Active Filers - Metropolitan Transportation Authority 10 ...
Florida Courts E-Filing Portalc.ymcdn.com/sites/ Benefits to Filers Automated service of court...
Transcript of Florida Courts E-Filing Portalc.ymcdn.com/sites/ Benefits to Filers Automated service of court...
Florida Courts E-Filing Portal
New Clerk Academy
August 2015
E-FILING PORTAL
Carolyn Weber, Portal Program Manager
Electronic Filing
What is E-Filing?
Attorneys deliver their court documents in an electronic format to the Clerk of Court to be docketed and automatically entered into the Clerk’s electronic case file
Case initiation with case and party information
The electronic case file is readily accessible to the attorneys on the case through the internet
Florida Supreme Court mandated E-Filing for attorneys beginning 4/1/2013
E-Filing Initiatives
Examples of other states or counties within states continue to work to implement E-Filing:
New York
Texas
Vermont
California
Ohio
Iowa
Florida is “far ahead of the curve”
Tom Hall, former Florida Supreme Court Clerk
Florida Bar News
E-Filing Benefits to Filers
Automated service of court documents
Conservative postage savings estimate $250 million
E-File documents from anywhere via the internet
Filers do not have to rush to the court house before 5 pm to file a document to meet a deadline
The official time stamp is the date and time the filing is received at the portal
Electronic access to the official court file from anywhere
Centralized, secure website to pay filing fees to all filing jurisdictions
E-Filing Mandated via Portal
AOSC 09-30 mandated the statewide use of a single entry point called the Florida Courts E-Filing Portal
In order to meet the FL Supreme Court mandate, counties had to:
configure their organization within the Portal
connect electronic file transmission lines
build software to perform submission review or use the Portal Review functionality
Statewide Florida E-Filing Stats
The Florida Courts E-Filing Authority directed the development of a single website for attorneys to e-file to all Florida state and appellate courts
Website is known as the Florida Courts E-Filing Portal
Over 44 million documents have been e-filed since 4/1/2013
Over $525 million has been collected in filing fees since January 2011
Over 90 K users
Documents received 24x7
Statewide average docketing within one day
Filing Jurisdictions
Trial Courts
67 Counties
Appellate
Courts
2nd DCA
Florida
Supreme
Court
Remaining
DCAs TBD
County Information
County E-Filing News & Info assists filers
E-Filing Portal Users
The Portal has been expanded so these
groups may e-file:
Court Reporters
Law Enforcement
Mediators
Mental Health Professionals
Process Servers
Self-represented Litigants
Submissions and Documents E-Filed by Month
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
2000000
Submissions Documents
Average E-Filings per Hour
18 11 13 5 11 106306
1570
4013
5253
5855
4602
5067
6315
8183
7832
3379
982
498290 206 243 155
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
1am 2am 3am 4am 5am 6am 7am 8am 9am 10am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm 11pm 12pm
Court Filing Fees Paid
2011 – Portal opens for voluntary use
2012 – Full year of voluntary use
2013 – April 1, mandatory for attorneys
2014 – Full year of mandatory use
2015 – Through of July 1, 2015
Florida Courts E-Filing Authority
E-Filing Authority
Governs the portal which operates under the rules and standards set by the Florida Supreme Court in consultation with the Florida Courts Technology Commission
Website provides:
Meeting schedule and materials
Archive materials
Reports
Documents
E-Filing Authority Board
Portal Change Advisory Board
Reports to the E-Filing Authority
Advisory board comprised of clerk staff from across the state
Each vendor group
Each clerk department
Reviews software enhancement requests
Recommends enhancements and priorities to the Authority Board
Advisory meets monthly as needed
Major Projects
Implementation of Access to Justice Forms
System-to-system e-filing for attorneys
E-Filing Standardization
Divisions
Case Types
Sub Types
Document Descriptions
Routine Support
Two software releases per year:
Clerk staff test with us to ensure compatibility and quality
CiviTek and Clerk staff work together to ensure submissions are delivered successfully and that the portal is updated with the correct submission status
IP Address maintenance
Configuration support
E-Filing Fees
Filers pay statutory filing fees directly to the
portal
Filing fees are paid to each county daily
FCCC Banking reconciles bank payment with
fees paid
Performs collections on unsettled fees
Portal and CCIS
CCIS provides access to official court file
through the Portal
Portal will pass filer role to CCIS to comply
with AOSC 15-18
Portal is the entry point for case information
which flows to the county CMS and then to
CCIS
Demonstration
News and Information
Online help
E-Filing
Clerk Review
My Cases