FOR ENGINEERING COLLEGES

GROUPCompanies

Kusalava International Ltd

Kusalava Finance

Kusalava Motors (P) Ltd

Kraus Inc

Kusalava Batteries Kusalava Realty

Bharath AutomobilesKE Auto Electronics Pvt Ltd /

Efftronics

Kusalava Group Started in 1964 has a turnover of about 25 million dollars with the following other group companies.

Product

Features:

• Fully web enabled ERP• Multi campus

Management Solution

• Centralized web reporting

• Role based logins• Extremely user friendly

interface

Features:

• Proven Online Examination Management

• Auto Correction & Error Card Preparation

• Ranking system based on EAMCET, AIEEE etc.

• PRO Module for Admissions Tracing.

Features:

• Admission Type Definition

• Scholarship Management

• AICTE Compliant Reports

• Multiple University Regulations

• Integrated SMS Management

Versions

“We address all your Academic and Administrative needs.”

Features:

• Fully web enabled HRM Solution

• All statutory reports can be printed from the system.

• Effective MIS reporting to check data at various levels of the organization

• Centralized web reporting

• Effective Leave and Attendance Tracking

• Aids an effective Training Mgmt and a Recruitment Mgmt system

• Role based logins• Extremely user friendly

interface

Features:

• Client - Server architecture with Synchronization

• Effective Purchase, Sale and Inventory Management

• Four Level Customer and Supplier Price List definition facilty

• Flexible Tax Structure definition and Discount structure definitions

• Manage inventory effectively with extensive analysis

• Manage claims effectively

Features:

• Facilitates multilevel chart of accounts

• Multiple Cost Center Management

• Supports multi department configuration

• Extremely user friendly interface with a tree view of ledgers on the left

• Robust MIS reporting including a cash and a fund flow analysis

• Effective user management for a good financial control

“We take of your inventory, sales, purchases and finances enabling you to focus on business growth.”

S.No Group / Client Name S.No Campus Name Institution Type / Affiliation

1 BIS 1 (1) BIS School

2 SAROJINI 2 (1) SAROJINI Engineering College (JNTU Affiliation)

3 MVR 3 (1) MVR Engineering College (JNTU Affiliation)

4 RISE4 (1) RISE GANDHI Engineering College (JNTU Affiliation)

5 (2) RISE PRAKASAM Engineering College (JNTU Affiliation)

5 NRI EDUCATIONAL SOCIETY

6 (1) (66) NRI ACADEMY (49 Campuses) Junior College 7 (2) (9) INDIAN SPRINGS (9 Campuses) School

6 CHALAPATHI

8 (1) CIET (LAM) Engineering College (ANU Affiliation)

9 (2) CHALAPATHI DEGREE COLLEGE Degree (B.S.C ANU Affiliation)10 (3) CHALAPATHI JUNIOR COLLEGE Junior College11 (4) CHALAPATHI PUBLIC SCHOOL School12 (5) CHALAPATHI PHARMACY Pharmacy

13 (6) CIT (MOTHADOKA) Engineering College (JNTU Affiliation)

7 VISIT 14 (1) VISIT Engineering College (JNTU Affiliation)

8 ASN

15 (1) ASN DEGREE COLLEGE Degree (B.S.C ANU Affiliation))16 (2) ASN PHARMACY COLLEGE Pharmacy

17 (3) ASN ENGINEERING COLLEGE Engineering College (JNTU Affiliation)

9 DHANEKULA 18 (1) DHANEKULA Engineering College (JNTU Affiliation)

10 SVKP19 (1) SVKP DEGREE COLLEGE Degree College (Aided ANU Affiliation)

20 (2) SVKP INTER COLLEGE Junior College (Aided)

11 MANISHA

21 (1) MANISHA COLLEGE OF NURSING

Nursing Degree College (NTR Health University)

22 (2) MINERVA SCHOOL OF NURSING Nursing Diploma

23 (3) ACADEMY OF LIFE SCIENCES - NURSING

Nursing Degree College (NTR Health University)

24 (4) LAZARUS SCHOOL OF NURSING Nursing Diploma

25 (5) COLLEGE OF LIFE SCIENCES Nursing Degree College (NTR Health University)

26 (6) MOTHER TERESA COLLEGE OF NURSING

Nursing Degree College (NTR Health University)

27 (7) ARCHANA SCHOOL OF NURSING Nursing Diploma

28 (8) GURUNANAK SCHOOL OF NURSING Nursing Diploma

smart – e – school Usage Analysis

No. of Clients 11

No. of Campuses 92

No. of Active Users 1500

No. of Affiliations 10

No. of Course Types 22

No. of Students 90,000

Clientele in Educational Domain

Parent Communication

Tedious Payroll Processingand Statutory Requirements

Tracking Companies, Placements Events Short listing candidates and keeping a record of Placements

PAIN AREAS – WHY USE AN ERP??

Final Internal Marks Calculation

Preparation of galley, assigning invigilators and tracking answer scripts

Huge manual effortsto maintain financialbooks

Manual Maintenance of Library Cards – tough to have a grip on Overall status of books not inlibrary

Laborious activity oftransport management

Issue of Hall Tickets

Attendance shortages and condonations

Tracking BackLogs - Revaluations and Supplementary Fee Payments and Marks tracking

NRI Quota , Convenor Quota definitions, Scholarships and Concessions

• Multi Campus Management System

• Extremely User Friendly Interface

• Developed using Dot net. No need for client installations. Single server installation is sufficient.

• Modular Approach makes it easier to add modules later

• Multi User Management system with permissions at various levels

• University regulations can be tracked

• Features configurable to suit specific university norms

• AICTE compliant reports

• Departmental configuration

Why choose Smart e School ?

MODULES

STUDENT ADMINISTRATION • Student Entry

• Student Attendance

• Remarks & Accolades

• Shuffling

• Student TC Issual

• Student Search

MIS Reports for Student Administration

STUDENT REPORTS• Cons. Campus Strength• Year Wise Student Details• Individual Student Details• Student Contact Details• Student Address Labels• Admission Register• Student Promotion Status• Suspended Students• Student Fines

ATTENDANCE REPORTS

• Daily Period Wise Attendance• Daily Present/Absent Count• Attendance Marked Status• Monthly Subject Wise

Attendance• Attendance Shortage• Consolidated Branch Wise

Attendance• Late Comings

HOSTEL REPORTS

• Hostellers

CERTIFICATES

• Study Certificate• Bonafied Certificate• Bonafied Cum Custodian

Certificate• Course Completion

Certificate• Transfer Certificate• Bus Pass Letter• Certificates Receipt

Certificate

• Resume Details

• Employee Details

• Current Salary

• Attendance Entry

• Leaves Entry

• Faculty Performance

• Increments

• Process /Rollback

• Relieve Employee

STAFF MANAGEMENT

REPORTS FOR STAFF MANAGEMENT

SALARIES REPORTS

• Staff Salaries Structure Report

• Increments Report• PaySlip• Salary Statement• Pay Register

STATUTORY REPORTS

• Form V - Statutory PT Report

• PF Form 10

LETTERS

• Employee Experience Letter• Relieving Letter

STAFF DETAILS

• Consolidated Staff Details • Employee Details Report• Staff Expertise Analysis

Report• Staff Contact Details Report• Employee Relieving Details

Report

ATTENDANCE REPORTS• Monthly Staff Attendance

Report• Yearly Staff Attendance• Attendance and Daily Status

Report

LEAVES REPORTS

• Yearly Staff Leaves Report

EXAM MANAGEMENT• Exam master

• Branch Vs Exam

• Exam Subjects

• Exam Time Table

• UNI Exam Eligibility

• Condonation Fee

• Exam Fee Payment

• Generate Hall Ticket

• Assign Invigilator

• Seating Plan

• Exam Attendance

• Marks Entry

• Revaluation

• Revaluation Marks

• Supple Applicants

• Supple Marks

• Examiners

Reports for Exam Management

ATTENDANCE• Ext Exam Attendance

RESULTS• Internal Marks• External Marks• Consolidated Marks• Comparitive Performance

Analysis• Top Rankers• BackLogs• Detained Students

REVALUATION• Revaluation Applicants• Revaluation Exam Fee• Revaluation Marks• Revaluation Refund List

SUPPLEMENTARY• Exam Galley Supplementary• Supplementary Exam Fee• Supplementary Exam Marks

EXAMS• Exam List• Exam List with Subjects

TIMETABLE• Internal Exam TimeTable• Branch External Exam TT• Cons Ext Exam TT

EXTERNAL EXAMINERS• External Examiners

QUESTION PAPER REQUIREMENT

• Question Paper Requirement

EXAM ELIGIBILITY• Exam List Enclosure• Condonation List

GALLEY• Exam Galley Regular• Seating Plan Without Hall

Ticket• Seating Plan With Hall Ticket

TIMETABLE MANAGEMENT

• Lecturers• Free Periods• Lecturer Vs

Periods• Substitution• View Time Table

• Year & Branch Wise Timetable

• Lecturer Wise Timetable

• Subject Wise Timetable

• Time Table Substitution

REPORTS FOR TIMETABLE MANAGEMENT

FEE MANAGEMENT

• Fee Components• Fee Structures• Structure Amount• Structure Assigning• Student Wise Fee• Fee Collection• Other Receipts• Scholarship• Fee Refund

MIS Reports for Fee Management FEE DUES

• Component Wise Fee Dues• Consolidated Fee Dues• Branchwise Consolidated Fee

Dues• Outstanding Fe e Status• Fee Defaulters• Govt Fee reimbursement

Dues

CONCESSIONS• Concession Register

MANAGEMENT

• Chairmans Summary

DELETIONS• Deleted Fee Receipts

FEE STRUCTURE REPORTS• Fee Structure Availed

Summary

FEE RECEIPTS• Component Wise Fee

Receipts• Consolidated Fee Payment• Consolidated Fee• Class Wise Cons Fee• Component Wise Fee Paid• Cons Fee Receipts• Fee Collection Status

TRANSPORT MANAGEMENT• Vehicles• Stop Master• Route Master• Trips• Transport Fee• Fuel Consumption• Repairs• Student Transport

REPORTS FOR TRANSPORT MANAGEMENT

• Consolidated Vehicles Register

• Cons. Bus Stops and Conveyance Charges Report

• Bus Vacancy Report

• Cons. Bus Routes Report

• Cons. Bus Trips Report

• Cons. Vehicle Maintenance Cost Analysis Report

• Students Availing Transport Report

• Fuel Consumption Report

• Item Master• Consumption Points• Purchase• Sales• Issue

INVENTORY MANAGEMENT

Overall Inventory management Reports

• Purchases Report• Sales Report• Issues Report• Inventory Register• Overall Inventory Report

• Book Master• Book Master • Magazine Subscription• Magazine Master• News Paper Master• News Paper Entry• Issues/ Returns / Renewals• Search• Fine Collection• Book Withdrawn/Lost• Settings

Library Management

MIS Reports for Library ManagementMASTERS REPORTS• Book Register• Library Copies• Magazine Subscription• Magazine Master• Newspaper Master

ISSUES/RETURNS REPORTS• Issues Register• Returns Register• Over Dues Report• Student Lending History• Staff Lending History

FINES REPORTS• Fines Register

STATUS REPORTS• Book Status Report• Consolidated Library Report

MASTERS

• Account Groups• Account Sub Groups• Ledgers• Cheque Master• Ledger Mapping

VOUCHERS

• Journal Voucher• Payment Voucher• Receipt Voucher• Contra Voucher• Voucher Creation• Custom Voucher

BRS• Bank Reconciliation

FINANCE MANAGEMENT

BOOKS• Day Book• Cash Book• Bank Book• Journal Book• Contra Book• Credit Note Book• Debit Note Book• Custom Voucher Book

FINAL REPORTS• Balance Sheet• Trial Balance• Profit and Loss Account

BRS• Bank Reconciliation

Report

LEDGERS• Ledger• Ledger Summary

PRINTING• Journal Printing• Credit Note Printing• Debit Note Printing

MIS Reports for Finance Management

• Send SMS• Marks SMS• Fee Defaulters SMS• Trip SMS• Staff SMS• Login SMS• Attendance SMS• SMS Credits

SMS MANAGEMENT

MIS Reports for SMS Management

SMS Sent

• Consolidated SMS Report

• Marks SMS Report• Route SMS Report• Staff SMS Report• Attendance SMS Report• Fee Defaulters SMS

Report

SMS Credits

• SMS Credits

• Tournament• External Sports• Sports Material• Participation• Awards• Requisition• Quotation• Purchase• Material Issue

PHYSICAL EDUCATION

MIS Reports for Physical Education

• Tournaments Report• Participants Report• Sports Material Report• Material Purchases• Material Issue

• Registration• Companies Master• Placement Master• Placement Data• Feedback from Students• Feedback from

Companies• Training Events

TRAINING AND PLACEMENT

MIS Reports for Training and Placement

• Companies with MOU • Placement Events• Students Eligible

Status• Short Listed Students• Placements• Student Feedback• Company Feedback• Training Events

PRODUCT BASEOrganization• Institutions• Locations• Campuses

Campus Settings• Years• Branches• Departments• Class Rooms• Subjects• Bulk Subjects Upload• Year Vs Subjects

User Management• Role• Role Permissions• Users

Training and Placement• Feedback Settings• Eligibility Settings

Pay Leave Components• Pay Component• Slab Structure• Pay Structure• Leave Components• Leave Structure

Holidays• Holidays• Exception Holidays

Promotions• Academic Year• Demotions• Demote to Promote• Sem Process• Promotions• Academic Year End

Process

Login Settings• Inbox• Discussions• Opinion Poll• Announcements• Events

Settings• Common• Settings• Period Settings• Freeze Attendance

Others• Regulations• Regulation

Settings• Backup

Academic Year Ending Process allows the Administrator to promote each class to the next year with a strong control over which data needs to be copied and which data needs to be omitted

Academic Year Ending Process

USER MANAGEMENTMultiple user management facility where the Administrator can define what screens can be accessed by each user in each module

• Definition of Roles

• Role Based User Creation

• Module level access Control

• Form Level Access Control

6. Parent Login

7. Student Login

8. Super Administrator Login

9. Campus wise Administrator Login

1. Director Login

2. Principal Login

3. HOD Login

4. Teaching Staff Login

5. Non Teaching Staff Login

OVERVIEW OF LOGINS

I. DIRECTOR LOGIN

~ CAN DRILL DOWN STUDENT/STAFF DATA FROM CAMPUS STRENGTH TO INDUVIDUAL STUDENT /STAFF DATADATA

~ CAN ANALYSE ATTENDANCE AND EXAM PERFORMANCE

~ CAN ANALYSE FEE COLLECTED VS EXPECTED , CONCESSIONS AND SCHOLARSHIP DETAILS

~ CAN ANALYSE INSTITUTION FLEET EXPENDITURE AND REVENUES

~ CAN VIEW SMS UTILIZATION AND TYPES OF SMS USED AT VAROUS LEVLS

~ CAN TRACK EXPENDITURE AT VARIOUS LEVELS

~ CAN COMMUNICATE THROUGH MAILBOX & DISCUSSION FORUM AND VIEW OPINION POLLS

~ CAN VIEW FEEDBACK GIVEN BY PARENTS

A Director heads all the institutions and has access to all institutes, all locations and all campuses He/she can view all the academic and administrative data.

II. PRINCIPAL LOGIN

~ CAN DRILL DOWN STUDENT/STAFF DATA FROM CAMPUS STRENGTH TO INDUVIDUAL STUDENT /STAFF DATADATA

~ CAN ANALYSE ATTENDANCE AND EXAM PERFORMANCE

~ CAN ANALYSE FEE COLLECTED VS EXPECTED AND CONCESSIONS GIVENAT CAMPUS, CLASS AND STUDENT LEVELS

~ CAN ANALYSE INSTITUTION FLEET EXPENDITURE AND REVENUES

~ CAN VIEW SMS UTILIZATION AND TYPES OF SMS USED AT VARIOUS LEVLS

~ ~ CAN DEFINE AND ALLOCATE PROJECTS TO STAFF AND APPROVE THEM ONCE THE STAFF UPLOAD THE WORK

~ CAN DELETE A WRONGLY ENTERED FEE RECEIPT

~ CAN APPROVE CONCESSIONS ENTERED

~ CAN COMMUNICATE THROUGH MAILBOX & DISCUSSION FORUM AND VIEW OPINION POLLS

A Principal has access to all the data in the campus for which he/she has been designated as the Principal. He/she can view all the academic and administrative data except the financials.

III. HOD LOGIN

A Vice Principal has access to all the data in the campus for which he/she has been designated as the Vice Principal. He/she can shuffle/allocate roll numbers, can allocate bulk fee structures and can enter concessions besides viewing the regular analysis data

~ CAN DRILL DOWN STUDENT/STAFF DATA FROM CAMPUS STRENGTH TO INDUVIDUAL STUDENT /STAFF DATADATA IN HIS/HER DEPARTMENT

~ CAN ANALYSE ATTENDANCE AND EXAM PERFORMANCE IN DEPARTMENT

~ CAN ENTER ATTENDANCE

~ CAN APPROVE ATTENDANCE FOR PARTICIPATION IN TOURNAMENTS

~ CAN APPROVE FACULTY FEEDBACKS ENTERED BY STUDENTS

~ CAN APPROVE STAFF PUBLICATIONS AND EVENT PARTICIPATION

~ CAN APPROVE STUDENTS EVENTS PARTICIAPATION

~ CAN COMMUNICATE THROUGH MAILBOX & DISCUSSION FORUM AND VIEW OPINION POLLS

IV. TEACHING STAFF LOGIN

~ CAN VIEW HIS/HER PROFILE AND TIMETABLE FOR TEACHING

~ CAN ALLOCATE ASSIGNMENTS

~ CAN UPLOAD ANY MATERIAL WHICH MAY BE USEFUL FOR THE STUDENTS

~ CAN UPLOAD PUBLICATIONS AND PROJECT MATERIAL

~ CAN ENTER STUDENT MARKS AND VIEW STUDENTS PERFORMANCE

~ CAN UPLOAD DAILY ACTIVITY SHEET

~ CAN ENTER ATTENDANCE AND VIEW ATTENDANCE AND ANALYZE

~ CAN VIEW PROJECTS ALLOCATED AND UPLOAD WORK

~ CAN VIEW SALARY DETAILS AND PAYSLIPS

~ CAN COMMUNICATE THROUGH MAILBOX & DISCUSSION FORUM AND VIEW OPINION POLLS

~ CAN VIEW STUDENT FEEDBACK

All staff have a login where they can view their personal, salary and work details and interact with the management, students and parents.

A non teaching staff member can login into the system with a user name and password allocated by the administrator. He will be able to access the forms and perform those activities to which he/she is entitled

IV. NON TEACHING STAFF LOGIN

VI. PARENT LOGIN

~ CAN VIEW HIS/HER WARDS PROFILE AND ATTENDANCE

~ CAN VIEW ALL ANNOUNCEMENTS MADE

~ CAN VIEW HIS/HER WARDSFEE PAYMENT STATUS ANS SCHOLARSHIPS

~ CAN VIEW HIS/HER CHILDS EXAM TIMETABLE, EXAM PERFORMANCE RESULTS

~ CAN VIEW EXTRACIRRICULAR ACTIVITIES PARTICIPATED IN

~ CAN VIEW PLACEMENT NOTIFICATIONS AND SELECTIONS

~ CAN GIVE FEEDBACK REGARDING STUDENT, STAFF, MANAGEMENT AND ANY GENERAL FEEDBACK

~ CAN COMMINUCATE WITH THE MANAGEMENT AND STAFF VIA MAIL BOX, DISCUSSUION FORUM AND OPINION POLL

~ CAN VIEW COLLEGE EVENTS

Every Parent has a login through which he/she can view his/her child’s data and interact with the school

VII. STUDENT LOGIN~ CAN VIEW HIS/HER PROFILE AND ATTENDANCE

~ CAN VIEW ALL ANNOUNCEMENTS MADE AND EVENT S IN THE ORGANIZATION

~ CAN VIEW HIS/HER FEE PAYMENT AND SCHOLARSHIP STATUS

~ CAN VIEW CLASS TIMETABLE, HOLIDAYS LIST AND ASSIGNMENTS GIVEN

~ CAN DOWNLOAD INFORMATION UPLOADED BY FACULTY

~ CAN VIEW HIS/HER EXAM TIMETABLE, EXAM PERFORMANCE RESULTS

~ PLACEMENT NOTIFICATIONS CAN BE VIEWED

~ TOURNAMENT NOTIFICATIONS CAN BE VIEWED

~ CAN VIEW BOOK LENDING STATUS AND HISTORY AND CAN SEARCH FOR ANY BOOK IN THE LIBRARY

~ CAN COMMINUCATE VIA MAIL BOX, DISCUSSUION FORUM AND OPINION POLL AND CAN POST FACULTY FEEDBACK

Every Student has a login through which he can view his data and interact with the school

Organization Selection

Location Selection

Campus Selection

IX. SUPER ADMIN LOGIN

Super Admin has access to all institutes, all locations and all campuses. He creates the location and campus Administrations restricting their access based on their role

A Campus wise Administrator can view and manage all activities related to the campus he/she administers

IX. CAMPUS/LOCATION WISE ADMIN LOGIN

Campus / Location Wise Admin Login will have access to all the modules and forms but access will be restricted to a particular campus in case of a campus admin and all campuses in a particular location in case of a location admin.

Thank You….

Any Queries ???