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    Flexible Strategic Framework for Managing Forces of Continuity and

    Change in Service Operations: A Study of IT-ITES Sector in India

    V.K. Gupta

    Abhinav Gupta

    [email protected]

    [email protected]

    IMT Ghaziabad

    IT-ITES sector, contributing 60% of GDP, posesunique challenges as services are intangible, cannot be

    inventoried and involves customers in delivery process. Flexibility, continuity and change have become

    areasof interest for researcheron how to manage high uncertainty in the service sector. Managing IT-ITES

    service operations pose great challenges. This paper focuses on study of serviceoperations of IT-ITES

    industry in India and understanding how they are coping up with the forces of continuity and change. Theaim is to develop a strategic framework for managing forces of continuity and change in IT-ITES

    industryand validate through primary research.

    Keywords: Flexibility, Continuity and Change, Strategic Framework, IT-ITES Industry, Service Sector

    1. IntroductionInformation revolution enabled by availability and penetration of cheaper computing power and Internet hasfuelled the growth of service sector and it has emerged as the biggest contributor to the economics of each

    nation overtaking the manufacturing sector by a wide margin. India has a unique advantage of a large pool of

    young English speaking net savy working population with high aspiration level. IT-ITES sector has grown at a

    fast pace in India, making it a preferred destination for all the leading IT-ITES companies in the world. Indian

    IT cities, Bangalore followed by Hyderabad and Gurgaon have become as well-known as Silicon Valley in

    United States and sometime have become a case of hot political discussion in US due to their fast growth andhigh level of competitiveness. India has been following this trend and service sector including IT-ITES

    contributes to over 60 percept of GDP (IBEF 2013). Designing and managing IT-ITES services pose

    challenges as services are different from manufacturing in a number of ways. Few factors that differentiate the

    IT-ITES services from manufacturing are - services are intangible in natureand involvement of customer inservice delivery process. In case of IT and ITES industry,production and delivery of services has to happen

    simultaneously. Due to the fact that customer in involved in service delivery process, the output of IT-ITESservices is highly variable and outcome in terms of quality and consistency may be difficult to standardise. IT-

    ITES sector however has evolved over time to address all these issues and developed mechanisms to address

    some of these concerns. Early adoption of ISO standards, BPM and CMM methodologies have helped few

    Indian companies to be amongst most successful companies in the world. There are highly successful

    companys operating at International levels and many unsuccessful companies as well which has not been able

    to withstand tough competition. In present highly dynamic global economic scenario, it is therefore necessary to

    understand the underlying factors for successfully managing IT-ITES service operations. The aim of this paper

    is to identity the factors affecting forces of continuity and change for innovation and risk management for

    sustained growth of IT-ITES Industry.

    Objectives1. The main objective of the study was to understand innovation and risk management in IT-ITES

    industry in developing economy like India.

    2. Understanding on how the different companies are actually managing their respective IT-ITES serviceoperations to provide the competitive quality, cost and delivery to the customers

    3. Identify and study the factors affecting forces of continuity and change influencing management andgrowth of IT-ITES Industry.

    2. Literature ReviewZhao (2008) states that India and China share certain similarities that enable them to develop advanced software

    that attracts leading countries, the outsourcing partners of the two countriesChina with Japan, and India with

    the USare related to disparities in their institutional systems that have an impact on their software

    development. Gupta (2009) explores four interrelated strategic concepts for innovating pharmaceutical

    companies - core competencies, economies of scale and scope, knowledge sharing, and learning. He states thatoutsourcing knowledge intensive activities to knowledge process organizations (KPOs) serves to reduce

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    innovation process obstacles. Chadchan (2012) addresses various complex urban issues associated with the

    present pattern of urban development through review of urban development of selected metropolitan cities of

    India which have experienced the impacts of Liberalization, Privatization and Globalization process. Nicholson

    (2006) examine the practices and controls available to vendors to limit the transaction costs due to high

    uncertainty and potential opportunism, and facilitate the offshore outsourcing of a wide range of accounting

    activities.Javalgi (2009) concludes that as firms in developed countries (e.g., the US) continue to face enormous

    challenges to sustain competitive advantage; outsourcing to emerging markets is becoming an increasinglyimportant source of business renewal and corporate transformation.Palvia (2011) discusses the most critical

    concerns for Global outsourcing of IT and IT-enabled services (ITES) such as issues dealing with workarrangements and relationships with the client, and issues related to the clients organizational readiness for

    offshoring.

    Moorti (2011) discusses Cognizants key operating principles e which include customer-centricity, their

    unique Two-in-a-Box operating model and their emphasis on working together with clients to make their

    businesses stronger and how they have contributed to the companys spectacular growth story. Shaw (2007)

    taking the case of Bangalore (Karnataka) and Kolkata (West Bengal), examine state government agencies andtheir impacts on the cities growth policies.Biswas (2004) outlines factors that are required for sustained growth

    of IT regions and evaluates the Hyderabad IT industry and the state governments IT policy against them.

    Jensen (2013) states that service provider firms from emerging markets, India in particular, are now offering

    BOT outsourcing contracts in which the client firms are allotted call options, i.e. the right, but not the obligation,

    to transfer pre-specified assets from the service provider.Demirbag (2012) examines the demographicantecedents of job abandonment among call centre employees in India using a large firm level data. Swami(2011) states that the promoters of the company has one of the highest percentages of employee ownership in

    any BPO company in the world, and has helped Motif build long term relationships with its employees, who in

    turn have cherished this gesture and built long term client relationships. Vathsala (2009) concludes that there

    are differences in competency requirements for KPO and BPO services. Further, demographic variables,

    namely, age, the level of education, and total years of industry experience shape competency requirements.

    Kanwar (2009) examines the impact of work life balance and burnout on job satisfaction in the context of the

    Information Technology (IT) and IT Enabled Services (ITES) industries. Raina (2012) concludes that close

    interaction with geographically spread audience and the periodic interventions could be the factors impacting

    the Communication Competency of the managers.

    Lampel (2008) states that successful offshoring must begin with an understanding of the market and

    competitive pressures that encourage offshoring, and then build on recognition of how these pressures can be

    addressed using or modifying the offshoring options currently practiced. Hung ( 2009) discusses the extensivediffusion of new technologies in the IT industry, including technical knowledge and human resource

    development, industrial cluster, market information and management skills, research and development, financial

    resources, domestic and international markets, and the interaction between these factors and the government.

    Agarwal (2012) throws light on the strategies and initiatives being taken in the industry to meet the challenges

    and opportunities going forward.Lahiri (2009) shows that resources and capabilities of BPO companies relate toperformance in varying measures and partnership quality has partial-mediating and moderating effects on these

    relationships.Ravi (2011) studies the outsourcing practices in the banking sector in India. According to him, the

    impacts of perceived benefits, perceived roadblocks, and perceived criticality on the attitudes towards

    outsourcing were found to be strong and statistically significant. Henley (2007) argues that successful Indian IT

    and ITES companies will pursue higher value-added activities through acquisition of related European- and

    North American-based companies in order to achieve greater credibility with major customers. Report (2011)

    states that the availability of employable talent is the single most important determinant for the growth of the IT

    services and ITES industries in the long term.According to Lahri (2011) analysis of qualitative and quantitative data collected from the top executives of

    Indian ITES industry suggest that perceptual evaluation of (i) three intangible firm assets (employee,

    organization, and management-related), and (ii) recent firm performance positively impact relationship quality.

    Narayanan (2011) analyze the antecedents of process integration and its impact on BPO performance. The

    antecedents we examine are task complexity, task security, end customer orientation of the client and IT

    capability of the BPO. Jensen (2009) concludes that both Danish and Indian firms use the input from their

    offshoring partnership to upgrade their organizations and business processes.

    Currie (2008) finds that KPOs working in Financial Services face many challenges including gaining the

    confidence of potential clients about outsourcing knowledge-intensive work, and finding effective solutions tomitigate outsourcing risk. Kohli (2013) seeks to assess the likelihood and impact of earn out offers on the

    acquiring company wealth gains in cross border acquisitions in India.Atesci (2010) describe a significant failure

    through chronological description of scandals that took place at one of Indias largest outsourcing vendors,

    Satyam Computer Services. Lahiri (2011) proposes an integrated framework where various institutional andorganizational factors that coevolve to enable engagement of clients and providers in offshore outsourcing. This

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    study is based on information obtained by interviewing 46 executives of 31 firms of the Indian business process

    outsourcing industry. Luo (2011) brings out a sustained and systematic pattern of strategic management issues at

    the national-level. He explicate that a unique bundle of national-level institutional, competitive and socio-

    cultural conditions function together with a repertoire of distinctive capabilities or weaknesses for most firms,

    incubating certain national-level patterns of corporate-, business-, and international-level strategies adopted by

    most firms within the nation. Lahiri (2012) concluded that the analysis of data collected from a sample of 105

    Indian service providers suggest that rent generation from firm-specific, idiosyncratic resources is positivelymoderated by the level of management capability possessed by such firms.

    Ramachandran (2004) concludes that the Indian BPO firms have to consistently prove their capabilities todeliver and create near indispensable situation for the parent to survive without them. Ashish (2012) analyses

    the impact of Lean Six Sigma and a firms quality management capabilities in developing its organisational

    learning capability (OLC), especially in the business process outsourcing (BPO) environment of a developing

    country. Kevan (2009) finds that success in offshore BPO is based on a combination of cost savings, technical

    service quality and strategic issues in India and is specific to business context and will change over time. Gunta

    (2007) catalogues the types of outsourcing decision possibilities and the way they would be impacted, thusproviding a useful conceptual handle to practitioners. Singh (2009) suggests that companies doing business in

    India should capture all the issues in a detailed risk matrix and find solutions to all eventualities that can be

    envisaged today and going forward. Mittal (2009) states that Government, Industry and Nasscom have to work

    together as India has the opportunity to emerge as one of the top three global IT Innovation hubs driven by

    opportunities arising in new areas of climate change, clinical research and mobile applications.The above literature is based on strategies for IT-ITES sector on either continuity or change basis and

    therefore addresses options on eitheror basis. A detailed study is needed to develop strategies for managing

    forces of continuity and change in a more comprehensive manner.

    3. Continuity and Change ForcesSushil (2005), Garg and Sushil (2010), Gupta (2007, 2009, 2010a, 2010b, 2011) have identified the following

    factors for forces of continuity and change that need to be studied in greater details to develop a flexiblestrategic framework for managing an organisation. Sushil (2012) discuses typology of strategies is provided for

    different combinations of continuity and change forces acting on an enterprise; out of which the flowing stream

    strategy is further developed and presented in terms of its principles and key strategic channels. The detailed

    methodology for arriving at the factors indicated below has been discussed at length in the earlier work of the

    author referred to above.

    Factor for continuity forces1. customer base2. infrastructure3. technology4. core competence5. supply chain and distribution network6. culture7. performance.

    Factors for change force

    1 Globalisation2 New opportunities3 Competition4 Customer needs5 Technology6 Mergers and acquisitions7 Government policy.

    There is a need to study factors affecting forces of continuity and change in IT and ITES industry and studyimpact of underlying factors with perspective of continuity forces and change forces on strategic management

    decisions and come out with a flexible strategic framework for their survival and growth in this period of highly

    competitive fast evolving customer preferences and needs.

    4. Research DesignResearch Methodology

    This is an exploratory research which is based on primary and secondary data. In-depth interviews of the

    experts from IT-ITES industry have been taken using a structured questionnaire. We have further tried tounderstand the IT-ITES business processes in leading IT-ITES companies in India. We have tried to identify

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    the forces of continuity and forces of change which would affect service operations in India through the

    research questions which were given to senior executives of these companies. A flexible strategic framework

    has been conceptualized and developed to manage these forces.

    Scope of the Study

    The scope of the research is the study of IT-ITES business processes in India. For the study, a secondary

    research of IT-ITES industry in India was done. The research questions to be investigated were: to identify thefactors contributing to the forces of continuity and forces of change and developing a strategic framework for

    managing these forces in IT-ITES service operation, validating the research propositions stated above andapplicability of the framework to service sector as a whole.

    Method of Data Collection

    The data was collected from published secondary data and internet: industry databases, IT ministry and

    Industry association studies and annual reports, balance sheets and published articles and interviews of CEOs,

    internal newsletter of companies. Based on initial secondary study and interviews with industry experts a list ofleading IT-ITES companies was drawn. A questionnaire was designed and validated with help of the experts.

    Focused discussions and in-depth interviews of executives of the selected IT-ITES companies were conducted.

    A structured questionnaire, using a valid scale (Sushil et al., 2010), was used to collect primary data. A number

    of telephone interviews were also conducted to obtain additional information wherever needed during the study.

    Findings And Results Of SurveyIT-ITES industry have grown at a very fast pace in India and has created a nitche for itself as a preferred

    destination for most of the global MNCs. English speaking ability, high commitment levels of computer literate

    and highly flexible work force in India has given edge to Indian cos over their rivals in other parts of the

    emerging economies like China. Pursuit of quality through well proven methodologies like Six Sigma and

    Capability Maturity Model (CMM) Level 5 achieved by many Indian Cos have enabled them to compete

    internationally. The study has clearly brought out the underlying factors for continuity forces and change forces.

    Results of the survey conducted through personal interviews of over 100 senior executives from IT-ITES

    companies using a tested structured questionnaire is given in Table I. The questionnaire included 29 items for

    forces of continuity and 21 for forces of change.

    These have been grouped as per factor analysis into 7 factors for forces of continuity and 7 factors for forces

    of change. The average score for each factor has been given below.

    Table IResults of Survey of Factors for Forces and Change of Continuity for IT-ITES IndustryFactors for Forces

    of ContinuityAverage Score

    1 Customer Base 2.40

    2 Infrastructure 2.50

    3 Technology. 1.89

    4 Core competence 2.37

    5 Supply Chain and Distribution network 1.00

    6 Culture 2.57

    7 Performance 2.96

    Average Score 2.24

    Factors for Forces of Change

    1 Globalization 4.49

    2 New Opportunities 3.86

    3 Competition 3.47

    4 Customer Needs 4.18

    5 New Technology 4.59

    6 Mergers and Acquisitions 4.14

    7 Government policy 3.61

    Average Score 4.05

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    Continuity and change matrix

    Average score for the above seven factors for continuity forces has been plotted in Continuity and change

    Matrix on x axis and average score for the above seven factors for forces of change has been plotted on y axis (

    Figure 1 ). The above industry falls in second quadrant signifying Strategic Renewal and Transformation (Gupta

    (2011)). This industry is responding to changes in environment and is slow in maintaining continuity. For

    Industry to maintain high growth rate in this highly turbulent environment, it need to focus on underlying factors

    of continuity.

    5

    X (2.24. 4.05)

    2.5

    Average Score for

    Underlying factors for Change forces

    0 2.5 5

    Average Score for underlying factors for Continuity Forces

    Figure 1Continuity and Change Force Matrix for IT-ITES Industry

    5. ConclusionIT-ITES industry is responding to factors for change forces very well. However, it seems to be very low onfactors for forces of continuity exposing it to high risk levels. Equal or more focus on underlying factors for

    forces of continuity can help it to maintain a balance and give ability to survive and grow consistently.

    6. AcknowledgementThe author would like to acknowledge guidance and support provided by Dr Sushil, Professor Strategy

    Management and Dean Academics, IIT Delhi for the above work.

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