For additional copies visit:https://stillwater.sharepoint.okstate.edu/Registrar/RegistrarRes

ources/ClassroomSchRprts/Presentations/Astra%20training.pptx

Checking availability is easy with

Astra Schedule!

1.Select “Calendars” from the top row (to the right of the Astra Home tab).2.Then Select the Search Function.

This is done by selecting the Pencil under Edit and selecting the appropriate search filter. Alternate Filters may be used, such as looking for rooms with Media Equipment. Note: All General University rooms are the type of Classrooms.

It is very important that Section is selected. This will show all General University rooms available and their capacities.

GU rooms are first come first serve. A room you initially found available during drafting might not be available at a later time. Use this tool to determine if enough rooms are available.

Drafts are worked in first come first serve order.

Room selections must reasonably match room size.

Checking availability is easy with

Astra Schedule!

This is the step where Information about your meeting is entered. If for a class, put Course & section information: ‘ECON 1113 001 and 002 REVIEW”If for a meeting, specify the name of the group “Business faculty meeting” and type of activity.

Selecting Request Rooms, will bring up a listing of all GU Rooms. Please select a Room that is listed as “Available” and is a relevant size. Then Select, Save and Update Request

After you find a room and select the Save and Update Request function, Astra will update the main request screen. This is a good opportunity to ensure your meetings are scheduled at the correct times in the correct rooms.

Once you confirm that Food and Drink will not be served, and that no one is going to be charged for attendance for your meeting, Select Submit Request.We will verify your request and schedule the Event within two business days.

STANDARD event rules apply:

No finals or pre-finals reservationsNo early reservation for future termsAll events must occupy a reasonable amount of the

room capacityFood and drink are prohibitedAdmittance fee’s for events are prohibited

Select ‘Calenders’ and then ‘Grid’ Filter down to the room you would like to view

Astra updates sections every night

Event information is in real time

If you have any questions please contact gurooms@okstate.edu or call 405-744-6885.