Food and Nutrition Services Supervisors Manager Self Service (MSS)
description
Transcript of Food and Nutrition Services Supervisors Manager Self Service (MSS)
Food and Nutrition ServicesSupervisors
Manager Self Service (MSS)
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Key TerminologyPortal A site that functions as a point of access to information on the
web. SAP will be accessed through the BRITE portal.
Interactive Form (iForm)
An electronic form within SAP used to request an HR Action. Becomes part of employee’s record. (Adobe Acrobat Reader software required.)
Human Resource Action Processor (HRAP)
Replaces the ZPAF processor. The HRAP will initiate the iForms and access employee data.
Employee Self-Service (ESS)
Workplace for employees to view personal information and request changes.
Business Intelligence (BI)
Repository of SAP information for the purpose of reporting.
iViews Snapshot of specific pieces of employee information.
Universal Worklist (UWL)
Replaces former SAP inbox. The UWL contains the HR Actions requiring manager’s approval and/or any notifications of other actions pertaining to the manager’s employees.
SAP 4.6b Broward’s legacy system that contains the history and data from 2001-2007.
SAP ECC Broward’s Finance, Human Resource, Payroll and Professional Development System. Employee master data is maintained beginning 2008; however, some historical data was converted.
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Food & Nutrition Services
(69725000)Barbara Leslie
Area 1(69725010)
Tammy Webster
Monarch High
(63541099)
Area 3(69725030)
Melanie Sewell
Area 2(69725020)
Kim Prestera
Tedder Elementary(60571099)
Parkside Elementary(63631099)
Blanche Ely High
(60361099)
Markham Elementary(61671099)
Ramblewood Middle
(62721099)
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* Marc Zelin marked as substitute
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Introduction toIntroduction toManager Self-Service (MSS)Manager Self-Service (MSS)
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What is Manager Self-Service (MSS)?What is Manager Self-Service (MSS)?
On-line tool to allow administrators to manage their staff
Accessible anywhere with internet access
One –stop shopping for administrators to obtain information about their employees
Tool for performing their management tasks (e.g., employee appraisals)
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MSS & SAP Process Flow MSS & SAP Process Flow
Start
HRAP
Initiatesi-Form;
attaches required docs to the on-line
action
Principal/Director
(MSS Role)
Reviews Information in
UWL
Approve
Action
Information is Executed in
SAP
Finish
HRAP &Employee
Receives notification
HRIS/Staffing/Budget
Information is Executed in
SAP
Or
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Process Execution
Actions executed immediately upon approval by Administrator:
Additional positions (with certain exceptions)
Supplements One-time (additional)
payments
Executed after HRAP processes, Administrator receives notification
Separation of employment (voluntary, i.e. personal resignation)
Actions executed by the appropriate department upon approval by Administrator (identified department) :
Remaining Additional positions (Staffing, Sub Central, HRIS)
Change in pay (HRIS) Demotion (HRIS) Reassignment (HRIS) Transfer (HRIS) Working while on leave (HRIS) Return from leave (HRIS) Create position (ABA, Grants) Maintain position (ABA, Grants) Sick leave budget (ABA, Grants) Termination (involuntary, i.e.,
abandonment of position) (Staffing)
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SAP 4.6b SAP 6.0Positions are created/changed through a manual, paper process
Positions will be created/ changed electronically
Use ZPAF to process HR actions
Use Interactive Forms to process HR actions
Cafeteria managers and workers report to the principal. Principal approves ZPAFs.
Cafeteria managers and workers report to the supervisor. Supervisor approves HR Action via iForm.
Employee resignations are submitted via paper form and processed via ZPAF
The manager will process the resignation and attach documentation to the on-line HR action, if possible.
Crosswalk
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SAP BRITE Website www.broward.k12.fl.us/erpwww.broward.k12.fl.us/erp
SAP will now be accessed through the web. On Windows-based computers, you will access SAP in Internet Explorer. There will be a button to access SAP on the ERP Department web page:
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Logging into the BRITE Portal
User Login IDEntry format = P00012345
• Letter “P” plus 8 digits
• Personnel Number 00012345
• If personnel number is less than
• 8 digits (i.e. 12345) , then leading zero(s) should be added to it
Password (first time users only)Entry format= ja021956
• mm = first 2 letters of birth month (ja)
• dd = 2-digit birth day (02)
• yyyy = 4-digit year of birth (1956)
• Case sensitive, so make sure the month letters are lowercase
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BRITE Portal
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BRITE Report Portal
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MSSMSSWork Overview & Work Overview & Approving FormsApproving Forms
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Reviewing HR Action FormsUse the Home – Universal Worklist (UWL)
Do not use the UWL under the MSS tab
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Reviewing HR Forms: Tasks
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Do not use these buttons4
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HR Action Forms: Review the HR Action Form
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Reviewing the Form: HR Action Notes
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Approving the HR Action Form
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These forms will appear different than the one reviewed: Position Request From – Create & Maintain
Will caution approver to save prior to approving. The HRAP person should have saved. Approver can save the form or continue by approving.
Supplements
One time payments
Approving Other Forms
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Demonstration
Simulation are available on the BRITE Portal by clicking Training>Online Library, then click the simulations button shown below, or go directly to:
http://www.broward.k12.fl.us/erpdb/brite/onlinelibrary/sims/index.html
Or Log into the BRITE Training Portal to practice
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Unit Three:Unit Three:Substitution RulesSubstitution Rules
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Substitute RuleThis feature is used when an administrator will be temporary unavailable (e.g., vacation).Gives another administrator access to the administrators Universal Worklist (UWL) for the substitute to approve HR Actions.
Can have more than one substitute.
Access is given by the Current Administrator creating a substitute on-line from their UWL.
This does not give the substitute access to Manager Self Service (MSS). It only gives them access to your UWL using their sign-on.The current administrator will still be able to view tasks and notifications even though they appear in the substitutes UWL.Once the Substitute approves an item, the item will be removed from the administrator’s task list.
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Designate Substitute1
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Designate Substitute
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Designate Substitute
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Designate Substitute
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Unit Four:Unit Four:Delegate Delegate
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DelegateThis feature is used when a vacancy exist or an administrator is absent for an indefinite time period
Gives another administrator access to view and complete tasks in the administrators org unit (i.e. employee appraisals, view employee data, etc.)Access is granted by supervisor submitting a security form to BRITE SecurityDelegate will receive the MSS tab & functionality for that org unit
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Manager Self Service FunctionalityManager Self Service FunctionalityWork Overview & Team Work Overview & Team
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Navigating MSS
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Attendance Overview
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Services Services Display General InformationDisplay General Information
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Display Employee Information
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Employee iViews: Organizational Assignments
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Monitoring of tasks Company Property
Personal Data
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General Information: Absence Days
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Display Salary InformationDisplay Salary Information
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Salary Information: Date Specifications
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Salary Information: One Time Payment and Deduction
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Unit Seven:Unit Seven:Personnel Personnel
Development InformationDevelopment Information
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Personnel Development
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Personnel Development: Training Activities
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