Five principles for staying organized and managing time
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Transcript of Five principles for staying organized and managing time
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FIVE PRINCIPLES FOR STAYING ORGANIZED AND MANAGING
YOUR TIME
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ME.INTJ MBTI Personality
Aquarius
Idea Generator/Team Inspirer
Positive ChangeAgent
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ME.INTJ MBTI Personality
Aquarius
Idea Generator/Team Inspirer
Positive ChangeAgent
Former Master Procrastinator which is why started researching tools and techniques to get better
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1. HAVE A SYSTEM
2. ALIGN & PRIORITIZE
3. KNOW YOUR
DISTRACTIONS
4. CONTROL YOUR
ENERGY
5. KEEP MANAGER &
TEAM INFORMED
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1. HAVE A SYSTEM
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Time Management Systems
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Getting things Done (GTD)
• One Inbox• 43 Folders• Quick Decision
Making• Project = More
than 2 minutes
Check out 43folders.com
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What GTD looks like
“Stuff” goes in one inbox
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What GTD looks like
“Stuff” goes in
one inbox
IS IT ACTIONABLE?
YES or NO
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What GTD looks likeIS IT ACTIONABLE?
YES or NO
CAN I DO IT IN 2 MINUTES?
WHAT IS THE NEXT ACTION?
YES
DO IT
NOPLAN IN
CALENDAR OR TASK LIST
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What GTD looks likeIS IT ACTIONABLE?
YES or NOTRASH
OR FILE FOLDER
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FRANKLIN COVEY SYSTEM
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Franklin Covey System
Prioritize Tasks Appointments Take Notes
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POMODORO TECHNIQUE
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Pomodoro Technique
Materials Required-Task Inventory List
-To-do list-Pencil/Pen
-Timer
focused Timeno interruption
one task at a time
take a REAL break
longer break every 4 Pomodoros
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Pomodoro worksheets
1. INVENTORY LIST
2.PRIORITIZE ON TO DO LIST
3.Set timer
http://e.ggtimer.com/pomodoro and GO
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REMEMBER
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MS OUTLOOK CAN HELP YOU
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Reflection
In your notebook, write one technique that you want to try next week.
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2. ALIGN AND PRIORITIZE
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What criteria do we use to allocate our time?
How do we decide what our priorities are?
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Move big rock first
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URGENT VS IMPORTANT
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URGENT VS IMPORTANT
1
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URGENT VS IMPORTANT
1 23 4
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URGENT VS IMPORTANT
1 23 4
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HOW DO YOU KNOW IF SOMETHING IS IMPORTANT?
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HOW DO YOU KNOW IF SOMETHING IS IMPORTANT?
• WHAT WILL HAPPEN IF I DON’T FINISH?
• DOES IT MATCH MY PERFORMANCE GOALS?
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AND SOMETHING I ALSO STRUGGLE WITH.
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1. HAVE A SYSTEM
2. ALIGN & PRIORITIZE
3. KNOW YOUR
DISTRACTIONS
4. CONTROL YOUR
ENERGY
5. KEEP MANAGER &
TEAM INFORMED
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3. KNOW YOUR DISTRACTIONS
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Exercise
Each person write one “time wasters” that YOU do. Take a picture of the list and send to me on wechat
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BE AWARE
Coffee breaksBathroomLong LunchTaobao.comWechatWeibo….and more
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4. CONTROL YOUR ENERGY
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QUICK FACTS
70%ARE DISENGAGEDORACTIVELY DISENGAGED
59%
69%
WAKE UP FEELING TIRED
HAVE TROUBLE FOCUSING
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HIGH LEVEL – NEGATIVE ENERGY-IMPATIENT-IRRATABLEFRUSTRATED-DEFENSIVEFEARFUL
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LOW LEVEL – NEGATIVE ENERGY- 累死了-FEEL EMPTY-DEPRESSED-SAD
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LOW LEVEL – POSITIVE ENERGY- 轻松- RELIEVED- PEACEFUL
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HIGH LEVEL – POSITIVE ENERGY- CALM- CONFIDENT- CHALLENGED- ENGAGED
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Think
Which zone are you in right now?
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Think
What time of day are you usually in Performance zone?
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5. Keep Manager Informed
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5. Keep Manager Informed
Have a regular check-in
Prepare your updates B4 you get there
Speak early if you have competing priorities
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1. HAVE A SYSTEM
2. ALIGN & PRIORITIZE
3. KNOW YOUR
DISTRACTIONS
4. CONTROL YOUR
ENERGY
5. KEEP MANAGER &
TEAM INFORMED
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1. HAVE A SYSTEM
2. ALIGN & PRIORITIZE
3. KNOW YOUR
DISTRACTIONS
4. CONTROL YOUR
ENERGY
5. KEEP MANAGER &
TEAM INFORMED
?
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Thanks
http://www.twitter.com/parislaw http://weibo.com/imparislaw
http://parisalaw.com