Florida School Nutrition

Board Orientation

OBJECTIVES OF THE ASSOCIATIONPromote the optimal health, nutrition and education of all children by supporting nutritionally adequate and educationally sound, financially accountable, nonprofit child nutrition and school community nutrition programs

Promote high standards for child nutrition and school community nutrition programs with emphasis on nutritionally adequate meals which are appealing to children

Promote united efforts between school personnel, allied organizations, industry and the public to assure every child an opportunity to receive the benefits of the child nutrition and nutrition education programs

MissionServing Members to Better

Serve Customers

OBJECTIVES OF THE ASSOCIATIONPromote high standards, provide appropriate educational programs, incentives and recognition for professional development of child nutrition personnel

Promote research and development in child nutrition programs

Promote the establishment of a national nutrition policy and legislation which provides optimal nutrition education for children

Promote the involvement of students and the school community in child nutrition programs

Promote membership and provide services to members

MissionServing Members to Better

Serve Customers

Articles of IncorporationBylawsPolicy and Procedures ManualRoberts Rules of Order

Governing Documents

The Executive BoardPresident, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, and SIP RepresentativeRegion DirectorsVoting membersAdopts the budgetSets objectives and goalsExecutive Director is a non-voting member

Organizational Structure

The BoardVoting Members—President, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, SIP Representative and Region DirectorsNon-Voting members—Committee and Advisory Board Chairs and Region Director-ElectsDiscusses matters pertaining to the organizationBrings forward ideas for improving Executive Director is a non-voting memberA majority of voting members constitutes a quorum

Organizational Structure

CommitteesMarketingMembershipNominatingNutrition Standards and EducationPast Presidents’ Advisory CommitteeProfessional DevelopmentPublic Policy and LegislativeResolutions and BylawsScholarships and AwardsSilver Circle Advisory CommitteeSustaining Industry Partners

Organizational Structure

Florida School Food Service Foundation BoardVoting Members--President, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, and SIP RepresentativeExecutive Director serves as a voting memberApproves budget and oversees expendituresTraditionally meet prior to FSNA Board meeting in August and April

Organizational Structure

House of DelegatesMeet at Annual ConferenceNumber of Delegates based on District’s membershipVotes on changes to the Bylaws and/or ResolutionsPast state presidents, current committee chairs and members of the Executive Board are voting delegatesA quorum consists of 51% of the voting delegatesA 51% vote of the delegates present is required to amend the bylaws, change the dues, etc.

Organizational Structure

The FSNA Board typically meets in:August – in person meetingDecember or January – conference call

Doodle.com April – on the Thursday of Annual ConferenceAdditional conference calls/in-person meetings as needed

The 2014 August Board meeting is August 1-2 at the Buena Vista Suites Orlando

Board Meetings

FSNA will make your room reservationsFSNA will pay for your hotel room if you are sharing with another Board member. Otherwise FSNA will pay for half your roomReimbursement Form outlines what FSNA pays for and how to submit for reimbursement

Board Meetings

Submit your Board report to FSNA at least 2 weeks prior to the meetingStaff will e-mail materials, including the agenda, to all Board members prior to the meetingRead the materials before the meeting White name tents—voting membersYellow name tents—non-voting membersAll members participate in discussion

Board Meetings

Attend Board meetings and conference callsSubmit Board Reports and other information in a timely mannerRead the materials before the meeting—be prepared Follow through on commitmentsSpeak up and participate in the discussion—Silence is not governance

You were elected to represent the members and move the organization forward

Your Responsibilities

Represent the interests of the entire organization

There is no “U” in BoardNot about your school, your district, your company

Fiduciary – Represent the best interests of members, stakeholders and the organizationSpeak with one voice

Discussion in the Board meetingConfidentialityUnity of message

Board Responsibilities

Set Organization DirectionVision vs micromanaging

Ensure Necessary ResourcesMoney, time, staff, volunteers

Provide OversightEnsure association is moving in right direction

Board Responsibilities

Duty of CareBe informed and ask questionsUse reasonable care and good judgment in making decisions on behalf of the organization

Duty of LoyaltyBe faithful to the organization, avoiding conflicts of interestNever use information for personal gainAct in best interest of the organization

Duty of ObedienceComply with governing documents Bylaws, articles of incorporation, polices, etc.

Board Responsibilities

Board Governs ---- Staff ManagesGovernance includes setting policies, long range vision, protecting assets and fiduciary duties, hiring Executive DirectorManagement includes day to day operations, hiring and staff managementPartnership/Collaboration between Board and Staff to achieve FSNA goals.

Board and Staff Roles

Board – 50,000 feet Big Picture, Where are we going

Committees – 25,000 feetRecommend ideasAssist with projects and programs

Staff – Below 10,000 feetImplements

Board and Staff Roles

Board and Staff Roles

50,000 feet

25,000 feet

10,00o feet

Stay out of the weeds

The BudgetAugust 1 – July 31

Income Dues = 11% of incomeAnnual Conference = 73%Other Meetings and Conferences = 14%Other income (includes advertising and building rental) = 2%

The Budget

Expenses SNA Meetings and Conferences = 7%FSNA Meetings and Conferences = 8%Annual Conference = 26%Board/Committee Expenses = 3 %Association Management = 47%Building and Office Expenses = 6% Other (includes sales tax, banking expenses, accounting, etc.) = 3%

Thank you for your commitment and

service to the Florida School Nutrition

Association!