FORT INDRAPRASTHA

THE GOOD…

Serene Compound

Artistic A Block

Delightful D Block

A POOL, A PARK & A PATH…Fort Indraprastha is blessed with all

THE BAD…

Terrace

Rusted Pipes…

Damaged Over-head Tanks…

Involving Civil Work…

AND THE UGLY…

RUSTED VALVES

Damaged and Leaking Sewer Lines…

PIPELINE CHANGE PROJECTEGM – 23 MAR 2013

BACKGROUND

• During last AGM of FIRA held on 26th Aug. 12, it was decided to authorize core taskforce team to implement project at one shot.  The members were advised to take up internal plumbing work separately and utilizing the contractor, if available, at their cost.

• The taskforce was asked to revisit the costs and look into the possibility of engaging two contractors to reduce time involved.  It was further agreed that a qualified/experienced engineer/supervisor be appointed to supervise this entire work and will be reporting to the taskforce.

BIDDING PROCESS• Enquiries sent to the following suppliers on 10th Dec.2012.

– A.V.Sanitation.– Azhagar & Co.– Raj Associates.– Yuga Constructions.

• Quotations were received from three of the above contractors, with one contractor being out of town.

• Review of quotations and technical evaluation completed.  Further, there were several comments and open issues based on various observations from suppliers and also the core taskforce team members.

• Queries sent to all the suppliers with detailed specifications (after carrying out necessary changes as felt by the core taskforce team).

BIDDING PROCESS• Offers, with the validity of 60 days, were received on 6th of Jan.

2013, and sealed bids were opened in the presence of the following members: – Capt.Sushil Pillay - Hon. President – B.Ramachandran - Hon.Internal auditor – G.S.Saxena - Technical member,PLC committee– Dwarak Ethiraj - EC member – Ms. Jayanthi haskar - Hon.Joint Secretary – Parthipan.M - Hon. Secretary & PLC committee

• Final technical comparison, along with the scope, was made.• Few suggestions given by members to economize cost were

discussed with different suppliers and based on the same, related civil work cost and also clarifications for bringing all parties on same basis were taken.

• Final comparative total cost statement for three suppliers is attached as Annexure-1.

METHODOLOGY OF CARRYING OUT THE PROJECT• The suggestion of keeping two contractors/suppliers for the entire

job need to be taken based on annexure-1 attached herewith. However it is felt that contractors will not be interested for such splitting due to reduction in their scope.

• The taskforce recommendation on potential/technical soundness and experienced level of various contractors is as under: 

– Yuga Constructions - (L2)– Raj Associates - (L3)– Azhagar & Co - (L1)

• All the suppliers have mentioned that, duration of completion of work for each block of FI will be 6-8 weeks.  Hence, it is preferred that we start work for two blocks at a time. Thereafter after satisfactory completion, take up the other blocks.

AREAS OF CONCERN:• As first part, pipe work can be made ready on the rooftop without any

disturbance to existing facility and no disturbance to supply of water.  Next stage of it will be providing pipeline connections to different floors, which is going to be done through the existing duct system.  We have approximately 8-10 ducts for each block.

 • This duct is very cramped and therefore, in most cases, first, the new

pipe-work will have to be kept ready.  Take shutdown of a particular duct to remove the existing pipe and connect the new pipeline.  This duration is expected to be 2-3 days with full shutdown.

 • Practically, we should consider this work to be of 4-5 days whereby

we allow them to stop the water for 4-5 hours in a day.  This will require proper planning and correct information to the existing residents staying in the staff quarter to avoid any confusion and people can plan their work accordingly.

AREAS OF CONCERN:• Another issue is of minor civil work and repairs; as we do not want to

disturb the fascia of existing blocks, therefore, all the pipes on vertical faces are going to run only in the existing ducts. 

• In some cases, existing pipe is crossing through civil work like walls or beams.  It is felt that major civil breakage and re-work be avoided.  Therefore, in such areas, new pipe will be run through the wall by doing small cutting and then completing the damaged portion to match with existing. A sum of Rs.1 lakh, (Rupees One lakh only) is recommended to be provided towards this expense.

• It is also observed that most of the water connections to individual flats for bathrooms/kitchens are in bad shape.  Therefore, when new pipe of UPVC is being joined to existing pipe of G.I. (which may be in damaged condition), this connection will become a weaker one, may give away in a short period of time and, if this happens, we will land up with continuous repair and trouble after spending so much on entire project.

RECOMMENDATION:• In view of above, it is recommended that the new UPVC pipe be laid right up to the

first isolation valve of each connection in each flat (bathroom and kitchen).  This will call for some breakage inside the flat. This connection up to the first isolation valve and complete the civil activity by doing plastering will be part of this project.  However, tiles, which are broken, cannot be repaired. This point has been debated at length.  However, considering the pros and cons, our recommendation is to go ahead on this activity as a part of the project to have a longer life and trouble-free work.

• While we are changing the “distribution pipe line”, we though it was prudent to have the “supply pipe line” be also changed, as doing it later would involve additional costs. A sum of Rs.2,30,00.00 (Rupees Two lakhs and thirty thousand only) has been calculated as the additional costs to be incurred for this based on the average cost received, for executing similar pipe work.

• A review of the existing pumps revealed that most of the pumps were in bad condition and required replacements. A sum of Rs.75000.00 (Rupees Seventy five thousand only) has been calculated as the additional costs to be incurred for this change.

CONCLUSION:• The above summary is made after due

deliberation among the core taskforce members and we discussed thoroughly on its merits and final decision taken for implementing the project.

ANNEXURE - I

Contractor 'A' Contractor 'B' Contractor 'C'

AZHAGAR & CO RAJ ASSOCIATES YUGA CONSTRUCTION

In INR In INR In INR

27,19,250

29,67,195 27,22,125

"Distribution pipe line change" works.

ANNEXURE – II - SUPPLY LINE PIPE CHANGE:

ITEM RMTBorewell pumps 411.49

Drinking water pumps 304.80

Total 716.29

ANNEXURE – III – CHANGE OF PUMPS

ITEM To be ReplacedBorewell pumps 3

Drinking water pumps 2

Total 5

CAPEX FUND

Category AmountOpening CapEx fund as on 1.04.12. 4,73,000.00

Expected collections – Regular @ Rs.3/- & Pipeline @ Rs.28/-

28,11,000.00

FD Interest for 2012-2013 (Approx) 80,000.00

TOTAL 33,64,000.00

Less CapEx Payments (2012-2013) 80,000.00

FINAL TOTAL 32,84,000.00

Available 22,34,000.00Outstanding as on 23.03.2013 10,17,351.00

PIPE LINE CHANGE PROJECT COLLECTIONS (AS ON 23.03.2013):

Category Count

Full Payment 42 Members

Part Payment 6 Members

Nil Payment 24 Members

SPECIAL THANKS TO MEMBERS WHO HAD MADE FULL PAYMENT

THANK YOU