Floor - Clarington...2019/05/21 · Final Council Agenda Date: May 21, 2019 Time: 7:00 PM Place:...

Final

Council

Agenda Date: May 21, 2019 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario

Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at [email protected].

Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131.

Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality’s website. In addition, please be advised that some of the Council meetings may be video recorded.

Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting.

Copies of Reports are available at www.clarington.net

Council Agenda Date: May 21, 2019 Time: 7:00 PM Place: Council Chambers

Call to Order

Moment of Reflection

Declaration of Interest

Announcements

Adoption of Minutes of Previous Meeting(s)

5.1 Council Minutes April 29, 2019

Minutes of a regular meeting of Council April 29, 2019 Page 6

5.2 Special Council Minutes May 1, 2019

Minutes of a special meeting of Council May 1, 2019 Page 17

Presentations

6.1 Ann-marie Harley, President, Brian Mountford, Treasurer, Gary Blake, Secretary, and Sharon Rose, Recording Secretary - A Gift of Art and Dionne Powlenzuk, Executive Director, Board of Directors, Visual Arts Centre of Clarington – Proceeds of the 2019 for the Love of Art Mayor’s Gala

6.2 Recognition of Sponsorship – 2019 for the Love of Art Mayor’s Gala

Delegations

7.1 Ibi Biesenthal, PI Tool Limited, Regarding Report EGD-009-19, Servicing of Industrial Lands in South Courtice - Courtice Court (Item 7 of the General Government Committee Report)

7.2 Richard Ward regarding Confidential Report LGL-004-19, Richard Ward Regarding Flooding in Kendal (Item 1n of the General Government Committee Report)

Communications – Receive for Information

8.1 Integrity Commissioner

Integrity Commissioner Annual Report 2018 Page 22


Communications – Direction

9.1 Durham Regional Police

Morgen Dobson, Durham Regional Police, Neighbourhood Watch Coordinator – Implementation of a Newport-Pebblebeach Neighbourhood Watch Program

(Motion to Endorse)

Page 30

Committee Reports

10.1 Advisory Committee Reports

10.1.1 Museum Minutes Minutes of the Clarington Museum and Archives Board dated April 10, 2019

Page 32

10.1.2 Clarington Active Transportation and Safe Road Advisory Committee

Minutes of the Clarington Active Transportation and Safe Roads Advisory Committee dated April 17, 2019

Page 36

10.1.3 Clarington Diversity Advisory Committee

Minutes of the Clarington Diversity Advisory Committee dated March 27, 2019

Page 46

10.1.4 SWNAMAC Minutes

Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated April 9, 2019

Page 48

10.2 General Government Committee

General Government Committee Report of May 6, 2019 Page 51

10.3 Planning & Development Committee

Planning and Development Committee Report of May 13, 2019

Page 62


Staff Reports

11.1 LGL-005-19 Enbridge Gas Franchise Agreement Page 67

Business Arising from Procedural Notice of Motion

Unfinished Business

13.1 Town of Ajax Alexander Harras, Manager of Legislative Services/Acting Clerk, Town of Ajax regarding the Pickering Airport. (Referred from the April 29, 2019 Council Meeting)

Page 81

13.2 Memo from Director of Engineering

Memo from the Director of Engineering Services regarding the Farewell Trail Design (Referred from the May 6, 2019 General Government Committee Meeting)

13.3 Confidential Memo from the Municipal Solicitor

Confidential Memo from the Municipal Solicitor regarding the Servicing of Industrial Land in South Courtice

[Distributed Under Separate Cover]

By-laws

14.1 2019-036 Being a By-law to exempt a certain portion of Registered Plan 40M-2540 from Part Lot Control

Page 83

14.2 2019-037 Being a By-law to Authorize a Franchise Agreement Between the Corporation of the Municipality of Clarington and Enbridge Gas (Agenda Item 11.1)


Procedural Notices of Motion

15.1 Procedural Notice of Motion to Reconsider Resolution #C-175-19 pertaining to the Strategic Priorities for the Municipality of Clarington

Other Business

Confirming By-Law

Adjournment

Council Minutes

April 29, 2019

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If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131

Minutes of a regular meeting of Council held on April 29, 2019, at 7:00 PM, in the Council Chambers.

Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart

Regrets: Councillor C. Traill

Staff Present: A. Allison, S. Brake, T. Cannella, J. Caruana, M. Marano, R. Maciver, T. Pinn, M. Seaman, G. Weir, A. Greentree, M. Chambers

1 Call to Order

Mayor Foster called the meeting to order at 7:00 PM.

2 Moment of Reflection

Councillor Hooper led the meeting in a moment of reflection.

3 Declaration of Interest

Councillor Jones declared an indirect interest in Report FND-011-19 regarding the Gift Agreement with Bowmanville Hospital Foundation (Item 11 of the General Government Committee Report).

Councillor Zwart declared an indirect interest in Unfinished Business Item 13.1, Memo from the Municipal Solicitor regarding Request to amend Interim Control By-law 2018-083 for 10 Victoria Street, Bowmanville (Unfinished Business Item 13.1).

4 Announcements

Members of Council announced upcoming community events and matters of community interest.

Suspend the Rules

Resolution #C-152-19

Moved by Councillor Neal, seconded by Councillor Anderson

That the Rules of Procedure be suspended to add Correspondence Item 9.2 regarding the GO Train East Extension to the Agenda.

Carried

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9.2 Mayor Adrian Foster, Municipality of Clarington, Draft Correspondence - GO Train East Extension


Moved by Councillor Anderson, seconded by Councillor Neal

That Correspondence Item 9.2 from Mayor Adrian Foster, Municipality of Clarington, regarding the GO Train East Extension, be endorsed by Council.

Carried

5 Adoption of Minutes of Previous Meeting


Moved by Councillor Anderson seconded by Councillor Hooper

That the minutes of the regular meeting of the Council held on April 8, 2019, be approved.

Carried

6 Presentations

Judy Hanson, Justin Humprey and Jonny Selimovic, Home Base Durham –Presentation of Community Connector and Leadership and Innovation Awards

Judy Hanson, Home Base Durham, was present regarding the presentation of the Community Connector and Leadership and Innovation Awards. She thanked the Members of Council for their continued support of Home Base Durham. Ms. Hanson highlighted the activities and achievements of the award recipients which included Justin Humprey - Community Connector Award, Jonny Selimovic - Leadership and Innovation Award. She noted that Rebecca Sullivan, the recipient of the Citizenship Award was unable to attend this evening.

Mayor Foster presented Justin Humprey with the Community Connector Award and Jonny Selimovic with the Leadership and Innovation Award. Community Connector Award.

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7 Delegations

Kevin Adams, The Old Newcastle House Taps & Grill Inc., Regarding a Stationary Refreshment Vehicle By-law Exemption (Item 3 of the General Government Committee Report)

Kevin Adams, The Old Newcastle House Taps & Grill Inc., was present regarding a Stationary Refreshment Vehicle By-law Exemption (Item 3 of the General Government Committee Report). He noted the section of the Refreshment Vehicle By-law that requires him to apply for an exemption. Mr. Adams reviewed the plan for the property which includes a stationary trailer which will sell ice cream. He explained to Members of Council that he is looking for an exemption to be approved and then he will apply for the minor variance in hopes that he can open this summer. Mr. Adams answered questions from Members of Council.

8 Communications – Receive for Information

There were no Communications to be received for information.

9 Communications – Direction

Alexander Harras, Manager of Legislative Services/Acting Clerk, Town of Ajax regarding the Pickering Airport.


Moved by Councillor Hooper, seconded by Councillor Anderson

That the following Resolution from the Town of Ajax be endorsed by the Municipality of Clarington:

WHEREAS airports are valuable economic drivers in the development of business, communities, and the infrastructure around them;

WHEREAS it is anticipated that the results of the forthcoming Federal “Pickering Lands Aviation Sector Analysis” will be positive;

WHEREAS the federal government has set aside approximately 8,700 acres of land in the City of Pickering to accommodate a future airport and other possible economic development uses (“the Airport Lands”);

WHEREAS the Airport Lands are located in north-central Pickering adjacent to their Innovation Corridor, about 55 km east of Toronto Pearson International Airport within an integrated transportation network;

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WHEREAS the aerospace industry (the fifth largest employer in Canada) has a membership struggling for land and space to expand business operations in close proximity to Toronto Pearson;

WHEREAS a second airport would create tens of thousands of high-quality jobs for residents of Durham Region, and attract spinoff businesses and indirect jobs;

WHEREAS a portion of the Airport Lands could be retained for economic development uses, including transportation/logistic facilities, high-tech enterprises and agriculture, such as year-round indoor farming;

WHEREAS the development of the Airport Lands is key to building a prosperous future not just for Durham Region, but for the entire Greater Toronto Area;

NOW THEREFORE IT BE RESOLVED:

THAT the Government of Canada be advised that the Municipality of Clarington supports the development of an airport in the City of Pickering in principle, based on an approved business case presented by the federal government; and

THAT a copy of this resolution be forwarded to the Federal Minister of Transportation, Durham MPs, the Premier of Ontario, Durham MPPs, all Durham Region municipalities, all Durham Region Boards of Trade and Chambers of Commerce, and the Toronto Region Board of Trade.

Motion Referred Later in the Meeting (See following motions)


Moved by Councillor Zwart, seconded by Councillor Neal

That Correspondence Item 9.1 from Alexander Harras, Manager of Legislative Services/Acting Clerk, Town of Ajax, regarding the Pickering Airport be referred to the May 21, 2019 Council Meeting.

Motion Withdrawn


Moved by Councillor Neal, seconded by Councillor Zwart

That Correspondence Item 9.1 from Alexander Harras, Manager of Legislative Services/Acting Clerk, Town of Ajax, regarding the Pickering Airport be deferred until the Federal Business Case be brought forward for review.

Motion Lost Later in the Meeting (See following motions)

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Suspend the Rules


Moved by Councillor Anderson, seconded by Councillor Hooper

That the Rules of Procedure be suspended to allow Members of Council to speak to the matter of the foregoing Resolution #C-156-19 a second time.

Carried

The foregoing Resolution #C-156-19 was then put to a vote and lost.



That the foregoing Resolution #C-155-19 regarding, Correspondence Item 9.1 from Alexander Harras, Manager of Legislative Services/Acting Clerk, Town of Ajax, regarding the Pickering Airport, be referred to the May 21, 2019 Council meeting.

Carried

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Council Minutes

April 29, 2019

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10 Committee Reports

10.1.1 Newcastle Arena Board

Minutes of the Newcastle Arena Board dated April 9, 2019

10.1.2 Affordable Housing Task Force Minutes

Minutes of the Clarington Affordable Housing Task Force dated March 19, 2019

10.1.3 Agricultural Advisory Committee Minutes

Minutes of the Agricultural Advisory Committee dated April 11, 2019

10.1.4 Heritage Committee Minutes

Minutes of the Clarington Heritage Committee dated April 16, 2019

10.1.5 AAC Minutes Minutes of the Accessibility Advisory Committee dated March 6, 2019

10.1.6 Tourism Advisory Committee Minutes

Minutes of the Clarington Tourism Advisory Committee dated April 11, 2019



That Advisory Committee Report Items 10.1.1 and 10.1.6, be approved. Carried

General Government Committee Report of April 15, 2019


Moved by Councillor Jones, seconded by Councillor Hooper

That the recommendations contained in the General Government Committee Report of April 15, 2019, be approved, on consent, with the exception of item #11.

Carried

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Item 11 –Gift Agreement with Bowmanville Hospital Foundation

Councillor Jones declared an indirect interest in Report FND-011-19, Gift Agreement with Bowmanville Hospital Foundation as she is an employee of Lakeridge Health. Councillor Jones left the room and refrained from discussion and voting on this matter.


Moved by Councillor Neal, seconded by Councillor Hooper

That Report FND-011-19 be received;

That the Mayor and Municipal Clerk be authorized to sign the Gift Agreement with the Bowmanville Hospital Foundation on behalf of the Municipality; and

That all interested parties listed in Report FND-011-19 and any delegations be advised of Council's decision.

Carried

Councillor Jones returned to the meeting.

Planning & Development Committee Report of April 23, 2019


Moved by Councillor Neal, seconded by Councillor Jones

That the recommendations contained in the Planning & Development Committee Report of April 23, 2019 be approved, on consent, with the exception of item #3.

Carried

Item 3 – Townhouse/Condominium Air Conditioning Units and other Condensing Units



That Item 3 of the Planning and Development Committee Report regarding Townhouse/Condominium Air Conditioning Units and other Condensing Units be referred to the May 13, 2019 Planning and Development Committee meeting.

Carried

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11 Staff Reports

Report CLD-012-19 – Appointments to the Orono Cemetery Board and Public Library Board



That Report CLD-012-19 be received;

That the Committee consider the applications for appointments to the various boards and committees, and that the vote be conducted to appoint the citizen representatives to the various boards and committees, in accordance with the Appointment to Boards and Committees Policy;

That Councillor Zwart be appointed as the Council Representative on the Orono Cemetery Board; and

That all interested parties listed in Report CLD-012-19 and any delegations be advised of Council's decision.

Carried Resolution #C-166-19

Moved by Councillor Zwart, seconded by Councillor Anderson

That the following individuals to the Orono Cemetery Board for a term ending December 31, 2022 or until a successor is appointed:

Mary Clapdorp Eldene Edwards Jo-Ann Meijer Wendy Partner

Public Library Board

The following appointment was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy, for the Public Library Board for a term ending December 31, 2022 or until a successor is appointed.

• Donald McKenzie

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12 Business Arising from Procedural Notice of Motion

None

Recess


Moved by Councillor Zwart, seconded by Councillor Jones

That Council recess for five minutes. Carried

The meeting reconvened at 8:11 PM.

13 Unfinished Business

Memo from the Municipal Solicitor regarding Request to amend Interim Control By-law 2018-083 for 10 Victoria Street, Bowmanville

Councillor Zwart declared an indirect interest in Unfinished Business Item 13.1, Memo from the Municipal Solicitor regarding Request to amend Interim Control By-law 2018-083 for 10 Victoria Street, Bowmanville as a member of her family owns property in the Interim Control By-law area. Councillor Zwart left the room and refrained from discussion and voting on this matter.



That Report PSD-023-19 and the Memo dated April 24, 2019 from the Municipal Solicitor regarding a request to amend Interim Control By-law 2018-083 for 10 Victoria Street, Bowmanville, be received for information.

Carried

Councillor Zwart returned to the meeting.

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14 By-laws


Moved by Councillor Hooper, seconded by Councillor Jones

That leave be granted to introduce By-laws 2019-029 to 2019-033

2019-029 Being a by-law to adopt the estimates of all sums required during the year, to strike rates and levy taxes for municipal purposes for the year 2019 and to provide for the collection thereof (Approved by Council on February 19, 2019)

2019-030 Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, to assume certain streets and lanes within the Municipality of Clarington as public highways in the Municipality of Clarington, and to name them (Item 5 of General Government Committee Report)

2019-031 Being a By-law to assume certain streets and lanes within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 6 of General Government Committee Report)

2018-032 Being a by-law to authorize the execution of an Amended and Restated Inter-creditor Agreement between The Toronto Dominion Bank, the Municipality of Clarington, the Town of Ajax, the City of Pickering, the City of Belleville, the Town of Whitby, Elexicon Corporation and Elexicon Energy Inc. (Item 9 of General Government Committee Report)

2019-033 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Item 1 Planning and Development Committee Report)

That the said by-laws be approved. Carried

15 Procedural Notices of Motion

There were no Procedural Notices of Motion introduced under this Section of the Agenda.

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16 Other Business

Councillor Neal asked questions of the Director of Engineering and the Director of Finance/Treasurer regarding the Farewell Creek Trail Phase 2 Route Options.

17 Confirming By-Law


Moved by Councillor Hooper, seconded by Councillor Jones

That leave be granted to introduce By-law 2019-034, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 29th day of April, 2019; and

That the said by-law be approved. Carried

18 Adjournment



That the meeting adjourn at 8:22 PM. Carried

___________________________ ___________________________

Mayor Municipal Clerk

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Special Council Minutes

May 1, 2019

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Minutes of a special meeting of Council held on May 1, 2019, at 8:30 AM, in the Clarington Public Library – Newcastle Branch.

Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart

Regrets: Councillor C. Traill

Staff Present: A. Allison, S. Brake, T. Canella, J. Caruana, M. Marano, R. Maciver, T. Pinn, M. Seaman, G. Weir, A. Greentree, L. Kent

1 Call to Order

Mayor Foster called the meeting to order at 8:30 AM.

2 Declaration of Interest

None

3 Presentations

3.1 Peter Spratt, Facilitator, Bakertilly - Facilitation of Finalizing the Strategic Plan Components

Mr. Spratt welcomed those present. He advised that the objective of today’s meeting it to finalize the components of the Strategic Plan for the Municipality of Clarington. Mr. Spratt reviewed the process to date, restated the draft priorities set during the March 29th session (four (4) strategic themes / directions being: Engaged Communities, Strong Economy, Sustainable Infrastructure Growth, and Legacy Projects). Mr. Spratt highlighted the key objectives for this meeting.


Moved by Councillor Neal, seconded by Councillor Hooper

That the Strategic Priorities Chart (beginning on page 4 of the Agenda) be put on the table for discussion and consideration.

Carried

Members discussed the draft recommended approach to achieve the goal of community engagement. Mr. Allison confirmed that a formal policy on community engagement would be a Council approved policy.

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That bullet 1 in B.1 “Complete streetscape plan for Bowmanville (eg implement paving rehabilitation in consultation with BIA)” be deleted and replaced with “Revisit revise streetscapes for Courtice and Orono”

Motion Lost

Recess




The meeting reconvened at 9:39 AM.

The members of Council discussed the options for proceeding with the meeting Agenda and the best way to move forward to set the Strategic Plan.



That Council approve the Strategic Priorities A, B and C, as drafted by Council during the March 29, 2019 Strategic Plan Workshop, and as amended during the May 1, 2019 Strategic Plan Workshop, as Councils Goals for the 2019-2022, as follows:

1. Strategic themesA. Engaged CommunitiesB. Strong EconomyC. Sustainable Infrastructure GrowthD. Legacy Projects

2. Preliminary goals for these priorities were identified by Council as follows:

A. Engaged Communities

A.1. Enhance two-way communication with community A.2. Establish and develop a unique Clarington brand for promoting our community

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B. Strong Economy

B.1. Complete the implementation of the Downtown Plans

B.2. Create partnerships in broadband expansion, working towards 100% connectivity

B.3. Create partnerships to promote investment in infrastructure to make natural gas more accessible

B.4. Expand our transportation network into commercial and industrial areas

B.5. Explore an economic development strategy/framework in collaboration with the business community and other stakeholders

C. Sustainable Infrastructure Growth

C.1. Develop an Affordable Housing Policy

C.2. Develop a strategies for infrastructure investments, including employment lands

Carried Later in the Meeting (See following motions)

Recess




The meeting reconvened at 10:52 AM.

The foregoing Resolution C-175-19 was then put to a vote and Carried.



That Council approve the Strategic Priority D, as drafted by Council during the March 29, 2019 Strategic Plan Workshop, and as amended during the May 1, 2019 Strategic Plan Workshop, as Councils Goals for the 2019-2022, as follows:

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D. Legacy Projects

D.1. Clearly articulate our plans for: a) Courtice waterfront b) Port Darlington waterfront

D.2. Pursue a final decision from AECL and CNL respecting the disposition of lands for the Port Granby Nature Reserve

D.3. Develop the concept, financing, project plan and potential construction schedule for Council in 2019, for consideration in the 2020 budget, with a design to follow

D.4 Articulate a vision of a Performing Arts space

D.5. Make a decision on Camp 30 Carried Later in the Meeting (See following motion)

Extend the Meeting



That the meeting be extended by 15 minutes. Carried

The foregoing Resolution #C-177-19 was then put to a vote and carried.

4 Confirming By-Law



That leave be granted to introduce By-law 2019-035, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 1st day of May, 2019; and

That the said by-law be approved. Carried

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5 Adjournment


Moved by Councillor Neal, seconded by Councillor Zwart

That the meeting adjourn at 12:12 PM. Carried

___________________________ ___________________________

Chair Municipal Clerk

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Integrity Commissioner 2018 Annual Report

_________________________________________________________________________________ Integrity Commissioner 2018 Annual Report

1

Integrity Commissioner for Durham Region and Brock, Clarington, Oshawa, Pickering, Scugog, Uxbridge and Whitby

Annual Report

1. Introduction

I was appointed as Integrity Commissioner for the Regional Municipality of Durham and its local municipalities pursuant to the following by-laws1 effective the following dates:

Municipality By-Law No. Date Passed Effective Date

Regional Municipality of Durham

58-2016 Dec. 14, 2016 Jan. 1, 2017

Township of Brock 2715-2017-AP Jan. 16, 2017 Jan. 1, 2017

Municipality of Clarington

2017-019 Feb. 27, 2017 Feb. 28, 2017

City of Oshawa 45-2018 April 30, 2018 April 30, 2018

City of Pickering 7538/17 Jan. 16, 2017 Jan. 1, 2017

Township of Scugog 15-17 March 6, 2017 Jan. 1, 2017

Township of Uxbridge 2017-085 June 26, 2017 June 26, 2017

Town of Whitby 7234-17 Feb. 21, 2017 Feb. 21, 2017

In appointing me all of the local municipalities relied on the Region’s Request for Proposal 1042A-2016. Consequently, it makes sense for me to present a joint annual report. However, the different effective dates mean that I have not served each municipality for the same length of time. For the sake of consistency, I issue these reports on a calendar year basis. This report covers calendar year 2018.

I am not the Integrity Commissioner of the Town of Ajax, so Ajax is not covered by this report.

The responsibilities of the Integrity Commissioner include: providing information and advice to councils and members of council on codes of conduct and the issues arising under them; providing advice to councils on other policies and procedures that relate to the ethical behaviour of members; providing information to the public on codes of conduct and the obligations of members under the codes; submitting an annual report to

1 Each municipality has adopted its own Code of Conduct for Members of Council and separately appointed me as Integrity Commissioner under section 223.3 of the Municipal Act, 2001.

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each council; and conducting independent investigations of complaints alleging that a code of conduct has been contravened.

2. Guidance and Advice

While the Integrity Commissioner’s independent investigative role is extremely important, it has been observed that the investigation of potential contraventions is a last resort. Ideally, members should act ethically and in compliance with codes so that a contravention never occurs. To this end, the Integrity Commission plays a vital “proactive” role, providing advice and guidance to promote ethical compliance across the Region and the local municipalities.

One of the Integrity Commissioner’s roles is to provide confidential guidance to individual members of councils. While all members of councils are encouraged to reach out to the Integrity Commissioner, some seek guidance while others do not.

In 2018 I provided guidance to two different council members from one municipality. I also provided guidance to the administration of some municipalities:

I provided guidance, which eventually was shared with all municipalities in theRegion, on the relationship between an integrity commissioner’s Bill 68responsibility to provide written advice to council members on matters thatinclude Municipal Conflict of Interest Act compliance and an integritycommissioner’s Bill 68 responsibility to consider applications allegingcontraventions of the MCIA.

I provided guidance to a municipality related to the application of the code ofconduct to election activity.

I provided guidance to a municipality on sharing information (or, more precisely,the importance of not sharing information) about specific by-law enforcementfiles.

I answered questions from several municipalities on the portions of Bill 68, theModernizing Ontario's Municipal Legislation Act, 2017, related to codes ofconduct, integrity commissioners and the Municipal Conflict of Interest Act.

3. Internal Outreach, Education and Training

During 2018, I conducted the following internal outreach, education and training:

December 6, 2018, Town of Whitby, Council Orientation

December 6, 2018, City of Oshawa, Special Council Meeting – Education andTraining

December 7, 2018, Municipality of Clarington, Council Orientation Session

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4. Complaints and Investigations

An important component of the Integrity Commissioner’s role is to receive complaints (from councils, members of councils and members of the public) and to conduct independent investigations to determine whether contraventions have occurred. In the event of a contravention the Integrity Commissioner makes a penalty recommendation (reprimand or suspension of up to 90 days’ pay) to council and council has sole responsibility to decide whether the penalty should be imposed.

Not all complaints are investigated. Some complaints relate to rules and laws (e.g., Municipal Freedom of Information and Protection of Privacy Act) other than the Code of Conduct. Some complaints fail to contain sufficient grounds to investigate. The Integrity Commissioner may also decline to investigate if a complaint appears to be frivolous, vexatious or made in bad faith.

I issued a total of two investigation reports covering complaints received in 2018. One of those investigation reports was issued in 2019.

Municipality Investigation

Reports Contravention

Found No Finding of Contravention

Regional Municipality of Durham

1 0 1

Township of Brock 0 0 0

Municipality of Clarington

1 1 0

City of Oshawa 0 0 0

City of Pickering 0 0 0

Township of Scugog 0 0 0

Township of Uxbridge 0 0 0

Town of Whitby 0 0 0

The above table that does not include complaints that were not investigated because either they did not provide grounds for investigation or they were withdrawn. For example, I did not investigate a complaint alleging that council members contravened the code of conduct when they failed to accept invitations to various meetings and public gatherings. Also, as Integrity Commissioner I am often copied on emails that members of the public send to council members and other municipal officials. Under the Municipal Act, in 2018 I only had jurisdiction over code of conduct complaints and therefore did not respond to communications that did not fall into this category.

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To promote transparency, I now attach to each investigation report a statement of the time spent on the investigation and the total cost to the municipality. To my knowledge I am the only Integrity Commissioner in Canada who does this.

5. Public Outreach

Another important role is to provide information to the public about codes of conduct and the obligations of members under the codes. This involves direct contact with members of the public and on occasion with the news media.

While accessibility to the public is an essential aspect of my role, there are certain boundaries that I do not cross:

I cannot assist anyone to draft a complaint against a member. I limit my role to sending out copies of the Code of Conduct and the Complaint Protocol.

While I can give general information about the Code to the news media and public, I cannot comment on specific cases, real or hypothetical. The only individuals to whom I provide specific advice in individual cases are the individual councillors.

Similarly, I will not give advice to one member of a council concerning the conduct of another member of a council.

I will not comment to the news media on the conduct of an ongoing investigation, nor even whether an investigation is occurring. Once a report to council is submitted, I let the report speak for itself and will not answer news media questions about it. An exception is made if a council instructs me to explain my report to the media.

If a news media inquiry were to relate to a municipal program or service, then I would refer the journalist to the appropriate municipal spokesperson.

6. Bill 68 (changes effective March 1, 2019)

Effective March 1, 2019, important changes to the Municipal Act include the following:

It is now mandatory to adopt codes of conduct applying to council members and members of local boards.

Requests by members for an Integrity Commissioner’s advice, and the Integrity Commissioner’s responses, must now be communicated in writing.

A new section of the Municipal Act permits an elector or other person demonstrably acting in the public interest to apply to an Integrity Commissioner when the applicant believes that a council member or local board member has contravened the Municipal Conflict of Interest Act.

While these changes were not in effect during 2018, municipalities and I spent time during the year preparing for the March 1, 2019, effective date.

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The statutory process for filing an MCIA application with the Integrity Commissioner is different than the process for submitting a code of conduct complaint. For example, the applicant must include “a statutory declaration attesting to the fact that the applicant became aware of the contravention not more than six weeks before the date of the application.”

The legislation does not require that a specific form be used to make an MCIA application, but the legislation does require that the application include required content. Attached is an application form that covers all the content required by legislation. Municipalities that have not already done so (or issued a similar form) make wish to make it available

7. Access to Integrity Commissioner Reports

Subsection 223.6(3) of the Municipal Act provides that “The municipality and each local board shall ensure that reports received from the Commissioner by the municipality or by the board, as the case may be, are made available to the public.”

Some municipalities make the reports public only by including them in the online agenda packages of the meetings where the reports are considered. A few municipalities devote a Web page (or portion of a page) to the Code of Conduct and the role of the Integrity Commissioner, and post any reports there. While the Municipal Act does not specify how municipalities are to make reports public, the latter approach is obviously more transparent than the former.

As a separate initiative, the Canadian Legal Information Institute (CanLII) is working to include integrity commissioner reports in its free, public, online database of Canadian legal decisions and authorities. (CanLII is a non-profit organization engaged by members of the Federation of Law Societies of Canada to establish a virtual library of Canadian legal information.) The collection of integrity commissioner reports, which is continually being updated, as available here: https://www.canlii.org/en/on/onmic/ At the time of writing, the collection includes seven reports involving the Region and its local municipalities.

Respectfully submitted,

Guy Giorno Integrity Commissioner for Regional Municipality of Durham, Township of Brock, Municipality of Clarington, City of Oshawa, City of Pickering, Township of Scugog, Township of Uxbridge, Town of Whitby

May 7, 2019

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Application for Inquiry into Alleged Contravention of Municipal Conflict of Interest Act

About the Applicant

Full Name ___________________________________

Address ___________________________________

___________________________________

___________________________________

Phone ___________________________________

Email ___________________________________

Applicant is (check one):

[ ] an elector in the municipality where the Member of Council holds office

[ ] an individual demonstrably acting in the public interest

[ ] a corporation (including a municipality) demonstrably acting in the public interest

Where the Applicant is a corporation please identify its authorized representative for purposes of this application:

_________________________________

About the Allegation

Name of the Member of Council who is the subject of the allegation (complete a separate form for each Member who is the subject of an allegation):

____________________________________________

The Applicant alleges that the Member contravened the following sections of the Municipal Conflict of Interest Act (check all that apply):

[ ] section 5 [ ] section 5.1 [ ] section 5.2

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The following are the Applicant’s reasons for believing that the Member has contravened the above section(s) of the Municipal Conflict of Interest Act:

(If more room is required then please attach additional sheets that set out the reasons in consecutively numbered paragraphs, with each paragraph being confined as far as possible to a particular statement of fact. If you wish to include exhibits to support this application then please refer to the exhibits as Exhibit A, B, etc., and attach them to this form.)

PLEASE READ BEFORE SIGNING: If the Integrity Commissioner launches an inquiry into an allegation then the content of this form, including the Applicant’s identity, will typically be shared with the Member who is the subject of the allegation. Also, information on this form and information obtained during the inquiry, including possibly the identities of the parties involved, might be disclosed in the Integrity Commissioner’s published reasons at the end of the inquiry and might be disclosed in an application to the Superior Court. Only sign this application form if you understand and accept the potential for disclosure of your identity and the information you provide.

The Applicant applies to the Integrity Commissioner for an inquiry to be carried out concerning the alleged contravention: ____________________________________ ________________________ Signature of Applicant Date (or of representative if Applicant is a corporation) Personal Information on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and Part V.1 of the Municipal Act and will be used by the Integrity Commissioner to consider this application and to conduct an inquiry into it. Questions about the collection of this information should be directed to the clerk of the municipality. Note: The statutory declaration on the next page is a mandatory part of the application (required by the Municipal Act). It must be declared before a person authorized to take declarations in Ontario (including any Ontario lawyer).

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DECLARATION

Required by subsection 223.4.1(6) of the Municipal Act

I, ______________________ (insert full name), of the _________________ (city, town,

etc.) of ___________________________ (specify municipality), ________________________

(add province/country if outside Ontario/Canada) solemnly declare that:

1. I am the Applicant.

1. The Applicant is a corporation and I am its authorized representative.

(strike out the line above that does not apply and initial the striking out)

2. I attest to the fact that the Applicant became aware of the Member’s alleged

contravention of the Municipal Conflict of Interest Act not more than six weeks before today.

2. [In a municipal election year:] I attest to the fact that the Applicant became aware of the

Member’s alleged contravention of the Municipal Conflict of Interest Act within the period of

time starting six weeks before the fourth Friday of July, and ending on voting day.

(strike out the paragraph above that does not apply and initial the striking out)

3. I make this solemn declaration conscientiously believing it to be true, and knowing that it

is of the same force and effect as if made under oath.

DECLARED before me at the

of this day of

, 20

___________________________ A Commissioner, etc.

) ) ) ) )) ) )

___________________________________ Applicant or Representative

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Monday, May 13, 2019

Anne Greentree, Clerk The Municipality of Clarington, 40 Temperance Street BOWMANVILLE, Ontario L1C 3A6

To the Governing Municipal Body:

RE: THE IMPLEMENTATION OF A COMMUNITY NEIGHBOURHOOD WATCH

"Newport-Pebblebeach Neighbourhood Watch"

Through the implementation of Crime Prevention Programs, dedicated community volunteers work with police to help reduce crime in their communities.

One such “Citizen Involved” Crime Prevention Program is Neighbourhood Watch. It is a program which employs an elegantly simple technique of “neighbours looking out for neighbours” to reduce threats of crime against potential victims.

This letter is to introduce you to a group of concerned citizens who want to get involved in such a program. Through persistence, devotion and hard work, these people have made an honourable effort to form a Neighbourhood Watch within their community. They have met all criteria as set out in the Durham Regional Police Service “Neighbourhood Watch Guidelines” and have received a commitment from their fellow neighbours of at least 51% participation. In so doing, they have demonstrated their understanding that Crime Prevention is not just a job for a few professionals. Rather, the attitude and involvement of these citizens proves their genuine concern to work together to make our community a better place to live.

The Durham Regional Police Service endorses this new organization as an official Community Neighbourhood Watch. It is recommended that they be granted permission to erect approved Neighbourhood Watch signs in their area as a crime deterrent. A map outlining proposed sign locations will be forwarded under separate cover.

Yours in Crime Prevention and Safety,

Morgen L. Dobson Morgen Dobson #1150 ([email protected]) Durham Regional Police Neighbourhood Watch Coordinator

Cc: Mayor Adrian Foster, Ward 1 Councillor Janice Jones& Regional Councillor Joe Neal, c/o Clerk Anne Greentree Mr. Slav Potrykus, Municipality of Clarington Traffic Coordinator Inspector Chuck Nash & Staff Sergeant Steve Lawson, East Division Leadership Team Sergeant James Lamothe & Constable Steve Finnegan, East Division Community Resource Unit Sergeant Ryan Rayner, Community Safety Branch & Constable Darryl Rice, Crime Prevention Officer Mr. John Lewis, Chair, Newport-Pebblebeach Neighbourhood Watch

DURHAM REGIONAL POLICE SERVICE Leaders in Community Safety

P.O. Box 911, 605 Rossland Road West, Whitby, Ontario, L1N 0B8 Phone 1-888-579-1520 Fax (905) 668-5697

Paul Martin - Chief of Police Chris Fernandes - Deputy Chief of Police

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mailto:[email protected]

1 of 4

Clarington Museums & Archives Meeting of the Board:

April 10, 2019 MAC Meeting Room 1C, 163 Church Street, Bowmanville, Ontario

Present: A. Foster, S. Middleton, M. Morawetz, S. Reiner, M. Ross, K. Warren, H. Ridge (ED) Regrets: A. Anderson

1. Call to Order:K. Warren, Chair of the Board, called the meeting to order at 7:02 pm

2. Adoption of Agenda:Moved by: S. Middleton Seconded by: A. FosterTHAT: The agenda be approved.MOTION CARRIED

3. Disclosure of Interests:None

4. Delegation – Rob Groen, Supervisor, Buildings and PropertyR. Groen came as a delegation to discuss Museum building maintenance scheduledfor this year, as well as projects for the next few years. Maintenance this year willinclude structural repairs in Waverly Place, including work in the upstairs rooms,beams in the basement and other conservation efforts to the porch and balcony. TheClarington Heritage Committee and Municipal staff representatives will be consulted

Several training opportunities associated with the Municipality were brought upincluding: a Training and Information day for Municipal boards, CPR/AED, AsbestosAwareness, Food Handling and Ladder Safety.

R. Groen mentioned that the walkway that connects the Sarah Jane to Waverly Placewould be the next large project that may require additional funding.

Action: That R. Groen contact the Heritage Committee in order to get their input on abetter material for the finials on the porch balcony.

5. Approval of Previous Board Meeting Minutes:Moved by: S. Reiner Seconded by: S. MiddletonTHAT: The minutes be approved.

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MOTION CARRIED 6. Business Arising from Minutes:

None 7. Correspondence:

1) Letter from S. Jethalal sent on behalf of the Minister of Canadian Heritage and Multiculturalism regarding the Museums Assistance Program, March 13, 2019: Through a grant, applied for by Curator J. Steen, the Museum will receive $50,000 towards obtaining compact shelving, which will allow the Museum more space to store artifacts.

2) Letter from J. Roantree to Chair, March 22, 2019: Inquiring about collections policy. J. Roantree’s correspondence was recieved and discussed. K. Warren proposed a response to the letter, as well as a conference call.

8. Announcements:

H. Ridge (ED) reminded the Board of the volunteer appreciation Clue event the following night from 6:30-8 PM, and invited Board Members to attend.

9. Reports: a) Finance:

H. Ridge requested motions regarding new signing officers required with the appointment of the new Board. Questions were asked regarding the types of reserves that the Museum currently has. H. Ridge confirmed that all bequests were included in the reserve funds. K. Warren brought up potentially exploring the idea of placing some funds into a GIC or other investment account. Moved by: A. Foster Seconded by: S. Middleton THAT: M. Morawetz be removed as a signing officer. MOTION CARRIED Moved by: M. Ross Seconded by: A. Foster THAT: S. Reiner be added as a signing officer. MOTION CARRIED Moved by: M. Morawetz Seconded by: S. Reiner THAT: The Museum release non-restricted reserve funds in the amount of $15,000 for the Museum’s contribution to the Museum Assistance Program (MAP) grant project. MOTION CARRIED Moved by: S. Reiner Seconded by: S. Middleton

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THAT: The Finance Report of April 2019 be received. MOTION CARRIED

b) Membership:

A question was asked regarding the availability and ease of access of the Museum’s membership information. H. Ridge mentioned that all of the benefits and cost of being a member is listed on the membership forms that can be found at the front desk of the Museum. Action: That H. Ridge research past membership numbers at the Museum.

Moved by: S. Reiner Seconded by: M. Morawetz THAT: The Membership Report of April 2019 be received. MOTION CARRIED

c) Property:

S. Middleton asked for an update on the accessible washroom project. K. Warren indicated that the project was not finished yet, but that it should be completed by the next Board meeting.

Moved by: S. Middleton Seconded by: M. Morawetz THAT: The Property Report of April 2019 be received. MOTION CARRIED

d) Curatorial: Item 1.3 of the Curatorial report, regarding the Visual Arts Centre exhibition, was noted. The art exhibit will include some items that were deaccessioned from the Museum’s collection. H. Ridge, J. Steen and K. Warren are able to answer any questions regarding the de-accessioning process. Moved by: M. Morawetz Seconded by: A. Foster THAT: The Curator Report of April 2019 be received. MOTION CARRIED

Moved by: M. Ross Seconded by: S. Reiner THAT: The Deaccession List 3 be approved. MOTION CARRIED

e) Programming:

Moved by: S. Middleton Seconded by: S. Reiner THAT: The Program Coordinator Report of April 2019 be received. MOTION CARRIED

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f) Executive Director Report: Susan Laing, a former member of the now disbanded “Friends of the Museum” group which operated to support the Museum through fundraising initiatives, stopped by the Museum to discuss closing a bank account and donating the remaining funds to the Museum. H. Ridge suggested putting forward a few options of projects for the funds. S. Reiner asked if all reports could be accepted at the end, instead of each one as we go along. A. Foster mentioned a consent agenda, where the Board would only bring up items that it specifically wanted to talk about.

Moved by: S. Middleton Seconded by: S. Reiner THAT: The Executive Directors Report of April 2019 be received. MOTION CARRIED

10. Strategic Plan Working Group: S. Reiner distributed a timeline for Strategic Planning meetings to all members. She reminded the Board that the new Strategic Plan would require Board approval by June 6th.

11. New Business

a. Strategic Planning – SWOT Analysis The Board participated in a SWOT analysis to identify what they believed were the strengths, weaknesses, opportunities and threats surrounding the Museum.

12. In Camera

None 13. Date and Place of Next Board Meeting:

The next meeting will be held on May 8, 2019 at 7 p.m. Location: MAC Meeting Room 1C, Bowmanville Library

14. Adjournment:

Moved by: S. Middleton Seconded by: M. Ross THAT: The meeting be adjourned at 9:31 p.m.

Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on _______________________________________________ _________________________________ _______________________________ Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives

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1


Active Transportation and Safe Roads Advisory Committee April 17, 2019 7:00 pm 40 Temperance St., Bowmanville Boardroom 1C

MINUTES

Draft minutes not yet approved by Committee

Present: Frank Barter, Jim Boate, Angela Bramley, Councilor Janice Jones, Jerry Petryshyn, Rick Stockman, Jeanne Winters

Regrets: Melissa Claxton-Oldfield, Richard Claxton-Oldfield, Arnold Mostert, Bart Hawkins Kreps

Staff Present: Ron Albright, Rob Brezina, Kristin Bullied, Greg Bunker, Peter Windolf

1. Agenda

Moved by Jim Boate seconded by Rick Stockman.

Carried

2. Minutes of January 17, 2019

Moved by Jerry Petryshyn seconded by Jim Boate.

That the minutes of the ATSR meeting held on January 17, 2019 be approved.

Carried

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3. Presentations CLOCA Conservation Lands Master Plan Jamie Davidson from the Central Lake Ontario Conservation (CLOCA) attended to provide an overview of CLOCA’s Conservation Lands Master Plan, a comprehensive and strategic document created to protect, conserve and restore the ecological features and functions associated with Central Lake Ontario Conservation’s conservation lands, while guiding the current and potential future public uses of these lands. Consultation with the public and stakeholders is being conducted to ensure the Master Plan meets the needs of visitors and municipal partners. CLOCA owns and manages over 2,700 hectares of environmentally sensitive land across their watershed. These lands are referred to as conservation areas, and with population growth, the demand for our greenspace, trails and nature appreciation has increased significantly. The Master Plan is intended to provide a vision of what is possible within the CLOCA watershed and will guide the management and use of CLOCA’s conservation land holdings until 2041. The intention is to conserve natural features and functions, while still providing compatible high quality visitor experiences. Following the presentation the committee asked questions regarding;

Recent connections for the Waterfront Trail in Lynde Shores that were achieved though land purchases. Overall, the additional connections have been positive for CLOCA and the public.

The continuation and expansion of active uses on CLOCA lands. CLOCA understands the importance of access and public recreation and welcomes this type of feedback through the Master Plan stakeholder meetings. CLOCA’s primary priority for their lands is to ensure the protection of key natural heritage features.

Once CLOCA’s draft Master Plan is produced it will be made available for further comments from stakeholder groups. The ATSR Committee would like to review the draft Master Plan as a committee and provide more detailed comments then.

4. Discussion Items Winter trail maintenance, Waterfront Trail Signage, Trail Stop Signs Jim Boate researched the winter maintenance practices of some surrounding municipalities. He suggested that winter trail maintenance in Clarington would encourage more use, similar to other municipalities such as Oshawa and Whitby which plow some of their paved trails. Operations staff was not present at the meeting but they had submitted a report in 2015 or 2016 outlining the cost of

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winter maintenance on the Bowmanville Valley Trail. Council decided against winter trail maintenance at that time. It was recommended that usage data be collected to support winter maintenance of our high use trails and that Council be asked to consider winter maintenance once again. The need for trail stop signs in Clarington at all road crossings was also discussed. On new trial construction projects Engineering includes trail stop signs where trails meet roads or cross roads. The committee has recommended that trail stop signs also be installed on existing trails. Prior to the meeting Operations requested a map showing the proposed locations for trail stop signs so that they can monitor their condition in the future. Engineering will prepare a map showing suggested locations. Additional Waterfront Trail directional arrows are needed along the route that the municipality maintains through OPG’s land. Operations to be advised of locations in need of arrows or WRT trail flashing. Sport & Leisure Fair On Sunday March 4 Angela Bramley and Frank Barter staffed the ATSR booth at the Clarington Sport & Leisure Fair held at the Garnet B. Rickard Complex. The fair was well attended. The ATSR booth included information pamphlets regarding recreational trails, safe roads, smart commute and road watch. The bicycle light giveaways were popular and helped boost interest in the booth. To help promote Active Transportation and Safe Roads the committee can choose to attend other upcoming community events. A tent with the ATSR Banner is available to use at these events. Other events that the committee has considered include;

Bike Hub Event - Discussion deferred to next meeting Family Safety Day Event - This annual event is run by Clarington

Emergency Services and is held at Fire Hall 1 towards the end of September each year

Kids in the Park - This year’s event in Tooley’s Mill Park on June 8, 2019; could be a good event for an ATSR booth, approx. 300 attendees in 2018; free and family oriented, good opportunity to and promote safety around schools

Farewell Creek Trail Phase 2-Update Phase 2 has been approved in the 2019 Capital budget for construction. A Public Open House was held March 27 to display the proposed route and receive public feedback. Most of those who attended were in favor of the trail however some residents at the south end of the route are concerned about the proximity of the trail to their rear yards. Engineering staff met on site with the residents and the two Courtice Councilors on the afternoon of April 17 to discuss their concerns. The residents suggested

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moving the trail away from their rear yards by placing it below the top of bank into the ravine. Engineering staff explained that this route would be steeper and would require much more tree removal. A memo will be prepared to Mayor and Council to explain the implications of constructing the trail in the area requested by the residents. Traffic Calming Safety Initiatives Robert Brezina discussed 2019 traffic calming initiatives. Eleven additional locations for flexible bollards will be installed in 2019. The existing bollards installed at various locations in the municipality have received positive feedback from the community. The new locations will be installed starting in late April/early May (map attached). The municipality is collecting data using radar message boards to determine the effectiveness of the bollards. The committee discussed the addition of another bollard on Old Scugog Road south of Concession Road 4. This was a flexible bollard location in 2018 that will be re-installed in 2019. Nash Rd at 418 Drainage Issues Engineering staff had received a complaint from a resident about poor drainage and ponding water below the new 418 bridge on Nash Road. The contractor will be required to correct the drainage issue this summer and the road will be closed for several weeks. Once completed this section of Nash Road will accommodate a multi-use path below the bridge. Durham Active Transportation Forum The Region is hosting the Durham Active Transportation Forum on April 23 from 8:30am-4:30pm at the Ajax Convention Centre. Several members of the committee have expressed interest in attending. The Region confirmed that any interested committee members can attend without registering. 5. Other Business Engineering staff provided an update on the Bowmanville Valley Trail extension from Baseline Road to the Waterfront Trail. The trail design is 90% complete but we are still waiting for formal approval from MTO for the trail below the 401. Ontario Bike Summit summary: data collected shows the need for separated bike facilities, OTM Book 18 will be updated and released in early 2020 with revisions to intersections to improve safety for cyclists, more information is attached; ATSR Committee member to send memo to Regional Councilors requesting reduction of speed limit on section of HWY 2 from 60 to 50 KPH.

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6. Next Meeting The next regular meeting is scheduled for Thursday, September 5, 2019 at 7:00pm in Room 1C. 7. Motion to Adjourn Moved by Jerry Petryshyn seconded by Jeanne Winters That the meeting adjourn at 9:00 PM Carried

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±1:24,000Potential Flex Sign Locations 2019

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- Enniskillen PS- West side sidewalk midblock crossover to school- Operating speeds 20 over posted due to incoming form rural- Frequent traffic complaints and concerns

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Enniskillen

- Free flow between Scugog St and Liberty St- Frequent, regular speeding complaints- 10 m width, straight run- 2 schools in area- Ped traffic at Argent - walkway- CG, CW and AWS requests

- Ped traffic from east side (kids)- High operating speeds (15+ over posted)- Free flow from Sprucewood to Conc Rd 3- Frequent complaints- AWS, CG, CW requests

- Operating Speed 10 over posted- Peds from Co-op complex- Partial sidewalk only on west side

- Occasional CW or AWS requests and speeding complaints- Significant peds, students- Free flow from Liberty to Mearns- Operating speeds 8 over posted- High volume, less ped gaps

- Multiple ongoing speed complaints- Liberty St traffic bypass - Free flow whole stretch- Ped traffic incl. St Joseph students- Operating 10 over posted- CW and AWS requests

- Free flow whole stretch- Downtown bypass- New elementary school open- Frequent speed complaints- AWS and CW requests

- Untransitioned almost free flow 401 traffic- RR 57 bypass- CG location- Park with playground- Operating upwards 10 over posted

- CG location- PM's modified in 2018 to assist CG- Ongoing complaints from CG about parking and turns- Park nearby

- Free flow from Pebblestone to Nash- Peds crossing along stretch- Speeding complaints- AWS or CW requests- Calm purpose for both sides neighborhoods- Operating 10+ over posted

- CG location- Used as CW by public- Connects both sides neighbourhoods

- CG location- Slight horizondal deflection- Used as a CW by public- CG speed complaints

LegendFlex_Signs_01_2019Date_̂ 2018

_̂ 2019

_̂ 2020

- Playground, park with splash pad- Significant ped activity-Speeds

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Ontario Cyclist Summit 2019 Intro/Share the Road Cycling Coalition

Dutch reach may be added into new drivers instruction Expanding Bike Lane Conversations: Exploring the Infrastructure And Social Dimensions of Safe Streets (Jay Pitter, Placemaker & Author) Provincial Advocacy

Teach the Reach bill Paved shoulders on provincial roads Clarification riding 2 abreast Emobility regulations update Cycling education Transportation funding

Pride Bike Events for LGBTQ Hamilton

Consider All Issues Increase inclusivity (encourage minorities, safety, accessibility)

Recommendations Design not neutral (different social status, cultural background) Who’s not here? Create asset-based messaging (getting people excited about cycling) Collaborate with others advocating for inclusive and safe public spaces Don’t forget joy

Questions to answer as a municipality: Which recommendation strikes you as especially challenging or makes you uncomfortable? Which recommendation are you currently integrating into your practice and/or advocacy? What is one action you can take to advance inclusive cycling interventions and safer streets for all?

Biking Beyond Downtown (moderator: Vicki Tran, Sheridan College) Bike to Transit Project – City of Ottawa (Elyse McCann, EnviroCentre)

Promote Cycling to local Park and Ride Stations Sheltered bike parking Maintenance stands Bike lanes and multi use paths to transit hubs

Data Selected neighborhoods based on location and who’s currently using Park and Ride. What would make it easier for people to start biking more? Booths, surveys (400 people responded) People wanted detailed community map

Impact Will implement program (haven’t completed) to improve education and outreach. Follow up survey to be completed at end of program

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Building Safer Streets (moderator: Dave McLaughlin, WSP Canada) Cycling on the Menu – Protected Cycling Infrastructure in Major Corridor Studies (Matthew Sweet, City of Mississauga)

3 Corridor Studies: Hurontario LRT

Incorporated boulevard cycle tracks into LRT plan Needed to develop city design standards for boulevard cycle tracks

Dundas Street (Dundas connects project) Protected cycling considered high priority through public consultation Implemented cycle track design standards created for Hurontario

Lakeshore More congested compared to other streets. Strong support from public for implementing cycling infrastructure. Will use cycle tracks as well.

2018 Cycling Master Plan Using the three corridor studies above to incorporate cycle tracks into many other locations throughout Mississauga

Bike Counts Downtown (Justin Bak, City of Toronto) Manual

Video, in person counts Temporary

Infrared (difficult with clusters of pedestrians) and Pneumatic Counters Automated

Video. Algorithm Permanent

Inductance loop counters Multimodal Counts

Inductance loop with infrared counter How we use cyclist counts

Changes in cyclist volumes and behaviours Evaluation projects and corridors Make changes and improvements Develop cyclist volume factors to estimate volumes without collecting all year counts

King Street Pilot Project

One of busiest routes Completed to improve transit efficiency Through and left turns limited to transit and pedestrians only Cycling volumes increased significantly based on counts Wasn’t a cycling focused corridor, but ended up installed bike boxes and bike infrastructure

Richmond-Adelaide Cycle Tracks Installation

Cycle Tracks Cyclist counts, vehicle counts

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Had highest volume of cyclist for any cycling infrastructure installed in city Collisions decreased significantly after cycle track installation

Cycling and the MTO (Muktha Tumkur, Ontario Ministry of Transportation) Province wide cycling network Bikeways Design Manual - MTO

Design facility on provincial roadways (book 18 is for municipal) Revisions to bike sign policy Updates for cycling incorporated in OTM Book 18 and BDM Mapping of cycling sections on provincial highways (online)

Cycling and Design Workshop with the Association of Pedestrian and Bicycling Professionals (APBP)

Benita van Miltenburg, City of Guelph Cycling infrastructure at intersections (bike boxes etc.) How to modify left turns for cyclists at big intersections Observations and counts revealed a lot of cyclists walking bikes across/waiting for pedestrian signals/using sidewalk Design:

All cycling traffic moves counter clockwise Avoids biking on sidewalks and on crosswalks https://www.youtube.com/watch?v=Kkeed6HyJX4

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https://www.youtube.com/watch?v=Kkeed6HyJX4

https://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=2ahUKEwiGssHskLThAhWvZd8KHUKgDbAQjRx6BAgBEAU&url=https://guelph.ca/2018/08/protected-intersection-makes-left-turns-safer-cyclists/&psig=AOvVaw0K4XOrBY9wbWEbIWrRKlo1&ust=1554387987795075

https://www.youtube.com/watch?v=P39KJ2LYWG8&feature=youtu.be https://guelph.ca/living/getting-around/bike/cycling-facilities/#!tab5

James Schofield and Jason Neudorf, WSP Canada Unpacking the Protected Intersection

1. Forward Stop Bars – Cyclists stop ahead of traffic, get a head start throughgreen light 2. Corner Refuge Islands – Raised islands for cyclists to wait on 4 corners ofintersection. Sharper corners require cars to slow further, but may present sightline issues

3. Setback Crossing – Bike travel lanes set back ~4m at intersection. Crosswalkbehind it and then vehicle stop bars. Set back distance for improved safety

Kate Whitfield, Alta Planning and Design Measuring Multi Modal Network Connectivity

Federal Highway Association (FWHA) Guidebook for Multi Modal Connectivity (important guidelines)

Dave Mclaughlin, WSP Canada OTM Book 18 Cyclist Facilities Update

Draft report to be submitted in November 2019 Updated Book 18 Jan/Feb 2020 Intersections a large focus of update Improving physical separation between cyclists and vehicular traffic Facility Design/Planning should be for all ages and abilities Previous version lacked guidance for when to implement certain facilities Incorporating active transportation with transit essential for communities with complete streets Working on midblock crossings for cyclists Intersection design principals

Facility Selection Book 18

Nomograph (speeds/volumes0

Homework (user experience, other data) Document (all data)

45

https://www.youtube.com/watch?v=P39KJ2LYWG8&feature=youtu.be

https://guelph.ca/living/getting-around/bike/cycling-facilities/#!tab5

https://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&ved=2ahUKEwjgsOqxk7ThAhUwc98KHX6wCn4QjRx6BAgBEAU&url=https://momentummag.com/protected-intersections-latest-trend-cycling-safety/&psig=AOvVaw09ZqUvhi72THtPm54LuZ5c&ust=1554387810354393

Clarington Diversity Advisory Committee Wednesday, March 27, 7:00 PM

MAC Meeting Room 1A

If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131

Present: Councillor Ron Hooper Laila Shafi Ashfaque Choudhry Rajeshwari Saharan John Sawdon Derryck Lamptey

Also Present: Lee-Ann Reck – Client Services Manager

Regrets: Kenneth Ilechukwu Dorothy Koziorz Rachel Traore Erica Mittag – Community Development Coordinator

1. Meeting called to order at 7:10 p.m.

2. Review and approval of Agenda

3. Review and approval of previous meeting minutes

4. Land Acknowledgement Statement• Committee is still developing the Land Acknowledgement Statement and

would like it to be vetted and approved by Indigenous leadership and have ittabled for Council’s consideration. Consideration should be given to when itshould be read (i.e. Events, meetings, committees, celebrations, etc.)

• Reviewed and suggested using the Visual Arts Centre of Clarington LandAcknowledgement statement

• Councillor Ron Hooper will connect with the Visual Arts Centre for theircontact

5. Committee Mission and Vision Statements• Committee continued strategic planning exercise• Discussed “who we are” and “what we do” statements• Brainstormed and edited the wording of the statements

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• Committee members who were present appreciate and would like the feedback from other committee members who were unable to attend the meeting

• Proposed statements will be shared by email for review at next meeting

6. Other Business

• No other business

7. Meeting Adjourned – Moved by Derryck; seconded by Laila

Next meeting: Wednesday April 24, 7:00 PM Municipal Administrative Centre, Room 1A

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Draft minutes – Not yet approved by Committee

NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA

MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY APRIL 9, 2019

7:00 PM

Present: Rod McArthur Tom Hossie Kate Potter Tyson Brooks

Leo Blindenbach Meaghan Vandenbrink Patrick Bothwell

Regrets: Brian Reid Evan King Councillor Corinna Traill

Staff Present: Peter Windolf

1. AGENDA

MOVED: by Patrick Bothwell SECONDED by Leo Blindenbach THAT: the agenda for April 9, 2019 be accepted with the following additions; March 29 clean-up, bird box cleaning.

CARRIED

2. MINUTES OF PREVIOUS MEETING

Approval of Minutes

MOVED: by Rod McArthur SECONDED by Tom Hossie THAT: the minutes of March 12, 2019 be approved

CARRIED

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SWNA April 2019 minutes 2 3. UPDATES Spring Clean-up Saturday April 27 at 10:00AM The annual spring cleanup of the SWNA is scheduled for Saturday April 27 10:00AM - Noon. It is taking place in conjunction with Clarington Operations Clean Sweep day. Volunteers will meet at the Toronto Street parking lot. Bags will be supplied for volunteers and a BBQ lunch will follow at the Admirals Walk Clubhouse. Kate, Patrick, Meaghan, Tyson, Brian and Tom have said will be able to attend. Rod and Leo will be participating with the Port of Newcastle and Bond Head cleanup. OPG Pollinator Planting event Saturday May 25 at 10:00AM In 2017 and 2018 OPG provided funding for the purchase of pollinator plants to enhance monarch habitat in the Port of Newcastle Waterfront Park and the SWNA. OPG invited the SWNA to apply for funding this year in a different manner through their Darlington Nuclear Corporate Citizenship Program. An application was submitted by the municipality on behalf of the SWNA. OPG has provided confirmation that the grant will be approved. The Pollinator Planting Event is scheduled for Saturday May 25 at 10:00AM at the Port of Newcastle Waterfront Park. The planting zone will be extended east from where it ended last year. Friends of Second Marsh Festival May 25, 10:00AM-3:00PM Friends of Second Marsh in partnership with General Motors of Canada will be hosting a Feathered Friends Festival at General Motors of Canada head-quarters overlooking the McLaughlin Bay Wildlife Reserve and Second Marsh Wildlife Area in Oshawa. The event is a festival celebrating the return of migratory birds. The theme of the event is birds and all aspects related to birds (feeding, viewing, landscaping, etc.). The SWNA has had a booth at the festival for the last two years and hopes to participate again in 2019. The schedule of the event conflicts with the Pollinator Planting event which many members will be attending. Confirmation of who will attend will be made at the May 14 meeting. iNaturalist Project iNaturalist is a citizen science project and online social network of naturalists, citizen scientists, and biologists built on the concept of mapping and sharing observations of biodiversity across the globe. iNaturalist may be accessed via its website or from its mobile applications. The app can be used for scientific research, or more casually. Tom Hossie has set it up for the SWNA as a "Collection" style project so that any observations submitted to iNaturalist within the SWNA are automatically compiled. 23 observations of 20 species have already been submitted through the app. Anyone interested in reading more about iNaturalist projects can find it at:

https://www.inaturalist.org/projects/samuel-wilmot-nature-area

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https://www.inaturalist.org/projects/samuel-wilmot-nature-area

SWNA April 2019 minutes 3

Tom has also set up a Flickr group for the SWNA where people can share photos of the SWNA, however iNaturalist is probably the better platform for the committee to use.

• https://www.flickr.com/groups/samuel_wilmot/

The June 11 SWNA meeting will be on-site and Tom will demonstrate the use of the app. Future events may be scheduled to introduce the public to the app.

Fishing line disposal signs A March 12 article appeared on the DurhamRegion.com news site reporting that at least two dogs have ingested fishing line with hooks at the SWNA. According to the article the same thing has happened to dogs at other popular fishing locations in the Region.

Six laminated notices including an x-ray image showing fishhooks inside of a dog have been mounted around the SWNA to encourage anglers to dispose of excess line and hooks properly.

MRN Rangers potential 2019 project Should the MNR Rangers be available to work at the SWNA this summer they will assist with re-routing the worn path leading down to the barrier beach from the Lake Meadow Trail. The bluff adjacent to the worn path has eroded significantly since the path was last re-routed several years ago.

March 23 Fishing line Clean-up In response to the article reporting that dogs have ingested fishing line with hooks at the SWNA a clean-up was hastily organized on-line and was attended by 13 residents.

Annual Bird Box clean out Brain, Leo and Rod cleaned all of the bird boxes. All but six appear to have been occupied in 2018.

4. OTHER BUSINESS

Jocelyn Whalen has moved back to BC for a new job and has resigned from the committee. The Clerks Department will be asked to fill the vacancy.

5. MOTION TO ADJOURN

MOVED: by Patrick Bothwell SECONDED by Tyson Brooks THAT: the meeting be adjourned.

CARRIED

Adjournment 8:00 PM

Next Meeting: May 14, 2019

Notes prepared by: P. Windolf 50

https://www.flickr.com/groups/samuel_wilmot/

General Government Committee Report to Council

Page 1

Report to Council Meeting of May 21, 2019 ______________________________________________________________________

Subject: General Government Committee Meeting of Monday, May 6, 2019 ______________________________________________________________________

Recommendations:

1. Receive for Information

(a) 8.1 Minutes of the Newcastle Community Hall Board dated February 19, March 19 and April 23, 2019

(b) 8.2 Minutes of Tyrone Community Centre dated March 20, 2019 (c) 8.3 Minutes of the Bowmanville Business Improvement Authority

dated March 12, 2019

(d) 8.4 Minutes of the Newcastle Business Improvement Authority dated February 14, 2019

(e) 9.1 Jerri‐Lynn Levitt, Deputy Clerk, Municipality of Grey Highlands, Regarding Ontario Municipal Partnership Fund (OMPF)

(f) ESD-002-19 Emergency Services Activity Report – Q4 2018

(g) ESD-003-19 Emergency and Fire Services 2018 Annual Report

(h) Grant Application #19-22

Grant Application #19-22, from the Boys and Girls Club of Durham

(i) Grant Application #19-18

Grant Application #19-18, from Wind Reach Farm

(j) Grant Application #19-19

Grant Application #19-19, from the Rehoboth Christian Reformed Church

(k) FND-012-19 Financial Update as at December 31, 2018

(l) FND-013-19 2018 Annual Investment Report

(m) EGD-008-19 Uplands Sales Pavilion/Parking Lot Construction Status

(n) LGL-004-19 Richard Ward Regarding Flooding in Kendal

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For Council Meeting of May 21, 2019 Page 2

2. Brian Ruck, Vice President, Transportation, GHD, Regarding Noise By-law Exemption Request

That the request of Brian Ruck, Vice President, Transportation, GHD, for an exemption to the Municipality’s Noise By-law 2007-071 for Highway 35/115 Bridge Rehabilitations from June 1, 2019 to November 30, 2019, be approved.

3. Gabriel Medel-Carratala, Design-Build Director, Blackbird Constructors 407 General Partnership, Regarding Noise By-law Exemption Request

That the request of Gabriel Medel-Carratala, Design-Build Director, Blackbird Constructors 407 General Partnership for an exemption to the Municipality’s Noise By-law 2007-071 for Highway 407 East Phase 2 from May 24, 2019 to November 30, 2019, be approved.

4. Thomas Gettinby, CAO & Municipal Clerk, Township of Brock, Regarding The Ontario Autism Program

That the following resolution of the Township of Brock, Regarding the Ontario Autism Program, be endorsed by the Municipality of Clarington:

Be it resolved that the Council of the Township of Brock, on behalf of the resident and the Corporation of the Township of Brock, request that the Province of Ontario pause the plan for the “new” Ontario Autism Program until meaningful consultation and analysis has taken place and revisions to the plan have been made that will have a positive impact on children and families across the Province of Ontario who are impacted by autism.

5. Linda Kent, Library Director & CEO, Clarington Public Library, Regarding Report FND-002-19, Budget Policy

That Communication Item 9.6, Linda Kent, Library Director & CEO, Clarington Public Library, regarding Report FND-002-19, requesting a change to the proposed Budget Policy, be approved; and.

That the $50,000 reference in Section 5.7 of the proposed Budget Policy, contained in Report FND-002-19, be deleted.

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6. Memo from Trevor Pinn, Treasurer, Regarding a Request to Release Funds from the Newcastle Business Improvement Authority

Whereas the Newcastle Business Improvement Association (BIA) has requested funds from the Newcastle BIA Reserve Fund via letter, dated April 30, 2019, for funding year to year cash flows;

And whereas the Municipality of Clarington considers the request not to be consistent with the intent of the “West End Bowmanville Funds” within the Newcastle BIA Reserve Fund;

Now therefore be it resolved that the Municipality of Clarington denies the request of providing $10,000 from the Newcastle BIA Reserve Fund going to the Newcastle BIA for unspecified cash flow needs; and

That Staff be directed to work with the Newcastle BIA to provide the option for an advance of annual levy in January of each year to provide working capital funds to the BIA, if required.

7. Servicing of Industrial Lands in South Courtice - Courtice Court

That Council approve the recommendations contained in Report EGD-009-19, in principal, pending a written legal opinion from the Municipal Solicitor regarding the mechanism for ensuring that the money will be repaid to the Strategic Capital Reserve; and

That the final agreements be subject to Council approval.

8. Rates and Fees 2019 to 2021

That Report CSD-003-19 be received; and

That Council approve the proposed rates and fees as outlined in Attachment 1 of Report CSD-003-19 for the period September 1, 2019 to August 31, 2021 with the following change:

That the Fitness Drop-In 10 visit passes be changed from $8.30/hour to $83.00/10 passes.

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9. Newcastle Youth Centre (6 month pilot project)

That Report CSD-004-19 be received;

That funds, as approved by Council as a part of the 2019 budget for the continued operation of the Newcastle Youth Centre for the remainder of 2019, be released to the John Howard Society of Durham Region; and

That all interested parties listed in Report CSD-004-19 and any delegations be advised of Council's decision.

10. 2019 Community Grant Requests

That Report CSD-005-19 be received;

That Council consider all submitted grant requests; and

That all interested parties listed in Report CSD-005-19 and any delegations be advised of Council's decision by the Department.

11. Bowmanville Horticultural Society Newcastle Horticultural Society Orono Horticultural Society

That the Grant Application #19-11, from the Bowmanville Horticultural Society, be approved in the amount of $500.00



12. Tyrone Community Centre

That Grant Application #19-04, from the Tyrone Community Centre, be approved in the amount of $3,000.00.

13. Hampton Community Association

That Grant Application #19-03, from the Hampton Community Association, be approved in the amount of $3,000.00.

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14. Invictus Powerlifting Inc.

That Grant Application #19-35, from Invictus Powerlifting Inc., be approved in the amount of $1,500.00.

15. Architectural Conservancy of Ontario - Clarington Branch

That Grant Application #19-07, from the Architectural Conservancy of Ontario - Clarington Branch, be approved in the amount of $2,500.00.

16. The Gathering Place

That Grant Application #19-21, from The Gathering Place, be approved in the amount of $2,000.00.

17. Brownsdale Community Centre Solina Community Centre

That Grant Application #19-05, from the Brownsdale Community Centre, be approved in the amount of $2,999.00.

That Grant Application #19-06, from the Solina Community Centre, be approved in the amount of $2,999.00.

18. Big Brothers Big Sisters of Clarington

That Grant Application #19-25, from the Big Brothers Big Sisters of Clarington, be approved in the amount of $3,000.00.

19. Bowmanville Santa Claus Parade

That Grant Application #19-10, from the Bowmanville Santa Claus Parade, be approved in the amount of $3,000.00.

20. Clarington Ravens

That Grant Application #19-30, from the Clarington Ravens, be approved in the amount of $3,000.00.

21. Bowmanville & District Navy League

That Grant Application #19-09, from the Bowmanville & District Navy League, be approved in the amount of $2,000.00.

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22. Newtonville Community Hall Kendal Community Centre

That Grant Application #19-01, from the Newtonville Community Hall, be approved in the amount of $3,000.00.

That Grant Application #19-02, from the Kendal Community Centre, be approved in the amount of $3,000.00.

23. Feed the Need Durham

That Grant Application #19-20, from the Feed the Need Durham, be approved in the amount of $3,000.00.

24. Bowmanville Allotment Gardens Liberty Allotment Gardens

That Grant Application #19-14, from the Bowmanville Allotment Gardens, be approved in the amount of $500.00.

That Grant Application #19-15, from the Liberty Allotment Gardens, be approved in the amount of $500.00.

25. Clarington Swim Club

That Grant Application #19-29, from the Clarington Swim Club, be approved in the amount of $2,500.00.

26. Soper Valley Model Railroad Association

That Grant Application #19-26, from the Soper Valley Model Railroad Association, be approved in the amount of $1,000.00.

27. Orono Agricultural Society

That Grant Application #19-16, from the Orono Agricultural Society, be approved in the amount of $2,500.00.

28. Newcastle Village and District Historical Society

That Grant Application #19-08, from the Newcastle Village and District Historical Society, be approved in the amount of $1,000.00.

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29. Kendal Eagles Baseball Club

That Grant Application #19-32, from the Kendal Eagles Baseball Club, be approved in the amount of $2,000.00.

30. Lakeshore New Horizons Band

That Grant Application #19-27, from Lakeshore New Horizons Band, be approved in the amount of $750.00.

31. The Alliance for Empowerment Female Athletes

That Grant Application #19-33, from The Alliance for Empowerment Female Athletes, be approved in the amount of $1,000.00.

32. Autism Home Base Durham

That Grant Application #19-23, from the Autism Home Base Durham, be approved in the amount of $2,000.00.

33. Bowmanville Tennis Club

That Grant Application #19-28, from the Bowmanville Tennis Club, be approved in the amount of $500.00.

34. Orono Crown Lands Trust

That Grant Application #19-17, from the Orono Crown Lands Trust, be approved in the amount of $1,000.00.

35. Clarington Minor Football Association

That Grant Application #19-31, from Clarington Minor Football Association, be approved in the amount of $1,000.00.

36. Bowmanville Figure Skating Club

That Grant Application #19-36, from Bowmanville Figure Skating Club, be approved in the amount of $1,000.00.

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37. Clarington Minor Lacrosse Association

That Grant Application #19-34, from the Clarington Minor Lacrosse Association, be approved in the amount of $1,000.00.

38. PFLAG Canada Durham Region

That Grant Application #19-24, from the PFLAG Canada Durham Region, be approved in the amount of $1,000.00.

39. Community Grant Requests - Increments

That the Community Grants be requested in increments of $500.00.

40. Community Grant Process

That Staff report on a review of the Community Grant process to include, but not be limited to, the following:

a) That, once a Community Grant applicant has received $10,000.00 in aggregate over a number of years, any future applications be required to provide a balance sheet, regardless of the amount applied for;

b) Whether Hall Boards should be removed from the Community Grant process and considered in the Budget process; and

c) Consideration of applicants with large surpluses.

41. 2019 Surface Asphalt, Various Locations That Report COD-005-19 be received;

That Coco Paving Inc. with a total bid amount of $472,511.80 (Net HST Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2019-5 be awarded the contract for the 2019 Surface Asphalt, Various Locations, as required by the Engineering Services Department;

That the funds required for this project in the amount of $530,000.00 (Net HST Rebate) which includes the construction cost of $472,511.80 (Net HST Rebate) and other costs such as material testing and contingency of $57,488.20 (Net HST Rebate) be funded by the Municipality as follows:

Third St Reconstruction (West of Bernard to Liberty) 110-32-330-83331-7401 $ 31,000.00

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Middle Rd (Con Rd 3 to urban Limit) 110-32-330-83268-7401 $ 201,000.00

Scugog St/Middle Rd Reconstruction 110-32-330-83375-7401 $ 75,000.00

Concession Rd 3 (Middle to Gimblett) 110-32-330-83416-7401 $ 163,000.00

Church Street (Emily St to King Ave) 110-32-330-83211-7401 $ 41,000.00

Sidewall Replacement 110-32-331-83215-7401 $ 4,000.00

Developer Recovery (No Frills, Newcastle) 110-32-331-83215-7403 $ 15,000.00

That all interested parties listed in Report COD-005-19 and any delegations be advised of Council's decision by the Corporate Services Department.

42. Benefit Increase Charges

That Report COD-006-19 be received; and

That Staff be directed to report back on best practices for negotiating employee benefits to limit increases and provide an indication of other municipality’s Council involvement in negotiations.

43. Joint Health & Safety Committee – 2018 Summary

That Report COD-007-19 be received; and

The Health & Safety Policy Statement, Attachment 1 to Report COD-007-19, be endorsed.

44. Prudent Investor

That Report FND-014-19 be received;

That Staff, in conjunction with ONE Investment, develop an agreement to establish ONE Joint Investment Board ("ONE JIB"), together with all related matters such as codes, policies and appointments and to adopt the prudent investor regime when these items are in place; and

That all interested parties listed in Report FND-014-19 and any delegations be advised of Council's decision.

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45. Single Use Plastics and Garbage Pails

That single use plastics (non-recyclable) be banned from the Municipal Administrative Centre and Garnet B. Rickard Recreation Complex; and

That individual garbage pails shall be removed from the Municipal Administrative Centre.

46. Voters’ List

That Staff report back to a June, 2020 General Government Committee meeting as to a process for:

a. The vetting of the voters’ list to prevent ineligible individuals from voting; and b. Ensuring that eligible individuals can be added to the voters’ list.

47. Central Lake Ontario Conservation Authority - Funding

Whereas Conservation Authorities in Ontario deliver programs to protect people and property from flooding and erosion by real-time flood forecasting, issuing flood watches and warnings, monitoring stream flows, preparing floodplain mapping, regulating development activities in flood plains, providing natural hazard advice to municipalities, developing watershed plans, and educating the public about flooding and protecting natural cover that helps reduce the impacts of flooding;

And whereas we are experiencing more severe and more frequent weather events impacting our communities;

And whereas the Ontario Government’s “Made –in-Ontario Environment Plan” identifies protecting people, property and natural resources from the threats and impacts of extreme weather and flooding as part of the “core mandate” of conservation authorities;

And whereas, in 1996, the total provincial Transfer Payment to all of Ontario’s conservation authorities for Flood and Erosion Control and Natural Hazard Prevention was reduced from $50-million to $7.4-million, and conservation authorities share of this payment has remained static since 1996;

And whereas the recent Provincial budget has further reduced the provincial Transfer Payment to all of Ontario’s conservation authorities for Flood and Erosion Control and Natural Hazard Prevention funding for Conservation Authorities by 50%;

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And whereas the Association of Municipalities of Ontario recognizes that with increases in weather events and pressure for fill/developing in floodplains and wetlands, this is a direct cut to a provincial program that protects people and property which requires more discussion before action is taken;

Be it resolved that the Municipality of Clarington objects to the cutback to the provincial Transfer Payment to Ontario’s Conservation Authorities for Flood and Erosion Control and Natural Hazard Prevention and asks the Government of Ontario to:

1. Reinstate the full funding for the 2019-2020 fiscal year;

2. Consult directly with Conservation Authorities, Conservation Ontario, and AMO with respect to future funding and delivery of natural hazard programming; and

That this resolution be circulated to Ontario Conservation Authorities, Durham Region municipalities and local MPPs.

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Planning & Development Committee Report to Council

Page 1

Report to Council Meeting of May 21, 2019 ______________________________________________________________________

Subject: Planning & Development Committee Meeting of Monday, May 13, 2019 ______________________________________________________________________

Recommendations:

1. Jennifer Savini, Templeman LLP, regarding Growth Plan ProposedTransition Regulation- OPA 107

Carolyn Molinari, CM Planning Inc., regarding Growth Plan ProposedTransition Regulation- OPA 107

That Staff make written submission with respect to OPA 107 to the Ministry ofMunicipal Affairs and Housing to request that the transition regulation for theGrowth Plan 2019, and the Greenbelt Plan be reviewed and amended toaccommodate minor rounding out in the hamlets in appropriate circumstances.

2. Dale Gibbons, Chair, Courtice Family Concerts in the Park – Requestfor Exemption to Sign By-law

That the request of Dale Gibbons, Chair, Courtice Family Concerts in the Park foran exemption to Municipality’s Sign By-law 2009-123 for a two month periodcommencing June 12, 2019 for the property at 1463 Regional Highway No. 2, beapproved.

3. Presentation by Brandon Weiler, Planner II and Paul Wirch, SeniorPlanner, Regarding Courtice Main Street

That the presentation by Brandon Weiler, Planner II and Paul Wirch, SeniorPlanner, regarding Courtice Main Street, be received for information; and.

That Staff be thanked for their work on the Courtice Main Street project.

4. An Application by Lindvest Properties (Clarington) Ltd. To Create aCommon Elements Plan of Condominium at Aldridge Lane, Newcastle

That Report PSD-026-19 be received;

That the Draft Plan of Condominium application submitted by Lindvest Properties(Clarington) Ltd. be supported, subject to the conditions substantially as containedin Attachment 1 to Report PSD-026-19;

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That the Durham Region Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-026-19 and Council’s decision; and

That all interested parties listed in Report PSD-026-19 and any delegations be advised of Council’s decision.

5. Lakeshore East GO Train Extension Resolution

Whereas in 2011 Metrolinx completed a comprehensive and objective Environmental Assessment (E.A.) for the recommended extension of GO Train Service through Oshawa to Courtice and Bowmanville;

And whereas the E.A. considered a number of route options and through public input concluded that the extension along the CP Rail line through Oshawa to Courtice and Bowmanville was the preferred route for both Metrolinx and the local communities;

And whereas since 2011, based on the commitment of Metrolinx and the Province to advance the recommended 2011 E.A. route along the CP Rail line, the Region of Durham, the Municipality of Clarington, the City of Oshawa, and the Town of Whitby have undertaken a number of actions such as:

Including the recommended route and complementary land use policies in the Official Plans and zoning by-laws;

Advancing development charges, capital expenditures and capital budgets to accommodate the extension; and

Advancing transit considerations to service the route and proposed stations;

And whereas Metrolinx completed a justified business case in 2015 confirming the CP Rail alignment as recommended by the E.A. utilizing their internal business case criteria;

And whereas residents and developers have made substantial investments in growth areas identified near the proposed station sites in anticipation that the extension would be delivered along the announced preferred CP Rail line route;

And whereas at a May 2, 2019 Town Hall meeting Metrolinx senior staff stated that they had explored four potential extension options as part of an update to the original 2015 business case and that these options would be reviewed with the Region and local communities;

63



And whereas the Region of Durham, Municipality of Clarington, City of Oshawa and the Town of Whitby became aware that new route options were being considered by Metrolinx, other than those that were reviewed in the 2011 E.A. and 2015 business case;

And whereas the Council of the Municipality of Clarington continues to support the 2011 E.A. approved route through Oshawa to Courtice and Bowmanville along the CP Rail line as it would result in the following benefits:

The greatest long term community and economic development benefit; The creation of jobs and increased assessment growth; Connectivity, walkability and opportunities for transit oriented development; Development on and around the Courtice and Bowmanville station sites;

And whereas it is important that any option other than the preferred CP Rail line route be subject to an open and transparent review process where municipal and public input can be provided before any decision is made by Metrolinx;

And whereas the Council of the Municipality of Clarington is committed to continuing to work together with Metrolinx and the Province to support the Lakeshore East GO Train Extension;

Now therefore be it resolved that:

1. Metrolinx explain the criteria and metrics being used for the updated business case and include the Region and local municipalities in that process;

2. Metrolinx act on the requests set out in the April 29, 2019 letter from Clarington Council;

3. Metrolinx be requested to undertake an open and transparent process to inform local and regional government staff, residents, and businesses related to any potential changes to the alignment and business case; and

4. A copy of this resolution be forwarded to the Region of Durham, the City of Oshawa, the Town of Whitby, all Durham MPP’s, all Durham MP’s, and all affected business and post-secondary partners.

64



6. Provincial Flood Task Force

Whereas the Province of Ontario has announced the initiation of an internal task force that will consult with municipalities on ways to improve flood resiliency; And whereas the federal, provincial and municipal governments have a joint interest in natural disaster mitigation, climate change adaptation, and the reduction of risks to public safety and infrastructure; And whereas on June 19, 2017, Clarington Council resolved that “the provincial and federal governments be requested to strike a committee to review mitigation and safety plans for the communities fronting the Great Lakes and St. Lawrence Seaway” and that “Clarington be invited to participate on the committee”; And whereas the Municipality of Clarington experienced first-hand in 2017 the devastating effects of flooding, and in 2019 is again being impacted by recent and on-going flooding conditions; And whereas the flooding experienced by Clarington residents has resulted in impacts to their private property and presented safety concerns; And whereas the Municipality of Clarington has expended significant staff and financial resources in aiding area residents, ensuring their safety; And whereas the Municipality of Clarington and impacted residents have worked together to learn from past experience and strengthen flood response and resilience, resulting in the development of a flood preparedness guide, as well as the adoption of a Clarington Flood Response Plan and a municipal standard for response during flooding that has been effective during recent flooding events; And whereas climate change modelling done by the Regional Municipality of Durham projects a wetter future climate for Durham Region, and accordingly it is conceivable and reasonable to anticipate future flooding in the community;

Now therefore be it resolved that:

1. The Municipality of Clarington Council thanks the provincial government for taking action to better plan for and reduce the impacts of flooding;

2. The provincial task force consider, as part of their work plan, the provision of adequate funding to support the mitigation of flooding and safety planning for flood vulnerable areas of communities;

3. The Municipality of Clarington be invited to participate in the work of the task force to allow for input on what is needed to make our communities more resilient to increasingly frequent flood events;

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4. The province’s internal task force undertake an engagement session in the Municipality of Clarington to hear directly from local residents impacted by flooding in 2017 and now in 2019; and

5. This resolution be distributed to the Premier, Minister of Natural Resources and Forestry, Ministry of Municipal Affairs and Housing, our local MPPs and MPs, Central Lake Ontario Conservation Authority, Ganaraska Region Conservation Authority, and the Regional Municipality of Durham for their endorsement and support.

7. Townhouse/Condominium Air Conditioning Units and other Condensing Units

That staff be directed to make it a condition of site plan approval that air conditioning units and other condensing units not be placed in the public street facing side of townhouses, wherever possible.

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Legal Services Report

If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131.

Report To: Council

Date of Meeting: May 21, 2019

Report Number: LGL-005-19 Resolution:

File Number: L2010-01-03 By-law Number:

Report Subject: Enbridge Gas Franchise Agreement

Recommendations:

1. That Report LGL-005-19 be received; and

2. That the By-law as Attachment 1 to Report LGL-005-19, be approved.

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Municipality of Clarington Page 2 Report LGL-005-19

1. Background1.1 At the February 11, 2019 meeting of the General Government Committee, a resolution

was passed to approve a draft by-law to authorize a Franchise Agreement with Enbridge Gas, and to submit the draft agreement to the Ontario Energy Board for approval.

2. Update2.1 The Ontario Energy Board, by its decision dated April 25, 2019, has approved the

Franchise Agreement.

2.2 Council is now in a position to enact the attached by-law to grant the necessary permission to Enbridge Gas, and to authorize the execution of the approved Franchise Agreement.

2.3 The agreement should be executed and delivered to Enbridge before the existing agreement expires on May 31, 2019.

2.4 The new agreement will not expire until 2039.

3. ConcurrenceNot Applicable

4. Strategic Plan ApplicationNot applicable.

Submitted by: Reviewed by: Robert Maciver, LL.B., MBA, CS, Andrew C. Allison, B. Comm, LL.B Municipal Solicitor CAO

Staff Contact: Robert Maciver, LL.B., MBA, CS, Municipal Solicitor, 905-623-3379 ext 2013 or [email protected]

Report Overview • On February 11, 2019, the General Government Committee endorsed a draft

Franchise Agreement with Enbridge Gas,

• The draft Franchise Agreement in the form in which it was endorsed by theMunicipality has been approved by the Ontario Energy Board and can now beexecuted.

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Municipality of Clarington Page 3 Report LGL-005-19

Staff Contact: Robert Maciver, LL.B., MBA, CS, Municipal Solicitor, 905-623-3379 ext 2013 or [email protected]

Attachments:

Attachment 1 - By-law to Authorize a Franchise Agreement

There are no interested parties to be notified of Council's decision.

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Attachment 1 to

Municipality of Clarington Report LGL-005-19

The Corporation of the Municipality of Clarington

By-law 2019-XXX

Being a By-law to Authorize a Franchise Agreement Between the Corporation of the Municipality of Clarington and Enbridge Gas

WHEREAS the Council of the Corporation deems it expedient to enter into the attached franchise agreement with Enbridge Gas Inc.; and

WHEREAS the Ontario Energy Board by its Order issued pursuant to The Municipal

Franchises Act on the 25th day of April, 2019 has approved the terms and conditions upon which and the period for which the franchise provided for in the attached agreement is proposed to be granted, and has declared and directed that the assent of the municipal electors in respect of this By-law is not necessary;

NOW THEREFORE BE IT ENACTED:

1. That the attached franchise agreement between the Corporation and Enbridge Gas Inc. is hereby authorized and the franchise provided for therein is hereby granted.

2. That the Mayor and the Clerk are hereby authorized and instructed on behalf of the Corporation to enter into and execute under its corporate seal and deliver the aforesaid agreement, which agreement is hereby incorporated into and shall form part of this By-law.

Passed in Open Council this XX day of XXXX, 2019.

_____________________________________

Adrian Foster, Mayor

_____________________________________

C. Anne Greentree, Municipal Clerk

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TOWN OF AJAX 65 Harwood Avenue South

Ajax ON L1S 3S9 www.ajax.ca

_______________________________________________________________________________

The Honourable Marc Garneau, Minister of Transport House of Commons Ottawa, ON K1A 0A6

April 17, 2019

Re: Pickering Airport

Please be advised that the following resolution was endorsed by Ajax Town Council at its Meeting held on April 15, 2019:

WHEREAS airports are valuable economic drivers in the development of business, communities, and the infrastructure around them;

AND WHEREAS it is anticipated that the results of the forthcoming Federal “Pickering Lands Aviation Sector Analysis” will be positive;

AND WHEREAS the federal government has set aside approximately 8,700 acres of land in the City of Pickering to accommodate a future airport and other possible economic development uses (“the Airport Lands”);

AND WHEREAS the Airport Lands are located in north-central Pickering adjacent to their Innovation Corridor, about 55 km east of Toronto Pearson International Airport within an integrated transportation network;

AND WHEREAS the aerospace industry (the fifth largest employer in Canada) has a membership struggling for land and space to expand business operations in close proximity to Toronto Pearson;

AND WHEREAS a second airport would create tens of thousands of high-quality jobs for residents of Durham Region, and attract spinoff businesses and indirect jobs;

AND WHEREAS a portion of the Airport Lands could be retained for economic development uses, including transportation/logistic facilities, high-tech enterprises and agriculture, such as year-round indoor farming;

AND WHEREAS the development of the Airport Lands is key to building a prosperous future not just for Durham Region, but for the entire Greater Toronto Area;

81

http://www.ajax.ca/

NOW THEREFORE IT BE RESOLVED THAT the Government of Canada be advised that the Town of Ajax supports the development of an airport in the City of Pickering in principle, based on an approved business case presented by the federal government; and THAT a copy of this resolution be forwarded to the Federal Minister of Transportation, Durham MPs, the Premier of Ontario, Durham MPPs, all Durham Region municipalities, all Durham Region Boards of Trade and Chambers of Commerce, and the Toronto Region Board of Trade.

If you require any additional information please do not hesitate to contact me at 905-619-2529, ext. 3342 or [email protected] Sincerely

Alexander Harras Manager of Legislative Services/Acting Clerk Copy: Mayor S. Collier Regional Councillor S. Lee

Hon. Doug Ford, Premier of Ontario Durham MPs Durham MPPs All Durham Region Municipalities All Durham Region Boards of Trade and Chambers of Commerce Toronto Region Board of Trade

82

mailto:[email protected]


The Corporation of the Municipality of Clarington By-law 2019-036

Being a By-law to exempt a certain portion of Registered Plan 40M-2540 from

Part Lot Control

Whereas the Council of the Corporation of the Municipality of Clarington deems it

advisable to exempt from Part Lot Control, for Block 147 in Plan 40M-2540, save and

except Parts 6 & 7 on 40R-30034, registered at the Land Titles Division of Whitby (File # ZBA2019-0002);

Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of

Clarington enacts as follows:

1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands

described in Paragraph 2 within the By-law.

2. That this By-law shall come into effect upon being approved by the Municipality of

Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to Block

147 in Plan 40M-2540, save and except Parts 6 & 7, Plan 40R-30034.

3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be

in force for a period of two (2) years ending on May 22, 2021.

Passed in Open Council this 21st day of May, 2019

_____________________________________ Adrian Foster, Mayor

_____________________________________ C. Anne Greentree, Municipal Clerk

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Memo

Page | 1

The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379


In accordance with Resolution #GG-303-19 this memo is to provide council with additional detail on an alternate route for the Farewell Creek Trail Phase 2.

Funding for the construction of this project was approved in the 2019 capital budget.

On March 27, 2019, a Public Open House was held to obtain feedback on the proposed design for Farewell Creek Trail Phase 2. Prior to the Public Open House, staff presented the proposed trail design to members of the Accessibility Advisory Committee (plan review sub-committee) and the Active Transportation and Safe Roads Committee and both committees support the proposed trail.

The greatest challenge on this 1.2 km section of trail is bringing the trail from the bottom of the valley to the top at Townline Road South. There is a 20m change in elevation from bottom to top along the two routes investigated for this memo. Since recreational trails are used by a wide variety of ages and abilities, minimizing the trail grade is essential for accessibility.

The recommended route displayed at the Open House to bring the trail from the bottom to the top of the valley follows an existing worn path along the top of bank, behind the rear yards of five homes on Pinedale Crescent (house # 41-49). The recommended route is shown in purple on the attached plan. On May 9 staff met with Councillor Neal on-site to review an alternate route shown in orange on the attached plan.

It is difficult to conduct a direct comparison between each trail route as the characteristics of the existing ground conditions for each alignment vary substantially. The alternate route would require more extensive grading leading to higher costs in earthworks as well as vegetation removals (860m2 for the recommended route compared to 2,400m2 for the alternate route) even though the alternate route is shorter in length.

To: Mayor and Members of Council From: Anthony S. Cannella, Director of Engineering Services Date: May 17, 2019 Subject: Farewell Creek Trail Phase 2 - Route Options File: PA.FarewellCreekTrailPhase2.01

Memo

Page | 2


With a project of this nature the alternate route along a challenging existing ground profile presents several inherent risks and unknown factors that are introduced when disturbances to the existing treed slope are made.

The recommended route follows the existing ground profile and is able to keep the degree of disturbance to the existing ground and treed slope to a minimum. This allows for relatively simpler construction as the underlying soils remain largely undisturbed and the surficial soils are removed and replaced with the constructed trail. If substantial cutting and filling is required, as in the case of the alternate route, there is an increase of risk of substantial disturbance as the underlying soil conditions are unknown. The substantial cutting and filling operations will require the removal of the adjacent vegetation which is currently providing stability in the slope.

To ensure that the construction of a trail cutting through the slope does not have any detrimental long term affects for slope stability, geotechnical investigation is required to understand the underlying soil characteristics and design to these accordingly.

The recommended route was carefully chosen for the following reasons:

1) The route follows the existing worn path behind five homes on Pinedale Crescent where people currently walk down to the bottom of the valley. This route would require a smaller amount of grading and tree removal to construct;

2) The recommended route provides a more accessible trail grade. The average grade on the recommended route is 5% with a maximum grade of 10% over 100m. The average grade on the alternate route is 6.5% with a maximum grade of 10% over 155m;

3) The recommended route would impact 860m2 of vegetation. The alternate route would impact 2,400m2 of vegetation;

4) The recommended route bypasses a large area of wet soil conditions. The alternate route would go through the wet area which would make the trail more susceptible to damage and deterioration; and

5) The additional cost to construct a trail along the alternate route is estimated to be $143,908 due to more extensive grading, tree removals, inferior underlying soil conditions and more difficult construction access.

Memo

Page | 3


Engineering Services recommends that the trail be constructed along the recommended route, that route is where people currently walk down to the bottom of the valley. The recommended route has more moderate slopes, more stable soil conditions and requires less grading and tree clearing, and would also cost less to construct. Planting trees between the proposed trail and rear fence lines is recommended to enhance the buffer between the trail and the adjacent residential properties.

Staff met with CLOCA in the Fall of 2018 to review the nature of the existing slope and the potential impacts caused by trail construction in the vicinity of the slope where the alternate route is located. During the walkthrough CLOCA noted several prominent large older growth trees on the slope face that they would not permit to be removed as they were identified to be significant features in the forest ecology as well as providing slope stability from an extensive root system. There is also a risk that the Conservation Authority would not permit the construction of the alternate route trail when an acceptable and less impactful alternative exists.

________________________

Anthony S. Cannella, C.E.T. Director of Engineering Services

ASC/PW/cv

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May, 2019

Staff Recommended RouteALTERNATIVE ROUTES

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