Florida Government Conference

Mark Lovell, CPPB

Charles Beall

Jeff Rackley

Wednesday September 22, 2004

11:15am – 12:15pm

Presentation Objectives

• Highlight State of Florida MRO Supplies Contract

• Introduce and Outline New Facilities Service Solicitations

• Introduce and Outline Law Enforcement State Term Contracts and New Solicitations

• Briefly Touch on Other Contracts

• Questions?

MRO Supplies Highlights

• Effective: 11/14/2003 Through 11/13/2005

• Strategically Sourced Using MyFloridaMarketPlace eProcurement System

• Estimated Annual Spend - $12,941,509.00

• Eligible Users – All Florida Government Entities

Awarded Lots

Number Lot Awarded Vendor

1. Compressors & Pumps Grainger Industrial Supply

2. Air Filters Andrews Filter & Supply

3. HVAC/Heating & Ventilation Grainger Industrial Supply

4. Lighting/Lamps Marpan Supply

5. Electrical Equipment Mayer Electric Supply

6. Hardware Grainger Industrial Supply

7. Material Handling Equipment Grainger Industrial Supply

8. Paint Supplies Grainger Industrial Supply

9. Plumbing Equipment Grainger Industrial Supply

10. Safety Equipment Medical & Safety Solutions

11. Testing Equipment Mayer Electric Supply

Savings

VendorName

%Savings

% ofContract

EstimatedSpend

EstimatedSavings

Andrews 55.00% 9.09% $1,176,500.82 $ 647,075.45

Grainger 17.00% 54.55% $7,059,004.91 $1,200,030.83

Marpan 88.00% 9.09% $1,176,500.82 $1,035,320.72

Mayer 44.00% 18.18% $2,353,001.64 $1,035,320.72

Medical & Safety 40.00% 9.09% $1,176,500.82 $ 470,600.33

Cont. Avg. 48.80% 100.00% $12,941,509.00 $4,388,348.05

Wtd. Avg. 33.91%

Problems

• Cumbersome Contract

• Not Enough Competition

• Poorly Defined “Core” Items List

• State is Paying More $ for Certain Items

• Contract Was Not Designed for Construction Projects

Solutions

• Learning Process – Rethink the Way This Contract was Solicited

• Find Ways to Increase Competition Next Time Around

• Rethink the “Core” & “Non-Core” Approach

• Approach Awarded Vendors in an Attempt to Lower Prices on Certain High Priced Items

• Users are Permitted to Go Off Contract for Construction Type Purchases.

Vendor Reported Spend

Awarded VendorVendor Reported

Spend 11/03 - 08/04 Estimated Spend

Grainger $5,990,070.00 $5,294,253.68

Andrews Filter $71,833.67 $882,375.62

Marpan Supply $2,051,277.46 $882,375.62

Mayer Electric $0.00 $1,764,751.23

Medical & Safety $1,234,797.40 $882,375.62

Totals $9,347,978.53 $9,706,131.76

MRO Spend % as Reported by Vendor

Mayer0%

Medical & Safety13%

Andrews1%

Marpan22%

Grainger64%

Presentation Objectives

• Highlight State of Florida MRO Supplies Contract

• Introduce and Outline New Facilities Service Solicitations

• Introduce and Outline Law Enforcement State Term Contracts and New Solicitations

• Briefly Touch on Other Contracts

• Questions?

Facilities Services Solicitations

• Current– Lawn Care Services– Pest Control Services– Security Guard Services– Security & Fire Systems Services

• Future– Janitorial Services– Maintenance & Repair Services

Lawn Care Services

• Invitation to Negotiate• Strategically Sourced Using MyFloridaMarketPlace

eProcurement System• Three Stage Event

– Stage 1 – Prequalification– Stage 2 – Site Visits & Initial Pricing– Stage 3 – Interview Process & Final Negotiations

• We are Currently in Stage 3– Pricing and final responses have been received and are

being evaluated. If no further negotiations are found necessary, awards are anticipated by mid-October.

Pest Control Services

• Invitation to Bid• Strategically Sourced Using MyFloridaMarketPlace

eProcurement System• Two Stage Event

– Stage 1 – Prequalification– Stage 2 – Site Visits & Pricing

• We are Currently in Stage 2– The Hurricanes have caused a delay in completing site

visits. When they are finished pricing will be requested. Awards are anticipated by the end of October.

Security Guard Services

• Invitation to Negotiate• Strategically Sourced Using MyFloridaMarketPlace

eProcurement System• Three Stage Event

– Stage 1 – Prequalification– Stage 2 – Site Visits & Initial Pricing– Stage 3 – Interview Process & Final

• We are Currently in Stage 3– Again, the hurricanes have caused a delay, but we plan

to begin the interview process during the first week of October. Anticipated contract award is mid-November.

Security & Fire Systems Services

• This Solicitation Has Been Put on Hold Due to Lack of Agency Interest and New Agency Contracts for Similar Services.

• We are Currently Working Towards a Final Solution.

Future Facility Services Solicitations

• Janitorial Service– A decision on whether to bid this service will be made by

the end of October. If a bid is issued it should be out by the end of November.

• Maintenance & Repair Service– This area may include maintenance for HVAC & Chillers,

Standby Generators, Elevators, & Boiler Water Treatment. Currently on hold while we complete other service contracts.

Presentation Objectives

• Highlight State of Florida MRO Supplies Contract

• Introduce and Outline New Facilities Service Solicitations

• Introduce and Outline Law Enforcement State Term Contracts and New Solicitations

• Briefly Touch on Other Contracts

• Questions?

Law Enforcement State Term Contracts& Solicitations

• Uniforms

• Officers’ Equipment

• Drug Screening Test Kits

• Ammunition, Targets, & Handcuffs

• Protective Vests (Body Armor)

Uniforms

• Request for Proposals

– Strategically Sourced Using MyFloridaMarketPlace eProcurement System

– Vendor Shortlist posted 7/14/2004. “Super lot” Intent to Award posted 8/30/2004 to single Proposer, Martins/Superior Uniforms

– Preliminary annual savings identified is 14% ($315,000.00) from current State Agency spend. Additional savings opportunities for Local Jurisdictional customers. (>44% less than MSRP)

Officers’ Equipment

• Invitation to Bid

– Strategically Sourced Using MyFloridaMarketPlace eProcurement System.

– Intent to Award posted 7/29/2004. Prior to Contract Signing (this also applies to Uniforms RFP), vendors must provide acceptable Performance Bond and responses to State Objectives: (One Florida Initiative, Drug-Free Workplace, Environmental Concerns, PRIDE and RESPECT).

Drug Screening Test Kits

• Effective: 03/12/2004 Through 01/31/2007

• “Single-Award” per drug test category vs. previous lowest three priced drug tests realized average 43% savings from previous State Term Contract.

• MMCAP multi-state contract averages $1.50 per single-panel test. Florida State term contract price is $0.56 or $0.58 for most tests.

Ammunition, Targets, & Handcuffs

• Current STC runs through 12/18/2004. Will be renewed prior to expiration date

• Re-Bid as part of Strategic Sourcing (Officers’ Equipment), but bid prices exceeded current “baseline” prices. (Indicates that current prices, terms and conditions benefit State and Local Jurisdictional customers)

• One category (OC Spray/Less Lethal Munitions) did show savings / will be added

Protective Vests (Body Armor)

• Current STC expires on 2/3/2005. New ITB will be issued in October, 2004

• Re-bid as part of Strategic Sourcing (Officers’ Equipment), but bid prices exceeded current “baseline” prices.

• Added complication is “Zylon” vest degradation issues. DMS is actively working with A.G. Crist’s office and DOJ/NIJ to insure adequate officer safety.

Presentation Objectives

• Highlight State of Florida MRO Supplies Contract

• Introduce and Outline New Facilities Service Solicitations

• Introduce and Outline Law Enforcement State Term Contracts and New Solicitations

• Briefly Touch on Other Contracts

• Questions?

Other Contracts

• Batteries, Dry Cell, & Rechargeable

• Disposable Plastic Can Liners

• Tools: Hand Held & Hand Held Electric

• Digital Traffic Controllers

• Pavement Marking Materials

• Sign Material, Reflective Sheeting, & Related Material

Contact Information

• Mark Lovell– Email: lovellm@dms.state.fl.us– Phone: (850) 487-2304

• Charles Beall– Email: beallc@dms.state.fl.us– Phone: (850) 487-0625

• Jeff Rackley– Email: racklej@dms.state.fl.us– Phone: (850) 922-1214

Presentation Objectives

• Highlight State of Florida MRO Supplies Contract

• Introduce and Outline New Facilities Service Solicitations

• Introduce and Outline Law Enforcement State Term Contracts and New Solicitations

• Briefly Touch on Other Contracts

• Questions?

Questions

Conclusion

The End