Five Alternatives to Hand-Keying Your Utility Bills
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Transcript of Five Alternatives to Hand-Keying Your Utility Bills
Five Alternatives to Hand-Keying Your Utility Bills
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
Key Questions to Ask
Key Questions to Ask
Key Questions to Ask
Key Questions to Ask
Alternative #1
Direct Bills from Vendor–Flat File
Typical formats are xls or csv
Generally post-payment
Files provided directly from utility vendor
Considerations:Format of data
Changes to format
Timing of delivery
Accuracy compared to A/P system
Automation and Workflow
Vendor:
Alternative #2
Direct Bills from Vendor–EDI 810
Format is ANSI standard EDI 810
Is the actual utility bill
Files provided directly from utility vendor
Considerations:Paper invoice
Changes to format
Timing of delivery
Payment file format
Number of accounts
Cost
Vendor:
Alternative #3
Optical Character Recognition
Common name is OCR
Software used to create digital files
Converts image (pdf, jpeg, etc.) into digital file (xls, csv)
Considerations:Paper invoice
Vector based file is best
Document management system
Automation and Workflow
Timing of delivery
Cost
Vendor:
Alternative #4
Screen Scraping
Extract data from vendor websites
Uses website login credentials
Proprietary process to scrape data from website and deliver in a digital file
Considerations:Data quality
Vendor availability
Login credentials
Automation and Workflow
Timing of delivery
Cost
Vendor:
Alternative #5
Outsource Bill Processing
Service company that processes utility bills, among providing other services
Reroute bills to service company
Service company manually enters bills directly into ECAP or provides import file
Considerations:Data quality
Bill payment
Account open/close services
Headcount
Additional services
Cost
Vendor:
Invest in a utility bill and energy management system to make
this process better.
Suggestion:
All solutions can be managed and contracted by EnergyCAP, Inc. through
Presented by EnergyCAP, Inc.EnergyCAP is used by organizations that receive many utility bills for bill processing, energy reporting and analytics
Over 30 years as industry leader; first release in 1982.(The predecessor software was FASER Energy Accounting).
Web-based and on-premise versions
Financially secure. No debt. No VC funds.
EnergyCAP software is all we do—we don’t sell hardware, retrofits, consulting, bill payment outsourcing, procurement.
1,500 organizations use EnergyCAP.City Government (San Francisco, Baltimore, Sacramento, Virginia
Beach, Tampa, Denver, Jacksonville, Oklahoma City, Cleveland)
County Government (Orange, Riverside, Santa Barbara CA; Loudoun, Fairfax, Chesterfield VA; Miami Dade, Charlotte FL)
Federal (USMC, Smithsonian, U.S. Dept of Energy Labs)
Commercial (Ryder, Equity Residential, Forest City, BJs Wholesale Clubs, CBRE, Northrop Grumman)
Education (800+ school districts, SUNY system, Univ of CA system, UCF, Univ of Kansas)