fmm familiar long

of 32 /32
C U S E R S G - - in om decisions. The NhJ hhary administraton d~~tifally ASCIl shipped of or other mhic pmvided departments and subject bibliographers with lists of components; sometimes it is an Adobe Acrobat version, which periodicals available through online seavices such as IAC's will provide a mbly visual of the *andedAcademiolndex and OCLC'sElecirOnic Couections article, provided that you have the Adobe Acrobat software Online. installed alreadv and lmow what it is and how to rise it Wah ISSN: 0161-1704 April 1998 No. 69 manysavices,6isdirscnltorimposslbletoassembleane& The reaction of the faculty of the NlU School of Mnsic to this virtoal journal issue on the meen. frrmiliar act oftaking Iistof*jod was sllr~lising. They ** me iffhey the latest of a favorite journal to a comfOdle conld take care of the - by m d g these -mesa~gpmtec,,,,O1opi~,,-ay. electronic publications! Their rationale was that this was a FROMTHECHAZR H. Stephen Wrkht, Northern Jlhois University Here at ~0~~ aois UnivmitY, we're cutting miah =bsgiptia again, and I saspect that we's not alone. has been the B& k* reduction since I arrived h a in the mmer of 1985. The m s has become nmbingly familiar scouring long of Mles and prices, desperately seeking some forgotten big-ticket item that wil& when canceled, achieve the elusive M w a p h s balance without being missed Yet one element of this is new: forthe fustfjme, the d en= of eledmnicjournals (or e-iournals) is supposed to be afactor redundancy that we wnld not afford, and the paper journals Probab,,, the most Bnno+,g +t of-g *journal bces werevastly preferable to theii electronic counterparts. After I is that are too my of them, and mare than one is too [email protected]* aspart of many. TO find the latest articles fim a partick jam* yon p~espmcMh*theIUinOisBrqconsortimand must Grst h o w which electronic vendor offers that jod. were not part of our budget configuration, I rdected on what a hkq in which it isn't to bow the or adramatiostatementtheybadmade of e-journals. author of a book in order to jind it in the d og you have to I realized that by attempting to inMuce these re&+ new bow the pubmaas name, too! This is a lndiGIUDS d&lwuic prodocts into the serialshtion~rocess, we were yet ifs + exactlg doing to our dm we boast plachg an unreasonable b d e n on a grosshl mame me of so-called *jomnal co,,dons. technology. IN THIS ISSUE: Report on the Fall 1997 OCLC Users Council Meeting a .................................................. 3 News fmm the Library of Congress ............................ 4 News from oCLC ........................................................ 9 Questions and Answers ............... . ............................ 16 MOUG Annual Meeting Plenary Sessions Reports L Musical Works on OCLC ...................................... 23 11. The Best of Times, the Worst of Times ............... 24 MOUG 1997 Financial report ..................................... 27 MOUGBY~WS ............................................................ 28 The *journal problan is strongly reminiscent of the early days It is, in% misleadiogto refer to most of these online Senices of online dogs. the 1980s, as creaky, pprimitive as e-jomnals That tem implies an equivalence which does not sym began to appear in hbrades, hlbrary exist What we have, instead, are indexing wvica which can . . iosistedthatcad catalogs were no longer needed .... sometimes deliver elechronic versions of articles retrieved via zed libradans to aease them, or even a h o r , subjjec or keyword -&. To the d t i a t e d user, ehte them Few people doubted that online the specific as random and as catalogs would even* displace manual catalogs, bnt the variable as the toss of a coin; some citations have a symbol to consign cards to land611s was prematnre; at the time, iadicah~thatfoll-texton be devd while other citations do - not So&times the electronic v&u of the article is merely eoi&h&d on page 3

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C U S E R S G
- - in om decisions. The NhJ hhary administraton d~~tifally ASCIl shipped of or other mhic pmvided departments and subject bibliographers with lists of components; sometimes it is an Adobe Acrobat version, which periodicals available through online seavices such as IAC's will provide a mbly visual of the *andedAcademiolndex and OCLC'sElecirOnic Couections article, provided that you have the Adobe Acrobat software Online. installed alreadv and lmow what it is and how to rise it Wah
ISSN: 0161-1704 April 1998 No. 69
manysavices,6isdirscnltorimposslbletoassembleane& The reaction of the faculty of the NlU School of Mnsic to this virtoal journal issue on the meen. frrmiliar act oftaking I i s t o f * j o d was sllr~lising. They ** me iffhey the latest of a favorite journal to a comfOdle conld take care of the - by m d g these -mesa~gpmtec,,,,O1opi~,,-ay. electronic publications! Their rationale was that this was a
FROMTHECHAZR H. Stephen Wrkht, Northern Jlhois University
Here at ~0~~ a o i s UnivmitY, we're cutting m i a h =bsgiptia again, and I saspect that we's not alone. has been the B& k* reduction since I arrived h a in the m m e r of 1985. The m s has become nmbingly familiar scouring long of Mles and prices, desperately seeking some forgotten big-ticket item that wil& when canceled, achieve the elusive M w a p h s balance without being missed Yet one element of this is new: forthe fustfjme, the d e n = of eledmnic journals (or e-iournals) is supposed to be afactor
redundancy that we wnld not afford, and the paper journals Probab,,, the most Bnno+,g +t of-g *journal bces werevastly preferable to theii electronic counterparts. After I is that are too my of them, and mare than one is too [email protected]* aspart of many. TO find the latest articles fim a par t i ck jam* yon p~espmcMh*theIUinOisBrqconsortimand must Grst h o w which electronic vendor offers that j o d . were not part of our budget configuration, I rdected on what a hkq in which it isn't to bow the or adramatiostatementtheybadmade of e-journals. author of a book in order to jind it in the d o g you have to I realized that by attempting to inMuce these re&+ new bow the pubmaas name, too! This is a lndiGIUDS d&lwuic prodocts into the serialshtion~rocess, we were yet ifs + exactlg doing to our dm we boast plachg an unreasonable b d e n on a grosshl mame me of so-called *jomnal co,,dons. technology.
IN THIS ISSUE: Report on the Fall 1997 OCLC Users
Council Meeting a .................................................. 3 News fmm the Library of Congress ............................ 4 News from oCLC ........................................................ 9 Questions and Answers ............... .. ............................ 16 MOUG Annual Meeting Plenary Sessions Reports
L Musical Works on OCLC ...................................... 23 11. The Best of Times, the Worst of Times ............... 24
MOUG 1997 Financial report ..................................... 27 MOUGBY~WS ............................................................ 28
The *journal problan is strongly reminiscent of the early days It is, in% misleadiogto refer to most of these online Senices of online dogs. the 1980s, as creaky, pprimitive as e-jomnals That t e m implies an equivalence which does not sym began to appear in hbrades, hlbrary exist What we have, instead, are indexing wvica which can . . iosistedthatcad catalogs were no longer needed
. . . . sometimes deliver elechronic versions of articles retrieved via zed libradans to aease them, or even a h o r , subjjec or keyword -&. To the d t i a t e d user, ehte them Few people doubted that online the specific as random and as catalogs would even* displace manual catalogs, bnt the variable as the toss of a coin; some citations have a symbol to consign cards to land611s was prematnre; at the time, iadicah~thatfoll-texton be d e v d while other citations do
- not So&times the electronic v&u of the article is merely eoi&h&d on page 3
MOUG EXECUTIVE BOARD 1998-1999
CHAIR K Stephen Wright Northern Illinois University ~ u s i ~ L a w DeKalb, IL 601 15-2889 W (815) 753-9839 Internet: [email protected]
PAST CHAIR Karen Little Universii of LouisviUe School of Music Music L a m Louisville, KY 40292 W (502) 852-5659 Internet: K R L I T T O l @ ~ O U I S V I L L E . E D U
TBEMURER Jane Edmister Penner University of Virginia Music Limy Old Cabell Hall Charlotttesville. VA 22903 W (804) 924-7017 Internet: [email protected])U
SECRETARYlNEWSLETTER EDITOR Michelle KO& Yale Universii Music L1* PO BOX 208320 New have^, CT 06520-8320 W (203) 432-0494 Internet: [email protected]
CONTINUJNG EDUCATION COORDINATOR Cheryl Taranto University of Nevada, Las Vegas 4505 MarylandParkway Box 45700 1 Las Vegq Nevada 89154-7001 W (702) 895-4623 Internet [email protected]
OCLCLIALSON Jay wktz Tapeloading & Database Services OCLC, Inc. 6565 Frantz Road dub^ OH 43017-0702 W (800) 848-5878 Internet: [email protected]
Thanks to all who contribnted to this issue of the Newsletter. The Newsleber is an o d o n a l pnblication of the Music OCLC Users Group. Editor: Michelle Koth, Yale University Music Librq, PO Box 208320, New Haven, CT 06520-8320.
c- . . om anceming the contents of the NewsZener and materials for publication should be address& to the Editor. Articles should be submitted on 3.5" disk in ASCII format or in WordPerfeccf or sent elecIronically. Articles should be consistent in [email protected] and style with other items published in the Newslener. Permission is granted to copy and disseminate information wntained herein, provided the source is acknowledged Correspondence on subscription or member- ship (iiluding change of address) should be fmarded to Jane Edmister Penner, MOUG Treasurer, University of Vuginia, Music Library, Old Cabell Hall, Charlottedle. VA 22903. (DwsmNorth AmRics, $10.00 for personal members, $15.00 forioahtionalmembers, outside North America, $25.00; back issues for the previous two years are available from the Treasurer for $5.00 per copy). A copy of the quarterly h c i d report is available h the Treasurer on request -
The Music OCLC Usas Gronp is a non-stock, nonprofit association organizedfor these purposes: (1) to establish and maintain the representation of a large and specific group of individuals and institutions ha%ing a professional interest in, and whose needs encompass, all OCLC products, systems, and senices and their impact on music h W e s , music materials, and music users; (2) to encousage and facilitate the exchange of information between OCLC andmembers of MOUG; between OCLC and the profession of music hi-p m general between members of the Gronp and appmpriate representatives of the Library of Congress; and between members of the Gronp and similar risers' orgauimtiolls; (3) to promote and maintain the higbest standards of system usage and to provide for continuing nser ducation that the memberdip may achieve those stan*, and (4) to provide a vehicle for communication among and with the members of the Group.
FROM THE CHAIR comhttedfrom plyre I
most online systems were embmassingly inferior to card catalogs. Then, as now, an immature techno1ogy was forced onto the stage nmehearsed and unprepared.
That shtion change4 and undoubtedly the e - j o d situation will impmve as well. Eventually we will see web-accessible versions ofjowals that are at least equivalent, ifnot sup-, tothepaperversMns Thattime, though, has not yet come. We must be canticins when onr amninistrators speak of e-jonmals and paper jonmals as ifthey were f o n c t i o ~ equivalent, or suggest that one o m the other. Our clientele is penxptive enough to detect when something is not what we say it is, and we shonld behonest enom& to present a nascent techdogy as it lmiy is, not as we hope it will be someday.
FROM THE OOT-GOING CO-G EDUCATION COORDINATOR, Neil Hughas-
The time has come for me to pass the torch into the capable hands ofmy soccffsor, Cheryl Taranto, and to bid farewell to the MOUG Board There are many people whom I11 be thaokingformally even as you read this, for their guidance and suppoa dnring the two meeliugs I prepared in '97 and '98, bat I want especially to thank Past Chair Karen Little, who was a master at remaining calm and focused while the Continuing Edn& Coordinaorclimbedthe curtains in panic--I couldn't have done it without you, Karen! Thanks too to all the other folks who weze on theBoard dming my tenure and who cheered me on and offered both moral and substantive support at all times: Ralph Papakhian, Steve Wright, Chris Grandy, Jane Penner, Lynn ~c~ and of course, Jay Weitz. It was an honor to serve in such company, and I thank the membership for enhmtiw me with the responsibilities of my OW. (To
meeting were: (1) What are emerging brends and opportunities to facilitate new levek &integration? (2) What are the barriers to integdion? (3) HOW can ] I i e s and OCLC work together to enme integration and system i n t e m p e r a ~
The meeting began Sunday night (October 5) with an address from Dr. K. Wayne Sm& President of OCLC. Dr. Smith made specialmention of FktSearch, which has gone "fivm no place to k t p W in 6nre years, and the forthcoming integration of Electronic Collections Online into FksCkuch. He ihiiiied sane of the critical problems facing OCLC, such as the appearance of alternatives to OCLC savices in cataloging and full-text databases, and the dif6cullty of recndting and retraiuing technical pe rmel . He also armoun+ that he would be stepping down as in June of 1998.
The Monday moming session began with a panel discussion of "Challenges and Opporhmities in Integrating Local Systems and OCLC," moderated by Betsy Wilson. Jeny Kline. DI;e$dent ofInoovativeInterfaces. Inc., discussedthe ~roblems 6f workstation maintenance. He explained the k c t i o n between "fat" and "thin" clients in the clientlmer model, and discnssed fhe potential of the network computer for OPAC and circulation applications. Bernie Hurley, chief scientist for the Universiiy of California-Berkeley Library, discussed the "culture of sharing' in the library world, and how the evolntion of the digital libmy is hampered by the lack of a foundation for sharing and integration in the digital world, as hiraries are creating "islands" ofproprietary information He called for the creation of a national digital library as a way of continuing the culbne of- into the digital age. Georgia Brown, OCLC's Vice-President for Product Development, a d d r d the relatiamhip between OCLC services and local systems. She stressedthe sigdkmt role of standards, such as 23950, in the integration of library systems with OCLC.
those of yon-do might be A * g - & f o r in ~ ~ k - ~ t h ~ man, the delegates broke into small MOUG and who would like to know if1 would willingly do it interest Technical and R~~~ sharing all agatn, my answa is a &£kite "Yes!") Communications and Access, and Reference Serviced
Electronic Poblishing. The Technical Services p n p (which last thd-~ou goes to the two R6gram Committees who I amded) focused on the fotore of union lists, Unicm lists are
served with me to pull together your New Orleans and Boston ia decline in some and are perceived as a low meetings. You were a great bunch to work with, a d , well ... yyet continuing saials cnts have elevated their ditto what I said to Karen Little, above! I look forward to the &portan=. The delegates felt that union lists be to nexl twenty years of MOUG. indexine and docmnent delivew systems and must adhere to . .
oationaistandard~. Report on the Fall 1997 OCLC Users Council Meeting ILstephen Wright,Northern ~ o i s University The afterncan session opened with "Telecommunications: The
Ties that Bind" Larry Learn, Director of Telecommunicafions The OCLC Users Council held its fall 1997 meeting on Planning for OCLC, disoossed "What's Up in the October 5-7, at OCLC's headquarters in Dublin, Ohio. The Telecommrmicatious Industry.." He identified some of the theme of this meeting was '%grate: Valuing Collaboration major developments in teIew,mmunications law since 1996, and Cooperation." The key questions to be addressed in the such as the overtmning of the Communications Lkcency Act
and the "nightmare of litigation" resulting fiom the Telearmmrmications Act of 1996. He advised hbraries to pay more attention to the Universal Service Fund and the Clinton . . amnrmsh-atwl.sefFasto restrict data enq t ion . Stuart Lynn, Associate Vice-President for Information Resources and Communications at the University of California, explained Internet 2, a new, more sophisticated data network being developed by approximate& 100 universities. Internet 2 will offer greater capacity and reliability, more predictable perfom~ance, and improved security. It will interco~mect with the regular Internet, and will begin with the establishment of 20 "pigapops" or hubs at various universities.
DonaldMuOCino, OCLC's Executive Vice-President and Chief Operating OtXcer, gave a presentation on "Integrating OCLC's Products d senrices.' He explained how OCLC is seeking to achieve "vatid prcdnct integration" h u g h the integration of all refemw prcdncts into a siogle service, "horkmtal product integration" h u g h better links between reference, resource shasing, and cataloging services, and "systems integration" through the utilization of standards in OCLC products and the promotion of standads in the h w wmmUnay.
After another small group discussion period, Leo Vmgt, Secretary General of the International Fedemtion of Library Assmiations and Institutions, discussed "The Value of International Collabodm and Cooperation." He offered tbree Chinese perspectives on the value of cooperation: "No one wave is totally alone in the seas of the world," "A tree alone cannot form a forest," and "The pason who plants the tree is not the one wbo will enjoy the shadow." He explained the role of IFLA in international h w cooperation, the challenges of cultural divw and the struggles of hiraries in underdeveloped countries.
Terry Noreanlt, Dim301 of OCLC's OBice of Research and Special Projects, offered a glimpse into "What's Happening in the Information Research Enviromnent" He demiied many fashdugnew OCLC projects, such as Kilroy, OCLC's effort to build a database of Internet resources, and Scorpion, which will automatically classify web resources by subject
The Tuesday morning session began with an OCLC h c i a l overview, provided by Rick Schwietmman, OCLC's ViPresident for Finance and Human Resources. He stated that OCLC's budgetfor 1998 is 140 million dollars; thek major growth has been in reference services, while the role of cataloging has djmiuished. Worldcat is still OCLC's major revenue source, although non-WorldCat revenue continues to grow. OCLC, like everyone else, has had problems with rapid obsolescence of computers-, a Tandem mainfrsme with an expected seven-year lifespan had to be replaced after only five
Liz Bihoff, OCLC's Vice-President for Member Services, followed with a genaal OCLC update and question-and-answer session She dried some reed milestones, such as the 37 millionth Worldcat record and the 77 millionth interhbrary loan request She also a n n o d some recent bents to Firstsearch, includingnew databases and the integration of Eledmic Collectiom Online, union lists, and interhimy loan ECO will eventually include more than 800 journals h m 21 publishers. She also menlimed some of OCLC's new products, such as the Wdows version of the Cataloging Mcmdancer and the OCLC Software Suite on CD-ROM.
The delegates then divided into small interest groups for further discussion: Communications and Access, Reference ServicevElectronic F'ublishing, Resource S h i n & and Technical Savices. In the Communications and Acms iutemt group (which1 attended), OCLC's Shirley Hyatt led the discussion. She emphasized OCLC's efforts to migrate all users to the Windows environme* there are sti l l thousands of non-Windows OCLC workstations in use, though OCLC is ending support for DOS s o h . The group then discussed strategies for encouraging users to move fiom multidrop conuectiom to TCP/IP.
After the delegates reassemble4 each interest group presented a report on the major points they wished to communicate to OCLC. The Reference ServicevElectronic Pnblisbing gronp asked for cross-database search capabilities in FirstSearch, cataloging copy for periodicals available through fnU-text databases, and an integrated user interface. The Resource Sharing group requested direct (&-user) ILL capabilities, more flexible FirstSearch contracts, and integrated systems for h e n t delivery. The Technical Services p u p emphasized the lack of sandark acmss different systems and vendas, and urged OCLC to assume a leadership mle in promoting standards. A short bnsiness meeting concluded the meeting.
NEWS FROM THE LIBRARY OF CONGRESS Deta S. Davis, Iibrary of Congress
The past year has been brimming with many accomplishments and new iuit&ives. Two big successes have been the full scale implementation of our Music Cataloger Sabbatical Program and the creation and distribution of the Macbine- Derived Authsnity Records which are part of the LCIOCLC Uniform Titles Correction Project These will be covered later in this report. S-g for music cataloging improved in the Special Materials Cataloging Division. The music teams were particularly fbrhmak tohave hired two very qualified additional catalogasviaourca~erenhancementpro~whosegoalwas to promote technicians from within the h i . In July, Pan1
years.
4
rank joiued the Music and Sound Recd&s ~ e a m - i and Jungja Yoon joined Music and Sound Recdings Team IL They both have slrong music backgro11r1ds and between them
they know seven different foreign languages, including Chinese, Korean, Hungarian, and Russian. We were also very pleased to have Lnca~ Oraves return to music cataloging fiom the Rare Book Team Three technicians lefl the music teams. There are now currently 18 catalogers and 11 technicians on the three Music and SoundReambgs Teams.
In k a l year 1997 (October 1996-September 1997), Music and Sound Recordings Teams I and II cleared a total of 12,371 items. This number includes 3,338 scores (808 full original, 1,389 wpy, and 808 production level cataloging, m addition to othercategolies), 4,097 sound recordings (including 1,950 full original, 1,416 production level cataloging, and other categories), and 4,160 books and serials. From the beginning of October to the end of December 1997, the teams cleared a total of 3,261 items, which includes 1,075 sound r&gs, 1,421 scores, and 605 books and serials.
SOUND RECORDING ARREARAGE
AnnedForces Radio and Television Service Project
The Library of Congress' holdings of the Armed Forces Radio andTelevision Sewice (AFRTS) Collection are issues of radio p r o ~ ~ c a s t to troops abroad The programs were &st broadcast worldwide in 1942 and continued to this day. The bmadcasts comprise avariety of entertakuent, hm music to dramatic scripts. Cumulative totals for inventory level cataloging of the wllection otilizing an Alpha 4 relational datsbase appMon are 54,248 discs pmcewd, an increase of an additional 9,592 m d s created since last year. Out of an original total of 125,000 records to catalog, about 71,000 remain to be cataloged Last year we aunounced that these reads, along with the 78 rpm records created under the Altshnler Project, would be a c c f f s i through the LC Web Page. We still plan for that to happen, but now not until 1998. S f f i g shortages and delayed hiring processes unexpectedly prolonged our p h .
A-Z Invento?y Projects
work has progressed on the* A-z cassettes Project. Technicians fiom the Special Materials Cataloging Division and the Motion Picture, Broadcasting, and Rmrded Sound D i i o n (MB/RS) are processing the Copyright Cassettes Collection. This wllection comprises thevast majaity of the Library's entire casette wllection which has approximately 67,000 items. These cassettes acquired through copyright, are being catalogedutilizing Cuadra STAR software. The process q l o y s a resource file of the copyright cataloging r d s for the casettes. The technicians utilize this data and e&auce the recad by adding information for song titles and tape publishas. In September 1997, a conbract was awarded to Aspen to cathgtheremaining 11,000 cassettes. As of the end of December 1997,34,781 records had been enhanced
Sondheim colfection
Processing of the Stephen Sondheim wllection of LPs continues. The wllection was originaY. expected to include 15,000 items, but we did not receive the popular music from the wllection When all we received was sorted and counted, we had received an actual total of8,577 LPs. Technicians in MSR III found copy in LC a e s (MUMS and PreMARC) and on OCLCfor6,701 items. 1,876 items werefmardedforfull cataloging. Copy on OCLC was found for many more by the catalogas and cataloging has been propsing well. Gnly about 550 items are still waiting full catalog&. We expect them to be completed in 1998.
LC Concert Tapes
Chamber music concern have been presented by the Music Man of the Library of Congress since the Coolidge Auditorium was built in 1925. Since the late 1930's, most of the concerts have been m d e d and mmy were broadcast on radio both locally and nationally. Because of the great a h t i c and research value of the over 1,500 Coolidge concerts rewrda the preserved tape wllection is nearly totally cataloged with full-level records. Ofthe concerts which have beenpmemed on ddio-grade magnetic tape Onty 167 remain to be cataloged. The wncert tapes document a great musical heritage by an extensive roster of internationally famous performers. Some prominent examples are Artor RuL&steiu, Rob& Cssadesos, Isaac Stem, NathanMilstein, Janos Starker, Gregor Piatigcdg, Leonard Rose, Leontpe Price, Jan DeGaetani, Peter Pears, Leopold Stokowski, and Sir Thomas Beecham. The variety of chamber music reprtory performed is vast and includes 2Oth-century compositions, many having been ccmrmissioned by foundations m the Library of Congress. Signiscant repertory given world premiers include Aaron Copland's Appalachian Spring ballet, Stravinsky's Elegie for solonola, and Darius Milbud's String Quartet No. 10. Some concerts even presented composers and compositions not oth& rep-ted on commercial recordings, in the Librruy of Congress' catalogs, or in major library utilities such as OCLC or RLN. In combination with the Library of Congress' vast archives of musical scores, manuscripts, and recordings h m all over the world, as well as the specialized expertis of its stafS the tradition of concats in the Coolidge Anditorium is a very valuable treaswe of the Library. These concerts document live wardings for posterity and conlnbute to the appreciation and perpetuation of a great musical heritage.
Secrist Collection
The Senist Collection is made up of appmxk~tely 1,500 clas+cal78 rpm recordings of vocal music. Work began on this c o w o n as aproject for om visiting sabbatical librarians, and we have continued work on the collection The collection includes many rare operatic items, in addition to a large
selection of pie= sung by Rosa Ponsdle and tenor ~ n r i c o ~ Caruso. Many of the other performem are little-Imown today and the titles provided on the discs were often in mangled English. Even though these were. cataloged as PLC many author$ records were created to link these titles to legitimate, but somewhat lesser-kuown arias and songs.
45s Project
The arrearage of 45 rpm sound readings consists of about 125,000 discs, primarily popnlarmusic fiom the 195Os, '~OS, '70% andr80s. Cak+ps and khnicians on detail to a SWAT team h m their regalar assignments input records on Bibliographic Workstatiom (BWSs) using VX-REXX software. The Mega Guide to Singles has been licased and loaded into these machiws as a resource database. In addition, Dick ThaLvter, Automation Operations Coordinator, Motion F'idure, Ekdcdng andRecorded Sound D i i o n (M/B/RS), has devised a way to incorporate copyight cataloging data into the 45s database. Catalogjug records are loaded into M/B/RS's Cuadra STAR "~0~1~"-dat&ase and will be searchable by the public over the World Wide Web later this year. Over 3,000 records have been created since work began on the project the last week of October 1997.
Upcoming projecrs for '98
Concert Series: We have about 500 recordkgs of the concert series America in Concert which we will begin cataloging this spring. These recordkgs will receive full-level cataloging. When mat is completed, we will begin the 3,000-tape collection ofMusic h m Marlboro. Other concert series will be done in h b as we can coordinate ikse programs with cataloging c m t receipts.
LCIOCLC RESEARCH CONTRACT
As araolt of the joint research project between the L i i of Congress and OCLC, LC has loaded 67,000 machine-derived name authority records into the National Authority File. The LCIOCLC Uniform Title Correctiom Project is developing software to and update title headiugs in bibliographic
which will help advance large-scale authority control
The project is creating authority records for music because, acmding to established gnidelines, the music catalogers do not create authority records for all uniform titles used in bibliog~&c remtd.~. Authorily recmds for uniform titles were created only when references w e r e n d or when the results of research needed to be sxdai Therefore, the bibliographic 6le in conjunction with the authority lile m e as the authoritative source for uniform titles. As a result of the research p m j e several thousand bibliographic records which
the music catalogers to continue to have workable access to authoritative headins the headings c m @ in the MUMS Music Fi not covered by authority records have had machine- derived authority records created for than. The procgs is as f0Uows:
OCLC bas compared headings in LC's Music File (personal names, corporate names, and nameinnam titles) against the ~ a m e ~uthbrity ~ i l e . If a heading does not already exist in an authority record, a new one will be created The machine- derived authority records will include a 1XX field, a 670, and a 667 with the legend " & h i n m e d authority record" The 670 will contain a shortened form of the 1XX main enlry (if there is one), a title citation which will include a citation from the 245 subfield a date. and if the headkc amears in the - .. .. subfield c of the 245, a usage atanon. The 1XX mam [email protected] IS included anthin the 67Qbecause we d e t m e d that with the high number of music m d s which contain a nondistinctive 245 ti& tbe additional information could be essenfial in many jnstauces to iden* the source record The date is taken fiom the subfield c of the 260 field of the source bibliographic record In some instances, cross references may be 'generated if certain formnlaic situatons occur, such as a compound surname. The encoding level of these records in the 008133 will be "d" for "Prehhy."
These records may be nsed, m m and upgraded according to normal LCMACO authority procednres. However, if appropriate, the "F'relhhwy" encoding in the 008133 shonld be replaced. If en* becomes available for machine derived authoriy records, h legend "Machinederived authority r m d " will be retroactively removed fiom the 667 and replaced by an appropriate code in the f u r 4 kids.
Further development and completion of the uniform title armtion algo&ms will c o n in 1998 and are expected to be completed v q soon Once the algorithms are fnnctional, LC will have the sound recording bibliographic records it bas pmhased processed and will add the records to its Music File.
MOTION PICTURE, BROADCASTING9 AM) RECORDED SOUND DNISION
1997 was the first fall year for the reorgmked Motion Pictore, Broadcastiug and Recorded Sound Division W/RS), in which sections are now organized by format rather than function Under the new division organizaton, reference, c m e and prooessingfonctions for moving image (film and video formats) and sound (recordings and radio) are united under individual respective sections. Samuel Blylawski is the head of the Recolded Sound Section, comprised of over twenty staff members, including tlree reference h- in the Recorded Sound Reference Center, and seven full-time
have not been and willnot be examined by Library of Congress catalogers. The carefol coordiuation of p-ation, reader catalogers willbe added to the MUMS Music File. In order for access, and processing policies is now centrally balanced and
implementeb For the first time m the history of the Library, t k e is amanager devoted exclusively to bibliographic control of sound recordings, Eugene DeAnna, head of the Processing Unit of the Recorded Sound Section. Mary Russell Buclmmn has most recenlly joined the section as Curator of Sound Rewrdiogs. The newly-created sectionis q t e d to greatly increase acquisitions of sound recordiogs and develop new policies and programs for their preservation.
In the plarming stage is a move of many collections to an off- site storage and preservation facility in Culpepq Virginia Negotkhs leading toward the acquisition of that facility by a private foundation on behalf of the Motion Pictme, Broadcasting andRecorded Sound Division and the Library are expected to be complete early this spring.
The MB/as Cuadra STAR Database
MISIRS and the Special Mat& Cataloging Division have been working steadily to reach the goal set by the Librarian of Congress to bring all of the Library's sound recordings under bibliographic control by the year 2005. This year both divisionshave enjoyed increases in staff to meet this target, but short of a catalogkg staffinthe hundreds, we would not be able to create standard AACR2, MARC recon% with authorities for every one of the 3 d o n recordings in the wlledions of the L~brary of Congress
Thus, MBRS has caeated an in-house Cuadra STAR database for item-level d e s r i p t i ~ ~ ~ ~ of unpnblished recordings and d o g m d s for recordings which are not bibliographically controlled in the Library's MUMS database. Having fill control of the database has offered M/B/RS a number of opportunities: They are able to utilize resource records obtained from outside somca, as data somces for cataloging and as loadable records for donations which are inventoried on a a l databases. By designing their own database stroctme they can handle unusual intellectnd works, such as serial-like radio programs, and are able to hi mnltipleversions of a work, svch as original instantaneous rewrdings, preservation tapesrefcmxe access tapes. The Cua$ra STAR database has also enabled M/J3/RS to implement linking fields. One particular cataloging project, that of the F r m Liszt Society collection, forced them to tackle complex and interesting classical music cataloging issues. The collection was chosen for catalogkg to see how STAR deals with such issues. For the Liszt pmject, popular and uniform titles of classical works, whi& are recorded in different fields, are tied together with a linkiug indicator. This may be the first time that links are used in a catalog record created by the Library of Congress.
The Americm Vintage RecordLabeIography
Several years ago, the L1br;ny completed an inventory of half of its 78 rpm disc wlleotion by edktiq staff throughout the Lbiq to devotehalF4ays to disc sorting and inventory e E e known as the Altdder Project The data resulting from the 78 rpm disc project has now been loaded into the MIS/RS Cuadra STAR system and data cleauup is underway. The Library w e d "resomce data" forthat projest h the contriiutm to the planned American Vitage Record Labelography, or AVRL. The AVRL will be a multi-label CD-ROM discography project, the goal of which is to include every 78 rpm recording soldin the United States. The AVRL is planned as an evolving, dynamic discography which will double as a research tool and ameans for private collectors to catalog their own holdings. It is the brainchild of record dealer Kurt Nauck, who has recruited dozens ofvolunteer data conhbutors to the projecf an editor, and a progammer who will assist in data cleanup, record deduplication, and the writing of the application to use the data In return for the resource data the Library obtained from the projecf the Library has wnhiiuted ova 80,000 immtory records to the American Vitage Record Labelography. The AVRL know associated with the Ass&on for Recorded Sound Collections (ARSC). Sam Brylawski is chair of theLabelography Amciafes Committee of ARSC, the liaison between ARSC and the discography
The discography's programmer, Edward Hopkins, is now conv&g the ARSC Riglerfiutsch Index database files into the AVRL file structure for use in the AVRL. There, the RiglerIDeutsch records will be compared to existiag AVRL records, cleaned up, and loaded into M/B/RS's Cuadra STAR database. Hop* developer of a rewrd-sataloging PC program, Sound L i b r a m , has extensive experience in donofPC-an tbored bibliographic records to the MARC format Another RiglerDdsch participant is planning on adding necessary d d e s to their Riglerfiutsch records and converting them to MARC, possibly for OCLC load.
Gother expected result of the American Vitage Record Labelogrqhy will be an internal, working, "authority file" of label names and mannfachuers, to aid standard description of 78 rpm recordings and ease use of the AVRL database. The Library sees all aspects of the American Vintage Record Labelography as very positive developments in which a new means of sharing discographic and cataloging data is create4 private collator knowledge and cataloging is made available to - institutions (and vice versa), and the pioneering work of ARSC's early 1980's Riglerfiutsch Index is continued.
Sometime in 1998 the M/B/RS Cuadra STAR database will be sczmhableby the public through the World Wide Web. A liuk to the database will be created h m the M/B/RS Recorded Sound Reference Center home page.
REPORT FROM THE CATALOGING POLICY AND SUPPORT OFFICE, 1997
A review of the &aft of the online version of LCC Class M was at the top of the 1997 agenda, conducted nnder the auspices of the Music Cataloging Advisory Gmq. Activity on reviewing the scbedole was delayed nntil spring because of di86cnlties in the production of a review copy. The group completed the review by the end of the year. A more detailed report on this project will be presented to the Subject Access Subcommittee of MLA's Bibliographic Control Committee at the Boston conference.
Music CatalogingAdviso~ Group (MCAGJ
TheMCAG'srepmW&s . .
are to [email protected] projects and issues that need aaention within the scope of music catalogin& to stay aware and be proactive in the development of cataloging policies and guidelines, and to prepare reports and mommeadations as needed The group addresses the interests of all music nsers at the Librarv of Coneress. Its 10 members ~- ~p~ ~ - -
are h m the Music Divsion, the: ~otiouhcture, Broadcahg, a d Recorded Sound Dnima. h e Special Materials Cataloging Divisioo's mudc reams, and the Caraloping Policy and Support O£Ece, whose music specialist serves as chair.
In addition to conducting the review of the draft of the revised M schedule, the group addressed the following issues:
Music in the a c e d CD Format Acquisition, custody, catalogin& and senice of this format all require new policies and prodmes. Together, Music and Sound Recordings Teams I aud I1 and the Computer Files Team are completing a h a l wodting vasion of a cataloging policy for enhmced music CDs. These guidelines will be reviewed by CPSO, particularly in view of the m t l y issued "Draft Interin Guidelines f a Cataloging Electronic Resources" (posted on CPSO's home page, http:l1lcweb.loc.gov/~lcp~0Idcmb19~4~tml).
Music aazss points for moving image materiak. As a resnlt of discussions between music and film d o g e r s , MIBIRS issued a policy memo that provides for access points for musical works in designated types of moving image materials. LC catalogs moving image works nsing Archival Moving Jmage Materials (AMIM) as the descriptive stanw which requires main [email protected] under We. Access points for names and music ~mifonn titles axe from, a created for, the name authority frle in AACR2 form.
Formigenre implementation. Participation in this initiative by music usas, though on the MCAG agenda early in the year, was deferred as other major issues intervened: 1) Additional data elements for authority records, including records for
subject abdkkiom, have to be implemented 2) Indexjug subfield +v in bibliographic records needs separate review by systems staff; 3) InteUectual aspects of formigenre implementation are being admessed rising compnter fles as the model famat
SubjectHeading Practice
M c e has changed in one m of subject h- Hyphens are no longer added to terras for musical inslruments, ensembles, performer$ etc., that consist of two words (e.g., English horn) when the term for the musical instrument is used as an adjective, e.g. English horn k c . This change rednces searches onthese termsto a single search on systems where indexes observe hyphens.
MUSIC DIVISION, . ACQUISlTIONS AND PROCESSING SECTION
Activities During FP7
Once again, the Music Division added signiScanUy to its holdings ofmany types of American music. Over the past few . years, the division has focused on jazz. This year the division acquhedfimker materials h m Louis Bellson, Ella Fiegerald, Geny Mulligan, and Billy Taylor. The division also acquired the Robert D. Darrell Collection d i c h includes research materials, clippings, wrrespondeoce, photographs, and business records of the record critic and writer. In the area of popular American music, the widow of BiUy Byers gave the Library approximdely 4,000 holograph scores of her husband's imangemcmts ofpopular songs. Newly-established collectim of other American arts figures include the Irwin Bazelon Collection and the Peggy Clark Collection. The Library also aaaed -to the Ining Berlin Collection The Library addednew c o m p m h c e to the Gershwin Collectio& and we -edthe d o f three shipments of dais camp* the Ned R o ~ m Cokt ion The music coUections also grew wah the receipt of numezons other items relating to American music.
Apart &om acquisition of American music, we enhanced om holdings of music from Europe and throughout the work The Library added materials of Liszt, Haydn, S a m 1 Cole~idge- Taylor, and Sir Michael Tippett to its collection Fairkigh D i c h University gave the Library a gat ofthe David J. Grunes Collection of rare Imperial Russian and Soviet sheet music, wnb&hg about 2,500 pieces of music, dating h m the 1890s until 1945.
Processing activities produced detailed &ding aids on the Lamo A y e 4 Franziska Boas, Irving Fine, h e s - Damrosch, Pola N i r W Arne Oldbe% Rugh Page, and %ld Spivde CoMons. Progress continued on the Tams-
Witmark Collection, Leonard Bernstein Collw:tion, and the Dance Heritage Coalition Project
In October, the Coolidge Auditorium re-opened &er being c l d for renovation for nine seasons. The opening season has featured a re-enactment of Copland's Appalachian Spring
MIJSIC CATALOGING SABBATICAL
The Special Materials Cataloging Division hosted three music catabgasfortheMusic Cataloging Sabbatical in 1997, Laurie Phillips Gibson, Lqola University, Bany Zaslow, Miami University, andMargaret Kaus, University of Jacksonville. It was vay successfol for all the participants and the Library of Congress. Two of the participants who came as NACO-Music trainees (Mr. Zaslow and Ms. Kans) left as independent contributors. The sabbatical is an opportunity for working music catalogers to come to the L i i of Congress for three to six months and receive one-on-one training with a senior music cataloger in cataloging sound recordings. The participantswill also participate in various arrearage reduction projects. If you wonld like more information, please contact Susan Vita ([email protected]) or Deta Davis ([email protected]).
COOPERATIVE CATALOGING AND OTHER O ~ C H
NACO Music Project
Fmm January tlnuu& June, Richard Hunter continued to serve as the NACO-Music liaison. At the end of June, Joe B d h e the primary liaison, while Richard continued reviewing only series authority records submitted by Mark Scharff at Washingtonthiversily. The NACO-Music duties ranged fiom the simple bibliographic 6le maint~limce required by heading creation or changes to clarifying or defining complex policy issoea brought tothe fore by various NACO-Music catalogers. LC wonld like to express its gratitude to these catalogers for their help m the dynamic and endless process of code review and raision-a senice which benefits the entire music catalogin& refaence, and research cqmmities.
Phil De Sellem &ued to serve as a NACO-Music Project &err/liaison for approximately ten libraries, many of which are already independent. During 1997, one of these h=es and two librarians visiting the Library on sabbatical at LC achieved independence in the submission of name and nameltitle authorities. Barry Zaslow, Miami University, Oxford, Ohio (OW-Mu) achieved independence in mid- August at LC. Both David Brown, Roagers and Hammerstein Collection, New York F'nblic (IW-RH) and Margaret Kans, University of North Florida, Jacksonville FJUNFCM) &ed independace in mid-November (also at LC). Durmg 1997, Phil has also reviewed music subject heading proposals sobmiaedby SAC0 (Subject Authority Cooperative) h-es.
He has also served as the LC liaison to the NACO-AV h e 1 project ahhidered by Arm Caldwell, Brown University.
CLOSING
ILS
The biggest change to face catalogers at the L~brary of Congress in more than a decade is the upcoming installation of a new integrated library system to replace the current MUMS, our historic in-house cataloging and sarc6ing system. The vendor has not yet been selected but the process is on schedule. Barbara Tillett, on leave h m her position as chief of the Cataloging Policy and Support Oilice (CPSO), is the dimtor of the Integrated L13mq System Program. Tom Yee will be actiug chief ofCPS0 d Ms. Till& returns. The new system must be &stalled and functional before October 1,1999. In order to accomplish this herculean task, up to twenty-five percent of the L~kmy's st& will probably be mobiljzed to address~theth~&~fissvesthatwillarise. Thiswillalso impact anyone searching the LI-s W U ~ O T L S from the outside. The Library expects many benefits fiom adding the LLS, including having all bibliographic fm~ctions, such as acquisiio~ls, cataloging, end circdation all on one system and having an onlioe s h e w
NEWS FROM OCLC Compiled by Jay Weitz
General News
OCLC Access Suite Available
Inits ongoing effort to integrate products and services, OCLC has dmducedthe OCLC Access Suite-a single compact disc I& Olatcontaios all of the &ware member hbraries need to access anduse OCLC's cataloging and iuterh'brary loan services. The OCLC Access Suite, priced as an annual license, offers OCLC members the option of having the latest major versions of OCLC interface software products as they become available, eliminating the need to budget for each product as it is released Users also have the option of contirming to acquire individual software licenses separately at current prices. The OCLC Access Suite inch& micro software products designed for nse with OCLC online k c e s : OCLC Passport for Windows software, OCLC ILL Mim Enhancer for Widows software, OCLC Cataloging M i m Enhancer for Windows software, OCLC CJK software, and OCLC Cataloging Label Program. The mud license auangement entitles libraries to updates and newvasiolls OCLC will sendnew versions to OCLC Access Suite users as part of the annual license arrangement Usas who pudme the 0CL.C Aaess Suite no longer need to decide whelk= to pmhase m u p p i e and then order it. ArIditiomUy, users will receive and may load new products added to the
OCLC Acws Suite as they are released Pricing information OCLC F i c h Electronic Collections Online was is available fi'om OCLC-mated regional network offices, launched in Jnne 1997 and now has nearh, 900 jowak h international offices and distnbuors, and the OCLC National 21 publishers signed up. Sales ~ ( 1 6 1 4 - 7 6 4 - 6 2 5 1 or 1-800-848-5878, ext. 6251).
h e n Finn NmdDirectorof C&gingandConwrsion OCLC Awards 199 7Research Grants Services Division
The OCLC Office of Research has awarded two Library and Infonuation Science Research Grants to university remmhers for 1997. Francis Miksa, pmfessor, the University of Texas at Austin, received a grant for "Examining the Akhibutes of InformalionResources on the World Wide Web and Testing for Their Usefnlness as Metadata." Jian Qb2 asistaut professor, University of Southern Mississ'ippi, received a grant for "Computational Representation of Web Objects in an I n k r d k c i p w Digital Library: a Survey and an Experiment in Polymer Science." The OCLC Library and Intormation Science Research Grant pmgram awards grants of up to $10,000 to help foster quality research by faculty in schools of library and information science. Projects are generally completed wahin one year, and &dings are published in the Annual Review of OCLC Research and in the public domain.
OCLC Issues 1996/97AnnuolReport
OCLC has issued its 1996197 Annual Repaf its 30th. For the year ended Jnne 30, 1997, OCLC's revenues were $155.6 ntillq up 52 p e r c e n t h the @ow year. Coninintion to equity was $7.4 up 2.1 percent f?om the previous year. OCLC's wed hancial performance once again enabled it to continue to add value to OCLC membership and to reduce iuformation costs by providing another $1 million subsidy to member libraries to trade in their old workstations for state-of-the-art machines. OCLC also provided member libraries with $82 million in credits to encourage the go* and qoalar of WdCat . AmonglhehigMights of the 1996197 AnnualReport: The number of participating libraries increased from 22,645
to 25,108. a M o r e h 2,880 libraries in 62 conntries outside the United States now participate in OCLC.
L i W e s cataloged 44.5 million items on OCLC. a 2.1 million cataloging records were added to WorldCat
Looation listings grew from 602 million to 638 million. 8.1 million interlibrary loans were arranged online. ILL Fee Management participants grew from 707 to 908. More h 10,000 libraries in 53 countries are now using the
OCLC Firstsearch senice, which is ranked first in terms of conneS time among end-nser refuence systems in the information commnniiy.
FirstSearch users performed nearly 36 million searches, up 44 percent over the previous year.
OCLC added& databdatabasns to FirstSearch and expanded the Base Package.
Mamen F& director of Conversion and Contract Cataloging Senices since 1993, was named director of the new Cataloging and Conversion Services Division. In her new p 0 4 Ms Firm is responsible for OCLC's online cataloging, collection developmenf resource sharing, and authority control senices (Collectiom and Technical Services Division), as well as OCLCs in-house onhe and oBue cataloging services (Conversion and Contract Cataloging Sewiw Division). Ms. Firm joined OCLC in 1984 as a marketing repremtative for Conversion and Gmhwt,Cataloging Services. She was named department manager in 1991 and division dimtor in 1993. Prior to joining OCLC, she worked at the National Security Agency in Ft. Meade, Maryland as a manager and cataloger. She also worked in acquisitions at the University of Rochester Library in New Y d , and in the Special Research L~arary at the University of Kansas. Ms. Finn holds a bachelor's degree inEnglish b m the University of Kansas and a master's degree in library science fiom the University of Maryland
Lynn KelIor Nmned Director of Dotabme m d Ofline Products Division
Lynn Kellar, formerly manager of the Database and OBOine Products Deparbnent, has been named director of the new Database and OBline Products Division, where she will be responsible for soAware that enhancff WorldCat (the OCLC online Union Catalog) through the mafcbing and loading of records, WorldCat quality s o h , authority services, and otha o£€ljne loading and processing. Ms. Kellar joined OCLC in 1986 and has held development positions in research, ma&-technical services, and reference semices. She was project manager for development of the Online Journal of CURRENT CLTMCAL W S , the first pea-~eviewed electronic joumaJ, which was created with the American Awxidon forthe Advancement of Science. She also worked on the development of the OCLC Wogiug service, and EPIC, OCLC's reference service for hbrary professionals. Prior to joining OCLC she was technical planner and analyst with Rolls-Royce, in Atlanta, Georgia She also worked as a systems analyst for a variely of companies, inclnding AT&T, ITT, Toledo Scale, and AccuRay. Ms. KKellar holds a bachelor's degree from Pennsylvania State University in biology and has done graduate studies in e c o l o g Institute of Technology. She cwrently serves on the membership committee of the L~brary and Information Technology Associati09 a division of the American Library As&atioe
Nancy London Appointed Director ofNationa1 Sales
Nanq L. London has been named director of OCLC's National Sales lkkion Since joining OCLC in 1993, Ms. I~udon has served as sales promotion managa and as the East regional sales manager, w o r m with OCLC-aEliated regional networks Prior to joioing OCLC, she was marketing manager at Chec- Corporation in Columbus, Ohio, where she was resp~~~l 'b le for market research, msrketing wmrmmicatim, public relatiom, and sales promotion. Previously she managed market research at Micro Elaxmnics Inc., one of the nation's largest retail and direct mail-order companies for computer-related products. Ms. London began her career at Mead Data Central &EXIS-NEXIS) as a financial specialist @amingm;nket proMab'ity analyses for products. She also served as the acting Research and Development business managerresponsible for capital project analysis and operating expense budgets. Ms. London holds both a bachelor's and a master's degree m business admkkmtion h m Ohio State university.
Mark Maison Appointed Director of Corporate Human Resources
MarkMatcon has been appointed director of OCLC Corporate Human Resources. Mr. Matson joined OCLC in 1987 as an intern through the Ohio State University Graduate School of Bosiness program. At the conclusion of his internship, he was hired as a recruiter and, m the ensuing years, has been promoted to positions of increasing responsibiity, including manager, employee&ou.s and development, and manager of human reso- He holds a master's degree in labor relations and hmnan xsources management fiom Ohio State University as well as a master's degree in theology fiom Boston College. He earned a bachelor's degree m urban stndies from the Catholic University of America in Washiugton, D.C. Mr. Matson recatIy secured the highest professional designation, Senior Professional in Human Resources, fiom the National society for Hmnan ResomceManagement m Washington, D.C. Mr. Matson is a trustee and former president of Columbus Chisbas m Apd, a United Way agenv that rehabilitates the homes of the elderly and disabled He serves as a vobmteer community educator for the Columbus AIDS Task Force and is a former tmstee of the Columbus Lieracy Council and Leadership Columbns.
CATALOGING
Machine-Derived Authonq Records
As a part of the LCIOCLC Udorm Title Correction Projecf OCLC generated approximately 66,000 machinederived authorily records derived ftom the Library of Congress Multiple Use MARC System (MUMS) Music File (sound recordings). The authorily records contain the label
" M a c h i n a authority records" in the 667 field with Anth status coded "d" (preliminary) and OCoLC in the 040. OCLC began submitting the records to LC December 16,1997. As these records were derived Som LC MUMS bibliographic records, it is possible that duplicates will be created so please report these to LC as they are encountered, preferably to Deta Davis ([email protected]), as most of the headings are music-related Some examples of records are: 11097-72176, 11097-72205, 11097-72206, 11097-72209. (From Susan Weaberg, OCLC Collections and Technical Services Division)
OCLC Cataloging Micro Enhancer for Windows now Availabk
OCLC has released its new Cataloging Micro Enhancer for Windows, which allows users to combme batch online searching and processing with oftline editing. OCLC C a m for Windows provides improved functionality and added featrnes over fAeprevious DOS-based CAT ME Plus, including morebatch processing options, access to more databases, local area network capability, arid an interactive connection to OCLC Cataloging to retrieve full r d . Users upgrading Som the DOS-based prodnct to CatME for Widows will be able to combme online and oifline cataloging with interactive and batch access wimjn a single interface. The new product also integrates with the OCLC Promptcat service and the OCLC Bibliographic Record [email protected] service, allowing users to send one command to automatically download all of their records fiom these online files to their local file in C a m . CatME for Wmdows is available for purchase separately or as part ofthenew OCLC Access Suite. The OCLC Access Suite will offer OCLC members the latest major versions of OCLC software products as they become available, eliminating the need to budget for each product as it is released. The OCLC Access Suite, priced as an annual license, includes soflware pducts designed for use with OCLC online services: OCLC Passport for Wmdows software, OCLC ILL Micro Enhancer for Wmdows software, OCLC Cataloging Micro Enhancer for Windows software, OCLC CJK software, and OCLC Cataloging Label Program.
Cataloging Internet Resources, 2nd edition, by Nancy 3. Olson
OCLC announces the availability of Cataloging Internet Resources, 2nd edition, by Nancy B. Olson. This manna1 was origkdly developed to aid those who participated in the OCLCNS Department of Education-funded project "Building a Catalog of Internet Resources." It describes in detail the preparation of bibliiographic demiption for electronic resources. Nancy Olson is well known in the cataloging c o m m ~ f o r h e r expa& in classifybog [email protected] resources. Additional copies are available at no charge ftom OCLC; please send orders for MAN21 19 to [email protected] . The second edition is also available on the OCLC Web site at:
hapiI~.0~l~.orgloclc/manl9256cat/t~:.htm. (From Lois Yoakam, OCLC Docmnentalion Deparbment)
FP 1998/1999 Fixed-fee Pricing for Cataloging
F i i Y e a r 199811999 will be the second year that OCLC will offer fixed-fee pricing for cataloging as an alternative to lmnsdon-bdpricing. Cataloging ked-fee pricing will be available to all [email protected] general members, including tapeloading members. This fixed-fee is based upon annual transaction avaages for 104 covered prodnct codes; most online and of&e cataloging product codes, including credits, are covered. Tapeloading and 239.50 Cataloging product codes have been added this year. Software prodncts, e.g., CatMEfor Wmdows and W d C a t Collection Sets (formerly, MMF sets), are not covered. Cataloging fixed-fee prici i is optid. h i e s may remain on transaction pricing. Ifyour library has stable or increasing OCLC Cataloging activity, desires predictable monthly OCLC Cataloging bi& or wants to lq out new cataloging s e ~ w such as Promptcat and Bibliographic Record Notitication, yon may be a good adidate for cataloging %-fee pricing. Orders for fixed-fee pricing are clue back to OCLC by June 15,1998. Libraries that are currentfy --fee subsaibers will not automalidy renew. These h i e s must also complete a new order fmm to continue on fixed-fee pricing for FY 199811999. (From Chris Grabemtatb, OCLC Colleoti~ll~ and Technical Semi- Division)
OCLC 239.50 Cataloging Service Now Available
In January 1998, OCLC introduced the OCLC 239.50 Cataloging Service. 'Ibis Thiscepmvides libraries with 239.50 access to Worldcat for caialoging purposes. It is fully ANSIINISOIISO compliant and is available to all OCLC cataloging members holding a valid cataloging authorization This new service allows libraries to search and export records from WorldCat and edit them m their local systems. It also prwides online capability so hbraries can return edited m r d s to OCLC for s e w holdings. It also allows for direct online contribution of original cataloging records that pass current OCLC validation standads. OCLC 239.50 Cataloging helps to b a s e local catal0gb.g eficiency and integrate cataloging workflow. It provides timely maintenance of holdings i n f d o n and may decrease stafftraining time. Library staff need to leam only one set of search indexes and procedures for Z39.50-compliant databases. Also, it allows libraries to use their 239.50 clients cost-effectively by providing access to WorldCat h m all local workstations having 239.50 capabilik. It can also customize local 239.50 client displays to Suitbdividualneeds. Ifyon want subsription or additional iaformation, please contact your O C L C - e t e d Regional Network or htemahnal Distributor. (From Roman S. Panchyshyn, OCLC Collections and Technical Services Division)
Report on the Harmonization of German and AACR2 Cataloging Rules Available
The fmal report of the REUSE project, which focused on harmonizing Gennan and AACR2 cataloging mles, is now avdableontheOCLC Web site. In October 1995, OCLC, the Library of Congress (LC) and the State and University Library of Giit&ingen, seat of the Regional Library Network for Central and Norihem Germany, aged to join in Project REUSE with the goal of &cing international bibliographic compatibility. The REUSE report includes information on project execution, the goals and assumptions agreed upon by the participants in September 1995, the participants and organizational structure of the project, a short account of the methodological approach adoptd the r& achieved, possible relations wah ongoing activities m the field, and a series of observations. The report is found at 't
h~i~..oc~c.or~~c/catalogin&euse~ojectT~tm
Dewey for Windows, Version 1.1 Available
AnupdatedDewey for Windows is now available on compact disc from OCLC Forest Press. First released in 1996, Dewey for Widows provides an electronic version of the Dewey Decimal Classi6calion (21st edition) in a convenient Windows-based environment The new release ofDewey for Wmdows retaius all of the f~~~ctionality of the original version and enhances it with a routine to produce cntte~ numbers, an online guide, the option to purchase a snbscription to the LC Subject tHeadings [email protected] File, and more. The online Dewey for Windows Guide, part of the improved help system in version 1.1, helps clasdiers use Dewey for Windows effectively. Written by Jnliauue Beall, assistant editor of the DOC, the guide explaius 16e contents, record types, and display options of the Dewey for Windows database. It aLso rises
specitic examples and more than 230 screen displays to illustrate searching and number building. With version 1.1, users also have the option of pnrchasii a subscription to the Library of Congress Subject Headings Anthorily File. The Authority F ie contains all subject headings and ems-refereaces established by the Library of Congress, and is included on the Dewey for Windows compact disc. Users who purchase the snbsription antomatically receive a copy of the OCLC CatCD far Wmdows software, which is needed to access the Authority File. S n b s a i i also receive automatic q-ly updates to the Authority Fie. With the Authorily F ie and Dewey for Wmdows on the same disc, nsers can cut and paste search terms between the two databases, using each to supplement and enhance the other. Other enhancanents to Dewey for Windows include the integration of all conections and changes made to the DM: since 1996 and the addition of new index terms repmeriting the 900 most frequently used built numbers. In addition, new statistical mappings in the LC Subject Headings Index h m WorldCaf, plus seleoted LC Subject H e a d i n e w e y Decimal C M c a t i o n mappings
f?om theDewey Home Page, have been added as intellectually mapped subject headings.
Dublin Core and Web Metdata Standards Converge in Hebinki
The National Library of F i a n d and OCLC cosponsored the fifth metadata workshop Oct 6-8 in Helsiuki, F d a n 4 with support htheNational Science Foundation and the Coalition for Networked Information. Seventy-five experts h m libraries, the networkiog research community, the digital hbrary research comm*, and andent providers continued work begun in 1995 to reach consensus on wriventiom for W m g resources on the Internet At the Helsinki meeting, represeahtkes fmm the W3C Metadata Project presented the iirst chaft of a new spedication for extended Web metadata-the Resource Description Framework @F)--and demonstrated how it meets the ini?astmcture and enceding requirements identified at the ,series of international Dublin Core workshops. More information on the Dublin Core is avaiM1e at http://pnrLorg/metadataldublinlin~, on the W3C Resource Description Framework at . h t t p : / ~ . w 3 . o r g / m ~ r d f , and on the Resource lhuiption Framework metadata activity at http://www.w3.org/metadata.
PromprCat Gains New Processing Options
The OCLC PromptCat d c e now featwes new processing options that whance its efficiency and ease of nse while further lowering costs associated with technical processing of hiary materials. The new options-spine labels, the addition of local data, and streamlined shipping by vendors-support vendor-provided shelf-ready materials in combination with PromptCat cataloging records The new Promptcat functodi'q increases librarypmdnctivity by providing records with location and copy information that can be loaded into a local system without additional statf intervention to t o t e local-item records and overlay order rwrds. Using call numbers from records supplied by Promptcat, OCLC creates an electronic file of labels. Libraries,may choose type of call rinmber, format, and w h e k the vendor or the library rekieves the file. h i e s can print the file m-house usiug the OCLC Cataloging Label Program or may have a vendor pick up the S f o r M-muly mataials. OCLC can now also add location, and copy and volume numbers, to the bibliographic record so that a hbrary's locaI system can aeate both order and item records automatidy. The order record number can also be prwided to allw the overlay of the order record in local systems. Another new feature gives libraries the option to receive separate fles for approval-plan titIes and firm-order titles wbile allowing vendors to mix firm and approval titles in one manifest, [email protected] shipping, which can rednce the shipping costs charged back to libraries.
LabelProgrmn Version 1.10 Now Available
In October 1997, OCLC jntrcduced the OCLC Cataloging Label Program A new version is now available to OCLC Cataloging members. As with the earlier version, this is available at NO CHARGE. This new version includes an enhancement to allow yon to "unmark labels previously selected for batch printing and resolves some reported problems. This version can be installed as an upgrade to Version 1.00 or as anew install TheLabelF'rogram is a 32-bit Wmdows-based prcduct which requires either Microsoft Wiedows 95 or Wmdows NT (version 351 with Service Pack 5, or higher). For more information about the LabelProgram functionality or to take a Guided Tour of the product, see the Label Program home page on the OCLC Web site at http://r~~~.p~~Lock.~oclE/labeL The Label Program V& 1.10 isnow available electrcmically via the OCLC Web site and anonymous FTP.
REFERENCE SERVICES
OCLC EPIC and FirstSewch Services Merger
OCLC win integrate the OCLC EPIC and FirstSearch savices. When the two services are merged in July 1999, the EPIC d c e will no longer be accessible. On February 9, 1998, OCLC sent a letter of notification to each EPIC subscriber. OCLC already has taken the following actions with regard to the EPICiFirstSearch integration:
The EFIC mual fee was disconhued in December 1997. The loading of new EPIC databases was discontinned in
December 1997; however, current EPIC databases win continue to be updated through July 1999. e EPIC promotional litexatme and documentation updates have been discontinneb b New EPIC orders are diswmged; they will not be accepted as of April 3,1998. Among the benefits to libraries and their users of integrating EPIC into Firstsearch are:
Acogs to the same qualily of information with new databases being added frequently. b More foll-text articles wailable online.
Graphical user interface with a World Wide Web browser. b Similar suchiug and retrieval power in a format appropriate for all levels of staff and users.
E-mail capabilities for citations and foll text Lhcment ordering and interlibrary loan. Integration with OCLC FirstSearch Electronic Collections
Online. (From John S&an, OCLC Online Reference Services)
Connie Zuga Named Vice President ForRefemce Services
Connie Zuga has been named vice president for reference services at OCLC, &@e I997 October 27. Ms. Zuga has
been with Knight-Ridder Information (formerly D i o g Information Services), in Mountain View, California, since lW9, m o s t r d y asvice president--Year 2000 Project At Dialog, Ms. Znga has held a number of key posts, including: vice president, business content; vice president, licensing; vice predenf W a s e development; director, business information division; manager, marketing and sales information; staff product analyst; and database specialist, cnstomer services. Prior to joining Dialog, she was a cataloger at Georgetown University Medical Center, head librarian at the Popnlation Reference Bureau, and hbrary director at the Bureau of Social Science Research. Ms. Znga holds a master's degree in sociology from Georgetown University, a master's in hbmkship ern San Jose State University, and bachelor of arts and science degrees in education from Ohio State univelsiiy.
Social Science and Humanities Publishers Add Journals to OCLC Firstsearch Electronic Collections Online
Four additional publishers--Jossey-Bass Publishers, the Ohio State University Press, Pleanm Publishiog, and Sage Publications-hve wagreed to contribute their journals to the OCLC FirstSearch Electronic Collections Online service. Libraries using Electronic Collections Online subscribe to journals directly with publishers or subscription agents and aocgs meol lpmotely lkough the World Wide Web at OCLC's headquarters in Dublin, Ohio. End users of Eleci~onic Collections Online can search, bmwse, and display article citations for all journals available through the savice and display abshads or complete articles for journals to which their libwy subscribes. Users can bmwse lists ofjournals, selected issues or a selected topic area Founded in 1967, Josey-Bass publishes peer-reviewed and professional journals, magazines and newsletters in bigher and adult education, business,
publishes more than 200 journals and hundreds of new book titles each year on three wntinents [www.sagepnb.wm].
Academic Press to Make Journals Availabk Though OCLC Electronic Collections Online
Academic Press, one of the world's largest publishers of scientific information, will broaden its online delivery activity by partneriq with the OCLC F i a r c h Electronic Collections Online service. L i d libraries may use Electronic Collections Online as a gateway to the Academic FIW ~ntematwnal Digiial Electronic ~ccess L a w PEAL) for access to all 175 Academic Press scientific research journals. Academic Press, a division of Harwnrt Brace and Company, is an inbnhdpublisher of high-quality journals, book saials,rnajor reference works, databases, textbooks, and monographs @npJI~.apnetcom]. Academic Press International Digital Electronic Access L t w [ h t t p : l / w w w . i d e a l i b r a r y . c o m a n d hq:lhrww.europe.ide&brry.com] has been making its 175 journals available in electronic form since January 19% to many h i consortia around the world.
Johns Hopkins Universip Press to Join OCLC Ekcironic Collections Online
Johns Hopkins University Press, a pioneer in elatmnic scholarly pnblishiog, has agreed to make its Project Muse joumals m i l e to users of h e OCLC Fib Eleclronic Collections Online service. Beginning in 1998, h i users will have seamless aocess to all 43 journals &om Johns H o p h University Press through Electronic Collections online. The Johns Hopkins University Press and the Milton S. Eisenhower L a r r y developed Project Muse to enable worldwide networked access to the fdI text of scholarly
nonprofit and public management, psychology, andedncation j o m n a l s p u b ~ by the press. Project Muse makes works of [m.jbp.com]. The Ohio State University Press publishes schohhip more widely available wiwithin indivdd university journals in the h d t i e s and the social sciences aimed at a professional scholarly andienoe. Each journal has been approved by the editorial board that governs the Ohio State University Press imprint The journals, published in cooperation wah Ohio State Universiiy, reach audiences in a broad range of academic disciplines [www.sbs.ohio-state.ednlm-press]. Now in its s a n d ha1f-cmbu-y as one of the premier publishers in the scientific, technical, biomedical ,and behavioral science areas, Plenum Publishing provides cutting-edge information via its various journals, books, and electronic database products to the global communjfyof scie&sts, researchers, academics, clinicians, and other professionals @ttp'Jlnsl.infor.wrn:6800]. Sage Publications was founded on the principle of publishing by scholars and for scholars in the social sciences. For more than 30 years Sage has maintained its commibnent to education by publishing only for educational pmposes. Today, Sage
d by using &e technology to affordable electronic jonmals in the hummilies and social sciences. In 1998, OCLC will begin linking the 65 databases h the OCLC F i e a r c h service with the full-text journals available on Electronic Collections Online to create a fully integrated system for library users. Founded in 1878 in Baltimore, Maryland, Johns Hopkins University Press is the oldest university press in continuous operation in North America It is also one of the largest university presses, publishing some 170 new books and 43 journals each year.
Periodic& Contents Index Added to Firsfiearch
Periodicals Contents Index, a database published by Chadyd-Healey Umt indexes the contents of pre-1991 issues of pericdicals in the humanities and social sciences, was added to the OCLC FirstSearch service in December 1997. Periodicals Contents Index makes it possible to search back
volumes of journals with the same ease and convenience as more mxntly published ones. It contaias jomnals in En&&, French German, Italian, Spanish, and other Western languages, and includes the complete table of contents for each issue of each journaL Every year, Periodicals Contents Index adds reDordsformorethan 1 d o n articles. It already coversmore than 2,076 journals and includes records for more than 8.5 million articles. It wiU grow to encompass 3,500 journals and 15 milkon articles. Periodicals Contents Index will be offered in two editions: Complete, with coverage h 1770 to 1990191; and Subset, with coverage from 1960161 to 1990191. The full file will be available on Firstsearchvia s o b ~ t i o n e, the subset will be available under allFirstSearch pricing options. The current complete list of titles is on Chadwyck-Healey's PC1 Home Page: http://pci.chadwyck.com/titles/titles.html or http:llpci.chadwyckco.uWtitl~tles.ht. Periodicals Contents Index will include a link to OCLC holdings and OCLC Interhbrary Loan via Firstsearch
Universit, of Nice Sophia-Antipolis Makes FirstSearch Available
Following a trial of the OCLC FirstSearch service, the University Library of Nice Sophia-Antipolis is now providing access to the FirstSearch Base Package for its students and Ezcuty. In 1988, the h i of the University of Nice became one of the first university libraries in France to become an OCLC member. Smce then, the hbrary has conducted a major retrospective conversion of materials and has recently begun Using the OCLC Interlibrary Loan service. The University of Nice L~kuies mmprks a c81tnI library with seven separate geographic locations and specialized hbraries in individual depxhmts, instaotes, and laboratories. The hbraries' mission is to obtain the iuformation in all forms necessary for teaching and researc4 to ensme a universal access to this documentation, and to coordinate the purchasimg policy of the Bibliothkque Univ-e and the specialized hbraries.
RESOURCE SHARWG . Hon'dn Libraries, SOSOLMET, and OCLC to Build a Distmce Learning Librcny
Comrmmity college, university, and public libraries in Florida, alongwith the Southeastan Library Network (SOLINET) and O C ~ C , are building an electrohc library to support the emaging distance education programs in Florida's higher
community. The Florida Distance Learning Library Jnitiative provides Florida's community college and university students with desktop access to a rich electronic collection of databases and library catalogs. Using the Internet and World Wide Web, studeats connect to the online collec3iou fiom their homes, and classrooms--or from the nearest community cokge, univesity, or public liirary. When fully implemente4
the distance leamjng library will include scholarly electronic jo- online class resave material% electronic comse syllabuses, patron-initiated interlibrary loan, and cornputmized reference and referral services For the Distance Learning Library Initiative, OCLC is providing access to databases on the OCLCFirstSearch service and OCLC Sitesearch software for managing local and remote mums under one interface for a single point of access and for creating and loading databases.
OCLC ILL Direct Request Allows User-Initiated Librmy-ConhoZZedIntmlibrmy Loan
With the new OCLC ILL Direct Request sewice, hbraries can allow their users to iniiiate requests and send them diredly to the OCLC Interlibrary Loan service. The first user-initiated request was placed at the University of Minnesota, and the Univesity of Michigan jjlled the request Both iudtutions are participants in the Committee on hsthtional Cooperation (CIC), which comprises 12 major teaching and raearch university libraries. The CIC Virtual Electronic Library uses OCLC & setvices and software, including IXrect Requesf to share reso- W& Direct Requesf a library user searches aad locates materials t l ~ ~ u g h an electronic service, such as an onlineunioncatalog orthe OCLCFirsSearch service. E x t d software, such as OCLC Sitesearch Web2 software, authenticates the end user and sends the request to OCLC in an ISOampliautmessage. The OCLC ILL system procffses the request, according to Web-based profiles the library has determined, and sends the request to the first potential lender. The OCLC ILL -Request service is an option for libraries that participate in the OCLC Intalibmy Loan service. Direct Request automates the interlibrary loan process to improve productivity by expanding i n t e r h i loan senices and reducing staff work.
KoGa Research Infirmation Center Delivers OCLC Services to Korean Institutim
Korea Research Information Center (KRIC) has begun delivering OCLC cataloging and re fmce senices to 164 universities and research inslitutions in the Republic OfKorea. KRIC, w h h was created in December 19% by the Korean Minishy of ducati ion as an affiliated institute to the Korea Research Foundation, delivers idormation to the country's research and higher education cmm~uuity. h f - and researchers of 164 universities and research iustilutions in Korea now access the OCLC Firstsearch savice via the Internet KRIC alsouses lie OCLC Cataloging service to build and maiotain the national union catalog, obtaiuing MARC records for libmies inKorea wbm the records are not available locally.
GPO will Make ERIC Reports Available Online in FI>LP/WC Digital Library Pilot Project
The Government Rinting 086ce (GPO), National Library of Education (?lLE), and OCLC are cooperatiug in a pilot project to make publidmain reports ftm the Educational Resources I u f d m C d e r (ERIC) available to libraries online, without charge, through the Federal Depositay Library Program (FDLP). The FDLPRRIC Digital Library Piiot Project, schednled to srart in 1998, will give participants information on managk a large, high-demand collection of full-text documents in an electronic environment. The Pilot Project is one of wed 13'0 partnership arrangements that matoh government information producers with h b r q and other iustjMiooalresounxs for electronic storage, dissemination, and acoess. ERIC reports in TIFF format are indexed for storage in kgbtrobofic automated cartridge systems that can handle more than4 terabytes of informatiou in each system. With a total of 32 terabytes, the storage systems can hold some 12.8 billion lypewritten pages and are honsed at OCLC in Dubh, Ohio.
QUESTIONS AND ANSWERS Compiled by Jay We&
Q: Some time ago, I had sent in a type code change request for OCLC #11193392, which is entitled "Me1 Bay's dulcimer chord eneyflopedia" I wantedit changed from "=" to WiL" It seems to me that chord diagrams are generally treated as books by LC, not as scores. For example, see #31520339, Neal Hellman's "Dule'mer chord book" I can tind other examples, especially of guitar chord books, 8 need be, to support this argument. You said something in the latest MOUG Newsletter (no. 68) about this very issue, where you leaned towards scores format for such items. The item in questron really is not in musicalnotaiio~~ It has a representation of the fret board of a dulcimer with dots where the lingers are to be placed to givethechord, represented as a letter symbol at the top ofthe diagram. Do yon m d y think that is a type of score?
A: In various @+.A over f3Ie years, I have said to consider such items as scores even when they do not have traditional staff no&a To my mind, ihk seemed in line with other things that do not have staffnotation but are still considered scores (scores that comist enlirely of performance notes, aJI sorts of graphic notalion, etc.) As backup evidence, I found numerous LC records that seem to treat such guitar chord collectiom as SCOT% but there were as many where they were treated as books. AsIsooftendowhenitcomfftotheREAUYdiflicult questions, I deferred to the Library of Congress. Deta Davis was kind mough to provide the following definitive A: "You might not like my mmer siuce it contradicts y o position. We do not consider chord diagram books to be scores ifthey are exclusively chord diagram books. We even have a policy
statement to that effect at the beginning of the Music-Fie Input-Update Mmal under "Scope of the Music File." [The relevautpassage in that internalLC document is quite explicit, had I thought to refer to it: "Rmds for books and book-like materials relating to music but whose primary content is not music notation, such as hi l tos , songbooks without music, books of chord diagrams, etc., reside in the BOOKSM me.'' Thaf is, they are coded as Type "a"] We ireat them as books If a piece of music is written in chord diagrams or a chord diagram book had enough music in it to be considered music, then we would consider it a score. Anof3Ier way of looking at it is, since the chord diagram books generally are not musical compositions but information on playing an iuslnuuent, theu they shonldnot be treafed as music. As a r e d of [this] query I examined our practice and discovered some recent chord diagram books cataloged in the Music File as scores We will be correcting those recosds and sending a reminder to the catalogers of what the appropriate treatment should be."
Q: I'm cataloging a CD of Marian Anderson singing. All the recordings were made between 1928 and 1939. The copy I have put "mono." in the 300, though that info is not on the item anywhere. AACR2 says to "give the number of sound fhannels if the information is readily available" I guess if you happen to h o w that stereo was not used until the late 1950's that info is readily available to you. But if you hadn't happened woss that fact, potting no info about sound channels in the 300 would also be comet. Right? Same business with i n of 007. BF&S gives a nice little history of sound recording techniques in the instrnetions for when to use the various codes. considering the dates of recording on this CD, it seems likely that "h", "direct storage, not aeous&A1' was the method used m e earliest recording, from 1928, might even be "a", aeonstid) The item has a SPARS code of ADD (also says the sound was transferred from the origimal78s and digitaUy remastered). Usually ADD is my cue tocode *n as 'kc. But BFM, in its Mth W r y , says analog ekctrical storage didn't exbt until the late 1940's. So wodd *n "b" be best here? By the way, I listened to a couple of the traeks. You do hear musk through both chauneLs but as far as I ean tellit is the same music, Le , not more bass on one and more treble on the other. That is, mono sound manipulated to come out both speakers on your stereo system so it sounds a little more balanced in your living room. Sound reasonable? (Pardon the unintentional pun)
A: Since yon arenot supposed to be required to go beyond the item itself for such infonnaiio& if the item does not say either "mono." or "stereo." yon may leave out the information a l l together in the 300. Since you h o w what yon know about recordiog history and cau conhn it with yom ears and maybe a set of headphones, you may supply the couect designation But you don't have to. That "A" in the SPARS code
signifies that analog technology was used in the original recordiog session. One suspects that m the SPARS definition, "amlog" cavers everytbjng pre-digital (or even non-digitaT), so you may need your howledge of the history to correctly code 007 subfield *n (ifyou choose not to use "a"). Chances are "b" is correct Even monaural sound will come out of both speakers/chamels. It's just that both will sound exactly the same, without any of the "chamel separation" that creates the iIlosion of stereophonic sound.
Q: We are contemplating a digital h'brary project which will involve digitizing about 70 published items of various formats (sheet m&ie, b~oks,~~overnment documents) which relate to the assassmation, funeral, and burial of Abraham LincoIn. We are wondering if for those items which shady have reoords in OCLC if we can add an 856 field which indicates an electronic address for an online version of the item. Our serials department says that they do that for serials.
A: Sormds like a wonderfnl idea to me. The current version of LC's "Guidelines for the Use of Field 856" (revised Angost 1997) is available at http://www.loc.gov~S56gnideJ1tml. OCLC's own Cntaloging Eleelr~nicResources: OCLC-MARC Coding Guidelines @ttp:ll~.oc1~.0r%/0~1Cmit/21Ufeb9ShWC~o~-Ele ctronic0Resources) should also be consulted. OCLC has also re* impkmm?ed the lmtest changes to the 856 field that are cdhed m the mtductory paragraphs of the LC "Guidelines" (the F i i Indicator values "blank" and "4" and the Second Indicator), although LC and others may not have. Raisiom have been made to OCLC's electronic documentation and the changes are outlined m both OCLC System News and in the March 1998 issue of 'Wits & F'ieces" available on the OCLC Web site (for which I do not have an address at this writing). The second edition of Nancy Olson's Cataloging Internet Resources @~J/www..oclc.org/0~lc/inan/9256catrt0~Btm or httpJI/www.pwLor%/oc1cl~atalo~-internet) is now available and should also be cxmdted.
Q: I have a question '&out tke 740 tag, subfield Bh [GMD]. I seem to recall reading on AUTOCAT that in "Bibliographic Formats and Standards" there is a misprint and that subfield +h ean be used in OCLC, although "BibIiograqhicFormats and Standards" says 'do not use'. I d d not fh~d this message searching the AUTOCAT archives, so could you pleane clarify tbk for me. Is that a misprint?
A: No, it's not amisprint Subfield Sh for GMDs +h should be used ody m the 245 field. LCRI 25.5D says not to nse GMDs mudom titles. Not nsing GMDs in the 740 and other added entries is mad m LCRI 2129: "Although a general material designation (GMD) is given in the title and statement of respousiiilay area (LCRI l.lC), do not use a GMD in added
entries, inchding added addedes for titles, series, and related works."
Q: I want to make sure what "those given prominence (by wording or layout) m the chief source of information of the b b e i n g catalogued" actually means. I have a CD with a titie "The art of FurtwZugler''. The names of performers are listed on the ehiefsource with equal prominenee and in the order 1. Berliner Philharmoniker, 2. Wiener Philharmoniker, 3. Furtwkgler. I consider Furtwbgler to be given prominence since his name is m the title. A colleague insists that considering names of performers, he is given equal prominence with the other two names, so these three are all to be considered as principal performers.
A. The d&on yon cite is that for "plincipal performers," WhichconstitubsFootuote 5 inAACR2 Rule 2123 @age 344). The issue is further dkasd, if not exactly further chifie& m RI 2123C wheretheepossibility of confadon is admitted The relevant passages f k a the rule intapretation reads: "When two or more performas are named in the chief source of infomatioo, consider to be principal pdormers those given the greatest prominence there. If all the paformers named in the chief source of information are given epd prominence there, consider al l of them to be principal performers .... In judging relative promiuence on the basis of wording, layout, and typography, consider names printed in the same size and slyle of lettering and m association with one anofher to have equal pmmiuence. When names appear m the same size and slyle of lettering but m different areas of the same somce of infondon, consider those in a location implying superiority (e.g., a higher position) to have greater promiuence. Do not ddernames near the beginning of a list or sequence to have gceater pmminence than those neax the end" Not having the item m hand, I can only speculate about wordin& layout, and typogrqhy, of comse. Ehd in general, I would wnsider mention of a name in the collective titlettitle proper to constitote greater promineme on the basis of wording (ceaainly), layout (probably), and typography (possibly). As I read them, neither the rule nor the RI excludes the title fiom mideration of "prominence." Rule 0.8 states: "The word prominently (used m such phrases as prominently named and statedpmmiuently) means that a statement to which it applies must be a forma