Foundation of the Future

Town Hall Meetings

Sharon L. Vasquez, Provost

Arosha Jayawickrema, VP of Finance and Administration

Katherine Black, R.J. McGivney,Harry Workman, and Norm Young: Task Force Co-chairs

February 2012

Foundation of the Future Launch

Outlined by President Harrison in Fall and Spring

Kickoffs and November letter to the campus

1.To review and prioritize all programs – academic and administrative

2.To identify where to focus resources without increasing the overall budget

External Environment Scan

• Projected University Revenues

• Increasingly Competitive Environment

• Long list of “wants” and “needs”

Steady State EnrollmentModest Tuition Increases

Need to Increase Quality, Reputation and Brand

The Task Forces

Academic ProgramsMembership comprised of faculty only

Administrative ProgramsMembership includes faculty and staff

Common Goals for Both Task Forces• Develop criteria and design the data and information

gathering phase

• Conduct review of all programs

• Insure integrity and transparency of the process

Two Task Forces

Charge to the Task Forces: Assess programs based on…

• University-wide impact or importance

• Clearly demonstrated demand and/or opportunity

• Greater benefit than cost

• Decision making will reflect our strategic

directions, shared values and mission

Roles and Responsibilities• Champions - Support task force co-chairs, remove

obstacles to completion, help process stay on track• Sharon Vasquez, Provost• Arosha Jayawickrema, Vice President, Finance & Admin.

• Consultant• Larry Goldstein – provide expertise and advice

• Planning Model• Framework Adapted by Task Forces from the work of R.

Dickeson (Prioritizing Academic Programs and Services, 2010)

Responsibilities of the Task Forces

1) Create operational ground rules and a decision making model

2) Determine the definition of a “program”

3) Develop a comprehensive list of all programs

4) Assist in defining a communications plan

5) Develop the qualitative and quantitative review criteria and “weighting” of each criteria

Responsibilities of the Task Forces, Cont.6) Develop a format/template for programs reporting

7) Assist program respondents

8) Review the returned reports

9) Assess and make a recommendation on each program

Invest Maintain Restructure Divest/conduct additional review

Task Force Activities (to date)

• Determined operating guidelines and ground rules• Developed the criteria and weighting of each

criteria• Prepared draft documents for comment• In process:

• Communicate and seek input• Manage workflow, complete tasks on schedule and

develop recommendations on each program

Academic Criteria/Weighting

1. Importance To The University Of Hartford (14%)

2. External/Internal Demand (24%)

3. Quality (24%)

4. Income/Costs (24%)

5. Opportunity/Barrier Analysis (14%)

Admin. Criteria/Weighting

1. Importance or Impact to the University (20%)

2. External/Internal Demand (20%)

3. Quality (20%)

4. Fiscal Review (20%)

5. Opportunity Analysis (20%)

Projected Timeline: subject to change

• Town Hall Meetings: Week of January 30

• Public Comment Period for Criteria/Weighting:January 30 thru February 5

• Review Template Distributed to department chairs/ directors: February 20

• Reports returned to Task Force: approx. April 6

• Task Force Reports forwarded to administration: July 15

Key Points Regarding the Program Prioritization

1. Importance of program prioritization to the Foundation of the Future

2. Commitment of the Task Forces to be careful, fair, and complete

3. Results of Task Force recommendations to be vetted by administration

4. An action plan to be submitted in the fall to the BOR

Foundation of the Future

More information on Foundation of the Future:

http://www.hartford.edu/future

Follow up:

Give comments via Survey Monkey

Check your e-mail box for Task Force Chairs letter and the survey links

Foundation of the Future

Questions and Discussion