Fleet Management

More about our “My Tracer”

Vehicle Tracking SystemFull Fleet Management

Presented by Dr Ben Rautenbach MD of SMS Fleet (Pty) Ltd

Presentation ContentProduct Information

Screen display & information

Logbook Business & Private trips and SARS

Reporting on data

Points of Interest benefits

Vehicle Grouping & Geo fence Control

Cell Phone benefits & functions

Emergency notifications

What makes “My Tracer” Special

Pricing

Feature list Summary

Product InformationActive GPS positioning allows for accurate longitude & latitude positioning (3 - 5 meters)

We do not rely on Radio Frequency beacons

Utilizes GSM cell phone networks of MTN and Vodacom

Our unit has a buffering ability that allows storage of data when GSM signal is lost

Power saving mode when ignition is off, will prevent possible drainage of vehicle’s battery

Unit’s own battery backup for 8 - 12 hours

Info displayed on Single Screen

Main menu with dropdown lists

Detail pertaining to this vehicle

Action “Icons”

Calender

Action “Icons”Trip details

Detailed street map

Zoom and Pan Functionality

Click on arrows to Pan map left right up or down

Click on (+) plus or (–) minus to zoom in or out

Double click anywhere on the map to Zoom in

Hold down left mouse button then move cursor to move map around

Accuracy with 15 Second Intervals

No cut corners ensures accurate distance calculation

Accurate total daily distance travelled is recorded ensuring an accurate logbook Very accurate

destination position (within 5 meters)

Google Map shows delivery point clearly

Very accurate logbook trip distances recorded

Enter Driver, Logbook & Alarm details per vehicle

Step 1 - Click on “Vehicle Settings”

Business and Private Trips

Step 2 - Click on “Vehicle Settings”

This allows our software to allocate your trips as Private or Business and calculate accurate SARS travel claims

Edit Trip (Business/Private)

Step 1- Click to Edit between Private and Business

Set Vehicle Alarm Times

Step 2 - Click on “Vehicle Settings”

Only the Main Contact number will be able to activate or deactivate this vehicle’s alarm from his/her cell phone by calling *120*1200*120#

Send a “Repair Request”

Step 1- Select Vehicle

Step 2 - Click on “Repair Request”

Available ReportsGeneral Report (Logbook Trip Report)

SARS business travel Claim Report

POI Visit Report (POI – Points of Interest)

Login Report

All Vehicles Report

Maintenance Console Report

Customized Reports created on request (At a minimal charge)

Sample of General Trip Report

Sample of your SARS Report

Points of Interest (POI)Innovative tool that allows effective fleet management

Zoom in and plot your POI’s on the Map

Name them, Group them or Delete them

Show or hide POI’s on screen

View current position of vehicles related to your POI’s

Draw history report of which vehicles visited POI’s during a chosen time period

Right click to add a POI

Zoom in close and right click on the spot

“Geo-Fence” Control

“No-Go” means that you select a group of vehicles then mark an area on the map that these vehicles are not allowed to enter

“Only-Go” means that you select a Group of vehicles then mark an area on the map which these vehicles are not allowed to leave

“Geo-Fence” Emergency Numbers

Step 1 – Scroll over “Control Panel”

Step 2 – Click on “Customer Details”

Step 3 – Click on “Emergency Contacts”

Step 4 – Enter the numbers to receive the SMS messages

Control Panel to setup your System

Step 1 – Scroll over “Control Panel”

Step 2 – Click on “Customer Details”

Manage Multi-User Access in the Company

Step 1 – Scroll over “Control Panel”

Step 2 – Click on “Manage Users”

Step 4 – Add details of a new user and allocate a unique password for him/her

Step 5 – Check the groups of vehicles this user will be allowed to view the details of

Arrange your vehicles in Groups

Step 1 – Scroll over “Control Panel”

Step 2 – Click on “Manage Groups”

Available Manuals and Information

Product Tutorial

Product Summary

Our Company Profile

SAIAS accreditation Certificate

Link to download Google Earth if you haven't done so yet

Versatile screen Viewing

Step 1 – Click + plus sign to select different viewing options

Maccauvlei Golf Clubhouse

Anglo’s Coalmine

Riviera on Vaal Hotel

Vaal river bridge

Back to Street Maps

Step1 – Select “Street Maps”

Step2 – Click – minus to close selection panel

No Computer or Internet connection / No problem

Use your WAP enabled cell phone and connect to our “mobi” site to gain access to your “My Tracer” site

www.mytracer.mobi

Enter your username and password

Step 1 – Enter your “My Tracer” Username & Password

Step 3 – Confirmation that you are logged in. Click on “Continue”

Step 2 – Click on “Login”

View selected vehicle’s position

Step 7 – Click here to auto track

Step 8 – Select screen display size

Information regarding selected vehicle’s position displayed

Auto Track on Cell Phone

On the last screen while looking at the map, select “auto track” and you will be impressed

Further utilization of your cell phoneEnter the following numbers as contacts in your cell phone, set them up as speed dial numbers, to do the following

To activate Alarm - *120*1200*120#

To send Help message - *120*1200*2#

Get position on USSD - *120*1200*100#

To mobilize Recovery - 0860 482 911

Call our Call Centre at - 0861 487 223

What makes “My Tracer” Special

Unit’s memory and buffering capacity

Unit’s battery saving sleep mode

Functionality verification of units

Alarm notifications of all your units on our system, all in one box

Emergency services

Unit’s MemoryIn case of loss of GSM network signal the unit stores data for up to 3 hours when moving (Much longer when stationary)

Should our server be down the unit will store data for up to 3 hours

As soon as GSM signal is picked up or server problem is sorted out the unit sends the storred data as a batch

Unit’s Sleep Mode

When vehicle is stationary the unit sleeps

In sleep mode it only sends a signal every 5 minutes to report that the unit is still functioning

The moment a vehicle starts moving the unit reports it’s position every 15 seconds

Very little usage of vehicle’s battery while standing still

Functionality Verification of Units

Step 1 - Quick check View date and time of last signal received from unit

Step 2 – Scroll over “Screen Layout”

Step 3 – Click to open the “Message Box”

Alarm Notifications of all your units in the “Message Box”

Emergency Services“Auto fortify” (Invisable Alarm) breach - SMS notification to three nominated Cell Phones

“Only-Go” and “No-Go” breach - SMS notification to three nominated Cell Phones

Send Cell Phone “Help Message” to three people with time, location and Cell number

Recovery team responce for vehicle theft, high jack or hostage situation, emergency road side assistance, cargo and asset protection and the like

Product PricingBasic Pricing - excluding VAT

Basic Packages Unit Cost including installation

Monthly subscription (24 month agreement)

Tracking & Recovery Included R1700 R129

Fleet Management Only R1950 R219

Fleet Management Including Recovery R1950 R254

Panic Button R150 R0

Feature List Summary• Update every 15 seconds• Accurate GPS positioning• Real time and online• Trip replay on detailed map• National recovery network• 24/7 Call Centre• Product Training Tutorials• Secure multi login for multi users• Points of Interest functionalty (POI’s)• Colour coded Groups and POI’s• Speed violations reporting• “Geofence” and “No Go” areas• Immediate central updates of software • No need to install programs on your

computer

• Auto track mode possible also on Cell• Battery backup (8 hours)• Power saving mode when stationary• Versatile Satellite viewing possible • SAIAS approved for insurance• Panic button & alarm option• Detailed reports• Cell phone “mobi” site included• Alerts & notifications via SMS• 5 Years history keeping• Unit memory stores data up to 3 hours• Unit functionality self test possible• Continuous computerized call centre &

client self surveillance of unit’s functionality (95% uptime guaranteed)

Thank you for your attention