down the screen to the ‘Membership’ area.

6. Click on against Effective Date Range and choose Whole Year.

7. Click OK.


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8. Click on the ‘Action’ button and choose ‘Add Member’.

9. The Select Members screen will appear.

10. From the Group Type choose National Curriculum Year Group.

11. Click on Group browser and choose Curriculum Year R, click OK, then click on Search.

12. You may need to change the effective date if you need to include a student who is no longer on roll at the school.

13. Highlight the students you wish to include in the group.

To highlight blocks of students hold down the ‘Shift’ key on the keyboard and click on the first student then the last. This will highlight in blue all those students in between.

To highlight individual students hold down the ‘Ctrl’ key on the keyboard and click the individuals you want to select.


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14. Once the students have been highlighted click on ‘OK’.

15. Once the students have been added click the ‘Save’ at the top of the screen and close the screen.


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Stage 4 Using the EYFS Profile Wizard 1. Select Tools | Performance | Assessment | Wizard Manager from within SIMS.

2. Highlight the EYFS Profile Wizard 2017 so that it has a thin blue line around it and click

‘Next’.

3. Click on the Group

Browser button and click on the + by Assessment User Defined. Highlight Foundation Stage Profile 2017 and click on ‘Apply’.

4. Click Next to display the marksheet.


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Stage 5 Checking and Calculating the Assessment Data

1. Highlight the EYFS Profile 2017 Marksheet and click the Edit Marksheet button . 2. The marksheet will appear on screen. 3. It displays a number of columns; the first 17 columns should be complete with data as the

class teacher will already have entered the information into the half termly or termly trackers that they have been using throughout the year.

4. Set the Result Date to 01/05/2017.

5. Click Calculate at the top of the screen and the data will copy across to the last 17 columns on

the marksheet, these columns are the ones that will be returned to the LA and DfE.

6. Once complete click Save at the top of the marksheet and then close it.


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Stage 6 Printing the Reports 1. Clicking on Next will take you to the screen in the wizard which enables the printing of the FSP

report which can be sent to parents.

2. NOTE – To return to the wizard, if it has been closed, select Tools | Performance | Assessment | Wizard Manager. Highlight the EYFS Profile Wizard 2017 and click Next, Next and Next.

In the 2017 wizard there are 3 reports which are available to print.

An example of the report produced from the FSP Wizard. This is optional as you may have already used some other method to produce your reports to parents. The EYFS Profile Pupil Report 2017 displays each of the 17 areas with the score along with a column showing the meaning of the score, Emerging, Expected or Exceeding.


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Printing the EYFS Profile Pupil Report 2017 1. Ensure that the EYFS Profile Pupil Report 2017 is highlighted. 2. In order to view the report for an individual student, deselect all pupils and then tick the

student(s) of your choice before clicking the Preview button. Enable macros if requested. 3. Close Word and choose No to save any changes.

4. To print all reports click on Select All so that all the students in the chosen group are selected

and then click on the Print button.

5. Reports can be uploaded to the Linked Documents area of the student record by clicking the

upload button .

The EYFS Profile School Report 2017 displays the percentage of students at each outcome for your EYFS cohort 2017. The report is the same for each student, so you may want to print one and photocopy it for all of the students.

The EYFS Profile National Report 2017 displays the percentage of students at each outcome, based on the national 2016 data. The report is the same for each student.

Will preview reports for students selected. Will print reports for students selected.

Will export reports to Individual Word Documents for students selected.

Will export reports to the Document Management Server for students selected. Reports will be attached to the individual student record under linked documents.


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Stage 7 Creating the Export File to Send to the LA

The Foundation Stage Profile assessments will be sent to the LA via the Entrust Secure File Transfer. The first stage in submitting the assessments requires creating an export file from Assessment. The deadline for the return to the LA is Tuesday 20th June 2017. 1. If you have closed the wizard then select Tools | Performance | Assessment | Wizard

Manager, choose the EYFS Profile Wizard 2017 and click Next, Next, Next and finally Next again. (If you were already in the wizard on the reports section, then just click Next).

2. You should now see the screen below.

3. In the ‘Results for export’ section click on Deselect All and then click on the column heading entitled Result Set.


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4. You will need to place a tick against the following 17 aspects with the Result Set of Early Years Foundation Stage.

Aspect Name Result Set

EY: Being imaginative Early Years Foundation Stage

EY: Exploring & using media & material Early Years Foundation Stage

EY: Health and self care Early Years Foundation Stage

EY: Listening and attention Early Years Foundation Stage

EY: Making relationships Early Years Foundation Stage

EY: Managing feelings and behaviour Early Years Foundation Stage

EY: Moving and handling Early Years Foundation Stage

EY: Numbers Early Years Foundation Stage

EY: People and communities Early Years Foundation Stage

EY: Reading Early Years Foundation Stage

EY: Self-confidence and self-awareness Early Years Foundation Stage

EY: Shape, space and measures Early Years Foundation Stage

EY: Speaking Early Years Foundation Stage

EY: Technology Early Years Foundation Stage

EY: The world Early Years Foundation Stage

EY: Understanding Early Years Foundation Stage

EY: Writing Early Years Foundation Stage

5. Ensure that the correct students are showing in the bottom section of the window and that all

the students have a tick against them.

6. Click on the Export button top right of the screen .

7. Navigate to F:\Sims\EntrustSFT.


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8. In the file name box type EYFS-NNNN-2017 (where EYFS is the name of the return, NNNN is the DfE number of the school and 2017 is the year) e.g. if my school number is 3333 the file name will be EYFS-3333-2017. Click ‘Save’.

9. Click the Finish button.


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Stage 8 Returning Foundation Stage Profile via Entrust Secure File Transfer

IMPORTANT

The deadline for the submission of the file is Tuesday 20th June 2017. 1. To access the Entrust Secure File Transfer website, open Internet Explorer and in the

address box type in https://securetransfer.entrust-lt.co.uk and press Enter.

2. Enter your Username and Password. All schools will have been issued with this prior to the

data collection.

3. Click Login.

4. Click on . 5. Click on the Browse button to choose the FSP file.

6. Navigate to F:\Sims\EntrustSFT.

7. Highlight the EYFS-NNNN-2017 (where EYFS is the name of the return, NNNN is the DfE number of the school and 2017 is the year), click Open.

https://securetransfer.entrust-lt.co.uk/


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8. Click on the File Type dropdown box and choose Foundation Stage Profile. 9. Click on the Service dropdown box and choose School Data Team. 10. In the Description box type Foundation Stage Profile.

11. Click on to send the file. 12. Once the upload is complete you will see a confirmation message on screen, you may wish to

click to keep for your own records.

13. The file has now been sent to the Schools Data Team. Logout of the Entrust Secure File Transfer website.

14. Ensure that you complete the declaration form and submit it to

[email protected]

Note about resubmitting your data (Staffordshire Schools Only) Although you should make every effort to ensure that your first submission is accurate,

occasionally it may be necessary to submit a second file. If you do need to submit a second file

then please ensure:

• a new file is created with a different name e.g EYFS-3333-2017 v2

• a new declaration form is completed and submitted to

[email protected]. Copies of the declaration form can be found

at the Data Support webpage, in the same area as these notes.

mailto:[email protected]


MIS Advisory Team

Entrust Learning Technologies

Riverway Centre

Riverway

Stafford

ST16 3TH

Tel: 0300 111 8030

e-mail: [email protected]

https://secure2.sla-online.co.uk/pages/mPageView.aspx


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