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U N D E R S T A N D I N G T I T L E I

F O R T W O R T H I S D

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U N D E R S T A N D I N G T I T L E I

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T A B L E O F C O N T E N T S

Overview 5

Supplemental Instruction 6

• Payroll Costs 6

• Supplies 7

• Field Trips 8

• Food 8

Professional Development 9

• Payroll Costs 9

• Contracted Services 9

• Supplies 10

• Travel 10

Family Engagement 11

• Payroll Costs 11

• Contracted Services 11

• Supplies 12

• Food 12

Who’s Who For You 13

The Grant Finale 14

O V E R V I E W

Title I, Part A, is a federal program under the Every Student Succeeds Act (ESSA) that provides supplemental

funding through state education agencies to school districts to ensure that all children have a fair, equal, and

significant opportunity to obtain a high-quality education.

Every year Fort Worth ISD applies for Title I grant funds to supplement state and local funding for education.

Fort Worth ISD receives Title I grant funds based on the number of students from low-income families who are

enrolled in Fort Worth ISD schools.

Title I grant funds are allocated to each campus based on a formula that takes into account the number of

students enrolled and the percentage of students enrolled who qualify for the free or reduced-cost meals

program. Qualifying for free or reduced-cost meals indicates that a child comes from a low-income family,

and data shows that these children need additional

support. A campus with a high concentration of low-

income students receives more Title I grant funds

than a campus with a low concentration of low-income

students.

The purpose of Title I is to help schools provide a high-

quality education that will empower all students to meet

the challenging state academic standards.

Title I funds can be used to:

1. Supplement instruction

2. Provide professional development

3. Increase family engagement

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S U P P L E M E N T A L I N S T R U C T I O N

PAYROLL COSTS

All Title I personnel must be supplemental, and requests for additional Title I personnel must be approved by

the Federal Programs Executive Director. Positions must be filled before the start of the school year.

Allowable Positions:

• Computer Lab Assistant

• Data Analyst

• Instructional Coach

• Reading or Math Teacher

• Science Lab Assistant

• Teacher Assistant

Unallowable Positions:

• Athletic Coaches

• Cheer/Drill Coaches/Coordinators

• Hall Monitors

• In-house Assistants

• Office Assistants

Allowable Expenditures:

• Extra duty pay for teachers tutoring after

hours

• Substitutes for small group instruction

• Tutors (degreed and non-degreed)

Unallowable Expenditures:

• Contributions to voluntary retirement plans

• Payroll that exceeds local policy

• Personal liability insurance

• Stipends for personal cell phone use

• Substitutes during state-mandated testing

(e.g., STAAR)

» Keep job descriptions and work schedules on file for all personnel paid through Title I.

» Payroll deductions do not show up in Munis until a week after the start of each month.

» Payroll for tutors and substitutes lags more than a month behind in Munis, so campuses must keep good records to avoid a budget shortfall.

» Teacher assistant duties must involve direct instruction.

» Teacher assistants cannot monitor students during lunch, P.E., or library time or perform clerical duties.

» Tutoring with Title I funds must be well documented (purpose or content area; tutor name, dates, and hours worked; names and grade levels of students served).

6

Tips and Reminders

Part-Time

Payroll Estimation:

Hourly Rate × Number of Hours Worked in a Week × 4 Weeks

$19.00 × 20 × 4 = $1,520.00

SUPPLIES

To purchase supplies with Title I grant funds you must obtain comparable quotes from three approved

vendors and attach the quotes to the requisition, along with the FWISD Quote Summary Form. In the

requisition you must explain how the purchase supports the Campus Improvement Plan in General Notes.

All purchases must be made in a timely manner — preferably at the beginning of the school year — to

impact student achievement during the grant period. For an exhaustive list of supplies, please refer to

the Quick Guide to Title I: Allowable/Unallowable Uses of Funding on the Grants Department SharePoint:

www.fwisd.org/GrantsResources.

Allowable:

• Annual subscriptions and web-based software licenses: Use 211-11-6329 for reading licenses and 211-11-6399 for all other licenses unless the package includes a training component for teachers, in which case use 211-11-6299 for the training component. Please note that subscriptions and software licenses must end no later than June 30 to align with the grant period.

• Classroom books: 211-11-6329

• Library books: 211-12-6329

• Student incentives ($10 max per student, per item): 211-11-6399

• Supplies and materials for classroom use: 211-11-6399

• Technology for classroom use: 211-11-6396

Unallowable:

• Any item that has not been identified in the Campus Improvement Plan

• Banquets, ceremonies, celebrations, social events (flowers, decorations, bounce houses)

• Cleaning supplies (brooms, mops, bleach, hand sanitizer, air freshener, tissues, anti-bacterial soap, trash bags)

• Flags, banners, marquees

• Furniture

• Gifts, souvenirs, gift cards, memorabilia, promotional items, T-shirts, caps, tote bags, key chains, bracelets, sunglasses, and other wearable items

• Lanyards, wrist coils, key rings, badge holders, luggage tags

• Medical supplies (Band-Aids, gauze, sanitation wipes)

• Office supplies (stationery, business cards, notebooks for administrators, tardy slips)

• Stockpiling supplies and materials during the last quarter of the grant period

• Supplies with logos or branding (e.g., agendas or pens printed with the campus name)

• Technology for school leadership and front office staff

7S U P P L E M E N TA L I N S T R U C T I O N

FIELD TRIPS

• Must be identified in the Campus Improvement Plan.

• Must be educational and relate to the TEKS.

• Must be supported by classroom work before and after the field trip.

• Documentation must include date of field trip, destination, costs, objectives to be accomplished, lesson plans, and follow-up activities.

• Require pre-approval.

FOOD

• Healthy snacks may be purchased with Title I funds for students attending tutoring outside of school hours. Use 211-11-6499.

• Food cannot function as an incentive or a meal.

• Requisitions for food must include comparable quotes from three vendors and a valid justification.

• Please see the Quick Guide to Title I: Refreshment and Snack Guidelines on the Grants

Department SharePoint: www.fwisd.org/GrantsResources.

8 S U P P L E M E N TA L I N S T R U C T I O N

P R O F E S S I O N A L D E V E L O P M E N T

PAYROLL COSTS

Payroll costs for professional development include extra duty pay for teachers attending training outside of

school hours and substitutes during planning or teacher professional development. Please keep the following

in mind:

• Payroll deductions do not show up in Munis until a week after the start of each month.

• Payroll for substitutes lags more than a month behind in Munis, so campuses must keep good

records to avoid a budget shortfall.

CONTRACTED SERVICES

All contracts must align with the campus CNA, be identified in the Campus Improvement Plan, and follow

EDGAR requirements.

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» Contracted services must be provided by a Fort Worth ISD-approved vendor.

» Contracted services must be supplemental (must not replace services mandated by the state or district).

» Contracts are for complete services: Supplies, travel expenses, and other incidentals must be included in the contract.

» Contracts must adhere to Fort Worth ISD Purchasing Department guidelines.

» Fundraisers or training on fundraisers is not allowable.

» Legal fees, tuition fees, new building construction, renovation, and land purchases are not allowable.

» Professional contracted services are provided by an organization, individual, or consultant not receiving salary (annually or hourly) from Fort Worth ISD.

» Region 11 contracts: 211-13-6239

» Miscellaneous contracted services: 211-13-6299

Tips and Reminders

SUPPLIES

To purchase supplies with Title I grant funds you must obtain comparable quotes from three approved

vendors and attach the quotes to the requisition, along with the FWISD Quote Summary Form. In the

requisition you must explain how the purchase supports the Campus Improvement Plan in General Notes. All

purchases must support student achievement during the current school year. For an exhaustive list of

supplies, please refer to the Quick Guide to Title I: Allowable/Unallowable Uses of Funding on the Grants

Department SharePoint: www.fwisd.org/GrantsResources.

Allowable:

• Professional development books: 211-13-6329

• Supplies for professional development (chart paper, flip boards): 211-13-6399

TRAVEL

Mileage

• Reimbursement for mileage is based on the rates established by the Texas Comptroller of Public Accounts.

• The departure point for mileage reimbursement is your campus.

• For local travel, submit a Mileage Reimbursement Form.

• For long-distance travel, mileage cannot be split or shared.

Travel Expenses

• Must be documented in the Campus Improvement Plan.

• Airline tickets must be purchased through the FWISD travel agent using a purchase order.

• Employees are reimbursed when the travel has been reconciled, and reconciliation generally takes five weeks.

• All unapproved charges are the responsibility of the traveler.

• Travel requires pre-approval from Leadership.

10 P R O F E S S I O N A L D E V E L O P M E N T

F A M I L Y E N G A G E M E N T

PAYROLL COSTS

All Title I personnel must be supplemental, and requests for additional Title I personnel must be approved by

the Federal Programs Executive Director. Positions must be filled before the start of the school year.

Allowable Positions:

• Family Communications Pyramid Specialist (full-time, paid with campus Title I funds)

• Family Communications Specialist (full-time, paid with campus Title I funds)

• Family Liaison (part-time, paid through district Title I funds)

CONTRACTED SERVICES

All contracts must be documented in the Campus Improvement Plan and must follow EDGAR requirements.

• Family Science Night: 211-61-6299-04L

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» Keep job descriptions and work schedules on file for all personnel paid through Title I.

» Payroll deductions do not show up in Munis until a week after the start of each month.

» Payroll for family liaisons lags more than a month behind in Munis, so campuses must keep good records to avoid a budget shortfall.

» Family liaisons are paid $10 per hour for 20 hours of work per week but can work up to 25 hours per week. If a campus needs its family liaison to work more than 20 hours per week the campus must allocate additional Title I funds to the family liaison’s salary account: 211-61-6127-04L.

Tips and Reminders

Hourly Rate × Number of Additional Hours Worked per Week × 4 weeks

Ex: $10.00 × 5 × 4 = $200.00

How to Calculate Extra Hours for Part-time Family Liaisons:

SUPPLIES

To purchase supplies with Title I grant funds you must obtain comparable quotes from three approved

vendors and attach the quotes to the requisition, along with the FWISD Quote Summary Form. In the

requisition you must explain how the purchase supports the Campus Improvement Plan in General Notes.

All purchases must support family engagement during the current school year. For a complete list

of allowable family engagement activities, please refer to the Quick Guide to Title I: Spending Family

Engagement Funds on the Grants Department SharePoint: www.fwisd.org/GrantsResources.

12 FA M I LY E N G A G E M E N T

Allowable:

• Student incentives ($10 max per student, per item): 211-61-6399-04L

• Supplies for family engagement: 211-61-6399-04L

• Technology for parent use: 211-61-6396-04L

• Books for parents: 211-61-6329-04L

• Refreshments for family engagement events: 211-61-6499-04L

FOOD

Food cannot function as an incentive or a meal.

• Please see the Quick Guide to Title I: Refreshment and Snack Guidelines on the Grants

Department SharePoint: www.fwisd.org/GrantsResources.

• Healthy snacks can be purchased for consumption during family engagement events: use 211-61-6499-04L.

• Requisitions for food must include comparable quotes from three vendors, a valid justification, and an academic agenda if purchased for a family engagement event.

Unallowable:

• Any item that has not been identified in the Campus Improvement Plan

• Banquets, ceremonies, celebrations, social events (flowers, decorations, bounce houses)

• Cleaning supplies (brooms, mops, bleach, hand sanitizer, air freshener, anti-bacterial soap, trash bags)

• Flags, banners, marquees

• Furniture

• Gifts, souvenirs, gift cards, memorabilia, promotional items, T-shirts, caps, tote bags, key chains, and any wearable items

• Kleenex

• Lanyards, wrist coils, key rings, badge holders

• Medical supplies (Band-Aids, gauze, sanitation wipes)

• Stockpiling supplies and materials during the last quarter of the grant period

• Supplies with logos or branding (e.g., agendas or pens printed with the campus name)

W H O ’ S W H O F O R Y O U

Federal Programs

Each campus has a Project Development Specialist (PDS) who meets with the campus throughout the year

to discuss Title I and SCE budgets and the CNA, CIP, and other planning tools. If you need a Title I budget

line strung, have a Title I budget-related question, or need help running a Title I year-to-date budget, please

contact your PDS.

My PDS is: _________________________________ at: _________________________.

Family Communications

Contact Family Communications at 817-814-2968 with questions related to family engagement. Each campus

has a Family Communications Specialist (FCS) who will support the campus throughout the year.

My FCS is: _________________________________ at: _________________________.

Human Capital Management

Contact Human Capital Management with questions about Title I-funded positions (recruiting, hiring, or non-

returners).

My HCM Coordinator is: ____________________________ at: __________________.

Purchasing

Email purchasing@fwisd.org with questions

about vendors, contracts, or travel.

Accounting

Contact Accounting at 817-814-2140 with

expenditure errors (e.g., when an expense needs

to be reclassified to a different account).

Compensation

Contact the Compensation Department at

817-814-2080 with questions about overtime,

salary, or personnel qualifications.

Payroll

Contact Payroll at 817-814-2180 with questions

about employee payroll.

Accounts Payable

Contact accountspayable@fwisd.org to close a

purchase order (PO), send a check to a vendor, or

resolve questions about reimbursement.

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T H E G R A N T F I N A L E

Before you submit a Title I funds requisition, ask yourself these questions:

1. Does this expense align with a CNA priority?

2. Is this expense allocated in my CIP?

3. Are the funds available in my Title I budget?

4. Is this expense allowable, necessary, and reasonable?

5. Do I have comparable quotes from three vendors?

6. Was the lowest quote selected? If not, was a justification provided on the FWISD Quote Summary Form?

Before you submit a Title I transfer request, ask yourself these questions:

1. Is the transfer less than $5,000?

2. If the transfer is greater than or equal to $5,000, have I notified SBDM of the budget changes? Did SBDM approve? Do I have documentation of their approval?

3. Did I notify my assigned project development specialist?

4. Did I complete and submit the Budget Transfer Request Form?

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G R A N T S D E PA R T M E N T S U P P O R T817.814.2280

G R A N T S D E PA R T M E N T S H A R E P O I N Twww.fwisd.org/GrantsResources