INDEX1. About the organization

2. Career opportunities

3. Academic eligibility

4. Training And Other Requirements

5. Work Allotted during internships training

6. Work done

7. Weekly Information about work done

8. Difficulties faced during

9. The future challenges in the employment

10. Analysis of working in the organization

11. Suggestions

12. Conclusion

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About the organization

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About the organization

CIAE, Bhopal

Vision

The vision is an attempt to conceptualize the role that CIAE, Bhopal is prepared to play for the

growth of Indian agriculture during the next two decades. It takes the ground realities, emerging

challenges and recent development in science and engineering into account so as to carve out its

strategy and programmes. The institue seeks to develop and demonstrate appropriate technology

for various farming situations incorporating modern tools and methods. Precision framing,

conservation agriculture, mechanization of manufacturing and food processing are proposed to

be taken up.To address the issue of farm power availability, harnessing potential of agro-residue

and renewable sources of energy are also being priority

History

Central Institute of Agricultural Engineering was established on Feb. 15, 1976 during the Fifth

Five Year Plan to address research issues related to Agricultural Engineering. Initially, research

and development work related to farm machinery, post harvest technology and energy in

agriculture, were taken up. Keeping with functional utility, the divisions at the Institute were

reorganized and two additional divisions namely Agro Industrial Extension and Instrumentation

were created during VII plan. The divisions were further reorganized and an additional division

of Irrigation and Drainage Engineering was created

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Objectives

Undertake basic, applied and adaptive research leading to a development, improvement of

equipment, technology, process for crop production, irrigation and drainage, post-harvest

technology and processing, and energy-use in agriculture and rural industries

Develop hardware and technology in cooperation with other ICAR Institutes in the area of crops,

horticulture, aquaculture and animal husbandry for production and processing

Provide leadership and co-ordinate network of research with state agricultural universities for

generating location-specific technologies

Provide input to ICAR on policy intervention with respect to agricultural mechanization, energy

management in agriculture, irrigation and drainage and post harvest technology

Provide consultancy and undertake sponsored research from industry and other organization

Act as a repository of information on agricultural engineering

Act as a Center for training in research methodologies and technology and conduct post

graduate education programme leading to Master’s and Doctoral degrees in Agricultural

Engineering

Collaborate with relevant national and international agencies in achieving the above objectives.

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Career opportunities

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Career opportunities

A secretary or administrator provides both clerical and administrative support to professionals,

either as part of a team or individually. The role plays a vital part in the administration and

smooth-running of businesses throughout industry.

Secretaries/administrators are involved with the coordination and implementation of office

procedures and frequently have responsibility for specific projects and tasks and, in some cases,

oversee and supervise the work of junior staff.

The role varies greatly depending on the sector, the size of the employer and levels of

responsibility. Most work involves both written and oral communication, word processing and

typing, and requires relevant skills such as IT, organisational and presentation skills, as well as

the ability to multi-task and work well under pressure.

In some cases, secretaries/administrators are required to have high-level qualifications and

previous experience in specialist sectors, such as law, for example.

The role can often overlap with that of a personal assistant.

Responsibilities

Common tasks include:

word processing;

audio and copy typing;

letter writing;

dealing with telephone and email enquiries;

creating and maintaining filing systems;

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scheduling and attending meetings, creating agendas and taking minutes - shorthand

may be required;

keeping diaries and arranging appointments;

organising travel for staff.

Depending on the sector, the role may also include many of the following:

using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint,

Excel, Access, etc., to produce correspondence and documents and to maintain

presentations, records, spreadsheets and databases;

devising and maintaining office systems;

booking rooms and conference facilities;

using content management systems to maintain and update websites and internal

databases;

managing and maintaining budgets, as well as invoicing;

liaising with staff in other departments and with external contacts;

ordering and maintaining stationery and equipment;

sorting and distributing incoming post and organising and sending outgoing post;

arranging travel and accommodation for staff or customers and other external contacts;

liaising with colleagues and external contacts to book travel and accommodation;

organising and storing paperwork, documents and computer-based information;

photocopying and printing various documents, sometimes on behalf of other colleagues;

recruiting, training and supervising junior staff and delegating work as required;

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manipulating statistical data;

arranging in-house and external events.

Salary

Jobs in the media, not-for-profit sectors and small organisations are at the lower end of

the pay scale. Employment in banking, finance and law firms tend to be at the upper

end. Expect Rs16,000 to Rs19,000 for roles outside London and Rs20,000 to Rs24,000 in

London.

After substantial experience and with increased responsibilities, salaries can rise to

Rs28,000 to Rs33,000.

Gaining chartership or extra qualifications, or finding employment with a FTSE 100 company,

may result in a higher salary. Annual and performance-related bonuses exist in some sectors.

Income figures are intended as a guide only.

Working hours

Working weeks typically range between 35 to 40 hours a week, with a working day usually

being somewhere between 8am and 6pm. Flexi-time is sometimes available depending on the

organisation.

Interim, part-time and temporary roles are common. Career breaks are possible if skills,

especially IT, are maintained.

What to expect

Work is almost entirely office-based.

Self-employment or freelance work is unusual.

Jobs are available in all areas of the UK and opportunities are widespread.

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This is traditionally a female role and the majority of secretarial jobs are still held by

women.

The nature of the role is to support colleagues and projects rather than to take a lead on

projects yourself, which may become frustrating.

The role can be stressful at times, since the work is always focused on the needs of the

manager or team. Deadlines may be imposed suddenly, demanding flexibility and

reprioritisation of workload.

Travel within a working day, overnight absence from home and overseas work or travel

are all uncommon but may be required depending on the role.

Administrative

Senior Executive Assistant – Duties include those described for executive assistant, but the

position supports the most senior executives, particularly in large corporations. A premium is

paid for specific industry expertise. Sensitivity to confidential matters is required.

Executive Assistant – Performs administrative duties for executive management.

Responsibilities may include screening calls; managing calendars; making travel, meeting and

event arrangements; preparing reports and financial data; training and supervising other support

staff; and customer relations. Requires strong computer and Internet research skills, flexibility,

excellent interpersonal skills, project coordination experience, and the ability to work well with

all levels of internal management and staff, outside clients and vendors. Sensitivity to

confidential matters may be required.

Senior Administrative Assistant – Duties include those described for administrative assistant,

but the position requires more work experience within each function. Supports senior-level

managers and may supervise other support staff. A premium is paid for specific industry

experience. Advanced computer skills and the ability to train others in system usage are

preferred.

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Administrative Assistant – Performs administrative and office support activities for multiple

supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word

processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet

research abilities and strong communication skills are required. Staff in this category may also

have the title of department assistant, coordinator or associate.

Entry-Level Administrative Assistant – Performs a variety of Internet research functions and

uses word processing, spreadsheet and presentation software. Duties also include fielding

telephone calls, filing and data entry. May assist with overflow work from administrative and

executive assistants and fill in for the office receptionist as needed.

Marketing Assistant – Duties include those described for administrative assistant, but this

position supports a marketing department exclusively. May assist both full-time employees and

freelance staff. Additional duties include helping with trade show and event planning, creating or

updating presentation software files, tracking budgets and expenses, and communicating with

external creative service providers. May also be involved in monitoring activity and posting

content for an organization’s social media channels.

Sales Assistant – Duties include those described for administrative assistant, but this position

supports a sales department exclusively. May assist sales staff based in remote locations.

Additional responsibilities may include processing expense reports, coordinating the submission

of proposals, planning meetings, tracking sales progress, troubleshooting minor technical

problems, maintaining department database records, and serving as a liaison between traveling

sales representatives and staff based in the home office.

Specialized Assistant – Legal – Duties include those described for administrative assistant, but

this position supports a corporate legal department or law firm exclusively. Additional

responsibilities include assisting lawyers with screening client calls, preparing business

correspondence and transcribing dictation. Must have excellent computer, communication and

writing skills; understand local and state or provincial rules regarding pleadings and discovery

formats, deadlines, and filing requirements; be familiar with court structures, vendors and other

legal resources; and have basic knowledge of legal terminology.11 | P a g e

Property Management Assistant – Duties include those described for administrative assistant,

but this position supports a property management company exclusively. Assists with reviewing

lease contracts and tracking work orders and rent increases. Responsible for administrative

support and landlord/ tenant relations, as well as accounts payable functions.

Mortgage Assistant – Responsible for preparing loan documents for review. May distribute

signed contracts and organize loan files. May also perform clerical, administrative and sales

support duties. Strong organizational, communication and computer skills are required.

Customer service, data entry and multitasking skills are preferred.

Research Administrator – Conducts research and gathers documentation in order to compile

comprehensive reports. Extreme attention to detail and strong Internet skills are required.

Admissions Assistant – Duties include those described for administrative assistant, but this

position supports an admissions department at an educational institution. Additional duties

include drafting and distributing student mailings, filing student information, scheduling

appointments and processing transcript requests. May assist in coordinating student orientations.

Strong verbal and written communication, customer service, and data entry skills are required.

Project Assistant/Coordinator – Works with internal and external parties to initiate and run

major projects. Coordinates schedules and activities, places orders for supplies and services, and

tracks progress and results. Requires excellent communication skills and extensive knowledge of

database and project management software. Often reports to product development, project

management or marketing executives.

Purchasing Assistant – Creates, processes and tracks purchase orders. Maintains records of

orders and inventory and follows up with vendors on shipment and delivery. Requires strong

verbal communication, organizational and time management skills.

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Academic eligibility

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Academic eligibility

Qualifications

Varying levels of qualifications are required for this role, depending on the employer and sector.

Some may be more concerned with prior experience and skills, whereas others may want formal

qualifications.

For roles with more responsibility, the following degree and HND subjects may increase your

chances:

business or management;

business with languages;

government or public administration;

law;

secretarial studies.

Secretarial courses specifically aimed at graduates are available, often through private colleges.

Specific secretarial training is useful for entry to legal or medical roles.

Skills

You will need to have:

strong organisational skills;

presentation skills and attention to detail;

the ability to plan your own work, work on your own initiative and meet deadlines;

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the ability to manage pressure and conflicting demands and prioritise tasks and

workload;

oral and written communication skills;

tact, discretion and respect for confidentiality;

a pleasant, confident telephone manner;

teamwork;

reliability and honesty;

project management skills.

Knowledge of another common business language may boost potential earnings.

Work experience

Relevant experience is often more highly valued than secretarial qualifications, although

excellent IT and typing skills will always be an essential requirement.

Temporary work can often lead to permanent positions and, if you do not have much previous

experience, a temporary or part-time job will provide an opportunity to try different types of

secretarial or administrative work. This can help you to decide which aspects of this work you

particularly enjoy and what sort of employer or sector you would like to work with.

Competition is not usually severe since there are so many opportunities, although this depends

heavily on the area of employment. The demand for skilled, experienced staff remains high.

Exact requirements for particular typing speeds and knowledge vary from vacancy to vacancy

depending on the nature of the post, but a minimum typing speed of 45wpm is usually required.

It is common to find work through secretarial agencies, but applying directly to organisations

that appeal to you can be effective.

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Employers value experience and a mature attitude in this field of work, so mature entry and an

established work history are likely to be useful for more senior roles.

Employers

As secretarial and administrative work is so diverse, employment can be found in virtually all

sectors, including:

academic institutions and universities;

creative industries, such as advertising or publishing;

government;

hospitals and general medical practices;

legal and financial services;

management and strategic consulting;

marketing and communications;

private companies;

property;

public organisations, including local authorities and charities;

retail and leisure.

The nature and variety of work you undertake will vary according to the size of the business you

work for. Large organisations may provide more routine work but could offer more scope for

promotion and experience in other departments.

Some small businesses may expect you to perform a very traditional administration function, but

others could give you extra responsibility if they only have a small staff, which could provide

additional, useful experience.

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Specialist publications, including general recruitment magazines and newspapers and

publications aimed at specific job sectors.

A large number of recruitment agencies specialise in secretarial and administrative positions.

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Training And Other

Requirements

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Training And Other Requirements

Professional development

Initial training usually consists of being taught company policies, procedures and systems. Once

in post, it is not essential to study for further qualifications but they may be offered by your

employer, or you may wish to undertake some to increase your chances of progression.

Relevant qualifications include various NVQs, certificates and diplomas in subjects such as:

audio transcriptions;

business and administration;

IT;

typing.

Full-time, fast-track courses are available and are often favoured by graduates as they can be

completed quickly and provide wide-ranging knowledge of office procedures and secretarial

skills.

Entry to more specialised areas, such as legal or medical secretarial work, may require additional

qualifications, sometimes offered through trainee positions or by gaining extra accreditation on a

secretarial course through relevant professional bodies.

It is important to keep up to date with new technology and take advantage of any training courses

offered, either externally or in-house. The range of IT skills you need will depend on your

specific role, but you may wish to take training in Microsoft PowerPoint, Excel, Access or

statistical packages or web-authoring and design.

Training in some soft skills, such as assertiveness or customer service, may also be available.

Other common areas of training for secretaries/administrators include:

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first aid;

health and safety;

industry and company procedures;

records and content management;

time management.

Career prospects

There are a number of ways in which your career could develop. You may wish to specialise in

one industry or area, such as legal or medical secretarial work, or become a personal assistant to

a company director or other senior manager.

Alternatively, you could choose to use your organisational skills as an office manager or team

secretary, coordinating the work of others within a department or organisation.

It is possible in some sectors, such as charities, property or large organisations, to move up

through internal vacancies and opportunities, or perhaps move into other areas of the company

such as sales or marketing. Therefore, working in administration in a sector that you are

interested in can be a good 'foot in the door'.

To increase the scope for career development join a professional body such as the Institute of

Professional Administrators (IPA). Membership of a professional body in the area that you are

looking to move into can help you make the transition and show that you are serious about a

career in that area.

Another possible promotion route is to become a chartered secretary with the ICSA (Institute of

Chartered Secretaries and Administrators). Chartered secretaries are trained in a variety of areas

including corporate law, finance, governance and management and have to take several exams.

After becoming chartered and with substantial experience, it may be possible to move into roles

such as company secretary, chief executive or director of legal services.

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If you have language skills, you may decide you want to move into a more specialised role such

as a bilingual secretary. In this role you would be combining language and administrative skills

to interpret, translate and summarise information.

Alternatively, you may wish to develop other specific skills for certain roles. For example, you

could use your shorthand skills to become a verbatim reporter, attending court hearings and

making records of the outcome.

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Work Allotted during

internships training

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Work Allotted during internships training

Maintains workflow by studying methods; implementing cost reductions; and developing

reporting procedures.

Creates and revises systems and procedures by analyzing operating practices, recordkeeping

systems, forms control, office layout, and budgetary and personnel requirements; implementing

changes.

Develops administrative staff by providing information, educational opportunities, and

experiential growth opportunities.

Resolves administrative problems by coordinating preparation of reports, analyzing data, and

identifying solutions.

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Work done

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Work done

The administrator involves a lot of structure as there are a number of tasks to work on every day.

For most, the act of ticking off each task as it is completed is extremely satisfying. However, the

job can also be interesting because you work directly with individuals at different levels

including regular staff, managers, executives, suppliers and clients.

As administrators know more about the way the company works than most employees, they are

often first in line for promotion and career progression is one of the hallmarks of being an

administrator. In this role, you are trusted so if you want to switch to another job within the

company, you have an excellent chance. Most people use the role of administrator as a means of

becoming a personal secretary, office manager or supervisor.

It is a very competitive role so even being accepted at an entry-level position is not easy. Once

your foot is in the door, you will be given a lot of responsibility and initially at least, your salary

will not reflect the amount of work you do. Additionally, you may feel as if your role is not

given due respect as other employees don’t appreciate the impact your administration has on the

running of the company.

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Weekly Information about

work done

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Weekly Information about work done

First Week

To plan, organize, and administer the activities of his/her department, office, or division

efficiently.

To keep informed of new developments relating to his/her function and to maintain a creative

and experimental attitude toward change, in order to continuously improve the operation of

his/her area of responsibility.

To recommend the organizational structure and staffing that complement his/her area of

responsibility.

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Second Week

To interview and recommend to the president personnel for hire.

To establish and maintain an organizational climate that encourages the development,

retention, and a high level of morale among personnel.

Keep his/her immediate supervisor informed of activities of the unit, particularly of major or

unusual developments, and seeking his/her advice and counsel.

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Third Week

To promote an integrated effort in the administration of the college by cooperating with other

administrators and staff and coordinating his/her activities with theirs when such action is

indicated.

To maintain effective relations with faculty, students, and community, and other educational

institutions and to interpret college policies and programs accurately and constructively.

To recommend the budget for his/her department, office, or division and, within limitations

established by the board or President, to administer his/her budget.

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Fourth Week

To serve on committees and councils as directed by board policies and procedures or by

his/her immediate supervisor or the President.

To represent Kirtland and attend professional meetings as authorized by his/her immediate

supervisor.

To provide information and reports to the board at the request of the President.

To perform any other duties assigned or delegated by his/her immediate supervisor.

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Difficulties faced during

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Difficulties faced during

Ensures operation of equipment by completing preventive maintenance requirements; calling

for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Provides information by answering questions and requests.

Maintains supplies inventory by checking stock to determine inventory level; anticipating

needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Completes operational requirements by scheduling and assigning administrative projects;

expediting work results.

Maintains professional and technical knowledge by attending educational workshops; reviewing

professional publications; establishing personal networks; participating in professional societies.

Contributes to team effort by accomplishing related results as needed.

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The future challenges in the

employment

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The future challenges in the employment

Administrative professionals are the members of your team who keep operations running

smoothly, and they are often on the front lines of customer interactions. That's why losing an

administrative staff member or encountering unanticipated surges in workload can create

tough administrative challenges for you. A specialized administrative staffing agency can

help you handle these situations so you can focus on other priorities.

Here's how our OfficeTeam professionals recommend handling five typical administrative

challenges:

1. Vacations

Every employee deserves to take a vacation to relax and recharge, but his or her absence can

cause gaps that other staff may be stretched too thin to cover. Bringing in temporary workers to

fill in can help maintain productivity. While the idea of getting a temporary professional up-to-

speed may seem like an additional administrative challenge on top of staffing the vacancy, you

may be surprised by how easy it actually is.

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Specialized staffing agencies exclusively with administrative professionals, meet dozens of new

candidates face-to-face each week and maintain a roster of professionals who are able to perform

a variety of admin roles. Many of those candidates have extensive experience filling in for

vacationing receptionists and administrative assistants, so they can step into similar roles at

unfamiliar companies with ease.

2. Leaves of absence

As an employer, you're sympathetic and supportive when an employee has to take time off for

maternity/paternity leave, extended illness or other personal matters. Still, doing without a star

player in your lineup can leave you scrambling.

Covering a leave of absence may seem daunting, but specialized staffing agencies can help you

meet such administrative challenges. They can pre-evaluate candidates who are able to fill in for

a few weeks or several months until your full-time employee returns. Plus, working with a

temporary candidate long-term provides a great opportunity for you to evaluate his or her on-the-

job performance in the event that the incumbent doesn't return, or you need to fill a similar

position in the future.

3. Busy seasons and special projects

If your company experiences seasonal peaks or lands a special project, bringing in temporary

professionals can help relieve core staff during these times. Specialized staffing agencies can

recommend candidates who have tackled similar projects and possess the skill set you need to

round out your team on a project basis. And as a deadline approaches, it's easy to add staff at the

last minute – even the same day.

4. The unexpected loss of an employee

If an employee quits unexpectedly, you'll be saddled with simultaneously getting a handle on

work in progress and also finding a replacement – often with as little as two weeks' notice. A

specialized staffing agency can not only recommend experienced candidates looking for

temporary-to-full-time work but also have candidates ready for you to meet the very next day.

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This quick turnaround may even allow time for your outgoing employee to help onboard your

new hire.

5. Increased workloads

Companies are having to staff vacancies and add new administrative positions at a faster pace to

keep up with rising workloads. That means you can have a tough time landing the best

employees, whether you're looking for temporary or full-time help. "Because the market has

changed so much, many of my clients have difficulty finding the right candidates," Arce said.

Arce has seen employers invest a significant amount of time in advertising a position,

interviewing and making a selection, only to have a candidate leave after a few days to pursue

another opportunity. But she said OfficeTeam can often head off such administrative challenges.

"We're able to have conversations with candidates we've placed to make sure they're feeling

happy," she said. "If there's anything they're not getting from the position, we can communicate

it with the client." And if the candidate does eventually leave, OfficeTeam can have another

candidate waiting in the wings to minimize work disruptions.

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