Flood Recovery ReportFlood Recovery Report

Cedar Rapids Community School District

Executive Council

Cedar Rapids Community School District

Executive CouncilAugust 1st, 2008

Taylor UpdateRecovery & Reinvestment TeamTaylor UpdateRecovery & Reinvestment Team

Dr. Dave Markward

Taylor Elementary School

Decision to reopen on holdCity Flood Mitigation PlanRelocation of Students

Recovery and Reinvestment Team

Misconceptions/rumorsSharing of ideas/concernsSynergyConfidence-building“I’m not alone”Visioning – “Back and Better”

FacilitiesFacilities

Steve Graham

ESC at Kingston

Estimated Cost:

$3.7 million

21 office units

14 conf./storageunits

Why ESC at Kingston?

It is cost effectiveIt is timelyIt provides for six month renewable

occupancy termsIt provides comfort and privacyIt saves existing commercial lease

space for othersFEMA 90% and State 10% direct pay

Who’s at the ESC at Kingston?

All traditional ESC ServicesFood and Nutrition –

formerly at the WarehouseTransition Center –

formerly at the Roosevelt HotelBuilding & Custodial –

formerly at the Annex

Who’s at the Warehouse?

931 Blairs Ferry Road NE3 departments:

PurchasingPrinting & Graphics a portion of Technology

Two year lease term – 25,180 sq ft.Cost: $163,670 per year

plus Utilities,Tax, and Insurance

ESC at KingstonCost Breakdown

Modulars Unit Extended21 Office units (24' x 56' ) 58,652$ 1,231,692$ 12 Classroom units (24' x 60') 49,212$ 590,544$ 2 Classroom units (no restrooms) 47,165$ 94,330$

1,916,566$

Cost of Construction:MPS Contractors - Des Moines 1,151,077$ Army Corps of Engineering Labor: 500,000$ Security Guards 7:00a-7:00p - 7 days/week 6,000$ Contingency 100,000$

Sub-total Construction 1,757,077$

Grand total:

Funding: FEMA 90% State of Iowa 10%

$3,673,643

35 Sub-total Modulars

TechnologyTechnology

Jay Marino

Status of Technology

All district technology services functionalAll core network equipment moved to

Jefferson to reestablish district services (email, web, internet access)

Phone equipment remains at the ESC

All hardware removed from flood-affected buildings

Recent/Current Projects

Fiber to 931 Blairs Ferry Preparing location for relocation of the

Technology Department and core network equipment from Jefferson to Blairs Ferry August 9/10 weekend outageReestablishment of pre-flood bandwidth to all

locations (Gig connection) Increasing electrical capacity for equipmentBackup power (generator installation) Increased HVAC for server room

Future Projects

Fiber to ESC @ Kingston Planning for networking in 35 portables To Be Determined…

Decisions to move core phone equipment?Disaster recovery efforts in conjunction with City

and County?Changes in the Joint Communication Network

(JCN) deploymentMost sites in phase 1 were impacted by the floodPotential to rework/reroute fiber to ensure redundancy

of network services

Student LocationStudent Location

Jay & Sandy

Preliminary Data Available

Initial set of child find data availableIncludes 1615 namesData collected from schools and OLL

Continuing to review the data for accuracy

Finalizing a process that can be used to help place students

Placing Students

3 Phases for placing students Phase 1: Identify schools for students residing in the

Taylor neighborhood Phase 2: Identify homeless students and determine

transportation needs A- Students may attend the school in the neighborhood in

which they reside B- Students may request to return to the school they last

attended (where feasible)

Phase 3: Consider all individual requests that don’t meet the needs of families in phases 1 and 2

Phase 1- Identifying schools for students residing in the Taylor neighborhood

Considerations:Elementary schools adjacent to the Taylor

neighborhoodClass size, space availability, programs, etc.

Middle school attendance areasKeeping families together

Notify schools and parents first week of August

Phase 2: Identify homeless students and determine transportation needs

Identify all students who are considered “homeless” as defined by the McKinney-Vento Act Shelter, motel, vehicle, campground, FEMA Trailer, doubled-up with

friends/relatives, on the street, abandoned buildings

Students may attend the school in the neighborhood in which they reside (OR)

Students may request to return to the school they last attended (where feasible) Centralized “pick up” points

•Student would arrive at pickup point

•Pickup points may be up to ¾ of a mile away from where they are staying

•Pickup points will be determined according to where the homeless students are staying

Phase 3: Consider all individual requests that don’t meet the needs of families in phases 1 and 2

For all students/families displaced by the flood…Homeless Students:

Will follow the McKinney-Vento Homeless Education Assistance Act appeal process

Non-Homeless Students: Living Outside the District- will follow the Open

Enrollment processLiving Inside the District- will follow the permit

process (deadlines temporarily waived)

Displaced Student Database

We need your help!Review the information for your schoolFor all students who DO NOT have a

new residence, contact the family to determine the housing situationReturn the “08-09” list to Deb Kueter by

Wednesday, August 6th

Displaced Arts Organizations/Venue NeedsDisplaced Arts Organizations/Venue Needs

Marcia

Staffing IssuesStaffing Issues

Mary Ellen

Supporting Our School Communities After the Flood

Determining the impact on:StaffStudents Families

Resources for Support

Building AdministratorCounselorTeachersSupport StaffCrisis Intervention Stress

Management Team (CISM)Community Resources

Communication and Collaboration with Staff

Pre-Service Meetings

Impact of Flood – Telling our StoriesAvailable Resources Identification of Those Needing Support Identifying a Record-Keeping Process

Phases of Disaster

Pre-disaster

Warning

Impact

Heroic

Honeymoon

(community cohesion)

Disillusionment

Working through grief

(coming to terms)

Trigger Events and Anniversary Reactions

Reconstruction

(a new beginning)

From 1-3 Days From 1-3 Years

Source: CDC

Common Reactions of People Who Have Been Affected by a FloodNational Child Traumatic Stress Network

Variety of feelings: insecurity, helplessness, unfairness, anxiety, fear, anger, despair, worries about the future

Disruptive Behaviors: irritability, temper tantrums, agitation, or hyperactivity

Somatic Symptoms: stomach aches, headaches, loss of appetite, nightmares, sleep problems

Reactions Common to Children National Child Traumatic Stress Network

Clinginess Change in school performance Increased sensitivity to reminders of the flood Decreased ability to concentrate Long-lasting focus on the flood Lack of interest in usual activities Increase in risky behaviors Regressive behaviors Withdrawal In conflict with authority

Suggestions for Educators National Child Traumatic Stress Network

Maintain routines – a return to normalcy Allow students a structured forum to ‘tell their story’

(determine what forum is appropriate in your setting) Help students identify adults that they can talk to Offer choices / allow students to feel some sense of

control Increase levels of support as needed Recognize that behaviors may be related to the

trauma Give simple and realistic answers to questions Take care of yourself emotionally Communicate with others

When to Seek Help National Child Traumatic Stress Network

When reactions are severeWhen a student’s functioning seems

to be affectedWhen reactions continue for an

extended period of time

Collaborating with:

GWAEACRSCD StaffAbbe CenterOther Community Resources

To develop a referral and intervention system for identified students and families

Similar to the IDM Process

Core informationThis is what every student/family will receive

regarding available services, procedures, etc.

A screening tool is in development to identify students/families in need of more focused intervention (supplemental and/or intensive)

A referral system is in development for buildings to use to help track needs and interventions

Back to School Rally

“In every community there is

work to be done. In every nation there are wounds to heal.

In every heart there is

the power to do it.”-Marianne Williamson-

Flood Recovery ReportFlood Recovery Report

Cedar Rapids Community School District

Executive Council

Cedar Rapids Community School District

Executive CouncilAugust 1st, 2008