Florida Atlantic University Environmental Health and Safety Building Safety Personnel Program.

Florida Atlantic UniversityEnvironmental Health and Safety

Building Safety Personnel Program

Environmental Health and Safety

Building Safety Personnel (BSP) Program

Program Overview• Formally known as

Building Supervisor Program

Sub-Committee• Formed to evaluate

program• Implement changes• Reports to University

Safety Committee

Physical Plant

University Police

Partner Campuses

EH&S

Sub-Committee


EMERGENCY MGMT- OVERVIEW Emergency Operations Plan (EOP) –

PREPAREDNESS, RESPONSE, RECOVERY Follow NIMS/ICS model for handling emergencies Includes Emergency Operations Center (EOC) Includes Annexes: Hazard Specific

• Fire, Hurricane, Hostile Intruder

Occupant Emergency Plans Continuity of Operations (COOP) – RECOVERY

Mission Essential Functions (MEFs)• 12 hour/30day rule – MEFs need to be continued within 12

hours of being suspended and for up to 30 days if primary facilities are rendered inoperable.


Occupant Emergency Plans = BSP Program! Addresses responses to emergency events:

Shelter in PlaceEvacuationOther

University-wide program

BSP Program


Types: Natural:

• Severe weather: Tornadoes, Lightning, Hurricanes• Flooding• Wild Fires

Man-Made: • Fires, Hostile Intruder, Civil Disturbances,

Explosions• Technological: Cyber-Terrorism

HAZARDS


RISKS OF HAZARDS Impact on human life: injury, illness, death.

Impact on the organization: property damage, reduced ability to continue academic, research, business functions.

Impact on the environment: spills, contamination

Occupational issues: unsafe work environment


BSP Program – 3 GroupsGroup 1 Building Safety Administrator

Planning; COOP/Emergency• Determined from the occupancy of

the building in question, for example,• Majority of building occupants are

part of programs under their purview

• They are the highest ranking individual stationed in the building

• Not required to be stationed in the building they oversee


Key Points for Administrators Be familiar with emergency plans, be involved in the

review process Be involved in the appointment process of personnel

within the buildings they oversee Communicate any University policy or Functional

Unit plan changes to all Safety Supervisors under their purview as well as other Functional Units

Support and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other units


Key Points Ensure that Safety Supervisors have necessary

clearance for duties (e.g. Tier 2 Essential Personnel cards)

Ensure that this role is accommodated for given the other day-to-day roles and responsibilities that Groups 2 and 3 assume Support Program components:

• Training• Planning• Leadership• Time

Be knowledgeable of the program!


BSP Program – 3 GroupsGroup 2 Building Safety Supervisor

Planning and Implementation• Determined from the occupancy of the

building in question, for example,• Majority of building occupants are part

of programs they are familiar with

• Familiarity with building layout and occupants

• Stationed in the building they oversee or assigned to clusters of buildings that they are stationed in immediate proximity to.

MAIN contact for first responders, EH&S and others for the building


Be familiar with emergency plans, be involved in the review process

Be involved in the appointment process of personnel within the building

Acquire knowledge of the assigned building:• Locations of exits, fume hoods, hazardous material areas,

mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue.

Accompany, when warranted, the State Fire Marshall during building inspections.

Key Points for Safety Supervisors


Key Points for Safety Supervisors Report any unsafe conditions to EH&S or University

Police. Know how to identify individuals requiring assistance and

inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)

Prepare a checklist of tasks to be performed by the Building Safety Representatives.

Communicate plan changes to all Building Safety Representatives.

Participate in meetings/updates.


Building Safety Supervisor Binder Each Building has 2 binders (under the care of the

Safety Supervisors) Contents:

• Important Phone numbers• Authorizing documents: University Polices• Crisis Action Guide• Emergency Planning Documents: COOP, ERP etc. • Floor Plans with Life Safety Systems information, areas of

rescue etc.• Building Contacts sheet, notification trees.• Training Logs• Other Info


Effort within the Division of Facilities to provide marked floor plans.

Surveys conducted university-wide Floor Plans will be provided with the following

indicated:• Life safety systems; fire alarm panels, extinguishers, AED• Shut off valves: water, gas• Locations of mechanical and electrical rooms• Location of emergency generators• Location of chemical, biological, radiological labs• Ground floor: fire hydrants, main shut offs, etc.

FLOOR PLANS


BSP Program – 3 GroupsGroup 3 Building Safety Representative

Implementation• Determined from the occupancy of the

building in question, for example,• Majority of building occupants are part

of college or division = floor rep.

• Different programs within building = departmental/unit rep.

• Stationed in the building they oversee


Building Safety Representative Qualifications:

Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis.

Training:Emergency EvacuationSheltering in PlaceSevere WeatherOther


Building Safety Representative

Duties: • Participates in an annual or semi-annual update

meeting.• Understands the evacuation plan for the building.• Assures that it is posted conspicuously throughout

the department or unit.• Maintains a departmental or unit emergency

contact list.• Pays attention to and reports safety or

maintenance issues.


Alternates The Building Safety Supervisor is the only group to

have an alternate. Role:

An alternate will follow the same job description and guidelines

Assume the duties of the position • if the appointed person is not available, • if the appointed position is vacated without replacement or • if the appointed replacement is undergoing or has yet to

undergo required training.


Used for personnel and training tracking Can perform queries and print reports for example:

• Building Safety Personnel by Campus and Building• Building Safety Personnel by Name

At this time, maintained by EH&S, however • Will be hosted on the Emergency Planning and Response

website• Access will be given to Safety Supervisors to:

• Update quarterly or when a change in personnel occurs

• Review for accuracy

Can export information for call out and text messaging alerting

BSP Database


ESSENTIAL PERSONNEL CARD All Safety Representatives

should check with their Unit Leader in determining if they are essential personnel and to what group they belong. Level1 Tier1 Tier2

All Safety Supervisors are Tier 2 Personnel

http://www.fau.edu/financial/ep.php


A University community safety guide. Building Safety Personnel procedures are

tailored from these. Addresses a variety of events. Should be disseminated to all. Located:

http://www.fau.edu/admin/EmergencyInformation.php

CRISIS ACTION GUIDE

KNOW IT!!


CRISIS ACTION GUIDEEvacuation Shelter in PlaceFire safety Suspicious PackagesSevere Weather Hurricane preparednessCivil Disturbances Catastrophic EventsHazardous Material Incidents Reporting CrimesSexual Assault Utility CrisesSecurity Access Medical EmergenciesCampus Violence Psychological CrisesImportant Phone Numbers

Those in green have tailored procedures for Safety Supervisors.


Onsite training for Safety Reps: Evacuation Shelter in place Utility Issues – planned/unplanned Hurricane preparedness and recovery Other information:

• Card Access and Essential Personnel Program• FAU Alert • Hazard Communications • Blood borne pathogens • Suspicious packages

TRAINING


EMERGENCY EVACUATION


EVACUATION INFORMATION Should be displayed in a visible location in the

building for a quick reference in case of an emergency

This information includes:• Evacuation routes• Evacuation guidelines• Emergency telephone numbers

Plan escape procedure and escape routes• Know the locations of the two closest exits and be familiar

with the path that leads to the outside


EVACUATION PLAN

What is it?:• It is floor plan with exit routes marked.

Who develops it?• It is prepared by a qualified architect.

Where can it be found?• It is posted or mounted in a hallway or close to an

exit door or elevator.

ssookhoo

Taff - you can fill in the information here.


EVACUATION PLAN

RoutesAssembly AreasProcedures


PRIMARY AND SECONDARY ESCAPE ROUTES

Primary Route: The one that is closest to you Secondary Route: the one that is further

away.

Sometimes routes cannot be used due to the emergency event at hand:

• The emergency event or threat is occurring in or near the route.


Example of the 5th Floor Plan Diagrams are posted on the wall by the exit doors


Woman's Room

Men’s Room

Example of ½ of the 2nd Floor Plan Diagrams are posted on the wall by the exit door


ASSEMBLY AREA

Know your assembly area outside the building

• Building Evacuation Points:Boca Raton CampusDavie CampusFt. Lauderdale CampusJupiter CampusSeaTech Campus

Treasure Coast Campus


WHEN TO EVACUATE If fire alarm is sounding and visual signals activated Fire Smoke Bomb threat Hazardous material spill (large or vapors) Rapidly deteriorating safety conditions Other incidents where evacuating is needed (if in doubt,

call University Police)

Easiest way to notify building occupants of need to evacuate is to activate the fire alarm, if not already

activated


WHEN NOT TO EVACUATE When fire alarm is not sounding or visual signals

inactive and: No evidence of rapidly deteriorating safety conditions

e.g. fire, smoke, bomb threat, spill. Localized hazard conditions (not spreading) Hostile Intruder/s (when occupants cannot safely do

so) INSTEAD:

• Without compromising your safety, make an effort to get to the area of the emergency or get an explanation from a reliable source about the nature of the emergency.

• Notify University Police and Environmental Health and Safety and Building Safety Supervisor and alternate


INDIVIDUALS REQUIRING ASSISTANCE

Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the evacuation of individuals who require assistance.

The assistance may be in the form of the following:• Be familiar with the people requiring assistance who are

routinely in your work area.• Inform hearing impaired people that they have to evacuate.• Assist visually impaired people to an exit stairway.• Inform emergency personnel of the location of people inside the

building who need help evacuating.• In the extreme case that you must physically evacuate a person,

ask how to safely carry/assist them.


A TYPICAL FIRE SCENARIO From the time a fire starts, smoke detectors

may operate within 1 minute.

Room temperatures at the ceiling when flashover occurs can reach 1,400 degrees.

Flashover can occur within 4 minutes from the time a fire starts.

From the time a fire starts, you generally will have less than 5 minutes to get out alive.


0 1 2 3 4 5 10 15 20

A fire starts in your buildingand is activated by the smoke detector

TIME LINE (minutes)

Fire is accessed and water is now being applied to the fire

Count heads, notify occupants, call fire dept.

Alert occupants of fire

Flashover Occurs

911 notifies fire dept. and fire dept. responds

ssookhoo

Taff - can you tailor this to a building instead of a home.


FIRE PROTECTION SYSTEMS Modern office buildings are designed with fire detection and

suppression facilities to protect life and property from fire. Be familiar with fire protection systems and their locations.

HEAT DETECTORS SPRINKLER SYSTEMSSMOKE DETECTORS


The fire alarm pull stations are located by the exit doors leading to the stairwells.

In an emergency, notification will be provided by a fire alarm that includes an audible and visual signal, or via the intercom system.

FIRE PROTECTION SYSTEMS


DUTIES RELATED TO SAFETY REPRESENTATIVES

Maintain a list of staff in the department, including those who may need assistance.

Order people to evacuate and ensure common areas closest to your occupied spaces are cleared (restrooms, break rooms, etc)

Direct people to assigned areas – assembly areas and areas of rescue and take head count



Assist emergency responders and safety supervisors regarding location of individuals requiring assistance and department contents or operations.

Keep evacuation procedures up to date and available

Complete duties assigned to you by Safety Supervisor and give update


GET OUTGET OUTandand

STAY ALIVE!STAY ALIVE!


SHELTER IN PLACE


SHELTER IN PLACE What to know:

When to shelter in place• Hazard is in immediate the vicinity or building and• It is dangerous to evacuate

What to do:• Hazard-based response

• Hazardous Material• Tornado/Severe Weather• Hostile Intruder• Other


What hazards may warrant Shelter in Place action?Hazardous Materials spillSevere WeatherHostile Intruder situation where evacuation is

not an optionSafety threats/emergency events in other

buildingsOther

SHELTER IN PLACE


INDIVIDUALS REQUIRING ASSISTANCE

Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the sheltering in place of individuals who require assistance.

The assistance may be in the form of the following:• Be familiar with the people requiring assistance who are routinely

in your work area.• Inform hearing impaired people that they have to shelter in place.• Assist visually impaired people to an appropriate shelter-in-place

area.• Inform emergency personnel of the location of people inside the

building who are sheltering in place.• Ask how to safely carry/assist them in the extreme case that you

must physically move a person to an area better suited to sheltering in place,


SHELTER IN PLACE

Severe Weather –

e.g. Tornados/Lightning.

Interior rooms or hallways and away

from windows.

General – e.g. HAZMAT

spill.

Building’s HVAC

system is shut off and

it is acceptable to keep within the confines

of the building envelope

Lock down – e.g. Civil Unrest or

Hostile Intruder.

Individual rooms that

can be locked are best.

DO NOT USE BATHROOMS



Maintain a list of staff in the building, including those who may need assistance

Order people to shelter in place and ensure those in common areas closest to your occupied spaces are informed (restrooms, break rooms, etc)

Direct people to appropriate areas to shelter depending on emergency (general, severe weather or lockdown)


DUTIES RELATED TO BUILDING SAFETY REPRESENTATIVES

Assist emergency responders and Safety Supervisors regarding location of individuals requiring assistance and department contents or operations.

Keep sheltering in place procedures up to date and available

Complete duties assigned to you by the Safety Supervisors and give updates


Should the event necessitate a building lock down, those buildings with card access will be instantly secured. This can be done from within the University Police dispatch center.

Officers will also respond and verify there are no standing open or propped doors. Safety supervisors and representatives may be contacted to assist if available.

Only building occupants who possess essential personal cards will be able to gain access, until such a time normal operations can resume.

CARD ACCESS AND LOCKS


HURRICANES Storm Terms

• Tropical Depression: <38mph• Tropical Storm: 39mph – 73mph• Hurricane: >73mph

Watch vs Warning• Watch: storm conditions within 36 hours• Warning: storm conditions within 24 hours

Intensity categories: Saffir-Simpson Scale• Cat 1: 74mph – 95mph

• Cat 2: 96mph – 110mph

• Cat 3: 111mph – 130mph

• Cat 4: 131mph – 155mph

• Cat 5: > 155mph


HURRICANE DUTIES Pre-season (threat):

• Update plans and procedures and inform unit• Photograph facilities: offices, labs etc• Print hurricane guidelines card and perform assessment

Pre-event:• Print damage assessment forms• Assign duties to staff:

• Secure offices, labs, equipment

• Advise staff to take personal items home

Post-event:• Record and report damages for repair and reimbursement


UTILITY ISSUES What to know:

Types of Utilities in your area (gas, propane, plumbing, electrical)

Leak vs. outage What to do: (dependant on degree or severity)

Utility outageUtility leak/breakNotification (University Police or campus

security then Work Control)


SUSPICIOUS PACKAGES What to know:

Any item out of place and considered unusual should be treated with caution until identification can be made.

What to do: Do not handle suspicious items, secure the area and

notify the University Police. If you make contact with any suspicious material

(powder or fluid) immediately secure the area, rinse hands and other contact areas with soap and water and notify the police department.


HAZARD COMMUNICATION What is it?

• Information about hazardous materials and associated protective measures.

Why is it needed?• To protect employees handling materials from exposure.

How is this done?• Through plans, labeling, Material Safety Data Sheets,

inventories, and training.

Why might I need to know about this? The building ay house hazardous materials in teaching/research

labs, mechanical shops, janitorial supply areas, pipelines. You may be a source of information for first responders and

building safety supervisors.


What is it?EH&S procedures for:

• Inventories• Labeling• MSDSs• Non-routine tasks• Piping Systems• Training• Multi-owner sites

(construction or renovation projects)

FAU Hazard Communication Plan


Entry to Body:• Inhalation – (breathing)• Ingestion – (eating)• Absorption through the skin• Injection – (needles, glass, metal)

Exposure to Building Occupants:• Spills – surfaces such as floors, walls, equipment.• Aerosolization – dispersal of material through the

air or throughout building via HVAC system. • Breaks in pipes or lines.

Routes


Labels:Types:

• ANSI (American National Standards Institute)

• NFPA (National Fire Protection Agency)

• HMIG (Hazardous Materials Identification Guide)

• DOT (Department of Transportation)

MSDS• What they are• Where to find them

Hazard Information


DangerExtremely Flammable LiquidHarmful or Fatal if Swallowed

Use gloves and goggles and local ventilation

Do not induce vomittingContact local poison control center

Consists of:Consists of:•Signal WordSignal Word

DangerDanger WarningWarning CautionCaution

Hazard ListingHazard ListingPrecautionary Precautionary StatementStatementFirst Aid MeasuresFirst Aid Measures

Labels

Degrees of HazardDegrees of Hazard– 4: Extreme4: Extreme– 3: Serious3: Serious– 2: Moderate2: Moderate– 1: Slight1: Slight– 0: Minimal0: Minimal

Color CodedColor Coded

Pictogram & Pictogram & WordsWords

9 Hazard Classes9 Hazard Classes

ANSI NFPAHMIG

DOT


Facility and Equipment Markings and Important Symbols


What are they?• Microorganisms and viruses in blood and body fluids that can

cause disease in humans. Includes bloodborne diseases such as HIV, Hepatitis B, C, and D, syphilis, malaria.

Why do I need to know about this?• There may be an emergency in the building involving blood• The building you work may house BBP or OPIM in:

• Teaching/research labs• In an emergency event:

• You are a source of information for first responders and safety supervisors.

BLOODBORNE PATHOGENS


ROUTES OF EXPOSURE: Transfer of contaminated blood by objects or environmental surfaces

from spills or injury• HBV can survive 1 week outside at room temp.

Parenteral: piercing the mucous membranes or the skin barrier through needlesticks, cuts, abrasions and human bites.

• Sharp instrument injury and pre-existing lesions provide an entry Mucous membrane contamination of the eye, nose, or mouth resulting

from splashes, spraying, and splattering of blood or body fluids (aerosol formation)

UNIVERSAL PRECAUTIONS: Treat all blood and OPIM as potentially infectious for BBP

does not matter where source originated does not apply to body excretions/secretions unless visibly

contaminated with blood or OPIM

What to know…


The standard outlines policy and procedures to protect workers that includes: Exposure determination: employees with reasonably

anticipated contact with BBP in their job classification and procedures

Initial and annual training Engineering controls and safe work practices Immunization and post exposure procedures Hazard communication, proper waste disposal, exposure

control plan

BBP Standard

For those who do not work with BBP or OPIM, if you are exposed the post exposure procedures aspect of the standard would apply.


FAU ALERT

Operator

Voicemail

E-mailMyFAU Home Page

News Media

Web pages

Hotline

Bldg Personnel

Call Out Sirens Text Message

These are the various means FAU uses to disseminate information to the University community regarding an

emergency.

Visit www.fau.edu/ehs for more information


Report any unsafe conditions to EH&S or University Police and then the Safety Supervisor or alternate.

Know how to identify individuals requiring assistance and inform emergency responders and safety supervisors of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)

Always keep University Police and Safety Supervisors informed

Ensure that your Shelter-In-Place and Evacuation plans are up-to-date and communicated to those whom you will direct (department/floor/etc.)

Key Points…


Ensure that common areas assigned to you (restrooms, break rooms, classrooms, hallways, etc.) are checked and cleared or occupants of these areas are clearly informed as to what action to take.

Communicate changes and issues related to the building and emergency planning to your department leadership and Safety Supervisor

Distribute the Crisis Action Guide to all

Key Points…


Importance of having BSP Program Help first responders through first-hand knowledge

of the building and contents. Information dissemination within the building as

quickly as possible to avoid health or safety issues. Help those in need in an emergency event or threat

e.g. individuals with disabilities.

All leading to reduced injury and property damage.


BSP Program (Building Safety Personnel): http://www.fau.edu/facilities/ehs/safety/Emergency-Pl

anning.php

Crisis Action Guide: http://www.fau.edu/admin/EmergencyInformation.php

Card Access http://www.fau.edu/police/cardaccess.php

Fire Safety: http://www.fau.edu/facilities/ehs/safety/fire-safety-

program.php

Important!


Evacuation Assembly Areas:• Boca Raton:

http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-Boca.doc

• Davie: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-Davie.doc

• Fort Lauderdale: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-FLL.doc

• Jupiter: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-JDM.doc

• Sea Tech: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-ST.doc

• Treasure Coast: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-TC.doc

Important!


Hurricane Information (FAU Hurricane Info):http://www.fau.edu/facilities/ehs/safety/

Emergency-Planning.php Utilities:

http://www.fau.edu/facilities/pp/ Chemical Safety & MSDS:

http://www.fau.edu/facilities/ehs/info/MSDS.php Biological Safety incl. BBP:

http://www.fau.edu/facilities/ehs/safety/biological-safety-programs.php

Important!


Thank you for your participation!Questions?

• Call (561) 297-2889 or e-mail [email protected]

If no questions – click here to let us know that you have completed this training.

Florida Atlantic University Environmental Health and Safety Building Safety Personnel Program.

Documents

Transcript of Florida Atlantic University Environmental Health and Safety Building Safety Personnel Program.