FISI - CORDIS fileFISI D5 1 1 v1.1.doc sISI Deliverable Page 2 Disclaimer This document contains...

Contract no.: 217118

Document Number: FISI D5 1 1 v1.1.doc

FISI

D.5.1.1 Reporting on ISI governance management – 1st year

Editor: Antonio Alfaro

Deliverable nature: Report

Dissemination level: (Confidentiality)

Public

Contractual delivery date: August 31, 2011

Actual delivery date: September 2nd

, 2011

Suggested readers: All FISI Consortium

Version: 1.1

Total number of pages: 13 + Annexes

Keywords: ISI, governance, elections, structure, management

Abstract

This deliverable contains the report on ISI governance management during the first year, including details on

updates made to the ISI governance rules, its structure and governing bodies.

FISI D5 1 1 v1.1.doc sISI Deliverable

Disclaimer

This document contains material which is under copyright of certain FISI consortium parties, and may not be

reproduced or copied without permission.

All FISI consortium parties have agreed to full publication of this document.

The commercial use of any information contained in this document may require a license from the owner of

that information.

Neither the FISI consortium as a whole, nor a certain party of the FISI consortium warrants that the

information contained in this document is capable of use, or that use of the information is free from risk, and

accept no liability for loss or damage suffered by any person using this information.

Impressum

[Full project title]: Future Integral SatCom Initiative

[Short project title]: FISI

[Number and title of work-package]: WP5

[Document title]: Reporting on ISI governance management – 1st year

[Editor: Name, company]: Antonio Alfaro (Rose Vision)

[Work-package leader: Name, company]: Julián Seseña (Rose Vision);

[Estimation of PM spent on the Deliverable]: 1.0

FsISI Deliverable FFISI D5 1 1 v1.1.doc

Executive summary

This deliverable contains the report on the activities related to the maintenance and update of the ISI

governance and its application during the first period of FISI. It mainly covers:

Updates to the ISI governance.

Implementation of the ISI governance rules.

ISI structure and management bodies.

During this period (M5-M12) FISI has supported and coordinated the election process for ISI WGs leaders

as well as an important modification of the ISI WGs structure, which implied the update of the ISI

governance rules (Following the decisions and mandates from ISI constituency agreed in the General

Assembly held in Brussels in November 2010).

The elections took place in the ISI GA organized in June 2011 and the result has been a smooth transition

from the former WGs structure and leaders to the current one. This task has been active from M5 to M12.


List of authors

Company Author

ROSE Antonio Alfaro, Julián Seseña


Table of Contents

Executive summary ........................................................................................................................................... 3 List of authors .................................................................................................................................................... 4 Table of Contents .............................................................................................................................................. 5 1 Updates to the ISI Governance ................................................................................................................... 6 2 Implementation of the ISI governance rules ............................................................................................ 12 3 Annexes .................................................................................................................................................... 13

3.1 Former ISI governance rules (v1.8 edited in October 2009) ............................................................. 13 3.2 Updated ISI governance rules (v2.1 edited in August 2011 and currently in revision at ISI SC level)

........................................................................................................................................................... 13 3.3 Election procedures and candidature forms ...................................................................................... 13


1 Updates to the ISI Governance

The last revision of the ISI governance rules was undertaken in October 2009 when version 1.8 of the

governance rules was presented and approved in the 11th ISI GA that took place in Sophia Antipolis (ETSI

premises) on November 2nd

– 3rd

. This version is attached to this deliverable as annex I.

The ISI community decided at its 13th GA (Brussels, November 30

th 2010) that it was necessary to

implement a modification in the WGs structure in order to improve the participation of ISI members in the

WGs and to clarify the objectives and responsibilities associated to each WG. A new WGs structure was

suggested by the ISI Steering Council and approved by the General Assembly. The new ISI structure is

described in the following figure:

ISI Steering

Council

ISI general

Assembly

WG

Research &

Development

WG

Regulatory

& Standards

TF

ISICOM

Strategic

decisions

WG

Markets &

SatCom solutions

Operational

coordination

Working

Groups

ISI

ChairmanshipStrategy/

Reporting

Trends in user

requirements,

Markets,

Services,

Applications

* Programme

definition

EC, ESA

Other

platforms

Liaisons

To outside

Coordination

Strategic

Research &

Innovation agenda

* Regulatory

Recommendations

* Standardisation action plan

WGs Coordination

Approval of external communication

ISI mirror

Group

Guidance

ISI

Secretariat

Support

WG

Policy

& Promotion

* Policy position

papers

* SatCom events

* Education &

Training survey

Public

ISI members approved the proposed structure which has been implemented during 2011.

FISI has supported ISI by drafting the new version of the ISI governance rules (v2.1) which implements

the decisions taken at this GA. The changes that have been made to the governance of ISI are described in

the following tables:

ISI Governance section Changes made in the revision

Section 1: The ISI General

Assembly

No changes

Section 2: The Steering Council No changes

Section 3: ISI Working Groups No changes to clause 3.1: ISI will establish a number of Working

Groups to progress specific issues which are important to its mission and

for the successful implementation of the ISI Strategic Research Agenda.

No changes to clause 3.2: ISI may change its Working Group structure,

roles and responsibilities in the future; it may create new Working

Groups or close existing Working Groups. In the first instance, decisions

on these matters will be the responsibility of the Steering Council.

However, such decisions will be subject to final ratification by the

General Assembly.

No changes to clause 3.3: Each Working Group shall be led by a


representative of an ISI member, elected by the General Assembly. Each

Working Group Leader shall be assisted by a Working Group Vice-

Leader, also elected by the General Assembly.

No changes to clause 3.4: Working Group Leaders elections shall take

place bi-annually.

Changes made to clause 3.5: Details on modifications made are

presented bellow this table.

No changes to clause 3.6: All Working Groups will address the full

range of SatCom applications and services, including mobile, broadcast

and broadband/fixed services, for both commercial and institutional

markets, including in particular Security applications.

No changes to clause 3.7: All Working Groups will be responsible for

building good working relations with other groups outside ISI having

common interests, e.g other Technology Platforms, user and standards

fora, regulatory bodies, Galileo, GMES etc...

No changes to clause 3.8: The Leaders of the Working Groups will co-

operate together as necessary to progress matters of common interest

which affect more than one Working Group.

No changes to clause 3.9: Each Working Group Leader will report

annually to the General Assembly on the activities and future plans of

their Working Group.

No changes to clause 3.10: Each Working Group Leader will report

quarterly to the ISI Chairperson on the activities and future plans of their

Working Group.

Section 4: The ISI

Chairperson and vice-

chairperson

No changes

Section 5: The ISI Secretariat No changes

Section 6: Other matters No changes

Changes made to clause 3.5 are shown here bellow:

Initial version Final version

3.5.1 Regulatory Matters Working Group:

The Regulatory Matters Working Group will

address:

- Issues of Regulation, Standardisation, and

Spectrum which are relevant for ISI.

- The activities of relevant regulatory and

standardization bodies.

- Actions to be performed towards regulatory and

standardization bodies to support ISI objectives.

- Regulation and standardization events of

interest for the ISI membership.

3.5.1 Regulatory & standards Working Group:

- The Regulatory & Standards Working Group

intends to monitor the overall scenario of

standardization and regulatory issues related to

satellite systems, business and technologies, of

interest to ISI. The purpose of the WG in this

domain is to foster a focused participation of

ISI experts in relevant standardization and

regulatory bodies in order to better match

efforts in the R&D arena with the external

constrains from the EC and National policies on


- ISI position papers and contributions to

regulatory and standardization bodies.

- Relevant regulatory, standardisation and

spectrum entities, bodies and organizations

which may conduct work of interest to ISI.

- Active participation by the ISI community

(individual members and collective

representation from ISI) in relevant meetings of

interest.

- Maintenance of a repository on relevant

standardization and regulatory bodies,

organizations and Committees.

- Liaison with other entities, including FP6 and

FP7 projects working in the satellite domain, on

regulatory and standardization issues.

the use of spectrum. Particular areas of activity

of the working group: Issues of Regulation,

Standardisation, and Spectrum which are

relevant for ISI.

- Monitor the activities and events of regulatory

and standardization bodies of interest for the ISI

membership.

- Promote and coordinate actions to be performed

towards regulatory and standardization bodies

to support ISI objectives.

- Promote the production of ISI position papers

and other contributions to regulatory and

standardization bodies.

- Create and maintain an active liaison with

relevant regulatory, standardisation and

spectrum entities, bodies and organizations

which may conduct work of interest to ISI,

including FP6 and FP7 and other projects (FI

PPP, Celtic-plus) working in the satellite

domain, on regulatory and standardization

issues..

- Activate the participation of the ISI community

(individual members and collective

representation from ISI) in organizations and

meetings of interest.

- Maintenance of a repository on relevant

standardization and regulatory bodies,

organizations and committees as well as a list

of events of interest to ISI members.

3.5.2 Users Working Group:

The Users Working Group will address:

- User Requirements.

- Markets, market opening and development, and

assessment of market potential.

- Identification of new markets for satcom,

including commercial, institutional and dual

use.

- Current and future services and applications.

- Relations with ISI users and other user groups.

- Education and training.

- Trials and demonstrations.

- Involving users in the ISI research agenda.

- Commercial assessment of new and emerging

technologies.

- Establishing links with Service Providers.

WG removed

3.5.3 R&D Working Group

The R&D Working Group will address:

- Further development of the ISI Strategic

Research Agenda (SRA).

- Ensuring that the key priorities of the SRA are

acted on and progressed.

- Monitoring R&D project opportunities.

- Co-ordination of research proposals.


The R&D Working Group will address the

following activities:

- Define, maintain and promote and monitor the

implementation of the strategic research &

innovation agenda of the European SatCom

Industry.

- Ensuring that the key priorities of the SRA are


- Support and advice to the EC, ESA and other

entities regarding future research programmes.

- Technical assessment of new and emerging

technologies.

- Co-ordination of the procedure for issuing ISI

labels on project proposals.

acted on and progressed.


- Coordinate SatCom related EC R&D project

proposals:

- Facilitate complementarities between EC R&D

project proposals (e.g. ICT, Space and security

within FP7).

- Issuance of ISI labels on project proposals.

- Identify and prioritise European SatCom

industry’s research and innovation, in line with

inputs for WG Market and SatCom solutions

- Support and advice to the EC, ESA and other

entities regarding future research programmes.

- Liaise with relevant R&D financial institutions:

EC DGs (Infso, DG Entr), ESA, National Space

Agencies, CELTIC, and others

3.5.4 Security Working Group

The Security Working Group will address:

- A Comprehensive implementation of SatComs

security strategies at National, European and

International levels.

- Follow those relevant National, European and

international initiatives and forums dealing with

Security aspects.

- Promote the development of new satellite

technologies to deal with future Security

applications.

- Support Kopernikus and Galileo for emergency

and security scenarios in connexion with

SatComs.

- Promote the Dual Use of Space technologies

facing civilian and military applications.

WG removed

3.5.5 Future Internet Working Group

The Future Internet Working Group will address:

- Monitoring and support of EC policies on

Future Internet

- Monitoring and support of National policies on

Future Internet

- Monitoring and participation to Future Internet

related inter-ETP meetings and assemblies

- Identification and promotion of SatCom added

value and potential role in the Future Internet

according to the different scenarios and use

cases envisaged

- Interaction and cooperation with other ETPs for

production of Future Internet related documents

at inter-ETP level, such as the Vision

Document and the Strategic Research Agenda

- Coordination of ISI members’ contributions in

the Future Internet domain

- Liaison with ISI Regulatory Working Group for

identification of necessary standardisation and

regulatory action plans in relation with

WG removed


identified satcom evolutions for Future Internet

- Liaison with ISI R&D Working Group for

proper update of ISI SRA in order to take into

account the inter-ETP SRA priorities on Future

Internet

- Support to ISI members for research proposals

in the Future Internet domain

- Support and cooperation with ESA on Future

Internet related activities

3.5.2 Market & SatCom solutions Working Group:

The Market and SatCom solutions Working Group

has the following objectives:

- Identify the positioning of future SatCom

solutions in 3 domains: Security, Broadband for

all, Future Internet (including hybrid solutions).

- Provide related recommendations for:

Missions and user needs (e.g. ISICOM)

Identification of relevant R&D themes

The responsibilities of the Working Group are:

- Identify the trends in mission requirements,

services and applications associated to the

domains.

- Consolidate these trends with the appropriate

user groups

- Create and maintain liaisons with:

Relevant user & industry groups: e.g. PSCE

forum, Broadband forum, FIA.

Relevant cluster groups organised by the

European Commission

3.5.4 Policy and promotion Working Group

The policy and promotion Working Group has the

following objectives:

- Promote the need for financial support for

European SatCom industry’s research and

innovation activities towards the European

institutions.

- Promote the ISI activities, including the

ISICOM programme.


- Monitoring of European policies: Position

papers in response to relevant SatCom related

proposed policies.

- Support the organisation of SatCom events in

Europe with content/agenda definition

- Survey on SatCom related competence (SMEs,

Research centres and Manufacturers),

education, training in Europe.



Relevant European commission entities:

e.g. DG INFSO, DG ENTR, etc.

Relevant European Parliament committees

and inter-groups.

Related groups: e.g. ESOA, Eurospace,

ESPI, Kangaroo Group

Space agencies: ESA, national entities.

3.5.5 ISICOM Task Force

The ISICOM Task Force is an ad-hoc Working

Group created with the following objectives:

- Propose the ISICOM program initiative:

In line with the recommendations and

inputs of the market and SatCom solutions

WG.

Including mission and capacities,

architecture and roadmaps.

- Prepare and propose the elements needed for

ISICOM related communication towards EC

and ESA.

The Task Force will produce the necessary

documents as well as create liaisons with relevant

bodies, with particular focus on potential funding

agencies in Europe such as the European Investment

Bank and other organizations.

ROSE has assumed this task as part of its responsibilities as ISI secretariat. The updated version of the ISI

governance rules will be officially presented and approved at the 15th ISI GA on October 18

th 2011 in

Brussels.


2 Implementation of the ISI governance rules

During this period (M5-M12) FISI has supported and coordinated the election process for ISI WGs leaders.

The elections took place in the ISI GA organized on 15 June 2011 and the result has been a smooth transition

from the former WGs structure and leaders to the current one.

In order to launch and coordinate the election process, the following actions were performed:

Produce the document: “ISI_Election-procedures_2011 (WGs Leaders)” where the entire bases for

the elections were presented to the ISI community. The document was sent to the ISI Steering

Council for approval on February 21st 2011 and it was formally approved and distributed to the ISI

community on March 5th 2011, more than 3 months before the elections took place.

Produce the document: “WGLeader_candidature_form_2011”. This document was sent to the ISI

Steering Council for approval on March 5th 2011. The candidature form was distributed to the ISI

community on March 15th 2011 together with the first official announcement of the elections to the

WGs leader positions. All the documents were sent by e-mail and were also made available in the

ISI website.

Several reminders were sent to the ISI community in the following weeks until April 29th 2011

(17:00 CET) which was set as the deadline for receiving candidatures.

Once the deadline was closed, all the candidatures to the different WGs were communicated to the

ISI community.

Finally, during the ISI GA on June 15th 2011, the elections took place and the new WGs assumed

their respective responsibilities.

Currently ISI positions are occupied by:

Chairman Nicolas Chuberre, Thales Alenia Space France

Vice-chairman Jean-François Charrier, EADS Astrium

R&D WG Leader Sandro Scalise, DLR

R&D WG Vice-Leader Alessandro Vanelli-Coralli, University of Bologna

Market & SatCom solutions

WG Leader

Philippe Boutry, Astrium SAS

Market & SatCom solutions

WG Vice-Leader

Ana Yun, Thales Alenia Space - España

Regulatory WG Leader Julian Seseña, Rose Vision

Policy and promotion WG

Leader

Nicolas Chuberre, Thales Alenia Space France

Policy and promotion WG

Vice-Leader

Nima Azarmgin, SES S.A

The secretariat was formally congratulated by the ISI chairman for the smooth and transparent way in which

the elections were prepared and conducted thanks to the support of FISI.

The election procedures and candidature forms are attached as annexes (Annex III) to this deliverable.


3 Annexes

3.1 Former ISI governance rules (v1.8 edited in October 2009)

3.2 Updated ISI governance rules (v2.1 edited in August 2011 and

currently in revision at ISI SC level)

3.3 Election procedures and candidature forms

ISI - Governance and constitutional arrangements Page 1 of 8

Governance and

constitutional arrangements

Version 2.0

October, 2009

Integral SatCom Initiative (ISI)


Table of contents

1. The ISI General Assembly ..........................................................................................................3

2. The Steering Council ..................................................................................................................3

3. ISI Working Groups....................................................................................................................5

4. The ISI Chairperson and vice-chairperson ................................................................................7

5. The ISI Secretariat......................................................................................................................8

6. Other matters ..............................................................................................................................8


1. The ISI General Assembly

1.1 The General Assembly is a meeting open to all official ISI members. External organizations can

be invited as observers on a case by case basis. Official representatives of the European

Commission, EU Parliament, EU Council, Member States, European Space Agency, and National

Space Agencies are permanently invited as observers to the meeting.

1.2 Official ISI members are defined as those entities which have signed the ISI Vision Statement

and provided the necessary contact and other details. The definitive list of ISI members is kept by

the ISI Secretariat.

1.3 The General Assembly must meet at least once each year. Additional meetings may be

convened as necessary by decision of the ISI Steering Council. The meeting is chaired by the ISI

Chairperson.

1.4 General Assembly decisions are taken normally by consensus. Where a vote is necessary,

decisions are made by a simple majority of the ISI members present and voting, except in the case

of proposals to change the constitutional arrangements of ISI. In such cases, a majority of 75% of

ISI members present and voting shall be required for a positive decision to be taken. In the event of

a dispute as to whether a matter relates to constitutional arrangements or not, the Chairperson’s

ruling shall be final.

In the event of a decision by voting, each ISI member represented at the General Assembly has one

vote.

1.5 The General Assembly has the following responsibilities:

- To elect the Chairperson of ISI.

- To elect the Vice-Chairperson of ISI.

- To elect the members of the ISI Steering Council.

- To elect the Leaders of ISI Working Groups.

- To make decisions regarding ISI’s Constitutional Arrangements.

- To approve the overall forward plan for ISI.

- To review and approve changes to ISI’s Strategic Research Agenda.

- To receive and approve an annual report from the Steering Council on its main activities,

financial matters, and any other matter of importance including plans for the future.

- To receive and approve an annual report from each ISI Working Group on its main

activities over the past year, and its plans for the coming year.

2. The Steering Council

2.1 The ISI Steering Council shall consist of 18 ISI members elected by the General Assembly, plus

the ISI Chairperson and one Vice-Chairperson, plus 2 observers (1 appointed by the European

Commission and 1 appointed by the European Space Agency), plus all ISI WG leaders, who will act



as Observers, will receive all the information distributed to ISI SC and will participate in the ISI SC

meetings but without voting right.

2.2 Steering Council elections shall take place bi-annually. Existing members of the Steering

Council will be entitled to stand for re-election.

2.3 The ISI Chairperson shall be responsible for convening and chairing meetings of the Steering

Council.

2.4 In addition to the ISI Chairperson and the Vice-Chairperson, the Steering Council shall be

composed as follows:

- 5 members of the Steering Council will be from manufacturing industry (IND).

- 5 members of the Steering Council will be from network operations and service

provision (SNO).

- 4 members of the Steering Council will be from the SME1 community (SME).

- 4 members of the Steering Council will be from research institutions and academia

(RES).

- 1 observer in the Steering Council will be appointed by the European Commission.

- 1 observer in the Steering Council will be appointed by the European Space Agency.

- ISI WG leaders as observers.

ISI Members are entitled to propose their candidature within their own category, and shall vote for

candidates within their own category (IND, SNO, SME, RES). The number of votes per

organization equals the number of chairs to be elected within their own category.

In proposing a candidature, an entity must specify the name of the official representative that will

serve in the ISI Steering Council and of his/her Deputy. The representative shall be entitled to make

decisions on behalf of his/her entity.

In electing members of the Steering Council, the General Assembly shall endeavour to ensure that

there is broad representation from the EU Member States.

2.5 A quorum for a valid meeting of the Steering Council will be 9 members plus the Chairperson.

2.6 Steering Council decisions are taken normally by consensus. Where a vote is necessary,

decisions are made by a simple majority of the Steering Council members present and voting. In the

event of a decision by voting, each Steering Council member shall have one vote. The Chairperson

will only have a vote in the event of an equal number of votes being cast for and against a proposal

by Steering Council members: in such a case the Chairperson shall have a casting vote.

2.7 When serving as Steering Council members, Steering Council members are required to act in

the best interests of ISI.

2.8 The Steering Council has the following responsibilities:

- To assist the Chairperson in the effective running and operation of ISI.

1 SME definition according to Official Journal of the European Union 2003/361/EC of 20.5.2003, p. 36.



- To ensure that ISI has the necessary support services, such as Secretariat, website,

etcetera.

- To make decisions regarding any financial and contractual matters relating to the

operation of ISI.

- To report annually to the General Assembly on its activities.

- To provide the interface between ISI and the Member States Mirror Group.

- To provide the interface between ISI and the European Space Policy Board.

3. ISI Working Groups

3.1 ISI will establish a number of Working Groups to progress specific issues which are important

to its mission and for the successful implementation of the ISI Strategic Research Agenda.

3.2 ISI may change its Working Group structure, roles and responsibilities in the future; it may

create new Working Groups or close existing Working Groups. In the first instance, decisions on

these matters will be the responsibility of the Steering Council. However, such decisions will be

subject to final ratification by the General Assembly.

3.3 Each Working Group shall be led by a representative of an ISI member, elected by the General

Assembly. Each Working Group Leader shall be assisted by a Working Group Vice-Leader, also

elected by the General Assembly.

3.4 Working Group Leaders elections shall take place bi-annually.

3.5 The initial set of ISI Working Groups is defined below:

3.5.1 Regulatory Matters Working Group:

The Regulatory Matters Working Group will address:

- Issues of Regulation, Standardisation, and Spectrum which are relevant for

ISI.

- The activities of relevant regulatory and standardization bodies.

- Actions to be performed towards regulatory and standardization bodies to

support ISI objectives.

- Regulation and standardization events of interest for the ISI membership.

- ISI position papers and contributions to regulatory and standardization bodies.

- Relevant regulatory, standardisation and spectrum entities, bodies and

organizations which may conduct work of interest to ISI.

- Active participation by the ISI community (individual members and

collective representation from ISI) in relevant meetings of interest.

- Maintenance of a repository on relevant standardization and regulatory bodies,

organizations and Committees.

- Liaison with other entities, including FP6 and FP7 projects working in the

satellite domain, on regulatory and standardization issues.

3.5.2 Users Working Group:

The Users Working Group will address:



- User Requirements.

- Markets, market opening and development, and assessment of market

potential.

- Identification of new markets for satcom, including commercial, institutional

and dual use.

- Current and future services and applications.

- Relations with ISI users and other user groups.

- Education and training.

- Trials and demonstrations.

- Involving users in the ISI research agenda.

- Commercial assessment of new and emerging technologies.

- Establishing links with Service Providers.


The R&D Working Group will address:

- Further development of the ISI Strategic Research Agenda (SRA).

- Ensuring that the key priorities of the SRA are acted on and progressed.


- Co-ordination of research proposals.

- Support and advice to the EC, ESA and other entities regarding future

research programmes.

- Technical assessment of new and emerging technologies.

- Co-ordination of the procedure for issuing ISI labels on project proposals.

3.5.4 Security Working Group

The Security Working Group will address:

- A Comprehensive implementation of SatComs security strategies at National,

European and International levels.

- Follow those relevant National, European and international initiatives and

forums dealing with Security aspects.

- Promote the development of new satellite technologies to deal with future

Security applications.

- Support Kopernikus and Galileo for emergency and security scenarios in

connexion with SatComs.

- Promote the Dual Use of Space technologies facing civilian and military

applications.

3.5.5 Future Internet Working Group

The Future Internet Working Group will address:

- Monitoring and support of EC policies on Future Internet

- Monitoring and support of National policies on Future Internet

- Monitoring and participation to Future Internet related inter-ETP meetings

and assemblies

- Identification and promotion of SatCom added value and potential role in the

Future Internet according to the different scenarios and use cases envisaged



- Interaction and cooperation with other ETPs for production of Future Internet

related documents at inter-ETP level, such as the Vision Document and the

Strategic Research Agenda

- Coordination of ISI members’ contributions in the Future Internet domain

- Liaison with ISI Regulatory Working Group for identification of necessary

standardisation and regulatory action plans in relation with identified satcom

evolutions for Future Internet

- Liaison with ISI R&D Working Group for proper update of ISI SRA in order

to take into account the inter-ETP SRA priorities on Future Internet

- Support to ISI members for research proposals in the Future Internet domain

- Support and cooperation with ESA on Future Internet related activities

3.6 All Working Groups will address the full range of SatCom applications and services, including

mobile, broadcast and broadband/fixed services, for both commercial and institutional markets,

including in particular Security applications.

3.7 All Working Groups will be responsible for building good working relations with other groups

outside ISI having common interests, e.g other Technology Platforms, user and standards fora,

regulatory bodies, Galileo, GMES etc...

3.8 The Leaders of the Working Groups will co-operate together as necessary to progress matters of

common interest which affect more than one Working Group.

3.9 Each Working Group Leader will report annually to the General Assembly on the activities and

future plans of their Working Group.

3.10 Each Working Group Leader will report quarterly to the ISI Chairperson on the activities and


4. The ISI Chairperson and vice-chairperson

4.1 The ISI Chairperson as well as the vice-chairperson must be a representative of an ISI Member.

He or she are elected bi-annually, by the General Assembly.

4.2 The term of office of the Chairperson and vice-chairperson is two years. An existing

Chairperson or vice-chairperson can be re-elected for more than one term.

4.3 When serving in the role of Chairperson and vice-chairperson, both are required to act in the

best interests of ISI.

4.4 The ISI Chairperson has the following responsibilities:

- To convene and chair meetings of the General Assembly.

- To convene and chair meetings of the Steering Council.

- To convene and chair meetings of the Mirror Group.



- To approve the agendas for meetings of the General Assembly, the Steering Council, of

the Mirror Group.

- To direct the work of the ISI secretariat.

- To oversee the activities of the ISI Working Groups.

- To be the formal representative of ISI externally (this task may be delegated on a case-

by-case basis at the discretion of the Chairperson).

- To sign documents, agreements and contracts on behalf of ISI.

- To approve ISI press releases and other external publicity relating to ISI.

- To ensure that decisions of the General Assembly and the Steering Council are acted

upon.

4.5 The ISI Vice-Chairperson will have the main role of substituting the Chairperson in case ISI

Chairperson is not present or available, and in these cases will assume the same responsibilities and

duties.

5. The ISI Secretariat

5.1 ISI will operate a Secretariat, which will have the following functions:

- To ensure that ISI meetings are properly prepared, organised and managed.

- To ensure that meeting reports are produced, approved and disseminated promptly, and

that action points are followed up.

- To manage, edit and disseminate major documents produced by ISI.

- To support the effective and open governance of ISI, including managing the

nominations and election processes for ISI officers, keeping the membership informed,

liaison with ISI officers on governance issues.

5.2 The work of the Secretariat will be directed by the Chairperson of ISI.

6. Other matters

6.1 Membership Fees: ISI does not currently charge any fee for membership. However ISI may

implement a system of membership fees in the future: the revenue raised would be used to help

finance ISI’s operating costs. Any future system of membership fees will be scaled according to the

size and nature of ISI member organisations, as well as other relevant factors. Final decisions

regarding membership fees shall be taken by the General Assembly.

End of the document


Governance and

constitutional arrangements

Version 2.1

September, 2011



Table of contents

1. The ISI General Assembly .......................................................................................................... 3 2. The Steering Council .................................................................................................................. 3

3. ISI Working Groups .................................................................................................................... 5 4. The ISI Chairperson and vice-chairperson ................................................................................ 8 5. The ISI Secretariat ...................................................................................................................... 8 6. Other matters .............................................................................................................................. 9 7. Organization structure ............................................................................................................. 10


1. The ISI General Assembly

1.1 The General Assembly is a meeting open to all official ISI members. External organizations can

be invited as observers on a case by case basis. Official representatives of the European

Commission, EU Parliament, EU Council, Member States, European Space Agency, and National

Space Agencies are permanently invited as observers to the meeting.

1.2 Official ISI members are defined as those entities which have signed the ISI Vision Statement

and provided the necessary contact and other details. The definitive list of ISI members is kept by

the ISI Secretariat.

1.3 The General Assembly must meet at least once each year. Additional meetings may be

convened as necessary by decision of the ISI Steering Council. The meeting is chaired by the ISI

Chairperson.

1.4 General Assembly decisions are taken normally by consensus. Where a vote is necessary,

decisions are made by a simple majority of the ISI members present and voting, except in the case

of proposals to change the constitutional arrangements of ISI. In such cases, a majority of 75% of

ISI members present and voting shall be required for a positive decision to be taken. In the event of

a dispute as to whether a matter relates to constitutional arrangements or not, the Chairperson’s

ruling shall be final.

In the event of a decision by voting, each ISI member represented at the General Assembly has one

vote.

1.5 The General Assembly has the following responsibilities:

- To elect the Chairperson of ISI.

- To elect the Vice-Chairperson of ISI.

- To elect the members of the ISI Steering Council.

- To elect the Leaders of ISI Working Groups.

- To make decisions regarding ISI’s Constitutional Arrangements.

- To approve the overall forward plan for ISI.

- To review and approve changes to ISI’s Strategic Research Agenda.

- To receive and approve an annual report from the Steering Council on its main activities,

financial matters, and any other matter of importance including plans for the future.

- To receive and approve an annual report from each ISI Working Group on its main

activities over the past year, and its plans for the coming year.

2. The Steering Council

2.1 The ISI Steering Council shall consist of 18 ISI members elected by the General Assembly, plus

the ISI Chairperson and one Vice-Chairperson, plus 2 observers (1 appointed by the European

Commission and 1 appointed by the European Space Agency), plus all ISI WG leaders, who will act



as Observers, will receive all the information distributed to ISI SC and will participate in the ISI SC

meetings but without voting right.

2.2 Steering Council elections shall take place bi-annually. Existing members of the Steering

Council will be entitled to stand for re-election.

2.3 The ISI Chairperson shall be responsible for convening and chairing meetings of the Steering

Council.

2.4 In addition to the ISI Chairperson and the Vice-Chairperson, the Steering Council shall be

composed as follows:

- 5 members of the Steering Council will be from manufacturing industry (IND).

- 5 members of the Steering Council will be from network operations and service

provision (SNO).

- 4 members of the Steering Council will be from the SME1 community (SME).

- 4 members of the Steering Council will be from research institutions and academia

(RES).

- 1 observer in the Steering Council will be appointed by the European Commission.

- 1 observer in the Steering Council will be appointed by the European Space Agency.

- ISI WG leaders as observers.

ISI Members are entitled to propose their candidature within their own category, and shall vote for

candidates within their own category (IND, SNO, SME, RES). The number of votes per

organization equals the number of chairs to be elected within their own category.

In proposing a candidature, an entity must specify the name of the official representative that will

serve in the ISI Steering Council and of his/her Deputy. The representative shall be entitled to make

decisions on behalf of his/her entity.

In electing members of the Steering Council, the General Assembly shall endeavour to ensure that

there is broad representation from the EU Member States.

2.5 A quorum for a valid meeting of the Steering Council will be 9 members plus the Chairperson.

2.6 Steering Council decisions are taken normally by consensus. Where a vote is necessary,

decisions are made by a simple majority of the Steering Council members present and voting. In the

event of a decision by voting, each Steering Council member shall have one vote. The Chairperson

will only have a vote in the event of an equal number of votes being cast for and against a proposal

by Steering Council members: in such a case the Chairperson shall have a casting vote.

2.7 When serving as Steering Council members, Steering Council members are required to act in

the best interests of ISI.

2.8 The Steering Council has the following responsibilities:

- To assist the Chairperson in the effective running and operation of ISI.

1 SME definition according to Official Journal of the European Union 2003/361/EC of 20.5.2003, p. 36.



- To ensure that ISI has the necessary support services, such as Secretariat, website,

etcetera.

- To make decisions regarding any financial and contractual matters relating to the

operation of ISI.

- To report annually to the General Assembly on its activities.

- To provide the interface between ISI and the Member States Mirror Group.

- To provide the interface between ISI and the European Space Policy Board.

3. ISI Working Groups

3.1 ISI will establish a number of Working Groups to progress specific issues which are important

to its mission and for the successful implementation of the ISI Strategic Research Agenda.

3.2 ISI may change its Working Group structure, roles and responsibilities in the future; it may

create new Working Groups or close existing Working Groups. In the first instance, decisions on

these matters will be the responsibility of the Steering Council. However, such decisions will be

subject to final ratification by the General Assembly.

3.3 Each Working Group shall be led by a representative of an ISI member, elected by the General

Assembly. Each Working Group Leader shall be assisted by a Working Group Vice-Leader, also

elected by the General Assembly.

3.4 Working Group Leaders elections shall take place bi-annually.

3.5 The initial set of ISI Working Groups is defined below:

3.5.1 Regulatory & standards Working Group:

- The Regulatory & Standards Working Group intends to monitor the overall

scenario of standardization and regulatory issues related to satellite systems,

business and technologies, of interest to ISI. The purpose of the WG in this

domain is to foster a focused participation of ISI experts in relevant

standardization and regulatory bodies in order to better match efforts in the

R&D arena with the external constrains from the EC and National policies on

the use of spectrum. Particular areas of activity of the working group: Issues

of Regulation, Standardisation, and Spectrum which are relevant for ISI.

- Monitor the activities and events of regulatory and standardization bodies of

interest for the ISI membership.

- Promote and coordinate actions to be performed towards regulatory and

standardization bodies to support ISI objectives.

- Promote the production of ISI position papers and other contributions to

regulatory and standardization bodies.

- Create and maintain an active liaison with relevant regulatory, standardisation

and spectrum entities, bodies and organizations which may conduct work of

interest to ISI, including FP6 and FP7 and other projects (FI PPP, Celtic-plus)

working in the satellite domain, on regulatory and standardization issues..



- Activate the participation of the ISI community (individual members and

collective representation from ISI) in organizations and meetings of interest.

- Maintenance of a repository on relevant standardization and regulatory bodies,

organizations and committees as well as a list of events of interest to ISI

members.

3.5.2 Market & SatCom solutions Working Group:

The Market and SatCom solutions Working Group has the following objectives:

- Identify the positioning of future SatCom solutions in 3 domains: Security,

Broadband for all, Future Internet (including hybrid solutions).

- Provide related recommendations for:

Missions and user needs (e.g. ISICOM)

Identification of relevant R&D themes


- Identify the trends in mission requirements, services and applications

associated to the domains.

- Consolidate these trends with the appropriate user groups


Relevant user & industry groups: e.g. PSCE forum, Broadband forum,

FIA.

Relevant cluster groups organised by the European Commission


The R&D Working Group will address the following activities:

- Define, maintain and promote and monitor the implementation of the strategic

research & innovation agenda of the European SatCom Industry.

- Ensuring that the key priorities of the SRA are acted on and progressed.


- Coordinate SatCom related EC R&D project proposals:

Facilitate complementarities between EC R&D project proposals (e.g.

ICT, Space and security within FP7).

Issuance of ISI labels on project proposals.

- Identify and prioritise European SatCom industry’s research and innovation,

in line with inputs for WG Market and SatCom solutions

- Support and advice to the EC, ESA and other entities regarding future

research programmes.

- Liaise with relevant R&D financial institutions: EC DGs (Infso, DG Entr),

ESA, National Space Agencies, CELTIC, and others

3.5.4 Policy and promotion Working Group

The policy and promotion Working Group has the following objectives:

- Promote the need for financial support for European SatCom industry’s

research and innovation activities towards the European institutions.

- Promote the ISI activities, including the ISICOM programme.




- Monitoring of European policies: Position papers in response to relevant

SatCom related proposed policies.

- Support the organisation of SatCom events in Europe with content/agenda

definition

- Survey on SatCom related competence (SMEs, Research centres and

Manufacturers), education, training in Europe.


Relevant European commission entities: e.g. DG INFSO, DG ENTR,

etc.

Relevant European Parliament committees and inter-groups.

Related groups: e.g. ESOA, Eurospace, ESPI, Kangaroo Group

Space agencies: ESA, national entities.

3.5.5 ISICOM Task Force

The ISICOM Task Force is an ad-hoc Working Group created with the following

objectives:

- Propose the ISICOM program initiative:

In line with the recommendations and inputs of the market and

SatCom solutions WG.

Including mission and capacities, architecture and roadmaps.

- Prepare and propose the elements needed for ISICOM related communication

towards EC and ESA.

The Task Force will produce the necessary documents as well as create liaisons with

relevant bodies, with particular focus on potential funding agencies in Europe such as

the European Investment Bank and other organizations.

3.6 All Working Groups will address the full range of SatCom applications and services, including

mobile, broadcast and broadband/fixed services, for both commercial and institutional markets,

including in particular Security applications.

3.7 All Working Groups will be responsible for building good working relations with other groups

outside ISI having common interests, e.g other Technology Platforms, user and standards fora,

regulatory bodies, Galileo, GMES etc...

3.8 The Leaders of the Working Groups will co-operate together as necessary to progress matters of

common interest which affect more than one Working Group.

3.9 Each Working Group Leader will report annually to the General Assembly on the activities and




3.10 Each Working Group Leader will report quarterly to the ISI Chairperson on the activities and


4. The ISI Chairperson and vice-chairperson

4.1 The ISI Chairperson as well as the vice-chairperson must be a representative of an ISI Member.

He or she are elected bi-annually, by the General Assembly.

4.2 The term of office of the Chairperson and vice-chairperson is two years. An existing

Chairperson or vice-chairperson can be re-elected for more than one term.

4.3 When serving in the role of Chairperson and vice-chairperson, both are required to act in the

best interests of ISI.

4.4 The ISI Chairperson has the following responsibilities:

- To convene and chair meetings of the General Assembly.

- To convene and chair meetings of the Steering Council.

- To convene and chair meetings of the Mirror Group.

- To approve the agendas for meetings of the General Assembly, the Steering Council, of

the Mirror Group.

- To direct the work of the ISI secretariat.

- To oversee the activities of the ISI Working Groups.

- To be the formal representative of ISI externally (this task may be delegated on a case-

by-case basis at the discretion of the Chairperson).

- To sign documents, agreements and contracts on behalf of ISI.

- To approve ISI press releases and other external publicity relating to ISI.

- To ensure that decisions of the General Assembly and the Steering Council are acted

upon.

4.5 The ISI Vice-Chairperson will have the main role of substituting the Chairperson in case ISI

Chairperson is not present or available, and in these cases will assume the same responsibilities and

duties.

5. The ISI Secretariat

5.1 ISI will operate a Secretariat, which will have the following functions:

- To ensure that ISI meetings are properly prepared, organised and managed.

- To ensure that meeting reports are produced, approved and disseminated promptly, and

that action points are followed up.

- To manage, edit and disseminate major documents produced by ISI.



- To support the effective and open governance of ISI, including managing the

nominations and election processes for ISI officers, keeping the membership informed,

liaison with ISI officers on governance issues.

5.2 The work of the Secretariat will be directed by the Chairperson of ISI.

6. Other matters

6.1 Membership Fees: ISI does not currently charge any fee for membership. However ISI may

implement a system of membership fees in the future: the revenue raised would be used to help

finance ISI’s operating costs. Any future system of membership fees will be scaled according to the

size and nature of ISI member organisations, as well as other relevant factors. Final decisions

regarding membership fees shall be taken by the General Assembly.



7. Organization structure

7.1 In the following figure the ISI governance structure is presented including the dependences

among the different bodies that are part of it.

ISI Steering

Council

ISI general

Assembly

WG

Research &

Development

WG

Regulatory

& Standards

TF

ISICOM

Strategic

decisions

WG

Markets &

SatCom solutions

Operational

coordination

Working

Groups

ISI

ChairmanshipStrategy/

Reporting

Trends in user

requirements,

Markets,

Services,

Applications

* Programme

definition

EC, ESA

Other

platforms

Liaisons

To outside

Coordination

Strategic

Research &

Innovation agenda

* Regulatory

Recommendations

* Standardisation action plan

WGs Coordination

Approval of external communication

ISI mirror

Group

Guidance

ISI

Secretariat

Support

WG

Policy

& Promotion

* Policy position

papers

* SatCom events

* Education &

Training survey

Public

End of the document

ISI procedures for elections 2011

1. TIMETABLE

1.1 The elections will take place during the ISI General Assembly meeting scheduled on 15 June 2011. Mr. Antonio Alfaro will act as ISI Secretariat for this meeting.

1.2 The results of the election will take effect as from the announcement of the election results, for a period of two years.

2. POSITIONS SUBJECT TO ELECTION

2.1 The positions to be filled by election are listed in 2.3 below. Further information regarding the nature and responsibilities of these positions can be found in the “ISI Governance Document”, available for download from the ISI website.

2.2 These positions are open to official ISI Members. An ISI Member is an organisation which has signed the ISI Vision Statement and is on the official list of ISI Members maintained by the ISI Secretariat.

2.3 Four (4) Working Group Leaders are to be elected, to lead the work of the following ISI Working Groups:

i. Markets & SatCom solutions Working Group Objective

Identify the positioning of future SatCom solutions in 3 domains: Security, Broadband for all,

Future Internet (including hybrid solutions). Provide related recommendations for - Missions and user needs (e.g. ISICOM) - Identification of relevant R&D themes

Responsibilities Identify the trends in mission requirements, services and applications associated to the domains. Consolidate these trends with the appropriate user groups

Liaisons Relevant user & industry groups: e.g. PSCE forum, Broadband forum, FIA Relevant cluster groups organised by the European Commission

ii. R&D Working Group Objective

Define, maintain and promote and monitor the implementation of the strategic research & innovation agenda of the European SatCom Industry

Issuance of ISI labels on project proposals

Responsibilities Identify and prioritise European SatCom industry’s research and innovation, in line with inputs for WG Market and SatCom solutions Coordinate SatCom related EC R&D project proposals

- Facilitate complementarities between EC R&D project proposals (e.g. ICT, Space and security within FP7).

- Issuance of ISI labels on project proposals.

Liaisons Relevant R&D financial institutions: EC DGs (Infso, DG Entr), ESA,

National Space Agencies, CELTIC


iii. Regulatory & Standards Working Group. Objective

Promote SatCom in regulatory & standardisation bodies to support ISI activities.

Responsibilities Monitor the evolving regulatory & standardisation context on SatCom and impacting terrestrial technologies. Define and promote regulatory action plans for European SatCom industry Elaborate standardisation recommendations / action plans fostering the harmonization and

interoperability between SatComs and terrestrial networks

Liaisons Relevant regulatory bodies study groups (ITU, CEPT) and industry groups (SAP REG) Relevant standardisation organisations or Industrial fora: DVB, ETSI, CEN, CENELEC

iv. Policy & promotion Working Group. Objective

Promote the need for financial support for European SatCom industry’s research and

innovation activities towards the European institutions Promote the ISI activities, including the ISICOM programme

Responsibilities Monitoring of European policies: Position papers in response to relevant SatCom related proposed policies

Support the organisation of SatCom events in Europe with content/agenda definition Survey on SatCom related competence (SMEs, Research centres and Manufacturers), education, training in Europe

Liaisons Relevant European commission entities: e.g. DG INFSO, DG ENTR, etc. Relevant European Parliament committees and intergroups Related groups: e.g. ESOA, Eurospace, ESPI, Kangaroo Group Space agencies: ESA, national entities

N.B. In electing a Working Group Leader, it is the specific person which is elected, and not his/her organization.

3. WORKING GROUP LEADERS NOMINATIONS

All candidates for election must be nominated in advance, in accordance with the procedures below.

3.1 Official ISI members are organisations which have signed the ISI Vision Statement and are on the official list of ISI members maintained by the ISI Secretariat.

3.2 Candidate persons for Working Group Leadership shall belong to an official ISI

Member Organisation and shall be nominated by official ISI Member Organisations.

3.3 The agreement of the person being nominated must be obtained before the nomination is made.

3.4 Nominations must be sent by email to the ISI Secretariat at the following address: [email protected] no later than April 29th 2011 (17:00 CET).

3.5 To be valid, nominations must be written on the appropriate form (available for download at the ISI website) and state:

i. The name of the ISI Member organisation making the nomination;

ii. The name of the person being nominated;

iii. The name of the ISI Member which the nominated person belongs to;

iv. The Working Group for which the person is nominated;

mailto:[email protected]


v. That the person being nominated is willing to be a candidate and committed to the objectives of the Working Group.

3.6 A list of all candidates who have been properly nominated for election will be emailed to ISI members at least one month in advance of the General Assembly meeting.

4. WORKING GROUP LEADERS ELECTION

4.1 Each official ISI Member will have the right to cast one vote for each Working Group Leadership position which is subject to election.

4.2 Votes must be cast in person by a representative of the ISI Member who is present when the election takes place. Voting by proxy, or electronically, or by post, is not provided for.

4.3 The outcome of the voting will be determined by simple ranking of the votes cast for each position. The person with the largest number of votes is elected as Working Group Leader. The person with the second largest number of votes is elected as Vice-Leader. If he/she does not accept the position as Vice-Leader, the person with the third largest number of votes is elected, and so on. Ties shall be resolved by dedicated additional voting sessions.

4.4 The election will be managed by the ISI Secretariat, who will make any necessary decisions on procedural matters in the course of the meeting.

1

ISI Working Group Leader Nomination Form

To be sent by email to Antonio Alfaro ([email protected]) No later than Friday 29 April 2011 (17:00 CET)

Name of Organization putting forward the Nomination:

Name of Person being nominated:

Name of Organization to which the Candidate belongs:

Working Group: (Markets & SatCom solutions WG, Research & Development WG, Regulatory & Standards WG, Policy & Promotion WG)

Candidate contact information:

Last Name : First Name : Title : Phone : Mobile Phone : Fax : Email : Address : Town : Zip : Country :

mailto:[email protected]

2

Short biography of the Candidate, with experience in the field of Satellite Communications (one page):

3

Statement of commitment by the candidate to the selected ISI Working Group (max half a page):

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